27 résultats pour Adjoint De Direction Principal

Adjoint exécutif Notre client est à la recherche d'un adjointe exécutif hautement organisé et soucieux du détail pour rejoindre son équipe dans l'industrie de la fabrication à St-Laurent, Québec. En tant qu'Adjointe exécutive, vous serez responsable de la gestion de l'agenda du président, de la coordination des réunions, de l'accueil des visiteurs, et de la préparation de divers documents. Vous serez également chargé de la correspondance avec diverses parties prenantes, de la gestion des appels et des courriels, et de la préparation de la salle de réunion du président. Responsabilités:• Gérer l'agenda du président avec précision et efficacité• Coordonner les réunions en utilisant Office-Outlook• Accueillir les visiteurs pour le président, y compris les clients, les fournisseurs, les investisseurs, les membres du conseil d'administration, etc.• Préparer et rédiger des lettres et des documents en utilisant Word• Correspondre avec les clients, les fournisseurs, les membres du conseil d'administration, les employés, les médias, les actionnaires, etc.• Filtrer et prioriser les appels pour le bureau du président• Gérer les courriels et les envois postaux, y compris le tri de la boîte de courriels générale de la société et le transfert au département concerné• Préparer la salle de réunion du président selon les besoins• Coordonner les arrangements de voyage du président• Soutenir le vice-président des finances pour différents dossiers confidentiels tout au long de l'année• Exécuter d'autres tâches au besoin.

Executive Assistant We are partnering with an independent Accounting Firm on Vancouver Island for an Executive Assistant. In this role, you will be supporting one of the Managing Partners in calendar and administrative support.The ideal individual will be detail-oriented, can maintain professionalism, and be confident in handling sensitive information. Responsibilities <ul><li> Oversee the partners’ schedules, including coordinating meetings and appointments.</li><li> Handle emails and phone calls on behalf of the partner.</li><li> Act as the main point of contact for both internal and external communications, ensuring professional phone and email etiquette.</li><li> Accurately complete data entry tasks and maintain well-organized records.</li><li> Support accounting and tax-related tasks as needed, depending on skill level and experience.</li><li> Review documents for accuracy and clarity before distribution.</li><li> Assist with front desk responsibilities, including greeting visitors and handling incoming calls as required. This is not the primary function of the role.</li><li> Create reports, presentations, and various documents as needed.</li><li> Keep a well-organized digital filing system</li></ul>

Executive Assistant Our North Shore client is seeking a highly organized and detail-oriented Executive Assistant to support a busy executive. This role requires strong technical proficiency, exceptional organizational skills, and the ability to work independently in a fast-paced, high-volume environment. Key Responsibilities:<ul><li>Calendar and email management</li><li>Draft correspondence and format documents using Microsoft Suite and Adobe</li><li>Assist with bookkeeping and invoicing</li><li>Handle sensitive communications with discretion</li><li>Organize, maintain, and update electronic documents efficiently</li><li>Prioritize multiple tasks, shifting focus as needed</li><li>Provide general administrative support, including scheduling and coordinating meetings</li></ul>

Sr. Executive Assistant We are offering a short term contract employment opportunity for a Sr. Executive Assistant. As a Sr. Executive Assistant, you will be the main point of contact between our leadership and the Board of Directors, facilitating communication, supporting governance activities, and ensuring the smooth operation of board meetings and related initiatives. Responsibilities: • Serve as the key liaison between board members and executive leadership, facilitating clear and timely communication • Schedule and coordinate board and committee meetings, ensuring proper logistics • Prepare and distribute agendas, meeting materials, and board packages in collaboration with executive leadership • Maintain official records of board meetings, resolutions, and governance documents • Assist in the development and implementation of board policies, bylaws, and governance best practices • Manage board member onboarding, training, and ongoing education • Track board terms, elections, and committee assignments • Work closely with leadership to ensure board alignment with the organization’s mission and goals • Provide logistical support for board events, fundraisers, and recognition programs • Assist with special projects, strategic planning initiatives, and board retreats.

