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We are offering a short term contract employment opportunity for a Receptionist in the Machinery/Worktools industry. As a Receptionist, you will be the first point of contact for our company, providing administrative support across the organization. You will be handling the flow of people through the business and ensuring that all receptionist responsibilities are completed accurately and delivered with high quality in a timely manner.

Responsibilities:
• Manage the reception area, maintaining a clean and welcoming environment for visitors and staff.
• Handle incoming and outgoing communication including emails, phone calls, and mail.
• Assist with the organization's data management, including data entry of invoices and maintaining a structured filing system.
• Provide support to other departments, contributing to the compilation of various reports when necessary.
• Maintain up-to-date contact lists and staff schedules.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Facilitate the smooth running of the day-to-day operations by managing office supplies and kitchen utilities.
• Ensure the security of the office, reporting any issues to the appropriate person.
• Provide excellent customer service, addressing inquiries from clients and business partners, and directing them to the appropriate departments.
• Enhance the organization's reputation by accepting ownership for accomplishing new and different requests, always exploring opportunities to add value to job accomplishments.

• Minimum of 1 year of experience in a receptionist role or similar
• Proficient in answering and managing a multi-line phone system
• Demonstrated excellence in customer service
• Experience with data entry and maintaining accurate records
• Ability to handle email correspondence professionally and efficiently
• Strong interpersonal skills for interacting with clients and team members
• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word
• Experience in organizing and managing files
• Ability to schedule appointments effectively and manage calendars
• Familiarity with Google Drive and Google Suite for various tasks
• The ideal candidate must be organized, detail-oriented, and capable of multitasking.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

63 résultats pour Receptionniste

Receptionist We are offering a short term contract employment opportunity for a Receptionist in the Machinery/Worktools industry. As a Receptionist, you will be the first point of contact for our company, providing administrative support across the organization. You will be handling the flow of people through the business and ensuring that all receptionist responsibilities are completed accurately and delivered with high quality in a timely manner. Responsibilities: • Manage the reception area, maintaining a clean and welcoming environment for visitors and staff. • Handle incoming and outgoing communication including emails, phone calls, and mail. • Assist with the organization's data management, including data entry of invoices and maintaining a structured filing system. • Provide support to other departments, contributing to the compilation of various reports when necessary. • Maintain up-to-date contact lists and staff schedules. • Coordinate office activities and operations to secure efficiency and compliance with company policies. • Facilitate the smooth running of the day-to-day operations by managing office supplies and kitchen utilities. • Ensure the security of the office, reporting any issues to the appropriate person. • Provide excellent customer service, addressing inquiries from clients and business partners, and directing them to the appropriate departments. • Enhance the organization's reputation by accepting ownership for accomplishing new and different requests, always exploring opportunities to add value to job accomplishments.

Receptionist We are providing a short term contract employment opportunity for a Receptionist in the bustling Kenaston area of Winnipeg, Manitoba. The Receptionist will play a key role in our team, with responsibilities that include handling a multi-line phone system, providing excellent customer service, managing mail processing, and scanning documents. Responsibilities:• Efficiently manage the multi-line phone system, ensuring all incoming calls are answered and directed appropriately• Welcome and assist customers, providing top-notch service at all times• Organize and manage the filing system for efficient record-keeping• Handle all mail processing duties, including scanning and distribution of incoming mails• Coordinate courier services as needed, ensuring timely delivery and receipt of packages

Receptionist We are currently seeking a Receptionist to join a company in the engineering industry. The position is based near the Polo Park area of Winnipeg, Manitoba, and offers a contract to permanent employment opportunity. In this role, you will play a crucial part in managing the front office operations and assisting with administrative tasks. Responsibilities: • Operate a multi-line phone system, promptly answering and directing calls• Perform administrative duties such as data entry and email correspondence• Coordinate the booking of flights and travel accommodations• Manage the ordering of office supplies and monthly staff lunches• Supervise the opening duties and maintain a clean office area, including unloading the dishwasher• Schedule couriers as needed• Keep files organized and schedule appointments as required• Maintain a high level of attention to detail and a positive attitude in all tasks.

