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    29 results for Entry Level Administrative Assistant

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    Our client in Edmonton is seeking an organized and detail-oriented Administrative Assistant for a contract role. This entry-level position will support the payroll team by managing large volumes of data, emails, and organizing documents. If you're tech-savvy, enjoy multitasking, and have strong administrative skills, we want to hear from you!


    Key Responsibilities:

    • Monitor general mailboxes and track information in spreadsheets, including hire dates and payroll details.
    • Save and organize employee documents from emails and the document center into digital folders.
    • Assign tasks based on team availability, ensuring work is reassigned during absences and tracking SLAs.
    • Respond to simple payroll inquiries and manage follow-ups on missing information.
    • Use Excel functions (Pivot Tables, VLOOKUP, FIND, SEARCH) to sort and track data.
    • Ad-hoc duties as requested.


    Required Skills & Experience:

    • Previous Administrative experience.
    • Strong organizational and multitasking skills.
    • Proficient in Pivot Tables, VLOOKUP, and other Excel functions.
    • Experience with email management and MS Office tools.
    • Knowledge of payroll systems is a plus but not required.
    • Strong communicator and team player.
    • Self-motivated with a focus on detail.
    • Available to start immediately.

    How to Apply: 

    To be considered for this contract role, click the “Apply Now!” link or by using the Robert Half Mobile app. Download it on the App Store or get it on Google Play! For assistance with applying, please call Robert Half at 780-429-1750. Please reference 05110-0013178818

    in all correspondence regarding this opportunity.


    Robert Half would like to thank all applicants for their expressed interest however, only those candidates identified for interview will be contacted.


    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    29 results for Entry Level Administrative Assistant

    Administrative Assistant <p>Our client in Edmonton is seeking an organized and detail-oriented Administrative Assistant for a contract role. This entry-level position will support the payroll team by managing large volumes of data, emails, and organizing documents. If you're tech-savvy, enjoy multitasking, and have strong administrative skills, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Monitor general mailboxes and track information in spreadsheets, including hire dates and payroll details.</li><li>Save and organize employee documents from emails and the document center into digital folders.</li><li>Assign tasks based on team availability, ensuring work is reassigned during absences and tracking SLAs.</li><li>Respond to simple payroll inquiries and manage follow-ups on missing information.</li><li>Use Excel functions (Pivot Tables, VLOOKUP, FIND, SEARCH) to sort and track data.</li><li>Ad-hoc duties as requested.</li></ul><p><br></p> Jr. Administrative Assistant <p>We are offering an opportunity for a Jr. Administrative Assistant in the Stouffville, Ontario region. As a Jr. Administrative Assistant, you will be tasked with a variety of administrative duties in a dynamic workplace. This role offers a short term contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurate processing and control of documents</p><p>• Efficient e-Filing and regular Filing of important paperwork</p><p>• Handling expense reimbursements with precision</p><p>• Utilize Microsoft Excel and Excel Formulas for various tasks</p><p>• Use of Microsoft SharePoint for collaborative work</p><p>• Ensuring effective written communication across various departments</p><p>• Managing department mail efficiently</p><p>• Ordering and managing office supplies as required</p> Bilingual Administrative Assistant <p><strong>About the Role:</strong></p><p>Our client, is seeking a highly organized and detail-oriented <strong>Bilingual Administrative Assistant</strong> to join their team in <strong>Ottawa, Ontario</strong>. The ideal candidate will be fluent in both <strong>French and English</strong>, providing administrative support to ensure smooth day-to-day operations. This is for a 3 month contract role. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact, handling calls, emails, and correspondence in both <strong>French and English</strong>.</li><li>Prepare and format documents, reports, and presentations.</li><li>Maintain and organize records, files, and databases.</li><li>Assist with office management tasks, such as ordering supplies and liaising with vendors.</li><li>Support HR and finance departments with administrative tasks, including payroll assistance and expense tracking.</li><li>Perform other administrative duties as required to support the team.