Assistant Admnistratif Notre client est à la recherche d'un Assistant Administratif pour rejoindre son équipe à Montréal, Québec. En tant qu'Assistant Administratif, vous aurez pour mission principale le traitement des documents, la numérisation et l'archivage, ainsi que l'utilisation de SharePoint et de CRM. Ce poste est basé au Centre Ville de Montreal. Responsabilités• Gérer de manière efficace et précise les documents papier• Veiller à la numérisation et à l'archivage des documents• Assurer le transfert des documents papier vers SharePoint• Maintenir une organisation rigoureuse des documents• Utiliser SharePoint et CRM pour le traitement des informations• Fournir un soutien administratif au besoin• Assurer le suivi des dossiers clients• Prendre des mesures appropriées pour le traitement des comptes clients• Veiller à la mise à jour des dossiers clients.

Technicien comptable senior Nous sommes à la recherche d’un technicien comptable sénior afin d’assister la direction et de valider le travail de l’équipe de commis. Située au nord de la ville de Québec, cette PME en pleine croissance souhaite intégrer un assistant-contrôleur à son équipe.Sous la supervision du vice-président des finances (VP Finances), l’assistant-contrôleur agira comme expert du cycle comptable complet. À ce titre, il sera responsable, entre autres, de produire la paie, d’effectuer des réconciliations de comptes et de superviser les fermetures mensuelles. De plus, il soutiendra la direction en élaborant des rapports financiers et en contribuant à l’optimisation des contrôles et des procédures.Nous recherchons pour ce rôle soit un technicien comptable sénior maîtrisant Excel (fonctions avancées comme les tableaux croisés dynamiques, RECHERCHEV, etc.), soit un candidat en voie d’obtenir le titre de CPA RESPONSABILITÉ: <ul><li>Réaliser des opérations liées au cycle comptable complet.</li><li>Assurer le traitement et la gestion de la paie pour environ 50 employés.</li><li>Analyser et équilibrer les comptes afin de garantir la clôture des périodes mensuelles.</li><li>Offrir un soutien quotidien aux membres de l’équipe administrative et comptable en répondant à leurs questions.</li><li>Traiter et régulariser les comptes ainsi que les transactions complexes.</li><li>Participer à la préparation des états financiers de fin d’exercice.</li><li>Contribuer activement aux initiatives stratégiques de la direction, notamment par l’optimisation des processus et des méthodes de travail.</li></ul>

Administrative Assistant At Robert Half, we specialize in connecting talented professionals with exceptional career opportunities. We’re hiring an Administrative Assistant on behalf of one of our long standing clients looking for an administrative professional with a knack for organization, outstanding communication, and an ability to thrive in a dynamic, professional team setting.Position Overview:As an Administrative Assistant, you’ll play a critical role in supporting operations and ensuring organizational efficiency. This role is essential to maintaining the flow of communication, managing records, coordinating schedules, and assisting in day-to-day business functions, all while delivering excellent customer service.Key Responsibilities:<ul><li>Provide general administrative support, including answering phone calls, managing correspondence, photocopying, faxing, scanning, and filing </li><li>Support contract administration by communicating with vendors/contractors, verifying documentation, and tracking updates </li><li>Respond promptly to inquiries or complaints from stakeholders, troubleshooting solutions and escalating when necessary.</li><li>Assist with data management: updating records, compiling reports, and maintaining organization-wide systems.</li><li>Ensure timely follow-up on invoices, vendor adjustments, and related financial documents.</li><li>Coordinate inspections, meetings, and other logistical needs with external and internal parties.</li><li>Support special projects, such as coordinating building maintenance schedules, environmental report updates, and contract renewals.</li><li>Collaborate with cross-functional teams and assist with portfolio or project needs.</li></ul>Ideal Candidate Qualifications:<ul><li>Experience: Prior administrative or office support experience required</li><li>Technical Proficiency: Intermediate skills in Microsoft Office Suite (Outlook, Word, Excel) are essential.</li><li>Organizational Skills: Highly detail-oriented with strong time management, multitasking, and prioritization abilities</li><li>Problem-Solving: Resourceful, proactive, and able to synthesize information to address challenges efficiently.</li><li>Team Collaboration: A supportive and adaptable approach to teamwork with a focus on shared goals.</li><li>Customer Service Focus: Demonstrated ability to deliver high-quality service to both internal and external stakeholders.</li></ul>

