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17 résultats pour Specialiste Des Propositions

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Robert Half is seeking a detail-oriented and proactive HR/Office Coordinator to join our client. This role is essential to maintaining our operational efficiency by overseeing various aspects of Human Resources, Accounts Receivable and Accounts Payable, Purchasing Support, and Facilities Management. The ideal candidate thrives in a fast-paced environment, is highly organized, and has a passion for improving workplace policies and systems.

Key Responsibilities:

Administer benefits enrollment, annual processes, and HR-related documentation.
Support recruitment,
Maintain accurate employee records
Coordinate the performance review and development plans
Develop and update company policies;
Implement employee engagement initiatives
Maintain compliance with workplace health and safety regulations.
Manage vendor invoices
Process payment transactions (e.g., via cheque, EFT, or credit card).
Monitor accounts receivable
Process and apply customer payments accurately.
Communicate with customers about outstanding balances and payment terms.
Review purchase orders and monitor vendor invoices to ensure timely payments.
Manage building access, key distribution, and security systems.
Coordinate office space planning and workstation setup for optimal functionality.

Qualifications:

Post-secondary education in Human Resources, Business Administration, or a related field.
2+ years of experience in HR or related work
1+ years of experience in general office management
Proficiency in Microsoft Office Suite

Compensation:

45,000-55,000

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

17 résultats pour Specialiste Des Propositions

Office Coordinator Robert Half is seeking a detail-oriented and proactive HR/Office Coordinator to join our client. This role is essential to maintaining our operational efficiency by overseeing various aspects of Human Resources, Accounts Receivable and Accounts Payable, Purchasing Support, and Facilities Management. The ideal candidate thrives in a fast-paced environment, is highly organized, and has a passion for improving workplace policies and systems. Key Responsibilities: <ul><li>Administer benefits enrollment, annual processes, and HR-related documentation.</li><li>Support recruitment,</li><li>Maintain accurate employee records</li><li>Coordinate the performance review and development plans</li><li>Develop and update company policies;</li><li>Implement employee engagement initiatives</li><li>Maintain compliance with workplace health and safety regulations.</li><li>Manage vendor invoices</li><li>Process payment transactions (e.g., via cheque, EFT, or credit card).</li><li>Monitor accounts receivable</li><li>Process and apply customer payments accurately.</li><li>Communicate with customers about outstanding balances and payment terms.</li><li>Review purchase orders and monitor vendor invoices to ensure timely payments.</li><li>Manage building access, key distribution, and security systems.</li><li>Coordinate office space planning and workstation setup for optimal functionality.</li></ul>

Administrative Assistant We are seeking a dedicated Administrative Assistant for a position based in Downtown Vancouver, British Columbia. In this role, you will be the first point of contact for our team and clients, handling a variety of administrative tasks and ensuring smooth daily operations within our office. This role offers a short term contract employment opportunity. Responsibilities• Oversee and manage inbound and outbound calls, ensuring excellent customer service • Schedule appointments and events, ensuring smooth coordination of team activities• Liaise with building operations to address and resolve any onsite issues• Interact with vendors and manage follow-ups• Oversee shipping and receiving procedures, ensuring accuracy and timeliness• Ensure security procedures are adhered to, including manual log in’s and signing guests in and out• Provide support for various events, including reception and concierge duties• Support the team with scheduling and event planning tasks.

Administrative Assistant Our client in Edmonton is seeking an Administrative Assistant to join their team on a contract basis. The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of their office. This individual will provide administrative support to various departments, handle a wide range of tasks, and contribute to the overall productivity of the team. Key Responsibilities:<ul><li>Greet and assist visitors, ensuring a welcoming atmosphere.</li><li>Answer and direct phone calls, manage correspondence, and handle inquiries promptly.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain and update office supplies, equipment, and inventory.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Assist with basic bookkeeping tasks, such as processing invoices and expense reports.</li><li>Support the HR department with onboarding and record-keeping.</li><li>Manage and organize files, both physical and electronic, ensuring confidentiality.</li><li>Perform other administrative duties as assigned.</li></ul>

