10 results for Secretary

Company Secretary (Financial Service Sector - VP Level) The Company My Client is a Global Investment Manager offers a wide range of investment solutions including equities, fixed income, multi assets and alternative investments. The RoleCorporate Governance & Compliance<ul><li>Ensure compliance with all statutory and regulatory requirements under [Applicable Laws and Regulations, e.g., Companies Ordinance, SFC Regulations].</li><li>Maintain and update the company's statutory registers, records, and filings with regulatory authorities.</li><li>Advise the Board of Directors and senior management on corporate governance best practices.</li><li>Ensure timely filing of annual returns, resolutions, and other corporate documents.</li><li>Act as the liaison with regulators (e.g., Securities and Futures Commission, Stock Exchange, Monetary Authority) and external auditors.</li></ul> Board & Committee Support<ul><li>Organize and coordinate Board and Committee meetings, including preparing agendas, board packs, minutes, and resolutions.</li><li>Ensure that directors are properly briefed on governance and compliance obligations.</li><li>Maintain accurate records of board decisions, policies, and corporate actions.</li></ul> Corporate Secretarial Duties<ul><li>Manage the incorporation, dissolution, and restructuring of entities within the group.</li><li>Oversee shareholder communications and maintain the company's share register.</li><li>Ensure the proper execution and safekeeping of legal documents and contracts.</li></ul> Risk & Regulatory Compliance<ul><li>Monitor regulatory updates and assess their impact on the company's operations.</li><li>Develop and implement corporate policies and procedures in line with regulatory expectations.</li><li>Assist in the preparation of annual reports, disclosures, and corporate governance statements.</li></ul> Your Profile<ul><li>Qualifications & Experience</li></ul>Bachelor's degree in Law, Finance, Business Administration, or a related field.Chartered Secretary (HKICS/ICSA/CGI) certification or equivalent is preferred.Minimum 8 years of experience in a corporate secretarial role, ideally within the financial services industry (e.g., asset management, private equity, hedge funds, investment banking).<ul><li>Skills & Competencies</li></ul>Strong knowledge of corporate governance, regulatory compliance, and financial services laws.Excellent organizational and communication skills with the ability to interact with senior stakeholders and regulators.High level of attention to detail, discretion, and integrity.Ability to work independently and manage multiple priorities under tight deadlines.Proficiency in Microsoft Office Suite and corporate governance software. Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference Number: 67010-0013166375By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/amVzc2ljYS55ZXVuZy4yNTg1OC4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">

International investment bank - Team Secretary (40-50K) The CompanyOur client is a prestigious international investment bank with a long-standing history and a global presence spanning approximately 30 offices. They are seeking a highly motivated and independent professional to provide crucial support to the investment team, managing extensive travel arrangements and a demanding meeting schedule. The RoleAdministrative & Organizational Support<ul><li>Ensure seamless organization of business operations by collaborating with team members.</li><li>Manage calendars efficiently, scheduling and coordinating meetings, lunches, and other engagements while ensuring timely responses and preparation of necessary materials.</li><li>Identify potential scheduling conflicts or high-pressure periods and adjust calendars accordingly to optimize time management.</li><li>Provide ad-hoc administrative support to various teams and assist with Executive Assistant (EA) coverage as needed.</li></ul> Communication & Correspondence<ul><li>Monitor and manage inbound and outbound emails daily, ensuring timely responses and efficient communication.</li><li>Handle email and telephone communications, sorting and prioritizing based on urgency and importance.</li><li>Demonstrate confidence in seeking clarification when instructions or briefs are unclear.</li></ul> Confidentiality & Professionalism<ul><li>Handle sensitive and confidential matters with the highest level of professionalism, discretion, and confidentiality.</li><li>Financial & Database Management</li><li>Process and submit expense claims promptly.</li><li>Maintain and update departmental databases, including Salesforce.</li></ul> Presentation & Event Coordination<ul><li>Prepare and professionally bind investor presentations.</li><li>Assist with office management tasks alongside other EAs when required.</li><li>Support the planning and coordination of external events in collaboration with other teams and EAs.</li></ul> Your Profile<ul><li>University Degree holder or above</li><li>About 10 years of experiences as an executive assistant or other relevant administrative support experiences</li><li>Knowledge of accounting/investment is an advantage</li><li>Fluent in both written and spoken Chinese and English</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013175910By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93Ljc2NTIxLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">