Administrative Assistant We are seeking a dedicated Administrative Assistant for a position based in Downtown Vancouver, British Columbia. In this role, you will be the first point of contact for our team and clients, handling a variety of administrative tasks and ensuring smooth daily operations within our office. This role offers a short term contract employment opportunity. Responsibilities• Oversee and manage inbound and outbound calls, ensuring excellent customer service • Schedule appointments and events, ensuring smooth coordination of team activities• Liaise with building operations to address and resolve any onsite issues• Interact with vendors and manage follow-ups• Oversee shipping and receiving procedures, ensuring accuracy and timeliness• Ensure security procedures are adhered to, including manual log in’s and signing guests in and out• Provide support for various events, including reception and concierge duties• Support the team with scheduling and event planning tasks.

Personal Assistant Our client in the mining industry is looking for a Personal Assistant to mange the personal and professional life of a senior executive. This is an in office role based in Downtown Vancouver, if your background aligns with the below details click apply below. Key Responsibilities:<ul><li>Project Management: Handle assigned projects by researching, executing, and providing updates to the executive.</li><li>Property Management: Oversee property managers and coordinate maintenance tasks. Maintain vendor and contact records. Prepare properties for executive visits and manage clean-up afterward. Serve as emergency contact for vendors, including alarm companies, and coordinate payments.</li><li>Travel Coordination: Manage all business and personal travel arrangements, including flights, transportation, and itineraries. Coordinate private aircraft logistics, including maintenance and crew training. Plan and execute personal vacations. Track executive's travel days and US entry admissions.</li><li>Vehicle Management: Manage insurance renewals and state registrations. Coordinate repairs and maintenance.</li><li>Insurance and Assets Management: Coordinate home insurance renewals for properties and track valuable items (e.g., jewelry, art, wine).</li><li>Visa and Immigration: Manage US visa renewals for the executive, family, and employees as needed.</li><li>Securities and Investments: Verify filings related to securities purchases and assist with private placements. Complete filings for public companies.</li><li>Event Planning: Coordinate business and personal events and team office events. Handle reservations, ticket purchases, and registrations.</li><li>Administrative Support: Provide backup for the Controller and handle insider filings, banking, and investment trading. Ensure confidentiality agreements are completed by new employees. Manage petty cash and assist with various executive tasks, such as drafting letters and managing correspondence. Schedule meetings and maintain records.</li></ul>

Executive Assistant, Office Services and Human Resources Co We are seeking an experienced Executive Assistant with a background in Office Services and Human Resources coordination to support senior executives and help manage day-to-day office operations. This hybrid role will involve providing executive assistance, managing office services, and supporting HR activities in a fast-paced environment.Key Responsibilities:Executive Assistance:<ul><li>Provide confidential administrative support to senior executives, ensuring high levels of urgency and accuracy.</li><li>Coordinate schedules, meetings (remote and in-person), and travel arrangements for executives.</li><li>Prepare expense reports and handle additional reporting needs.</li><li>Plan and coordinate Board of Directors and strategic meetings, including agendas and materials.</li></ul>Reception/Office Services:<ul><li>Serve as the first point of contact for guests and maintain front desk procedures.</li><li>Manage office supplies, mail distribution, and oversee building maintenance in coordination with the landlord.</li><li>Handle office events and executive meeting logistics, ensuring resources are available and meetings run smoothly.</li><li>Maintain the cleanliness of the boardrooms and manage meeting room schedules.</li><li>Process invoices related to office services and work with the Finance department.</li><li>Assist with the management of corporate travel partner processes and reporting.</li></ul>Human Resources Coordination:<ul><li>Update organizational charts and HR reports regularly.</li><li>Maintain the Learning & Development system and employee portal.</li><li>Support onboarding and offboarding processes and assist with background checks and reference verifications.</li><li>Participate in company social committee activities.</li><li>Support HR communications and assist with general administrative tasks as needed.</li></ul>