Administrative Assistant At Robert Half, we specialize in connecting talented professionals with exceptional career opportunities. We’re hiring an Administrative Assistant on behalf of one of our long standing clients looking for an administrative professional with a knack for organization, outstanding communication, and an ability to thrive in a dynamic, professional team setting.Position Overview:As an Administrative Assistant, you’ll play a critical role in supporting operations and ensuring organizational efficiency. This role is essential to maintaining the flow of communication, managing records, coordinating schedules, and assisting in day-to-day business functions, all while delivering excellent customer service.Key Responsibilities:<ul><li>Provide general administrative support, including answering phone calls, managing correspondence, photocopying, faxing, scanning, and filing </li><li>Support contract administration by communicating with vendors/contractors, verifying documentation, and tracking updates </li><li>Respond promptly to inquiries or complaints from stakeholders, troubleshooting solutions and escalating when necessary.</li><li>Assist with data management: updating records, compiling reports, and maintaining organization-wide systems.</li><li>Ensure timely follow-up on invoices, vendor adjustments, and related financial documents.</li><li>Coordinate inspections, meetings, and other logistical needs with external and internal parties.</li><li>Support special projects, such as coordinating building maintenance schedules, environmental report updates, and contract renewals.</li><li>Collaborate with cross-functional teams and assist with portfolio or project needs.</li></ul>Ideal Candidate Qualifications:<ul><li>Experience: Prior administrative or office support experience required</li><li>Technical Proficiency: Intermediate skills in Microsoft Office Suite (Outlook, Word, Excel) are essential.</li><li>Organizational Skills: Highly detail-oriented with strong time management, multitasking, and prioritization abilities</li><li>Problem-Solving: Resourceful, proactive, and able to synthesize information to address challenges efficiently.</li><li>Team Collaboration: A supportive and adaptable approach to teamwork with a focus on shared goals.</li><li>Customer Service Focus: Demonstrated ability to deliver high-quality service to both internal and external stakeholders.</li></ul>

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the securities industry in Burlington, Ontario. This position involves providing support in a dynamic and fast-paced environment, ensuring the smooth running of daily operations. Responsibilities: • Processing account applications and setting up banking details• Providing support in conducting securities practices and trades• Assisting in meetings and calendar management• Maintaining an efficient data entry system and checking for accuracy• Providing customer service, including answering inbound and outbound calls and email correspondence• Utilizing Microsoft Office Suite, specifically Excel, for spreadsheet creation and management• Offering support to advisors and other assistants as needed• Utilizing Microsoft Outlook for scheduling appointments• Ensuring professionalism in all aspects of work.

Assistant Administratif Nous recherchons un Assistant Administratif compétent pour rejoindre l'équipe de notre client localiser au Centre Ville de Montreal. Ce role est un poste a temps partiel (3 jours la semaine). Si vous etes interessée a travailler avec un PME dans le domaine de finance commercial, n'hesitez pas de me contacter. Responsabilités • Fournir un soutien administratif complet, y compris la préparation de documents réalistes et la gestion de la correspondance.• Assumer le rôle de point de contact principal, répondant aux demandes et transmettant les informations nécessaires.• Organiser et coordonner les réunions, en veillant à ce que tous les arrangements nécessaires soient en place.• Bonne base en comptabilité (facturation par example)