</li></ul> Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Kitchener, Ontario. This role will be primarily focused on scanning employee files into the system, requiring a high level of attention to detail, excellent organizational skills, and discretion in handling confidential information. The workplace is dynamic and will require standing for most of the day.<br><br>Responsibilities:<br>• Scanning employee documents into the system, ensuring all information is accurate and up-to-date<br>• Handling confidential employee information with discretion and professionalism<br>• Demonstrating strong organizational skills to manage and prioritize multiple tasks<br>• Providing excellent customer service, resolving inquiries promptly and professionally<br>• Implementing effective communication strategies to ensure efficient information flow<br>• Filing documents properly to maintain an organized and accessible system<br>• Monitoring and maintaining accurate customer credit records<br>• Processing customer credit applications with accuracy and efficiency. Administrative Assistant <p>We are offering a short term contract employment opportunity (2-3 months) for an Administrative Assistant. The role requires a detail-oriented individual to join a team in the downtown area of Winnipeg and contribute to the smooth operation of the office during the busy tax season. As an Administrative Assistant, you will be primarily responsible for handling incoming information, managing digital documents, and coordinating with the administrative team.</p><p><br></p><p>Responsibilities:</p><p>• Receive, log into the system, and sort all incoming information.</p><p>• Handle the process of in-house or external completion of tasks including document scanning.</p><p>• Upload and download files upon completion.</p><p>• Manage Efiling of T1 and print all necessary documents.</p><p>• Prepare physical or electronic documents for dispatch.</p><p>• Send various emails or use docusign to communicate with clients.</p><p>• Keep the T1 area clean and organized.</p><p>• Coordinate tasks with various administrative team members. </p><p>• Carry out miscellaneous administrative tasks as needed.</p> Executive Assistant <p>We are partnering with an independent Accounting Firm on Vancouver Island for an Executive Assistant. In this role, you will be supporting one of the Managing Partners in calendar and administrative support.</p><p>The ideal individual will be detail-oriented, can maintain professionalism, and be confident in handling sensitive information.</p><p> </p><p><strong><u>Responsibilities</u></strong></p><p><br></p><ul><li> Oversee the partners’ schedules, including coordinating meetings and appointments.</li><li> Handle emails and phone calls on behalf of the partner.</li><li> Act as the main point of contact for both internal and external communications, ensuring professional phone and email etiquette.</li><li> Accurately complete data entry tasks and maintain well-organized records.</li><li> Support accounting and tax-related tasks as needed, depending on skill level and experience.</li><li> Review documents for accuracy and clarity before distribution.</li><li> Assist with front desk responsibilities, including greeting visitors and handling incoming calls as required. This is not the primary function of the role.</li><li> Create reports, presentations, and various documents as needed.</li><li> Keep a well-organized digital filing system</li></ul> Administrative Assistant We are in search of an Administrative Assistant to join our team located in Toronto, Ontario. This role centers around ensuring the efficient and smooth operation of shipment processing and procurement, as well as providing general administrative support across various departments. <br><br>Responsibilities:<br>• Assist in preparing, reviewing, and managing shipping documents such as bills of lading, packing lists, freight invoices, and purchase orders, ensuring accuracy and timeliness.<br>• Handle the main phone line, professionally directing calls to the appropriate staff and providing information to callers.<br>• Provide administrative support, including filing, data retrieval, data entry, and maintaining office equipment and supplies.<br>• Deliver exceptional customer service, directing and assisting with customer inquiries and concerns related to orders and shipments.<br>• Assist with various projects, including transcribing, editing, and formatting operation manuals, as well as distributing design drawings to necessary departments.<br>• Handle confidential and time-sensitive materials with discretion, adhering to organizational policies and procedures.<br>• Collaborate with the logistics team to ensure smooth shipment processes.<br>• Support with coordinating procurement and customer shipments with vendors and carriers.<br>• Assist with writing, editing, and distributing emails, memos, letters, faxes, and forms.