Assistant contrôleur Vous souhaitez évoluer au sein d’une entreprise en pleine expansion, où l’entraide, le développement des compétences et le bien-être des employés sont au cœur de la culture d’entreprise ? Ce poste est fait pour vous ! En tant qu’Assistant Contrôleur, vous jouerez un rôle clé dans la gestion financière et le suivi des performances. Si vous recherchez un poste enrichissant dans un environnement dynamique, où votre voix compte et où vous pourrez grandir professionnellement, postulez dès aujourd’hui ! Pourquoi nous rejoindre ? • Une entreprise en pleine croissance : Acteur majeur du secteur de la construction, nous évoluons rapidement et offrons des perspectives de carrière stimulantes. • Une équipe multiculturelle et bienveillante : Nous valorisons la diversité et encourageons l’échange et l’apprentissage entre collègues. • Un environnement de travail exceptionnel : Des bureaux modernes et conviviaux, une direction à l’écoute et une communication fluide à tous les niveaux. • Un encadrement de qualité : Vous serez accompagné(e) par une directrice expérimentée, passionnée par le partage de ses connaissances. • Des opportunités d’évolution : Ce poste peut vous mener à un rôle de Contrôleur dans l’entreprise. • Une flexibilité qui s’adapte à votre rythme : Télétravail possible 3 jours par semaine. TÂCHES: • Assister la directrice de la comptabilité dans la supervision des opérations comptables et financiers et veiller au respect des procédures et normes comptables de l’entreprise; • Participer à la production des états financiers mensuels, trimestriels et annuels; • Travailler en étroite collaboration avec l’équipe sur les projections financières, le processus budgétaire ainsi que la création et l’analyse de différents rapports; • Suivre les activités de trésorerie, gérer les déclarations fiscales et assurer la conformité aux réglementations; • Comptabiliser les transactions récurrentes aux comptes de bilan; • Collecter, organiser et analyser les données comptables; • En collaboration avec la Directrice de la comptabilité, veiller à l’amélioration et au suivi de l’ensemble des activités reliées au contrôle interne et soulever les anomalies; • Réaliser les travaux d’analyse de la rentabilité globale et par projets, des coûts de production, des marges de bénéfices et des frais généraux; • Collaborer étroitement avec les différents départements de la firme; • Préparer le dossier de fin de mois et d’année, incluant les écritures et les reports au Grand livre en collaboration avec la directrice de la comptabilité; • Contribuer au développement, à l'implantation et l'optimisation d'outils comptables et financiers et à la standardisation des processus relatifs à la comptabilité et aux finances; • Participer à la préparation des budgets annuels et faire le suivi comptable des budgets de chaque département administratif; • Réviser les paies et passer les écritures comptables afférentes; • Participer à la préparation des documents et analyses pour les travaux d’audit des états financiers et collaborer avec les auditeurs externes; • Superviser différentes tâches effectuées par les techniciens comptables, dont la facturation et les comptes payables; • Toute autre tâche connexe.

Sr. Executive Assistant Our client in Edmonton is seeking a Sr. Executive Assistant to join their team on a contract basis. The Senior Executive Assistant will provide comprehensive support to executives and other senior leaders, ensuring smooth daily operations and the effective management of their time. This role requires exceptional organizational, communication, and problem-solving skills, as well as the ability to anticipate needs and manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide executive-level administrative support to senior leadership, including calendar management, travel coordination, and meeting preparation.</li><li>Act as a liaison between executives and internal/external stakeholders, demonstrating excellent communication skills.</li><li>Prepare and edit correspondence, presentations, reports, and other documents as needed.</li><li>Manage sensitive and confidential information with discretion.</li><li>Plan and organize company events, board meetings, and other high-level gatherings.</li><li>Assist in project management, tracking progress, deadlines, and deliverables.</li><li>Prioritize and respond to executive requests efficiently, anticipating needs before they arise.</li><li>Handle ad hoc administrative tasks and provide backup support for other team members as needed.</li></ul>