Front Desk Coordinator We are offering a Front Desk Coordinator role. As a Front Desk Coordinator, your focus will be on processing and verifying documents, data entry, and general administrative tasks. This position is within the industry and offers a long term contract employment opportunity. Responsibilities: • Accurate entry of data into our proprietary database • Verification and checking of various documents • Inputting and managing data in Microsoft Excel • Formatting and adjusting documents as needed • Handling and executing general administrative duties as they arise.

Administrative Assistant We are seeking an Administrative Assistant to join our team. This role involves a variety of administrative tasks in a dynamic environment. The Administrative Assistant will play a key role in ensuring smooth operations within our organization. This is a short term contract employment opportunity. Responsibilities: • Facilitate executive meetings, typically held on the second Wednesday of every month, ensuring all necessary arrangements are in place. • Coordinate and manage the logistics of Board meetings, held on the fourth Wednesday of each month. • Ensure accurate and timely refinement of minutes post-meetings for distribution. • Assist in the preparation and organization of the Annual General Meeting, including the election of a new slate of directors. • Provide support for the first meeting of the new Board of Directors. • Manage inbound and outbound calls, providing excellent customer service. • Handle data entry tasks with precision and accuracy. • Ensure detail oriented email correspondence. • Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) proficiently to complete tasks. • Schedule appointments as needed, ensuring efficient time management.

Executive Assistant We are searching for a highly skilled Executive Assistant to provide high-level administrative support to executive leadership within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions. Key Responsibilities:• Manage and coordinate calendars for 2 Executives.• Screen incoming calls and emails, responding or redirecting as needed.• Arrange travel logistics, including accommodations, transportation, and itineraries.• Assist in meeting preparation, including agenda coordination, research, presentation creation, and minute-taking.• Prepare and edit correspondence, communications, reports, and presentations.• Organize and coordinate departmental meetings and events.• Process credit card and travel expense claims for the department.• Maintain filing systems (electronic and paper) and ensure proper documentation storage.• Act as a liaison between internal departments and external stakeholders as needed.• Provide reception support for executive visitors.• Handle confidential information with discretion and professionalism.• Perform other administrative tasks as assigned by executive leadership.

Administrative Assistant Job Title: Administrative AssistantLocation: BurlingtonAbout the PositionOur client is seeking a skilled and compassionate Administrative Assistant to join their team in Burlington. This is an excellent opportunity to contribute your organizational skills and customer-focused attitude to help maintain a welcoming and efficient clinic environment.Key Responsibilities<ul><li>Respond to telephone and email inquiries compassionately and efficiently; forward relevant calls to the intake coordinator.</li><li>Greet and assist clients upon arrival, ensuring consent forms are completed and creating a welcoming atmosphere.</li><li>Complete intake calls with potential clients, answer questions, and assist in scheduling appointments.</li><li>Process payments, distribute receipts, and support clients in understanding insurance coverage and payment options.</li><li>Track all payments, handle reconciliation, and maintain financial records.</li><li>Ensure confidentiality and compliance with PIPEDA/HIPAA when handling sensitive client information.</li><li>Organize and maintain client files, including documentation updates and scanning materials when necessary.</li><li>Assist in finalizing reports and delivering them to clients.</li><li>Manage questionnaire distribution, track completion, and follow up with clients.</li><li>Provide scheduling and administrative support to psychometrists and psychologists.</li><li>Collaborate with the Clinic Director and Lead Administrative Coordinator as needed.</li><li>Maintain office supplies and ensure the clinic remains organized and well-stocked.</li><li>Support the clinic’s social media accounts (Instagram, Facebook, LinkedIn).</li></ul>

Legal Administrative Assistant Our Surrey client is seeking a Litigation Legal Administrative Assistant to join their team. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and has experience supporting busy partners and managing complex litigation files. Key Responsibilities:<ul><li>Prepare, draft, and format legal documents and correspondence</li><li>File and serve court documents in accordance with deadlines and procedural rules</li><li>Manage calendars, schedule hearings, discoveries, and client meetings</li><li>Organize and maintain physical and electronic litigation files</li><li>Coordinate with court registries, opposing counsel, and clients</li><li>Assist with trial preparation, including assembling materials and exhibits</li><li>Conduct legal research and review case law as required</li><li>Process billing, track deadlines, and manage file administration</li></ul>

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the securities industry in Burlington, Ontario. This position involves providing support in a dynamic and fast-paced environment, ensuring the smooth running of daily operations. Responsibilities: • Processing account applications and setting up banking details• Providing support in conducting securities practices and trades• Assisting in meetings and calendar management• Maintaining an efficient data entry system and checking for accuracy• Providing customer service, including answering inbound and outbound calls and email correspondence• Utilizing Microsoft Office Suite, specifically Excel, for spreadsheet creation and management• Offering support to advisors and other assistants as needed• Utilizing Microsoft Outlook for scheduling appointments• Ensuring professionalism in all aspects of work.