Personal Assistant Our client in the mining industry is looking for a Personal Assistant to mange the personal and professional life of a senior executive. This is an in office role based in Downtown Vancouver, if your background aligns with the below details click apply below. Key Responsibilities:<ul><li>Project Management: Handle assigned projects by researching, executing, and providing updates to the executive.</li><li>Property Management: Oversee property managers and coordinate maintenance tasks. Maintain vendor and contact records. Prepare properties for executive visits and manage clean-up afterward. Serve as emergency contact for vendors, including alarm companies, and coordinate payments.</li><li>Travel Coordination: Manage all business and personal travel arrangements, including flights, transportation, and itineraries. Coordinate private aircraft logistics, including maintenance and crew training. Plan and execute personal vacations. Track executive's travel days and US entry admissions.</li><li>Vehicle Management: Manage insurance renewals and state registrations. Coordinate repairs and maintenance.</li><li>Insurance and Assets Management: Coordinate home insurance renewals for properties and track valuable items (e.g., jewelry, art, wine).</li><li>Visa and Immigration: Manage US visa renewals for the executive, family, and employees as needed.</li><li>Securities and Investments: Verify filings related to securities purchases and assist with private placements. Complete filings for public companies.</li><li>Event Planning: Coordinate business and personal events and team office events. Handle reservations, ticket purchases, and registrations.</li><li>Administrative Support: Provide backup for the Controller and handle insider filings, banking, and investment trading. Ensure confidentiality agreements are completed by new employees. Manage petty cash and assist with various executive tasks, such as drafting letters and managing correspondence. Schedule meetings and maintain records.</li></ul>

Administrative Assistant Job Title: Administrative AssistantLocation: BurlingtonAbout the PositionOur client is seeking a skilled and compassionate Administrative Assistant to join their team in Burlington. This is an excellent opportunity to contribute your organizational skills and customer-focused attitude to help maintain a welcoming and efficient clinic environment.Key Responsibilities<ul><li>Respond to telephone and email inquiries compassionately and efficiently; forward relevant calls to the intake coordinator.</li><li>Greet and assist clients upon arrival, ensuring consent forms are completed and creating a welcoming atmosphere.</li><li>Complete intake calls with potential clients, answer questions, and assist in scheduling appointments.</li><li>Process payments, distribute receipts, and support clients in understanding insurance coverage and payment options.</li><li>Track all payments, handle reconciliation, and maintain financial records.</li><li>Ensure confidentiality and compliance with PIPEDA/HIPAA when handling sensitive client information.</li><li>Organize and maintain client files, including documentation updates and scanning materials when necessary.</li><li>Assist in finalizing reports and delivering them to clients.</li><li>Manage questionnaire distribution, track completion, and follow up with clients.</li><li>Provide scheduling and administrative support to psychometrists and psychologists.</li><li>Collaborate with the Clinic Director and Lead Administrative Coordinator as needed.</li><li>Maintain office supplies and ensure the clinic remains organized and well-stocked.</li><li>Support the clinic’s social media accounts (Instagram, Facebook, LinkedIn).</li></ul>

Assistant Admnistratif Notre client est à la recherche d'un Assistant Administratif pour rejoindre son équipe à Montréal, Québec. En tant qu'Assistant Administratif, vous aurez pour mission principale le traitement des documents, la numérisation et l'archivage, ainsi que l'utilisation de SharePoint et de CRM. Ce poste est basé au Centre Ville de Montreal. Responsabilités• Gérer de manière efficace et précise les documents papier• Veiller à la numérisation et à l'archivage des documents• Assurer le transfert des documents papier vers SharePoint• Maintenir une organisation rigoureuse des documents• Utiliser SharePoint et CRM pour le traitement des informations• Fournir un soutien administratif au besoin• Assurer le suivi des dossiers clients• Prendre des mesures appropriées pour le traitement des comptes clients• Veiller à la mise à jour des dossiers clients.

Technicien(ne) Administratif Notre client dans l'industrie manufacturière à Laval est à la recherche d'un technicien administratif pour se joindre à son équipe. En tant que technicien administratif, vous serez responsable de la gestion des commandes de pièces de rechange, de l'assistance à l'équipe des comptes fournisseurs et de la gestion des demandes des clients. Responsabilités :- Gérer et traiter les commandes de pièces de rechange- Assister l'équipe des comptes fournisseurs dans la saisie des données, le traitement des factures et le classement.- Répondre aux demandes des clients et assurer le suivi des comptes- Assister dans la gestion des bons de commande et le suivi des livraisons avec les fournisseurs- Traiter les configurations avancées à des fins de planification- Effectuer des tâches comptables légères - aucune expérience n'est requise, la formation est assurée.- gérer l'entrée et la gestion des commandes- Contrôler et analyser les stocks ; prévoir les besoins en stocks. Qualifications :Bilingue en anglais et en français, car vous travaillerez avec certains partenaires aux États-Unis.1+ année d'expérience en administration Désireux d'apprendre et de contribuer à une petite équipe Il s'agit d'une opportunité 100% sur site. Les horaires idéaux sont de 8h à 16h30 mais peuvent être flexibles.