Int'l. Law Firm- Executive Assistant to Partner(Up to 50K) The CompanyOur client is a prominent international law firm with nearly 200 years of history. With over 1,000 professionals, including more than 200 partners, the firm operates across approximately 10 global offices. Known for its client-centric approach, it specializes in various practice areas such as private wealth, corporate law, and dispute resolution. The firm excels in providing pragmatic legal solutions, leveraging deep local insights and a robust international network to meet the diverse needs of its clients. The Role1) Administrative ResponsibilitiesDiary Management: * Proactively manage and control fee earners' diaries, utilizing discretion and business knowledge to prioritize commitments. * Arrange appointments, conferences, and meetings across various time zones and offices using diverse IT processes (video conferencing, teleconferencing, client office software). File Management: * Develop and maintain a robust file management system for electronic and hard copy correspondence, ensuring adherence to naming conventions. * Conduct regular file reviews and close finished matters when appropriate. Meeting Preparation * Prepare for meetings by organizing pre-reading documentation, coordinating meeting actions, and ensuring proper follow-up communications. Travel Coordination * Arrange extensive travel logistics including liaising with travel companies, booking travel and accommodation, arranging visas, preparing itineraries, and ensuring compliance with the firm's Travel Policy. General Administrative Tasks * Coordinate photocopying, printing, scanning, organizing post, and courier services. * Ensure partner Performance Development and Review (PDPR) records are up to date.2) Client Relationship Management Relationship Building * Build strong relationships with internal and external clients and their teams. Marketing Support * Assist lawyers in marketing activities by researching client information and participating in the preparation of pitches and presentations. Business Development Assistance * Support the internal business development team by managing event secretary roles, e-alert processes, legal directory administration, and delegating tasks effectively. Client Relationship Management System * Proactively maintain and update the client relationship management system to ensure timely follow-ups. Team Collaboration * Attend team meetings to contribute ideas and detail action points as necessary.3) Financial Responsibilities Onboarding Processes * Ensure accurate completion of new client/matter onboarding processes while adhering to risk and compliance requirements. Matter Review * Produce and review weekly Intapp new matter reports to clear matters for billing. Compliance Documentation * Coordinate the production of accurate compliance documents such as engagement letters and collection proformas. WIP Management * Actively participate in WIP (Work In Progress) and credit control meetings; produce WIP reports identifying matters for billing, write-offs, debtors, and client credits. Billing Processes * Manage partners' billing processes including agreeing on billing dates, gathering disbursements, initiating prebills, completing billing checklists, and submitting prebills for approval. Invoice Management * Prepare covering emails/letters for invoices ensuring timely dispatch and upload into delivered bills. Financial Queries * Use Aderant to assist fee earners with financial queries and produce reports as needed.4) Communication Gatekeeping * Act as a gatekeeper for fee earners by managing messages effectively. Email & Post Management * Use initiative to screen incoming emails and post during fee earners' absence while developing systems for efficiency. Document Drafting * Draft high-quality correspondence including engagement letters, documents, agendas, presentations, and spreadsheets on behalf of fee earners.5) Document & File Management Document Production Delegation * Delegate document production and dictation transcription to appropriate resources while checking returned work as needed. iManage Compliance * Actively file documents within iManage in accordance with naming conventions; manage original documents in the Records Management system prior to off-site storage.6) Additional Responsibilities Proactive Support * Engage more extensively with fee earners to enhance their efficiency by identifying areas of responsibility for ownership. Process Improvement * Drive processes through delivery via appropriate workflows; identify areas for continuous improvement and implement solutions. Mentorship & Knowledge Sharing * Mentor junior team members; facilitate knowledge sharing within the peer group and wider team. Stakeholder Support * Provide support to additional stakeholders as required while maintaining strong knowledge of practice areas, key matters, business issues, and current topics. Your Profile* Degree holder * 7-10 years of relevant experience * Previous experience working in SOEs and native Mandarin proficiency are advantageous * Commercial and financial acumen * A thorough understanding of working in a professional, service driven environment and stakeholder/client/business confidentiality * Confident and professional manner with the ability to build strong relationship with fee earners and clients * Fully comfortable working in English and Chinese, both written and spoken Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference no.: 67010-0013158858By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjQzMjc5LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">