<br>• Assist other staff members as needed. Executive Assistant We are offering an exciting opportunity for an Executive Assistant in Burlington, Ontario. The successful candidate will provide comprehensive support to our senior executives, demonstrating exceptional organizational, communication and problem-solving skills in a dynamic corporate environment. <br><br>Responsibilities: <br>• Coordinate and schedule complex calendars, appointments, and events<br>• Manage email correspondence and prioritize responses on behalf of executives<br>• Handle expense reports and reconciliation adhering to company protocols<br>• Prepare quality presentations, reports, and documents for meetings<br>• Distribute accurate meeting minutes when required<br>• Set up meeting rooms and coordinate virtual meetings with a global team<br>• Arrange offsite meetings, including logistics, catering, and materials<br>• Serve as the primary administrative resource for the office, supporting executives and staff<br>• Handle incoming and outgoing mail and postage needs<br>• Coordinate domestic and international travel, including flights, accommodations, and itineraries<br>• Ensure smooth operation of office functions, assisting with ad hoc projects as needed. Executive Assistant <p><strong>About the Role</strong></p><p>Our client is seeking a <strong>highly sharp, proactive, and detail-oriented Executive Assistant</strong> to support their Executive Director and HR team. This role requires strong decision-making skills, the ability to manage upwards, and a keen sense of urgency—especially when coordinating with politicians, MPPs, and other key stakeholders.</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Executive Support</strong></li><li>Manage the Executive Director’s calendar, scheduling, and meeting agendas</li><li>Take detailed meeting minutes and track action items</li><li>Handle correspondence and liaise with senior officials, stakeholders, and politicians</li><li>Arrange flowers and refreshments for meetings and events</li><li><strong>HR & People Services</strong></li><li>Support HR-related functions as part of the People Services team</li><li>Assist with coordination of events and employee engagement initiatives</li><li><strong>Office & Event Coordination</strong></li><li>Ensure smooth logistics for meetings and events, sometimes working later hours (e.g., 12 PM – 7 PM)</li><li>Oversee administrative functions to keep daily operations running efficiently</li></ul><p><br></p> Personal Assistant <p>Our client in the mining industry is looking for a Personal Assistant to mange the personal and professional life of a senior executive. This is an in office role based in Downtown Vancouver, if your background aligns with the below details click apply below.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Project Management:</strong> Handle assigned projects by researching, executing, and providing updates to the executive.</li><li><strong>Property Management:</strong> Oversee property managers and coordinate maintenance tasks. Maintain vendor and contact records. Prepare properties for executive visits and manage clean-up afterward. Serve as emergency contact for vendors, including alarm companies, and coordinate payments.</li><li><strong>Travel Coordination:</strong> Manage all business and personal travel arrangements, including flights, transportation, and itineraries. Coordinate private aircraft logistics, including maintenance and crew training. Plan and execute personal vacations. Track executive's travel days and US entry admissions.</li><li><strong>Vehicle Management:</strong> Manage insurance renewals and state registrations. Coordinate repairs and maintenance.</li><li><strong>Insurance and Assets Management:</strong> Coordinate home insurance renewals for properties and track valuable items (e.g., jewelry, art, wine).</li><li><strong>Visa and Immigration:</strong> Manage US visa renewals for the executive, family, and employees as needed.</li><li><strong>Securities and Investments:</strong> Verify filings related to securities purchases and assist with private placements. Complete filings for public companies.</li><li><strong>Event Planning:</strong> Coordinate business and personal events and team office events. Handle reservations, ticket purchases, and registrations.</li><li><strong>Administrative Support:</strong> Provide backup for the Controller and handle insider filings, banking, and investment trading. Ensure confidentiality agreements are completed by new employees. Manage petty cash and assist with various executive tasks, such as drafting letters and managing correspondence. Schedule meetings and maintain records.