Administrative assistant Are you an organized, detail-oriented detail oriented looking for a dynamic role in the property management sector? A leading Property Management Company is searching for an Administrative Assistant to join their team. This role is ideal for someone who thrives in a fast-paced environment, has excellent communication skills, and is passionate about delivering outstanding administrative support. Key Responsibilities: Assist with Daily Operations: Perform a variety of administrative tasks to support property managers, including answering phones, responding to emails, and maintaining records. Document Management: Organize, maintain, and update lease agreements, tenant correspondence, and property-related documentation. Tenant Communication: Serve as a point of contact for tenant inquiries, resolve requests promptly, and escalate issues when necessary. Scheduling & Calendar Management: Coordinate appointments, property inspections, and meetings for property managers. Financial Tracking: Assist with rent payments, expense reports, and invoice processing to ensure accurate record-keeping. Vendor Coordination: Communicate with contractors and service providers to schedule maintenance and repairs, ensuring deadlines and standards are met. Support Special Projects: Help with organizing events, preparing presentations, and managing other one-off assignments.

Executive Assistant Are you a proactive, highly organized, and resourceful individual ready to play a pivotal role in the success of a dynamic organization? We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Company President. This role is critical in ensuring that the office of the President runs smoothly, efficiently, and professionally while maintaining the highest level of confidentiality. This is an in office position located in Burlington Ont. Key Responsibilities<ul><li>Executive Support: Manage complex calendars, coordinate meetings across multiple time zones, and anticipate scheduling needs with precision </li><li>Communication Management: Serve as a strategic liaison between the President and internal/external stakeholders, drafting correspondence, reports, and presentations as needed </li><li>Meeting Preparation & Follow-Up: Prepare agendas, document minutes, track action items, and ensure timely completion of assigned tasks </li><li>Travel Coordination: Organize domestic and international travel, including itinerary preparation, accommodations, and expense tracking/reporting </li><li>Project Management: Assist in special projects, ensuring deadlines are met and outcomes align with organizational goals.</li><li>Inbox Management: Manage and maintain 4 high volume inboxes </li><li>Confidential Support: Handle sensitive information with professionalism and discretion.</li></ul>

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Markham, Ontario. This role will primarily involve tasks related to customer service and data entry within our industry. The successful candidate will be expected to handle both inbound and outbound calls, as well as email correspondence. Responsibilities: • Manage and schedule appointments effectively • Handle inbound and outbound calls with detail orientation • Provide excellent customer service in all interactions • Perform data entry tasks with accuracy and efficiency • Maintain and refine meeting minutes for distribution • Correspond via email in a detail oriented manner • Utilize Microsoft Excel, Outlook, PowerPoint and Word for various tasks • Ensure customer credit applications are processed accurately and promptly • Oversee customer accounts and initiate appropriate actions when necessary • Attend board meetings and executive meetings, contributing as required.

Accounting Assistant We are offering an exciting opportunity for an Accounting Assistant to join our team in Toronto, Ontario. This role is primarily focused on the administration of billing and collections, maintaining customer support, and identifying process improvement opportunities in our system. Responsibilities: • Oversee the administration of billing and collections using claims management system and QuickBooks • Handle accounts payable processing, which includes entering invoices into the QuickBooks system and communicating with vendors as necessary • Ensure the highest level of customer support aligning with our mission • Prepare periodic reports for the monitoring of accounts receivable • Resolve any errors or discrepancies with customer billing, accounts, or billing reports • Interact with clients to resolve issues and answer inquiries • Assist with project work or other assignments as directed • Identify and implement process improvement opportunities in systems and processes to optimize the operating model.

