22 results for Front Desk Coordinator

Front Desk Coordinator We are offering a Front Desk Coordinator role. As a Front Desk Coordinator, your focus will be on processing and verifying documents, data entry, and general administrative tasks. This position is within the industry and offers a long term contract employment opportunity. Responsibilities: • Accurate entry of data into our proprietary database • Verification and checking of various documents • Inputting and managing data in Microsoft Excel • Formatting and adjusting documents as needed • Handling and executing general administrative duties as they arise.

Receptionist We are currently seeking a Receptionist to join a company in the engineering industry. The position is based near the Polo Park area of Winnipeg, Manitoba, and offers a contract to permanent employment opportunity. In this role, you will play a crucial part in managing the front office operations and assisting with administrative tasks. Responsibilities: • Operate a multi-line phone system, promptly answering and directing calls• Perform administrative duties such as data entry and email correspondence• Coordinate the booking of flights and travel accommodations• Manage the ordering of office supplies and monthly staff lunches• Supervise the opening duties and maintain a clean office area, including unloading the dishwasher• Schedule couriers as needed• Keep files organized and schedule appointments as required• Maintain a high level of attention to detail and a positive attitude in all tasks.

Office Coordinator Robert Half is seeking a detail-oriented and proactive HR/Office Coordinator to join our client. This role is essential to maintaining our operational efficiency by overseeing various aspects of Human Resources, Accounts Receivable and Accounts Payable, Purchasing Support, and Facilities Management. The ideal candidate thrives in a fast-paced environment, is highly organized, and has a passion for improving workplace policies and systems. Key Responsibilities: <ul><li>Administer benefits enrollment, annual processes, and HR-related documentation.</li><li>Support recruitment,</li><li>Maintain accurate employee records</li><li>Coordinate the performance review and development plans</li><li>Develop and update company policies;</li><li>Implement employee engagement initiatives</li><li>Maintain compliance with workplace health and safety regulations.</li><li>Manage vendor invoices</li><li>Process payment transactions (e.g., via cheque, EFT, or credit card).</li><li>Monitor accounts receivable</li><li>Process and apply customer payments accurately.</li><li>Communicate with customers about outstanding balances and payment terms.</li><li>Review purchase orders and monitor vendor invoices to ensure timely payments.</li><li>Manage building access, key distribution, and security systems.</li><li>Coordinate office space planning and workstation setup for optimal functionality.</li></ul>

Receptionist We are providing a short term contract employment opportunity for a Receptionist in the bustling Kenaston area of Winnipeg, Manitoba. The Receptionist will play a key role in our team, with responsibilities that include handling a multi-line phone system, providing excellent customer service, managing mail processing, and scanning documents. Responsibilities:• Efficiently manage the multi-line phone system, ensuring all incoming calls are answered and directed appropriately• Welcome and assist customers, providing top-notch service at all times• Organize and manage the filing system for efficient record-keeping• Handle all mail processing duties, including scanning and distribution of incoming mails• Coordinate courier services as needed, ensuring timely delivery and receipt of packages

Executive Assistant, Office Services and Human Resources Co We are seeking an experienced Executive Assistant with a background in Office Services and Human Resources coordination to support senior executives and help manage day-to-day office operations. This hybrid role will involve providing executive assistance, managing office services, and supporting HR activities in a fast-paced environment.Key Responsibilities:Executive Assistance:<ul><li>Provide confidential administrative support to senior executives, ensuring high levels of urgency and accuracy.</li><li>Coordinate schedules, meetings (remote and in-person), and travel arrangements for executives.</li><li>Prepare expense reports and handle additional reporting needs.</li><li>Plan and coordinate Board of Directors and strategic meetings, including agendas and materials.</li></ul>Reception/Office Services:<ul><li>Serve as the first point of contact for guests and maintain front desk procedures.</li><li>Manage office supplies, mail distribution, and oversee building maintenance in coordination with the landlord.</li><li>Handle office events and executive meeting logistics, ensuring resources are available and meetings run smoothly.</li><li>Maintain the cleanliness of the boardrooms and manage meeting room schedules.</li><li>Process invoices related to office services and work with the Finance department.</li><li>Assist with the management of corporate travel partner processes and reporting.</li></ul>Human Resources Coordination:<ul><li>Update organizational charts and HR reports regularly.</li><li>Maintain the Learning & Development system and employee portal.</li><li>Support onboarding and offboarding processes and assist with background checks and reference verifications.</li><li>Participate in company social committee activities.</li><li>Support HR communications and assist with general administrative tasks as needed.</li></ul>