Executive Assistant We are seeking an experienced Executive Assistant for a contract role to support VPs for our client in Calgary. If you're highly organized and skilled at calendar management, travel coordination, and expense reporting, this role is for you! Responsibilities:<ul><li>Manage multiple Outlook calendars, schedule appointments, and prioritize meetings.</li><li>Prepare meeting materials, take minutes, and assist with agendas.</li><li>Process expense reports and track procurement card expenses.</li><li>Arrange travel itineraries and accommodations.</li><li>Handle emails and communications on behalf of the VPs.</li><li>Book boardrooms, arrange catering, and coordinate audio-visual setups.</li><li>Assist with invoice processing as needed.</li><li>Work with various departments to ensure timely project completion.</li><li>Ad-hoc duties as requested.</li></ul>

Executive Assistant Are you a proactive, highly organized, and resourceful individual ready to play a pivotal role in the success of a dynamic organization? We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Company President. This role is critical in ensuring that the office of the President runs smoothly, efficiently, and professionally while maintaining the highest level of confidentiality. This is an in office position located in Burlington Ont. Key Responsibilities<ul><li>Executive Support: Manage complex calendars, coordinate meetings across multiple time zones, and anticipate scheduling needs with precision </li><li>Communication Management: Serve as a strategic liaison between the President and internal/external stakeholders, drafting correspondence, reports, and presentations as needed </li><li>Meeting Preparation & Follow-Up: Prepare agendas, document minutes, track action items, and ensure timely completion of assigned tasks </li><li>Travel Coordination: Organize domestic and international travel, including itinerary preparation, accommodations, and expense tracking/reporting </li><li>Project Management: Assist in special projects, ensuring deadlines are met and outcomes align with organizational goals.</li><li>Inbox Management: Manage and maintain 4 high volume inboxes </li><li>Confidential Support: Handle sensitive information with professionalism and discretion.</li></ul>

Sr. Executive Assistant We are seeking a Sr. Executive Assistant to join our clients team in the mining industry, based in Vancouver, British Columbia. This role offers a long term contract employment opportunity. As a Sr. Executive Assistant, you'll be responsible for a range of tasks, including managing complex international travel arrangements, handling expenses, and assisting with operations for two VP's. Responsibilities• Lead in arranging complex travel details, including liaising with corporate travel companies and coordinating with global EA's within the company• Supervise the management of expenses• Organize and schedule drivers, hotels, and other travel needs for individual and group travels• Handle the organization and coordination of workshops, including room booking, arranging for caterers, and working with IT setup• Manage the calendars and correspondence for two VP's• Play a crucial role in arranging travel visas for the team of VP's• Assist in the preparation of detailed travel itineraries, for meetings, site visits and conferences• Utilize your skills in Microsoft Office to maintain efficiency and organization in your work• Display strong communication skills in all tasks, ensuring a smooth flow of information and processes.

Assistant Administratif Nous recherchons un Adjoint Administratif pour rejoindre notre équipe basée à St-Bruno De Montarville, Quebec. En tant qu'Adjoint Administratif, vous aurez la responsabilité de répondre aux appels des clients, de gérer l'ouverture de comptes, de coordonner les horaires des techniciens, de préparer les bons de commande et de suivre leur progression. Vous travaillerez également sur la saisie des équipements dans le système et le traitement des dossiers d'installation. Responsabilités: • Répondre avec précision et efficacité aux appels des clients pour évaluer leurs besoins et/ou problèmes et assurer leur préqualification. • Gérer l'ouverture des comptes des clients et la création des appels clients dans le système. • Coordonner judicieusement les horaires des techniciens pour s'assurer qu'ils sont envoyés aux bons endroits. • Préparer les bons de commande et assurer leur suivi avec le département de la Logistique/Achats. • Saisir les équipements dans le système et traiter les dossiers d'installation. • Lire et traiter les bons de travail des techniciens en vérifiant leur cohérence avec leur feuille de temps. • Vérifier et corriger les rapports de service et assurer le suivi des coûts pour chaque appel et client.