Reception / Mailroom We are offering a short term contract employment opportunity in the industry for a detail oriented Reception/Mailroom individual, at our workplace located in North York, Ontario. Responsibilities: • Efficiently manage a multi-line phone system, handling incoming calls and directing them to the appropriate personnel.• Provide excellent customer service, addressing inquiries and resolving issues promptly.• Handle data entry tasks, ensuring accuracy and efficiency in maintaining records.• Correspond professionally via email, ensuring timely responses and clear communication.• Utilize interpersonal skills to foster a positive and productive work environment.• Use Microsoft Excel, Word, and Outlook for various administrative tasks.• Organize files, ensuring easy accessibility and accurate record keeping.• Schedule appointments, managing calendars efficiently to avoid conflicts.• Manage mailroom duties, ensuring incoming and outgoing mail is handled promptly and accurately.

Administrative Assistant We are seeking a dedicated Administrative Assistant for a position based in Downtown Vancouver, British Columbia. In this role, you will be the first point of contact for our team and clients, handling a variety of administrative tasks and ensuring smooth daily operations within our office. This role offers a short term contract employment opportunity. Responsibilities• Oversee and manage inbound and outbound calls, ensuring excellent customer service • Schedule appointments and events, ensuring smooth coordination of team activities• Liaise with building operations to address and resolve any onsite issues• Interact with vendors and manage follow-ups• Oversee shipping and receiving procedures, ensuring accuracy and timeliness• Ensure security procedures are adhered to, including manual log in’s and signing guests in and out• Provide support for various events, including reception and concierge duties• Support the team with scheduling and event planning tasks.

Administrative Assistant We are looking for an Administrative Assistant to support office operations for our client in Calgary. This contract role includes a variety of tasks and a focus on helping with day-to-day office needs. Key Responsibilities:<ul><li>Greet visitors, answer the door, and assist as needed.</li><li>Handle outgoing mail and courier shipments.</li><li>Assist with CEO's expense reports.</li><li>Book meetings and assist with meeting logistics.</li><li>Manage supplies, keep the office tidy, and help with kitchen duties.</li><li>Help with ad-hoc tasks as required.</li></ul>

Administrative Assistant At Robert Half, we specialize in connecting talented professionals with exceptional career opportunities. We’re hiring an Administrative Assistant on behalf of one of our long standing clients looking for an administrative professional with a knack for organization, outstanding communication, and an ability to thrive in a dynamic, professional team setting.Position Overview:As an Administrative Assistant, you’ll play a critical role in supporting operations and ensuring organizational efficiency. This role is essential to maintaining the flow of communication, managing records, coordinating schedules, and assisting in day-to-day business functions, all while delivering excellent customer service.Key Responsibilities:<ul><li>Provide general administrative support, including answering phone calls, managing correspondence, photocopying, faxing, scanning, and filing </li><li>Support contract administration by communicating with vendors/contractors, verifying documentation, and tracking updates </li><li>Respond promptly to inquiries or complaints from stakeholders, troubleshooting solutions and escalating when necessary.</li><li>Assist with data management: updating records, compiling reports, and maintaining organization-wide systems.</li><li>Ensure timely follow-up on invoices, vendor adjustments, and related financial documents.</li><li>Coordinate inspections, meetings, and other logistical needs with external and internal parties.</li><li>Support special projects, such as coordinating building maintenance schedules, environmental report updates, and contract renewals.</li><li>Collaborate with cross-functional teams and assist with portfolio or project needs.</li></ul>Ideal Candidate Qualifications:<ul><li>Experience: Prior administrative or office support experience required</li><li>Technical Proficiency: Intermediate skills in Microsoft Office Suite (Outlook, Word, Excel) are essential.</li><li>Organizational Skills: Highly detail-oriented with strong time management, multitasking, and prioritization abilities</li><li>Problem-Solving: Resourceful, proactive, and able to synthesize information to address challenges efficiently.</li><li>Team Collaboration: A supportive and adaptable approach to teamwork with a focus on shared goals.</li><li>Customer Service Focus: Demonstrated ability to deliver high-quality service to both internal and external stakeholders.</li></ul>