Receptionist We are offering a long term contract employment opportunity for a Receptionist in Toronto, Ontario. In this role, you will be the frontline of communication, managing guest services, and administrative tasks. This role involves interacting with visitors and colleagues, creating a detail oriented and welcoming environment, and efficiently handling administrative responsibilities. Responsibilities: • Act as the primary point of contact, greeting visitors, and providing them with a friendly and warm reception. • Manage incoming communications including phone calls, emails, and in-person inquiries, ensuring clarity and detail oriented demeanor. • Coordinate administrative tasks such as scheduling meetings, reserving conference rooms, and handling mail logistics. • Oversee office supply orders to ensure the smooth operation of the office. • Facilitate communication with larger groups, such as providing office tours, briefing team members, or making announcements during gatherings or meetings. • Assist other departments with their administrative needs, maintaining a success driven and detail oriented approach. • Use your skills in Microsoft Office Suite for various tasks and quickly adapt to new systems as needed. • Provide excellent customer service by answering multi-line phone systems, coordinating events, and organizing files. • Utilize your interpersonal skills to create a positive and friendly environment. • Schedule appointments and manage email correspondence efficiently.

Administrative Coordinator We are offering an exciting opportunity for an Administrative Coordinator in Concord, Ontario. This role falls within the manufacturing industry, where you will be tasked with a variety of administrative and support responsibilities. You will be a part of a team that values effective communication and a commitment to providing excellent service. Responsibilities:• Answer inbound calls promptly and direct them to the appropriate department or staff member• Manage and respond to various emails, ensuring they are forwarded to the appropriate department or staff member when necessary• Welcome visitors and ensure they are assisted appropriately by you or the relevant staff member• Oversee the ordering and inventory of office supplies necessary for the smooth running of the office• Organize paperwork and records, respond as needed, and ensure they are filed correctly• Maintain confidentiality and proper storage of sensitive records such as employee information and customer records• Collaborate with accounting personnel to support various accounting functions like invoicing, AP, AR, ensuring these tasks are completed accurately and on schedule• Provide support to the President, Partners, Management, Sales Staff, and other staff as required• Assist in the administration and record keeping for all samples• Support digital marketing efforts with the marketing team as required• Aid in the purchasing of materials as needed• Deliver excellent customer service to all customers at all times• Understand and represent the brand professionally at all times• Work closely with the team to deliver on all client commitments.

Administrative Competence Coordinator Our client in Edmonton is seeking an Administrative Competence Coordinator to join their team on a contract basis. As an Administrative Competence Coordinator, you will be responsible for coordinating and overseeing administrative functions while ensuring the efficient operation of various office systems. You will work closely with department heads and leadership teams to optimize administrative processes, implement improvements, and maintain records with precision and accuracy. Your expertise in ADP and the Microsoft Office Suite will be essential in supporting payroll functions, reporting, data management, and communication across the organization. Key Responsibilities:<ul><li>Coordinate day-to-day administrative operations to ensure efficiency and accuracy.</li><li>Utilize ADP to support payroll administration, employee records, and benefits tracking.</li><li>Develop and maintain organizational spreadsheets, reports, and presentations using Microsoft Office Suite (Excel, Word, PowerPoint).</li><li>Manage the flow of internal and external communication, ensuring timely responses and actions.</li><li>Support the creation and implementation of office systems and procedures.</li><li>Assist with scheduling, meeting coordination, and other administrative support tasks as needed.</li><li>Conduct data analysis, prepare reports, and ensure that key administrative metrics are met.</li><li>Collaborate with HR and other departments to maintain up-to-date employee records and documentation.</li><li>Assist with onboarding and training of new team members on administrative systems and processes.</li><li>Ad-hoc duties as requested.</li></ul>

Administrative Coordinator We are offering a permanent employment opportunity for an Administrative Coordinator in Edmonton, Alberta. This role is a pivotal part of our operations, focusing on the assessment and qualification of applications. Working within a supportive team environment, the successful candidate will need to be comfortable answering inquiries, maintaining database records, and occasionally providing reception coverage. Responsibilities: • Accurate and efficient processing of applications, including identifying discrepancies and addressing anomalies. • Maintaining a high level of organization, with the ability to multitask and manage multiple portfolios at any given time. • Ensuring critical information is approved and in compliance with statutory legislations. • Conducting criminal records checks and verifying official IDs and standing. • Providing occasional reception coverage and answering all questions/inquiries. • Comfortable making calls and establishing relationships with applicants to provide guidance. • Handling email correspondences and managing high volumes of data entry. • Assisting with Learning Management System (LMS) setup, including managing payments, receipts, certificates, permits, and licenses. • Providing technical support to applicants, including troubleshooting and assisting with logins. • Contributing to website content and making suggestions to the communications department.