Dealer - FX & MM The CompanyOur client is a top-tier world's leading financial group and currently looking for a Treasury Dealer to join their expanding dealing team. The Role<ul><li>Assist in executing currency trades and money market transactions based on client requests or institutional strategies</li><li>Access to swap market to achieve lower funding cost</li><li>Monitor liquidity mismatch structure and cash flow management</li><li>Ensure proper documentation and reporting of all trades in accordance with regulatory requirements and internal procedures</li><li>Observe market trends, economic indicators, and geopolitical events affecting foreign exchange and money markets</li><li>Collaborate with the risk, legal/compliance department, company secretary, and external banks to handle documents related to the trading limit of foreign exchange products</li></ul> Your Profile<ul><li>Bachelor's Degree holder</li><li>At least 3 years' experience in dealing room</li><li>Solid knowledge in Money Market and FX positions covering</li><li>Good team player, analytical skills and details oriented</li><li>Good command of spoken and written English and Chinese (Cantonese & Mandarin)</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0012911974By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/TWljaGFlbC5MZWUuNTQwNDEuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">

Receptionist & Office Administrator (PT, 3-4 days / week, MNC) The CompanyOur client is a reputable Investment Company and they are looking for a part time Receptionist & Office Administrator on part time basis. The Role<ul><li>Perform receptionist duties such as coordinating meeting room bookings, maintain the cleanliness of meeting rooms</li><li>Assist with daily office administration tasks such as access card/ ID badge record keeping</li><li>Manage company inventory and procurement, including stationery, pantry supplies, and emergency items, to maintain office order</li><li>Submit expense reports and accounts payable to finance</li><li>Assist with travel arrangement and provide backup support for personal assistants as required</li><li>Assist in managing local projects and maintain governance structure</li></ul> Your Profile<ul><li>Bachelor Degree in Business Administration or related discipline</li><li>With relevant years of experience in office administration and receptionist </li><li>Proficient in written and Spoken English, Mandarin and Cantonese</li><li>Excellent communication skills, detail oriented and multi-task</li><li>Immediate Available is preferred</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013110707By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/R2lnaS5MZXVuZy4xNzA1OS4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">

Personal Assistant (Financial Services) The CompanyOur client is a leading investment group in Hong Kong, and they are currently looking for a Personal Assistant to support the senior management. The Role<ul><li>Provide full range of professional and high quality administrative and secretarial support on personal and family affairs for senior management and the family</li><li>Manage executives' calendars, including scheduling and coordinating appointments, meetings, and events</li><li>Handle itineraries, flight and hotel arrangements, visas and forex processing for the team</li><li>Coordinate and administer the logistics associated with the board meetings</li><li>Provide assistance on presentation materials preparation</li><li>Track business expenses and prepare expense reports</li><li>Assist in office administration duties</li></ul> Your Profile<ul><li>Bachelor's degree holder</li><li>Minimum 5 years of experience in secretarial and/or administrative experience</li><li>Proficient in all aspects of Microsoft Office (especially Excel, PowerPoint and Outlook)</li><li>Detail-minded and works with a high degree of accuracy</li><li>Effective communication skills are key (written and verbal)</li><li>Fluent in spoken and written English, Cantonese and Mandarin</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013106637By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/TWljaGFlbC5MZWUuODQ4NjMuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">

Agency Contracting and Administration AM/M - up to 55k The CompanyOne of a well-established insurance company in HK is looking for an Assistant Manager or Manager for their Agency contracting and administration department The Role<ul><li>Ensure the seamless and efficient execution of agency contracting services.</li><li>Assist in the development, implementation, and maintenance of operational procedures related to agent contracting and licensing.</li><li>Oversee compliance checks and ensure all agents meet regulatory and company requirements before onboarding.</li><li>Conduct thorough background checks and assessments for new agent applicants to ensure compliance with company policies and industry regulations.</li><li>Monitor and manage compliance-related issues within the agency contracting process.</li><li>Supervise and guide operational staff, ensuring smooth workflow and optimal efficiency.</li><li>Provide training, mentorship, and support to enhance team performance.</li><li>Act as a primary point of contact for agents, addressing inquiries and resolving issues in a timely manner.</li></ul> Your Profile<ul><li>Solid Agency administration, operation or contracting experiences from insurance companies</li><li>Excellent written and verbal communication skills in both English and Chinese.</li><li>Highly organized with a keen eye for detail and accuracy.</li><li>Capable of working independently while managing multiple tasks effectively.</li><li>Ability to perform well under pressure and meet deadlines in a fast-paced environment.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013174897By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/S2ltYmVybHkuY2hhbi4zNjY0Mi4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">