Executive Assistant, Office Services and Human Resources Co We are seeking an experienced Executive Assistant with a background in Office Services and Human Resources coordination to support senior executives and help manage day-to-day office operations. This hybrid role will involve providing executive assistance, managing office services, and supporting HR activities in a fast-paced environment.Key Responsibilities:Executive Assistance:<ul><li>Provide confidential administrative support to senior executives, ensuring high levels of urgency and accuracy.</li><li>Coordinate schedules, meetings (remote and in-person), and travel arrangements for executives.</li><li>Prepare expense reports and handle additional reporting needs.</li><li>Plan and coordinate Board of Directors and strategic meetings, including agendas and materials.</li></ul>Reception/Office Services:<ul><li>Serve as the first point of contact for guests and maintain front desk procedures.</li><li>Manage office supplies, mail distribution, and oversee building maintenance in coordination with the landlord.</li><li>Handle office events and executive meeting logistics, ensuring resources are available and meetings run smoothly.</li><li>Maintain the cleanliness of the boardrooms and manage meeting room schedules.</li><li>Process invoices related to office services and work with the Finance department.</li><li>Assist with the management of corporate travel partner processes and reporting.</li></ul>Human Resources Coordination:<ul><li>Update organizational charts and HR reports regularly.</li><li>Maintain the Learning & Development system and employee portal.</li><li>Support onboarding and offboarding processes and assist with background checks and reference verifications.</li><li>Participate in company social committee activities.</li><li>Support HR communications and assist with general administrative tasks as needed.</li></ul>

Jr. Administrative Assistant We are offering an opportunity for a Jr. Administrative Assistant in the Stouffville, Ontario region. As a Jr. Administrative Assistant, you will be tasked with a variety of administrative duties in a dynamic workplace. This role offers a short term contract employment opportunity. Responsibilities: • Accurate processing and control of documents• Efficient e-Filing and regular Filing of important paperwork• Handling expense reimbursements with precision• Utilize Microsoft Excel and Excel Formulas for various tasks• Use of Microsoft SharePoint for collaborative work• Ensuring effective written communication across various departments• Managing department mail efficiently• Ordering and managing office supplies as required

Executive Assistant We are partnering with an independent Accounting Firm on Vancouver Island for an Executive Assistant. In this role, you will be supporting one of the Managing Partners in calendar and administrative support.The ideal individual will be detail-oriented, can maintain professionalism, and be confident in handling sensitive information. Responsibilities <ul><li> Oversee the partners’ schedules, including coordinating meetings and appointments.</li><li> Handle emails and phone calls on behalf of the partner.</li><li> Act as the main point of contact for both internal and external communications, ensuring professional phone and email etiquette.</li><li> Accurately complete data entry tasks and maintain well-organized records.</li><li> Support accounting and tax-related tasks as needed, depending on skill level and experience.</li><li> Review documents for accuracy and clarity before distribution.</li><li> Assist with front desk responsibilities, including greeting visitors and handling incoming calls as required. This is not the primary function of the role.</li><li> Create reports, presentations, and various documents as needed.</li><li> Keep a well-organized digital filing system</li></ul>

Sr. Executive Assistant We are offering a short term contract employment opportunity for a Sr. Executive Assistant. As a Sr. Executive Assistant, you will be the main point of contact between our leadership and the Board of Directors, facilitating communication, supporting governance activities, and ensuring the smooth operation of board meetings and related initiatives. Responsibilities: • Serve as the key liaison between board members and executive leadership, facilitating clear and timely communication • Schedule and coordinate board and committee meetings, ensuring proper logistics • Prepare and distribute agendas, meeting materials, and board packages in collaboration with executive leadership • Maintain official records of board meetings, resolutions, and governance documents • Assist in the development and implementation of board policies, bylaws, and governance best practices • Manage board member onboarding, training, and ongoing education • Track board terms, elections, and committee assignments • Work closely with leadership to ensure board alignment with the organization’s mission and goals • Provide logistical support for board events, fundraisers, and recognition programs • Assist with special projects, strategic planning initiatives, and board retreats.