Administrative Assistant We are in search of an Administrative Assistant to join our team located in Toronto, Ontario. This role centers around ensuring the efficient and smooth operation of shipment processing and procurement, as well as providing general administrative support across various departments. Responsibilities: • Assist in preparing, reviewing, and managing shipping documents such as bills of lading, packing lists, freight invoices, and purchase orders, ensuring accuracy and timeliness. • Handle the main phone line, professionally directing calls to the appropriate staff and providing information to callers. • Provide administrative support, including filing, data retrieval, data entry, and maintaining office equipment and supplies. • Deliver exceptional customer service, directing and assisting with customer inquiries and concerns related to orders and shipments. • Assist with various projects, including transcribing, editing, and formatting operation manuals, as well as distributing design drawings to necessary departments. • Handle confidential and time-sensitive materials with discretion, adhering to organizational policies and procedures. • Collaborate with the logistics team to ensure smooth shipment processes. • Support with coordinating procurement and customer shipments with vendors and carriers. • Assist with writing, editing, and distributing emails, memos, letters, faxes, and forms. • Assist other staff members as needed.

Bilingual Executive Assistant We are offering a long term contract employment opportunity for a Bilingual Executive Assistant. This role focuses on providing top-notch administrative support, acting as a liaison between various parties, and ensuring smooth office operations. Responsibilities: • Greet visitors and clients, ensuring they are comfortable and have necessary amenities like refreshments and wifi access • Handle incoming calls, provide general information, transfer to the correct parties, or take messages as needed • Act as a connection point with property management and relay all building notifications to tenants • Coordinate with building security and Human Resources to maintain appropriate access control • Set up boardroom for meetings, including arranging food, equipment, and other necessary items • Prepare and arrange delivery for courier parcels and messenger service waybills • Ensure timely ordering of office and kitchen supplies, maintain cleanliness and orderliness of common areas • Provide administrative support to the CHRO, including travel arrangements, expense reports, and maintaining stationery supplies or equipment • Manage CHRO's schedule, handle scheduling inquiries and meeting requests, and ensure all deadlines are met • Prepare meeting documents, memos, minutes, reports, and correspondence by conducting research and gathering background information • Regularly meet with other Executive Assistants and provide support and resources as needed. Applicants must be authorized to work in the location of the role.

Assistant Administratif Nous recherchons un Assistant Administratif compétent pour rejoindre l'équipe de notre client localiser au Centre Ville de Montreal. Ce role est un poste a temps partiel (3 jours la semaine). Si vous etes interessée a travailler avec un PME dans le domaine de finance commercial, n'hesitez pas de me contacter. Responsabilités • Fournir un soutien administratif complet, y compris la préparation de documents réalistes et la gestion de la correspondance.• Assumer le rôle de point de contact principal, répondant aux demandes et transmettant les informations nécessaires.• Organiser et coordonner les réunions, en veillant à ce que tous les arrangements nécessaires soient en place.• Bonne base en comptabilité (facturation par example)

Administrative Assistant Our client in Edmonton is seeking an Administrative Assistant to join their team on a contract basis. The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of their office. This individual will provide administrative support to various departments, handle a wide range of tasks, and contribute to the overall productivity of the team. Key Responsibilities:<ul><li>Greet and assist visitors, ensuring a welcoming atmosphere.</li><li>Answer and direct phone calls, manage correspondence, and handle inquiries promptly.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain and update office supplies, equipment, and inventory.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Assist with basic bookkeeping tasks, such as processing invoices and expense reports.</li><li>Support the HR department with onboarding and record-keeping.</li><li>Manage and organize files, both physical and electronic, ensuring confidentiality.</li><li>Perform other administrative duties as assigned.</li></ul>