</li></ul><p><br></p> Administrative Assistant <p>We are offering an exciting opportunity for an Administrative Assistant in the securities industry in Burlington, Ontario. This position involves providing support in a dynamic and fast-paced environment, ensuring the smooth running of daily operations. </p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Processing account applications and setting up banking details</p><p>• Providing support in conducting securities practices and trades</p><p>• Assisting in meetings and calendar management</p><p>• Maintaining an efficient data entry system and checking for accuracy</p><p>• Providing customer service, including answering inbound and outbound calls and email correspondence</p><p>• Utilizing Microsoft Office Suite, specifically Excel, for spreadsheet creation and management</p><p>• Offering support to advisors and other assistants as needed</p><p>• Utilizing Microsoft Outlook for scheduling appointments</p><p>• Ensuring professionalism in all aspects of work.</p> Executive Assistant <p>We are searching for a highly skilled Executive Assistant to provide high-level administrative support to executive leadership within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Manage and coordinate calendars for 2 Executives.</p><p>• Screen incoming calls and emails, responding or redirecting as needed.</p><p>• Arrange travel logistics, including accommodations, transportation, and itineraries.</p><p>• Assist in meeting preparation, including agenda coordination, research, presentation creation, and minute-taking.</p><p>• Prepare and edit correspondence, communications, reports, and presentations.</p><p>• Organize and coordinate departmental meetings and events.</p><p>• Process credit card and travel expense claims for the department.</p><p>• Maintain filing systems (electronic and paper) and ensure proper documentation storage.</p><p>• Act as a liaison between internal departments and external stakeholders as needed.</p><p>• Provide reception support for executive visitors.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Perform other administrative tasks as assigned by executive leadership.</p><p><br></p><p><br></p> Administrative Coordinator We are offering a permanent employment opportunity for an Administrative Coordinator in Edmonton, Alberta. This role is a pivotal part of our operations, focusing on the assessment and qualification of applications. Working within a supportive team environment, the successful candidate will need to be comfortable answering inquiries, maintaining database records, and occasionally providing reception coverage.<br><br>Responsibilities:<br><br>• Accurate and efficient processing of applications, including identifying discrepancies and addressing anomalies.<br>• Maintaining a high level of organization, with the ability to multitask and manage multiple portfolios at any given time.<br>• Ensuring critical information is approved and in compliance with statutory legislations.<br>• Conducting criminal records checks and verifying official IDs and standing.<br>• Providing occasional reception coverage and answering all questions/inquiries.<br>• Comfortable making calls and establishing relationships with applicants to provide guidance.<br>• Handling email correspondences and managing high volumes of data entry.<br>• Assisting with Learning Management System (LMS) setup, including managing payments, receipts, certificates, permits, and licenses.<br>• Providing technical support to applicants, including troubleshooting and assisting with logins.<br>• Contributing to website content and making suggestions to the communications department. Administrative assistant Are you an organized, detail-oriented detail oriented looking for a dynamic role in the property management sector? A leading Property Management Company is searching for an Administrative Assistant to join their team. This role is ideal for someone who thrives in a fast-paced environment, has excellent communication skills, and is passionate about delivering outstanding administrative support. Key Responsibilities: Assist with Daily Operations: Perform a variety of administrative tasks to support property managers, including answering phones, responding to emails, and maintaining records. Document Management: Organize, maintain, and update lease agreements, tenant correspondence, and property-related documentation. Tenant Communication: Serve as a point of contact for tenant inquiries, resolve requests promptly, and escalate issues when necessary. Scheduling & Calendar Management: Coordinate appointments, property inspections, and meetings for property managers. Financial Tracking: Assist with rent payments, expense reports, and invoice processing to ensure accurate record-keeping. Vendor Coordination: Communicate with contractors and service providers to schedule maintenance and repairs, ensuring deadlines and standards are met. Support Special Projects: Help with organizing events, preparing presentations, and managing other one-off assignments. Executive Assistant <p>We are seeking an experienced Executive Assistant to support the CEO, Senior VP of Claims, and the Board of Directors. This contract position is ideal for someone with a strong administrative or paralegal background who values a steady role and a healthy work-life balance.