Administrative Coordinator We are offering a permanent employment opportunity for an Administrative Coordinator in Edmonton, Alberta. This role is a pivotal part of our operations, focusing on the assessment and qualification of applications. Working within a supportive team environment, the successful candidate will need to be comfortable answering inquiries, maintaining database records, and occasionally providing reception coverage. Responsibilities: • Accurate and efficient processing of applications, including identifying discrepancies and addressing anomalies. • Maintaining a high level of organization, with the ability to multitask and manage multiple portfolios at any given time. • Ensuring critical information is approved and in compliance with statutory legislations. • Conducting criminal records checks and verifying official IDs and standing. • Providing occasional reception coverage and answering all questions/inquiries. • Comfortable making calls and establishing relationships with applicants to provide guidance. • Handling email correspondences and managing high volumes of data entry. • Assisting with Learning Management System (LMS) setup, including managing payments, receipts, certificates, permits, and licenses. • Providing technical support to applicants, including troubleshooting and assisting with logins. • Contributing to website content and making suggestions to the communications department.

Grants and Compliance Our client in Calgary is looking for an experienced Grants & Compliance Specialist to lead and write a major bid proposal. This contract role requires a senior-level professional with a strong background in bid writing, proposal coordination, and compliance. Responsibilities:<ul><li>Lead the preparation and writing of a bid proposal, ensuring compliance with all requirements.</li><li>Collaborate with internal teams (SMEs, finance, and legal) to gather necessary information.</li><li>Manage the entire proposal process, from development to submission, ensuring deadlines are met.</li><li>Prepare and review supporting documentation to ensure a cohesive bid package.</li><li>Ad-hoc duties as requested.</li></ul>

Administrative Assistant We are in search of an Administrative Assistant to join our team located in Toronto, Ontario. This role centers around ensuring the efficient and smooth operation of shipment processing and procurement, as well as providing general administrative support across various departments. Responsibilities: • Assist in preparing, reviewing, and managing shipping documents such as bills of lading, packing lists, freight invoices, and purchase orders, ensuring accuracy and timeliness. • Handle the main phone line, professionally directing calls to the appropriate staff and providing information to callers. • Provide administrative support, including filing, data retrieval, data entry, and maintaining office equipment and supplies. • Deliver exceptional customer service, directing and assisting with customer inquiries and concerns related to orders and shipments. • Assist with various projects, including transcribing, editing, and formatting operation manuals, as well as distributing design drawings to necessary departments. • Handle confidential and time-sensitive materials with discretion, adhering to organizational policies and procedures. • Collaborate with the logistics team to ensure smooth shipment processes. • Support with coordinating procurement and customer shipments with vendors and carriers. • Assist with writing, editing, and distributing emails, memos, letters, faxes, and forms. • Assist other staff members as needed.

Administrative assistant Are you an organized, detail-oriented detail oriented looking for a dynamic role in the property management sector? A leading Property Management Company is searching for an Administrative Assistant to join their team. This role is ideal for someone who thrives in a fast-paced environment, has excellent communication skills, and is passionate about delivering outstanding administrative support. Key Responsibilities: Assist with Daily Operations: Perform a variety of administrative tasks to support property managers, including answering phones, responding to emails, and maintaining records. Document Management: Organize, maintain, and update lease agreements, tenant correspondence, and property-related documentation. Tenant Communication: Serve as a point of contact for tenant inquiries, resolve requests promptly, and escalate issues when necessary. Scheduling & Calendar Management: Coordinate appointments, property inspections, and meetings for property managers. Financial Tracking: Assist with rent payments, expense reports, and invoice processing to ensure accurate record-keeping. Vendor Coordination: Communicate with contractors and service providers to schedule maintenance and repairs, ensuring deadlines and standards are met. Support Special Projects: Help with organizing events, preparing presentations, and managing other one-off assignments.