Administrative Assistant Job Title: Administrative AssistantLocation: BurlingtonAbout the PositionOur client is seeking a skilled and compassionate Administrative Assistant to join their team in Burlington. This is an excellent opportunity to contribute your organizational skills and customer-focused attitude to help maintain a welcoming and efficient clinic environment.Key Responsibilities<ul><li>Respond to telephone and email inquiries compassionately and efficiently; forward relevant calls to the intake coordinator.</li><li>Greet and assist clients upon arrival, ensuring consent forms are completed and creating a welcoming atmosphere.</li><li>Complete intake calls with potential clients, answer questions, and assist in scheduling appointments.</li><li>Process payments, distribute receipts, and support clients in understanding insurance coverage and payment options.</li><li>Track all payments, handle reconciliation, and maintain financial records.</li><li>Ensure confidentiality and compliance with PIPEDA/HIPAA when handling sensitive client information.</li><li>Organize and maintain client files, including documentation updates and scanning materials when necessary.</li><li>Assist in finalizing reports and delivering them to clients.</li><li>Manage questionnaire distribution, track completion, and follow up with clients.</li><li>Provide scheduling and administrative support to psychometrists and psychologists.</li><li>Collaborate with the Clinic Director and Lead Administrative Coordinator as needed.</li><li>Maintain office supplies and ensure the clinic remains organized and well-stocked.</li><li>Support the clinic’s social media accounts (Instagram, Facebook, LinkedIn).</li></ul>

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the securities industry in Burlington, Ontario. This position involves providing support in a dynamic and fast-paced environment, ensuring the smooth running of daily operations. Responsibilities: • Processing account applications and setting up banking details• Providing support in conducting securities practices and trades• Assisting in meetings and calendar management• Maintaining an efficient data entry system and checking for accuracy• Providing customer service, including answering inbound and outbound calls and email correspondence• Utilizing Microsoft Office Suite, specifically Excel, for spreadsheet creation and management• Offering support to advisors and other assistants as needed• Utilizing Microsoft Outlook for scheduling appointments• Ensuring professionalism in all aspects of work.

Adjointe administrative Nous recherchons un adjoint administratif pour rejoindre notre équipe à Montréal. En tant qu'adjoint administratif, vous serez en charge de soutenir notre équipe de projet et d'estimation dans leurs tâches quotidiennes, notamment dans la soumission et diverses tâches administratives. Vous coordonnerez également les projets internes pour assurer leur bonne exécution. Responsabilités :• Assurer le suivi des directives et outils de suivi de nos activités quotidiennes en étroite collaboration avec la direction• Préparer et faire le suivi des réunions de transfert entre l'estimation et la gestion de projets, ainsi que toute logistique associée• Rédiger des comptes-rendus, des minutes de réunions et divers communiqués• Participer à l'élaboration de politiques et de procédures pour améliorer l'efficacité et la productivité de l'entreprise• Gérer les invitations et les soumissions des entrepreneurs généraux• Assurer le suivi du calendrier des soumissions et du tableau des soumissions en cours• Surveiller l'émission d'addendas et transmettre à l'équipe de soumission• Assurer le suivi des projets en cours de soumission • Responsable de la facturation et de soumissions avec certains fournisseurs

Operating Controller We are seeking a highly driven and detail-oriented Operating Controller to join our client, a leading organization in the environmental services sector, with a strong focus on Renewable Natural Gas initiatives. This is a 100% onsite role located in convenient Midtown Toronto, easily accessible via TTC. This is an exciting opportunity tailor-made for a Big 4-trained CPA eager to bring their expertise to a fast-paced, dynamic family office environment. With no direct reports but significant responsibility, this role demands exceptional financial acumen, strong analytical skills, and a proven track record of delivering results in high-pressure settings.

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