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Coordinate schedules for the CEO, Senior VP, and Board, including meetings and offsite events.</li><li>Organize board meetings, conferences, travel, and catering.</li><li>Assist with board materials, take meeting minutes, and help prepare presentations.</li><li>Help with legal documents, contract negotiations, and claims-related tasks.</li><li>Handle office management and general administrative duties.</li><li>Ad-hoc duties as requested.</li></ul><p><br></p> Office Coordinator <p>Robert Half is seeking a detail-oriented and proactive HR/Office Coordinator to join our client. This role is essential to maintaining our operational efficiency by overseeing various aspects of Human Resources, Accounts Receivable and Accounts Payable, Purchasing Support, and Facilities Management. The ideal candidate thrives in a fast-paced environment, is highly organized, and has a passion for improving workplace policies and systems.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Administer benefits enrollment, annual processes, and HR-related documentation.</li><li>Support recruitment,</li><li>Maintain accurate employee records</li><li>Coordinate the performance review and development plans</li><li>Develop and update company policies;</li><li>Implement employee engagement initiatives</li><li>Maintain compliance with workplace health and safety regulations.</li><li>Manage vendor invoices</li><li>Process payment transactions (e.g., via cheque, EFT, or credit card).</li><li>Monitor accounts receivable</li><li>Process and apply customer payments accurately.</li><li>Communicate with customers about outstanding balances and payment terms.</li><li>Review purchase orders and monitor vendor invoices to ensure timely payments.</li><li>Manage building access, key distribution, and security systems.</li><li>Coordinate office space planning and workstation setup for optimal functionality.</li></ul><p><br></p> Bilingual Executive Assistant <p>We are offering a contract employment opportunity for a Bilingual Executive Assistant in Toronto, Ontario. The selected candidate will be expected to provide superior administrative support, manage executive-level operations, and maintain a high degree of collaboration with the executives. This is a great opportunity exclusively through Robert Half. Apply now! </p><p><br></p><p>Responsibilities of Bilingual Executive Assistant:</p><p><br></p><p>• Oversee and manage executive calendars, ensuring efficient scheduling and prioritization of appointments.</p><p>• Provide comprehensive administrative support, including preparation of documents and correspondence.</p><p>• Act as a point of contact for various units within the organization to foster clear and detail-oriented communication between executives and departments.</p><p>• Attend seminars, conferences, and events alongside team members to provide logistical and operational assistance.</p><p>• Utilize technologies such as Microsoft Office Suite and SharePoint for documentation, scheduling, and information sharing.</p><p>• Ensure the smooth operation of technical equipment and liaise with IT for troubleshooting when necessary.</p><p>• Assist in initiatives and support the priorities of the Executives.</p><p>• Represent the executives at meetings and events, providing support as required.</p> Sr. Executive Assistant We are offering a short term contract employment opportunity for a Sr. Executive Assistant. As a Sr. Executive Assistant, you will be the main point of contact between our leadership and the Board of Directors, facilitating communication, supporting governance activities, and ensuring the smooth operation of board meetings and related initiatives. <br><br>Responsibilities:<br>• Serve as the key liaison between board members and executive leadership, facilitating clear and timely communication<br>• Schedule and coordinate board and committee meetings, ensuring proper logistics<br>• Prepare and distribute agendas, meeting materials, and board packages in collaboration with executive leadership<br>• Maintain official records of board meetings, resolutions, and governance documents<br>• Assist in the development and implementation of board policies, bylaws, and governance best practices<br>• Manage board member onboarding, training, and ongoing education<br>• Track board terms, elections, and committee assignments<br>• Work closely with leadership to ensure board alignment with the organization’s mission and goals<br>• Provide logistical support for board events, fundraisers, and recognition programs<br>• Assist with special projects, strategic planning initiatives, and board retreats. Administrative Coordinator <p>We are offering an exciting opportunity for an Administrative Coordinator in Concord, Ontario. This role falls within the manufacturing industry, where you will be tasked with a variety of administrative and support responsibilities. You will be a part of a team that values effective communication and a commitment to providing excellent service.