Assistant Controller We are representing a globally recognized, publicly listed client seeking an ambitious and detail-oriented Assistant Controller to join their high-performing finance team. This is a fantastic opportunity to bring your accounting expertise to a multinational organization with a dynamic and collaborative work culture. This role is based out of Burnaby, BC and has the flexibility to work hybrid. As the Assistant Controller, you will lead and manage a team of GL (General Ledger) accountants, overseeing the preparation of financial working papers and ensuring compliance across multiple international entities. The ideal candidate will have a strong background in accounting, including experience with US GAAP and SOX compliance (preferred), along with a blend of industry and public practice experience. Your role will also involve facilitating audits, strengthening internal controls, leading testing efforts, and contributing to the creation and refinement of Standard Operating Procedures (SOPs) to support continuous operational improvements. Key Responsibilities:<ul><li>Manage, mentor, and develop a team of GL accountants, ensuring high performance and accuracy in all deliverables.</li><li>Oversee the preparation of financial working papers for multiple international entities, ensuring compliance with relevant accounting standards and practices.</li><li>Support corporate-wide audits by preparing and coordinating audit schedules and documentation in a timely manner.</li><li>Assist in evaluating and enhancing internal controls, including designing and assessing testing procedures to ensure compliance with Sarbanes-Oxley (SOX) and other regulations.</li><li>Contribute to the creation, implementation, and improvement of Standard Operating Procedures (SOPs) with a focus on scalability and efficiency.</li><li>Ensure accounting processes are aligned with US GAAP and other global reporting standards (nice to have experience with US GAAP and SOX regulations).</li><li>Collaborate cross-functionally with global finance teams and senior leadership to streamline processes and drive continuous improvements.</li><li>Address technical accounting research topics as needed and provide recommendations for properly reporting complex financial transactions.</li></ul>

Human Resources Assistant We are seeking a dedicated Human Resources Assistant to join our team. The HR Assistant will be a crucial part of our team, undertaking key tasks such as assisting with recruitment and onboarding, maintaining employee records, planning and executing training programs, and managing employee benefits. Responsibilities:• Assist in the recruitment process by screening applications and scheduling interviews• Ensure the accuracy and completeness of employee records in line with company policies and legal requirements• Aid in the planning and execution of employee training and development programs• Coordinate and organize employee events to boost team building and morale• Oversee employee benefits and assist in employee relations matters• Manage employee time and attendance records• Help in the preparation and distribution of company communications• Conduct research on HR best practices and provide recommendations to enhance existing policies and procedures• Participate in various HR projects and initiatives as needed• Manage pantry supplies, including order management, restocking, cleaning, and coffee machine maintenance

Administrative Assistant We are in search of an Administrative Assistant to join our team located in Toronto, Ontario. This role centers around ensuring the efficient and smooth operation of shipment processing and procurement, as well as providing general administrative support across various departments. Responsibilities: • Assist in preparing, reviewing, and managing shipping documents such as bills of lading, packing lists, freight invoices, and purchase orders, ensuring accuracy and timeliness. • Handle the main phone line, professionally directing calls to the appropriate staff and providing information to callers. • Provide administrative support, including filing, data retrieval, data entry, and maintaining office equipment and supplies. • Deliver exceptional customer service, directing and assisting with customer inquiries and concerns related to orders and shipments. • Assist with various projects, including transcribing, editing, and formatting operation manuals, as well as distributing design drawings to necessary departments. • Handle confidential and time-sensitive materials with discretion, adhering to organizational policies and procedures. • Collaborate with the logistics team to ensure smooth shipment processes. • Support with coordinating procurement and customer shipments with vendors and carriers. • Assist with writing, editing, and distributing emails, memos, letters, faxes, and forms. • Assist other staff members as needed.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Markham, Ontario. The job function includes managing executive and board meetings, maintaining records, and providing customer service in a fast-paced environment. Responsibilities: • Organizing and scheduling appointments using administrative software • Coordinating board meetings and ensuring all necessary arrangements are made • Handling inbound and outbound calls with professionalism and courtesy • Providing exceptional customer service and resolving inquiries promptly • Performing data entry tasks and maintaining accurate records • Drafting and sending email correspondence as necessary • Utilizing Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various administrative tasks • Assisting with the preparation and refinement of meeting minutes for distribution • Regularly reviewing and updating customer credit applications and records • Ensuring all administrative procedures are carried out in a timely and efficient manner.

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