Receptionist We are offering a short term contract employment opportunity for a Receptionist in the Machinery/Worktools industry. As a Receptionist, you will be the first point of contact for our company, providing administrative support across the organization. You will be handling the flow of people through the business and ensuring that all receptionist responsibilities are completed accurately and delivered with high quality in a timely manner. Responsibilities: • Manage the reception area, maintaining a clean and welcoming environment for visitors and staff. • Handle incoming and outgoing communication including emails, phone calls, and mail. • Assist with the organization's data management, including data entry of invoices and maintaining a structured filing system. • Provide support to other departments, contributing to the compilation of various reports when necessary. • Maintain up-to-date contact lists and staff schedules. • Coordinate office activities and operations to secure efficiency and compliance with company policies. • Facilitate the smooth running of the day-to-day operations by managing office supplies and kitchen utilities. • Ensure the security of the office, reporting any issues to the appropriate person. • Provide excellent customer service, addressing inquiries from clients and business partners, and directing them to the appropriate departments. • Enhance the organization's reputation by accepting ownership for accomplishing new and different requests, always exploring opportunities to add value to job accomplishments.

Receptionist We are offering a short term contract employment opportunity for a Receptionist at our location in North York, Ontario. Operating within the construction and contractor industry, the successful applicant will be the first point of contact for our company, providing administrative support across the organization. The role will be 100% onsite, with the main function being to ensure the smooth and efficient running of the office. Responsibilities: • Serving as the first point of contact for all incoming calls, deliveries, and visitors • Managing the reception area, including greeting visitors, ensuring they sign in and out • Handling various administrative tasks such as organizing and maintaining files, scheduling appointments, and liaising with the procurement team on purchases • Overseeing mail and package services, including receiving and sending parcels • Coordinating hotel bookings for team members and guests • Managing the upkeep of the office, including maintaining coffee services and watering plants • Assisting with the processing of invoices, including downloading and filing • Using Microsoft Office Suite (Excel, Word, Outlook) for various tasks, including data entry and email correspondence • Demonstrating strong interpersonal skills through effective communication and follow-ups • Ensuring commitment to attendance and punctuality.

Family Office Services – Associate (UHNW Tax/Planning) Our client, a Private Investment Office serving an exclusive group of families who have made remarkable contributions to business, public service, and philanthropy, is seeking a Family Office Services Associate with a strong foundation in tax and financial planning. This role presents an opportunity to join an exceptional and collaborative culture that greatly values intellectual curiosity, humility, and teamwork. We are looking for a professional who combines technical expertise with a proactive, client-centered approach to support ultra-high-net-worth (UHNW) individuals through financial planning, tax structuring, and other advisory services. What You’ll Do:· Support an experienced team that acts as an Outsourced-Chief Investment Officer (“OCIO”), while also handling tax planning, accounting, and compliance for UHNW families.· Collaborate on complex tax structuring and assist in crafting forward-thinking strategies tailored to each client’s unique needs.· Actively contribute to team discussions focused on financial planning and family office operations.· Conduct in-depth analysis and modeling to offer detailed insights for tax-efficient strategies.· Work on projects of varying scope, from routine tasks to complex issues—no task is too small or too big. Why Join?· Exceptional culture: An environment built on mutual respect, shared success, and a supportive community.· Ultra-high-net-worth clients: Work alongside an experienced team to serve an elite group of families who value discretion, innovation, and excellence.· Collaborative Team: This close-knit, highly engaged group works together to maintain a supportive dynamic where ideas flow freely.· Prime Midtown Location: Spend 4 days in-office per week at a convenient and accessible location.

Bilingual Administrative Assistant About the Role:Our client, is seeking a highly organized and detail-oriented Bilingual Administrative Assistant to join their team in Ottawa, Ontario. The ideal candidate will be fluent in both French and English, providing administrative support to ensure smooth day-to-day operations. This is for a 3 month contract role. Key Responsibilities:<ul><li>Serve as the first point of contact, handling calls, emails, and correspondence in both French and English.</li><li>Prepare and format documents, reports, and presentations.</li><li>Maintain and organize records, files, and databases.</li><li>Assist with office management tasks, such as ordering supplies and liaising with vendors.</li><li>Support HR and finance departments with administrative tasks, including payroll assistance and expense tracking.</li><li>Perform other administrative duties as required to support the team.</li></ul>

Jr. Administrative Assistant We are offering an opportunity for a Jr. Administrative Assistant in the Stouffville, Ontario region. As a Jr. Administrative Assistant, you will be tasked with a variety of administrative duties in a dynamic workplace. This role offers a short term contract employment opportunity. Responsibilities: • Accurate processing and control of documents• Efficient e-Filing and regular Filing of important paperwork• Handling expense reimbursements with precision• Utilize Microsoft Excel and Excel Formulas for various tasks• Use of Microsoft SharePoint for collaborative work• Ensuring effective written communication across various departments• Managing department mail efficiently• Ordering and managing office supplies as required