</p><p><br></p><p>Responsibilities:</p><p>• Answer inbound calls promptly and direct them to the appropriate department or staff member</p><p>• Manage and respond to various emails, ensuring they are forwarded to the appropriate department or staff member when necessary</p><p>• Welcome visitors and ensure they are assisted appropriately by you or the relevant staff member</p><p>• Oversee the ordering and inventory of office supplies necessary for the smooth running of the office</p><p>• Organize paperwork and records, respond as needed, and ensure they are filed correctly</p><p>• Maintain confidentiality and proper storage of sensitive records such as employee information and customer records</p><p>• Collaborate with accounting personnel to support various accounting functions like invoicing, AP, AR, ensuring these tasks are completed accurately and on schedule</p><p>• Provide support to the President, Partners, Management, Sales Staff, and other staff as required</p><p>• Assist in the administration and record keeping for all samples</p><p>• Support digital marketing efforts with the marketing team as required</p><p>• Aid in the purchasing of materials as needed</p><p>• Deliver excellent customer service to all customers at all times</p><p>• Understand and represent the brand professionally at all times</p><p>• Work closely with the team to deliver on all client commitments.</p> Family Office Services – Associate (UHNW Tax/Planning) <p>Our client, a Private Investment Office serving an exclusive group of families who have made remarkable contributions to business, public service, and philanthropy, is seeking a <strong>Family Office Services Associate with a strong foundation in tax and financial planning.</strong> This role presents an opportunity to join an exceptional and collaborative culture that greatly values intellectual curiosity, humility, and teamwork. We are looking for a professional who combines technical expertise with a proactive, client-centered approach to support ultra-high-net-worth (UHNW) individuals through financial planning, tax structuring, and other advisory services.</p><p><strong> </strong></p><p><strong>What You’ll Do:</strong></p><p>·        Support an experienced team that acts as an Outsourced-Chief Investment Officer (“OCIO”), while also handling tax planning, accounting, and compliance for UHNW families.</p><p>·        Collaborate on complex tax structuring and assist in crafting forward-thinking strategies tailored to each client’s unique needs.</p><p>·        Actively contribute to team discussions focused on financial planning and family office operations.</p><p>·        Conduct in-depth analysis and modeling to offer detailed insights for tax-efficient strategies.</p><p>·        Work on projects of varying scope, from routine tasks to complex issues—no task is too small or too big.</p><p> </p><p><strong>Why Join?</strong></p><p>·        <strong>Exceptional culture</strong>: An environment built on mutual respect, shared success, and a supportive community.</p><p>·        <strong>Ultra-high-net-worth clients</strong>: Work alongside an experienced team to serve an elite group of families who value discretion, innovation, and excellence.</p><p>·        <strong>Collaborative Team</strong>: This close-knit, highly engaged group works together to maintain a supportive dynamic where ideas flow freely.</p><p>·        <strong>Prime Midtown Location</strong>: Spend <strong>4 days in-office</strong> per week at a convenient and accessible location.</p><p><strong> </strong></p> Administrative Competence Coordinator <p>Our client in Edmonton is seeking an Administrative Competence Coordinator to join their team on a contract basis. As an Administrative Competence Coordinator, you will be responsible for coordinating and overseeing administrative functions while ensuring the efficient operation of various office systems. You will work closely with department heads and leadership teams to optimize administrative processes, implement improvements, and maintain records with precision and accuracy. Your expertise in ADP and the Microsoft Office Suite will be essential in supporting payroll functions, reporting, data management, and communication across the organization.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate day-to-day administrative operations to ensure efficiency and accuracy.</li><li>Utilize ADP to support payroll administration, employee records, and benefits tracking.</li><li>Develop and maintain organizational spreadsheets, reports, and presentations using Microsoft Office Suite (Excel, Word, PowerPoint).</li><li>Manage the flow of internal and external communication, ensuring timely responses and actions.</li><li>Support the creation and implementation of office systems and procedures.