Agency Administration Senior Officer/ Officer - up to 35k The Company My client (a well established life insurance) is looking for Two Senior Officer/ Officer. Both of them are new headcount. They are looking for someone with insurance sales support or administrative experiences. The Role * Conduct due diligence during the onboarding process of new agent applicants. * Assist in the development and maintenance of operational protocols for agents' contracting and licensing. * Contribute to projects within the Contracting & Benefits team. * Supervise and guide the operations staff in their daily tasks. * Prepare regular or special reports for management as needed to monitor the achievement of strategic objectives. * Address general correspondence and respond to inquiries from agents. Your Profile * At least 2-3 years' sales support or administration experience in life insurance industry * Independent with high flexibility * Able to work independently and under pressure * Strong communication, presentation and interpersonal skills * Good command of both written and spoken English and Chinese * PC literate in Word, Excel, PowerPoint and Chinese word-processing Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference Number: 67010-0013189503By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/S2ltYmVybHkuY2hhbi43NTE3Ny4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">

Expanding hedge fund - Personal Assistant (up to 40K) The CompanyOur client is a Hong Kong-based fund house led by an industry veteran with extensive experience in managing prominent investment firms. The Role* Administrative and Secretarial Support: Provide comprehensive support to a senior executive, including: o Personal and Household Management: Oversee personal and family household matters. o Travel and Scheduling: Arrange travel, coordinate meetings, and manage calendars. o Household Staff Management: Hire, manage, and coordinate with household staff. o Business Correspondence: Handle business communications. o Research and Projects: Conduct research for family projects. o Ad-Hoc Tasks: Perform other duties as assigned. * Office Administration: o Record Keeping: Maintain files and records. o Office Environment: Ensure upkeep and maintenance of the office space. o Supply Management: Manage office supplies. o Visitor Reception: Greet visitors and guests. Your Profile* Education: A University Degree holder is required. * Experience: Minimum 3 years of relevant experience as an assistant handling both personal and business matters for senior executives, preferably for business owners. Project Management experience, including renovation projects, is preferred. * Technical Skills: Proficient in MS Office tools (Word, Excel, Outlook, PowerPoint). * Language Skills: Excellent command of English and Mandarin; Cantonese is a plus. * Personal Qualities: o Proactive and mature with strong organizational and time management skills. o Strong sense of ownership and responsibility. o Ability to work well under pressure. o Creative problem solver with strong multi-tasking and prioritization skills. o High professional standard of integrity and confidentiality. Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference no.: 67010-0013176864By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93Ljc3MjY1LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">

Executive Assistant The CompanyOur client is a leading asset management firm in Hong Kong and they are currently looking for an Executive Assistant to support the senior management. The Role<ul><li>Manage executives' calendars, including scheduling and coordinating appointments, meetings, and events</li><li>Handle itineraries, flight and hotel arrangements, visas and forex processing for the team</li><li>Coordinate and administer the logistics associated with the board meetings</li><li>Provide assistance on presentation materials preparation</li><li>Track business expenses and prepare expense reports</li></ul> Your Profile<ul><li>Bachelor's degree holder</li><li>Minimum 5 years of experience in secretarial and/or administrative experience</li><li>Proficient in all aspects of Microsoft Office (especially Excel, PowerPoint and Outlook)</li><li>Detail-minded and works with a high degree of accuracy</li><li>Effective communication skills are key (written and verbal)</li><li>Fluent in spoken and written English, Cantonese and Mandari</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013100067By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/TWljaGFlbC5MZWUuMTg3MjUuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">