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6 résultats pour Adjoint De Gestion Immobiliere

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Our client in the mining industry is looking for a Personal Assistant to mange the personal and professional life of a senior executive. This is an in office role based in Downtown Vancouver, if your background aligns with the below details click apply below.

Key Responsibilities:

Project Management: Handle assigned projects by researching, executing, and providing updates to the executive.
Property Management: Oversee property managers and coordinate maintenance tasks. Maintain vendor and contact records. Prepare properties for executive visits and manage clean-up afterward. Serve as emergency contact for vendors, including alarm companies, and coordinate payments.
Travel Coordination: Manage all business and personal travel arrangements, including flights, transportation, and itineraries. Coordinate private aircraft logistics, including maintenance and crew training. Plan and execute personal vacations. Track executive's travel days and US entry admissions.
Vehicle Management: Manage insurance renewals and state registrations. Coordinate repairs and maintenance.
Insurance and Assets Management: Coordinate home insurance renewals for properties and track valuable items (e.g., jewelry, art, wine).
Visa and Immigration: Manage US visa renewals for the executive, family, and employees as needed.
Securities and Investments: Verify filings related to securities purchases and assist with private placements. Complete filings for public companies.
Event Planning: Coordinate business and personal events and team office events. Handle reservations, ticket purchases, and registrations.
Administrative Support: Provide backup for the Controller and handle insider filings, banking, and investment trading. Ensure confidentiality agreements are completed by new employees. Manage petty cash and assist with various executive tasks, such as drafting letters and managing correspondence. Schedule meetings and maintain records.

Additional Duties:

Coordinate travel for employees and consultants.
Manage e-signature files and renew domain names.
Handle corporate cell phone management and forward billing.
Execute banking authorizations and wire approvals.
Perform miscellaneous duties as assigned.

If this sounds like the role for you, please apply today! Please reference job number 05060-0013125422 in all correspondence.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

6 résultats pour Adjoint De Gestion Immobiliere

Personal Assistant Our client in the mining industry is looking for a Personal Assistant to mange the personal and professional life of a senior executive. This is an in office role based in Downtown Vancouver, if your background aligns with the below details click apply below. Key Responsibilities:<ul><li>Project Management: Handle assigned projects by researching, executing, and providing updates to the executive.</li><li>Property Management: Oversee property managers and coordinate maintenance tasks. Maintain vendor and contact records. Prepare properties for executive visits and manage clean-up afterward. Serve as emergency contact for vendors, including alarm companies, and coordinate payments.</li><li>Travel Coordination: Manage all business and personal travel arrangements, including flights, transportation, and itineraries. Coordinate private aircraft logistics, including maintenance and crew training. Plan and execute personal vacations. Track executive's travel days and US entry admissions.</li><li>Vehicle Management: Manage insurance renewals and state registrations. Coordinate repairs and maintenance.</li><li>Insurance and Assets Management: Coordinate home insurance renewals for properties and track valuable items (e.g., jewelry, art, wine).</li><li>Visa and Immigration: Manage US visa renewals for the executive, family, and employees as needed.</li><li>Securities and Investments: Verify filings related to securities purchases and assist with private placements. Complete filings for public companies.</li><li>Event Planning: Coordinate business and personal events and team office events. Handle reservations, ticket purchases, and registrations.</li><li>Administrative Support: Provide backup for the Controller and handle insider filings, banking, and investment trading. Ensure confidentiality agreements are completed by new employees. Manage petty cash and assist with various executive tasks, such as drafting letters and managing correspondence. Schedule meetings and maintain records.</li></ul>

[Property Admin Assistant We are offering an exciting opportunity in the property administration sector in Scarborough, Ontario. We are in search of a Property Admin Assistant who will be an integral part of our team, carrying out various administrative duties efficiently while maintaining high-quality customer service. Responsibilities:· Assist the Property Manager with preparation and tracking of annual budget (TMI forecast versus actual) and obtaining any necessary supporting documents and reports· Provide administrative support to the office/ department with tasks such as distributing mail, memos, letters, faxes and forms, attending to email inquiries and distributing to the right parties· Assist in preparing scheduled reports and coordinating flow of information within the company· Oversee quality of all contracts to ensure they are fully signed and compliant with municipal standards· Ensure property is Accessibility for Ontarians with Disabilities Act (AODA) compliant and following Toronto property related compliance standards· Responsible for ordering the necessary supplies,· Assist the Property Manager in collecting and entering monthly rents and tenant sales· Ensure tenants insurance certificates are valid and copies are maintained in their tenant file.· Assist the Property Manager with lease renewals; keeping a schedule of upcoming lease end dates and advising Property Manager of same,· Provide administrative support to the Property Manager.· Maintain and update tenant lists/files and other files (TMI binders) as necessary.· Prepare correspondence as necessary i.e. formulate and distribute tenant letters.· Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required.· Maintain accounting/invoicing procedures, including processing supplier invoices, preparing monthly tenant service invoices and annual TMI invoices/credits