</li><li>Assist with scheduling, meeting coordination, and other administrative support tasks as needed.</li><li>Conduct data analysis, prepare reports, and ensure that key administrative metrics are met.</li><li>Collaborate with HR and other departments to maintain up-to-date employee records and documentation.</li><li>Assist with onboarding and training of new team members on administrative systems and processes.</li><li>Ad-hoc duties as requested.</li></ul><p><br></p> Assistant Admnistratif <p>Notre client est à la recherche d'un Assistant Administratif pour rejoindre son équipe à Montréal, Québec. En tant qu'Assistant Administratif, vous aurez pour mission principale le traitement des documents, la numérisation et l'archivage, ainsi que l'utilisation de SharePoint et de CRM. Ce poste est basé au Centre Ville de Montreal.</p><p><br></p><p>Responsabilités</p><p>• Gérer de manière efficace et précise les documents papier</p><p>• Veiller à la numérisation et à l'archivage des documents</p><p>• Assurer le transfert des documents papier vers SharePoint</p><p>• Maintenir une organisation rigoureuse des documents</p><p>• Utiliser SharePoint et CRM pour le traitement des informations</p><p>• Fournir un soutien administratif au besoin</p><p>• Assurer le suivi des dossiers clients</p><p>• Prendre des mesures appropriées pour le traitement des comptes clients</p><p>• Veiller à la mise à jour des dossiers clients.</p> Accounting Manager <p><strong>Accounting Manager</strong></p><p><strong>Location:</strong> Remote (Mississauga-based, occasional office visits as needed)</p><p>Duration – 3 months.</p><p>Our client, is seeking a skilled <strong>Accounting Manager</strong> <strong>/ Assistant Controller </strong>to join their team. With a focus on operational excellence, this role will provide oversight and support for key accounting functions</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee and contribute to the accurate preparation and review of financial statements</li><li>Perform journal entry reviews, revisions, and inventory cost accounting, including weighted-average costing.</li><li>Contribute to budgets and financial reporting preparation processes while ensuring adherence to key deadlines.</li><li>Act as backup for accounts payable (AP) processes, with experience in intercompany reconciliation within AP.</li><li>Ensure compliance with SOX controls.</li><li>Utilize advanced Excel skills to build and refine reporting tools for financial data analysis.</li></ul> Assistant Administratif <p>Nous recherchons une Assistante Administrative compétente pour rejoindre notre équipe située à Boucherville, Québec. En tant qu'Assistante Administrative, vous serez au cœur de nos opérations quotidiennes et de notre communication interne. Votre rôle principal consistera à assister nos équipes et leurs directeurs dans leurs responsabilités opérationnelles et administratives.</p><p><br></p><p>Responsabilités :</p><p><br></p><p>• Assurer le soutien administratif pour nos équipes et leurs gestionnaires dans leurs tâches quotidiennes.</p><p>• Préparation, rédaction et mise en forme de divers documents tels que lettres, communications internes, rapports, etc.</p><p>• Vérifier et mettre à jour divers rapports et présentations pour assurer la qualité de la rédaction.</p><p>• Coordonner l'intégration des nouveaux employés, au besoin.</p><p>• Veiller au bon fonctionnement administratif de notre bureau à Boucherville.</p><p>• Assurer la logistique des réunions, des voyages d'affaires ou d'autres événements spéciaux, au besoin.</p><p>• Effectuer d'autres tâches administratives connexes, selon les besoins.</p><p><br></p><p>*L'emploi du genre masculin a pour but d'alléger le texte et d'en faciliter la lecture. </p><p><br></p><p>Vous avez les requis pour aider notre client? Je vous invite à postuler dès maintenant ou à communiquer avec Jordan Ngantsi au (514) 600 8734</p><p> </p><p> </p> Data Steward - CPG <p>We are seeking a Data Steward (CPG) to join our team in the manufacturing industry. In this role, you will play a crucial part in managing our enterprise resource planning and master data management systems. You will also be responsible for understanding CPG manufacturing processes and applying your data analysis skills to maintain our data standards.</p><p><br></p><p>Responsibilities:</p><p>• Manage and supervise the master data management system</p><p>• Effectively use the Enterprise Resource Planning system</p><p>• Comprehend and apply knowledge of CPG manufacturing processes</p><p>• Proficiently use Microsoft Office tools including Outlook, Word, Excel, and PowerPoint</p><p>• Conduct data analytics and utilize data analysis tools</p><p>• Uphold the master data governance and ensure data accuracy</p><p>• Address customer inquiries and resolve issues accurately</p><p>• Process customer credit applications with precision</p><p>• Monitor customer accounts and take necessary action as required</p><p>• Keep accurate customer credit records.</p>