Sr. Administrative Assistant We are searching for a Sr. Administrative Assistant to join our team in Hamilton, Ontario. In this role, you will be tasked with providing administrative support, maintaining confidential files, scheduling appointments, and liaising with clients. This role is within the child welfare services industry and offers a short-term contract employment opportunity. Responsibilities: • Liaise with clients throughout the Internal Complaint Review Panel meetings and Child and Family Services Review Board process, documenting their concerns and maintaining contact. • Provide administrative and project support for the Director of Child Welfare Services, Service Directors, and Manager of Diversity, Equity, and Inclusivity. • Schedule, attend, and distribute minutes/agendas for various meetings such as Child Abuse Review Team Meetings, Permanency Planning Committees, Child, Youth In Care Review Meetings, etc. • Assist in expediting documents and reports within the agency necessary for compliance with Ministry requirements. • Manage calendar/appointments for Director of Child Welfare Services and the Service Directors, including arranging necessary documents for appointments, and registration and travel arrangements. • Provide back-up support for Serious Occurrence reporting and Executive Assistant. • Coordinate and prepare stakeholder presentations and meetings, including booking facilities, audio-visual equipment, supplies and materials, meals, and refreshments. • Handle, track, and submit required documentation for the Child Abuse Register and required follow up. • Screen and route all telephone, mail, email, or other communication for the Director of Child Welfare Services and Service Directors, understanding their concerns and priorities. • Provide administrative support for other key projects and initiatives. • Utilize skills in Excel, Word, Outlook, Email Correspondence, Data Entry, and Data Management.

Assistant Administratif Nous recherchons un Adjoint Administratif pour rejoindre notre équipe basée à St-Bruno De Montarville, Quebec. En tant qu'Adjoint Administratif, vous aurez la responsabilité de répondre aux appels des clients, de gérer l'ouverture de comptes, de coordonner les horaires des techniciens, de préparer les bons de commande et de suivre leur progression. Vous travaillerez également sur la saisie des équipements dans le système et le traitement des dossiers d'installation. Responsabilités: • Répondre avec précision et efficacité aux appels des clients pour évaluer leurs besoins et/ou problèmes et assurer leur préqualification. • Gérer l'ouverture des comptes des clients et la création des appels clients dans le système. • Coordonner judicieusement les horaires des techniciens pour s'assurer qu'ils sont envoyés aux bons endroits. • Préparer les bons de commande et assurer leur suivi avec le département de la Logistique/Achats. • Saisir les équipements dans le système et traiter les dossiers d'installation. • Lire et traiter les bons de travail des techniciens en vérifiant leur cohérence avec leur feuille de temps. • Vérifier et corriger les rapports de service et assurer le suivi des coûts pour chaque appel et client.

Adjointe administrative Nous recherchons un adjoint administratif pour rejoindre notre équipe à Montréal. En tant qu'adjoint administratif, vous serez en charge de soutenir notre équipe de projet et d'estimation dans leurs tâches quotidiennes, notamment dans la soumission et diverses tâches administratives. Vous coordonnerez également les projets internes pour assurer leur bonne exécution. Responsabilités :• Assurer le suivi des directives et outils de suivi de nos activités quotidiennes en étroite collaboration avec la direction• Préparer et faire le suivi des réunions de transfert entre l'estimation et la gestion de projets, ainsi que toute logistique associée• Rédiger des comptes-rendus, des minutes de réunions et divers communiqués• Participer à l'élaboration de politiques et de procédures pour améliorer l'efficacité et la productivité de l'entreprise• Gérer les invitations et les soumissions des entrepreneurs généraux• Assurer le suivi du calendrier des soumissions et du tableau des soumissions en cours• Surveiller l'émission d'addendas et transmettre à l'équipe de soumission• Assurer le suivi des projets en cours de soumission • Responsable de la facturation et de soumissions avec certains fournisseurs