Property Administrator We are offering a long-term contract employment opportunity in the real estate industry for a Property Administrator, to be based in Toronto, Ontario. This role will entail managing customer accounts, processing applications, and providing operational support in a detail-oriented environment. Apply today!! This opportunity is exclusively through Robert Half. Administrative Tasks<ul><li>Provide administrative support for the Management Office</li><li>Answering telephones, receiving and distributing mail</li><li>Prepare and distribute letters and/or memos to tenants as required</li><li> Liaise with tenants and customers as required or directed</li><li>Respond promptly to all inquiries, emails and voicemails</li><li>Signing in contractors and other visitors to the shopping centre</li><li>Managing Employee Discount Program</li><li>Assist marketing as required</li><li>Ordering all office supplies</li><li>Other duties as directed by the Shopping Centre Manager</li></ul>File Maintenance<ul><li> Maintain and update Tenant Lease files</li><li>Maintain and keep current Insurance Certification for Tenants</li><li>Maintain and update tenant information, including phone numbers, contact names, email addresses and emergency contact information as changes occur</li><li>Maintain and keep current pest control certification</li></ul>Accounts Receivable<ul><li>Rent cheques ; responsible for receiving, coding and forwarding to accounting</li><li>Monitor accounts receivable to ensure zero balances; follow up on arrears and issue reminders and default letters</li><li>Liaise with tenants and accounting regarding accounts receivable matters</li><li>Reporting to Shopping Centre Manager the status of arrears</li></ul>Reporting<ul><li>Collection of monthly sales reports from tenants compiled and submitted to Shopping Centre Manager and Head Office</li><li>Monthly reporting to Shopping Centre Manager on Sales, Pest Control, Temporary Vendors and Graffiti Removal</li></ul>

Superviseur Comptable / Comptes payables Vous êtes à la recherche d’une opportunité de carrière dans une entreprise solide, bien établie et en pleine croissance? Ce poste de Superviseur Comptable est fait pour vous! À propos de l’entreprise : • Secteur diversifié : vêtements et immobilier (500 logements dans le centre-ville); • Une présence de 40 ans dans l’industrie du vêtement – une réputation de stabilité et de succès; • Entreprise en croissance, sans dettes et une grande solidité financière; • Une équipe jeune, dynamique et collaborative où règne une belle ambiance; • Avantages sociaux incluant des assurances collectives et un stationnement sur place. TÂCHES : Dans le cadre de ce nouveau rôle créé suite à la croissance des activités de l’entreprise, vous jouerez un rôle clé dans l’équipe comptable. Sous la supervision directe du contrôleur, vos responsabilités incluent : • Superviser et encadrer une équipe de 4 techniciens aux comptes payables; • Assurer la gestion efficace des comptes payables et résoudre les enjeux complexes;• Assister le contrôleur dans diverses tâches comptables et projets spéciaux pour accompagner la croissance de l’organisation.

Administrative assistant Are you an organized, detail-oriented detail oriented looking for a dynamic role in the property management sector? A leading Property Management Company is searching for an Administrative Assistant to join their team. This role is ideal for someone who thrives in a fast-paced environment, has excellent communication skills, and is passionate about delivering outstanding administrative support. Key Responsibilities: Assist with Daily Operations: Perform a variety of administrative tasks to support property managers, including answering phones, responding to emails, and maintaining records. Document Management: Organize, maintain, and update lease agreements, tenant correspondence, and property-related documentation. Tenant Communication: Serve as a point of contact for tenant inquiries, resolve requests promptly, and escalate issues when necessary. Scheduling & Calendar Management: Coordinate appointments, property inspections, and meetings for property managers. Financial Tracking: Assist with rent payments, expense reports, and invoice processing to ensure accurate record-keeping. Vendor Coordination: Communicate with contractors and service providers to schedule maintenance and repairs, ensuring deadlines and standards are met. Support Special Projects: Help with organizing events, preparing presentations, and managing other one-off assignments.

Bilingual Executive Assistant We are offering a long term contract employment opportunity for a Bilingual Executive Assistant. This role focuses on providing top-notch administrative support, acting as a liaison between various parties, and ensuring smooth office operations. Responsibilities: • Greet visitors and clients, ensuring they are comfortable and have necessary amenities like refreshments and wifi access • Handle incoming calls, provide general information, transfer to the correct parties, or take messages as needed • Act as a connection point with property management and relay all building notifications to tenants • Coordinate with building security and Human Resources to maintain appropriate access control • Set up boardroom for meetings, including arranging food, equipment, and other necessary items • Prepare and arrange delivery for courier parcels and messenger service waybills • Ensure timely ordering of office and kitchen supplies, maintain cleanliness and orderliness of common areas • Provide administrative support to the CHRO, including travel arrangements, expense reports, and maintaining stationery supplies or equipment • Manage CHRO's schedule, handle scheduling inquiries and meeting requests, and ensure all deadlines are met • Prepare meeting documents, memos, minutes, reports, and correspondence by conducting research and gathering background information • Regularly meet with other Executive Assistants and provide support and resources as needed. Applicants must be authorized to work in the location of the role.