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the securities industry in Burlington, Ontario. This position involves providing support in a dynamic and fast-paced environment, ensuring the smooth running of daily operations. Responsibilities: • Processing account applications and setting up banking details• Providing support in conducting securities practices and trades• Assisting in meetings and calendar management• Maintaining an efficient data entry system and checking for accuracy• Providing customer service, including answering inbound and outbound calls and email correspondence• Utilizing Microsoft Office Suite, specifically Excel, for spreadsheet creation and management• Offering support to advisors and other assistants as needed• Utilizing Microsoft Outlook for scheduling appointments• Ensuring professionalism in all aspects of work.

Data Steward - CPG We are seeking a Data Steward (CPG) to join our team in the manufacturing industry. In this role, you will play a crucial part in managing our enterprise resource planning and master data management systems. You will also be responsible for understanding CPG manufacturing processes and applying your data analysis skills to maintain our data standards. Responsibilities:• Manage and supervise the master data management system• Effectively use the Enterprise Resource Planning system• Comprehend and apply knowledge of CPG manufacturing processes• Proficiently use Microsoft Office tools including Outlook, Word, Excel, and PowerPoint• Conduct data analytics and utilize data analysis tools• Uphold the master data governance and ensure data accuracy• Address customer inquiries and resolve issues accurately• Process customer credit applications with precision• Monitor customer accounts and take necessary action as required• Keep accurate customer credit records.

Personal Assistant Our client in the mining industry is looking for a Personal Assistant to mange the personal and professional life of a senior executive. This is an in office role based in Downtown Vancouver, if your background aligns with the below details click apply below. Key Responsibilities:<ul><li>Project Management: Handle assigned projects by researching, executing, and providing updates to the executive.</li><li>Property Management: Oversee property managers and coordinate maintenance tasks. Maintain vendor and contact records. Prepare properties for executive visits and manage clean-up afterward. Serve as emergency contact for vendors, including alarm companies, and coordinate payments.</li><li>Travel Coordination: Manage all business and personal travel arrangements, including flights, transportation, and itineraries. Coordinate private aircraft logistics, including maintenance and crew training. Plan and execute personal vacations. Track executive's travel days and US entry admissions.</li><li>Vehicle Management: Manage insurance renewals and state registrations. Coordinate repairs and maintenance.</li><li>Insurance and Assets Management: Coordinate home insurance renewals for properties and track valuable items (e.g., jewelry, art, wine).</li><li>Visa and Immigration: Manage US visa renewals for the executive, family, and employees as needed.</li><li>Securities and Investments: Verify filings related to securities purchases and assist with private placements. Complete filings for public companies.</li><li>Event Planning: Coordinate business and personal events and team office events. Handle reservations, ticket purchases, and registrations.</li><li>Administrative Support: Provide backup for the Controller and handle insider filings, banking, and investment trading. Ensure confidentiality agreements are completed by new employees. Manage petty cash and assist with various executive tasks, such as drafting letters and managing correspondence. Schedule meetings and maintain records.</li></ul>

Administrative Assistant Our client in Edmonton is seeking an organized and detail-oriented Administrative Assistant for a contract role. This entry-level position will support the payroll team by managing large volumes of data, emails, and organizing documents. If you're tech-savvy, enjoy multitasking, and have strong administrative skills, we want to hear from you! Key Responsibilities:<ul><li>Monitor general mailboxes and track information in spreadsheets, including hire dates and payroll details.</li><li>Save and organize employee documents from emails and the document center into digital folders.</li><li>Assign tasks based on team availability, ensuring work is reassigned during absences and tracking SLAs.</li><li>Respond to simple payroll inquiries and manage follow-ups on missing information.</li><li>Use Excel functions (Pivot Tables, VLOOKUP, FIND, SEARCH) to sort and track data.</li><li>Ad-hoc duties as requested.</li></ul>

Administrative Assistant We are offering a short term contract employment opportunity (2-3 months) for an Administrative Assistant. The role requires a detail-oriented individual to join a team in the downtown area of Winnipeg and contribute to the smooth operation of the office during the busy tax season. As an Administrative Assistant, you will be primarily responsible for handling incoming information, managing digital documents, and coordinating with the administrative team. Responsibilities:• Receive, log into the system, and sort all incoming information.• Handle the process of in-house or external completion of tasks including document scanning.• Upload and download files upon completion.• Manage Efiling of T1 and print all necessary documents.• Prepare physical or electronic documents for dispatch.• Send various emails or use docusign to communicate with clients.• Keep the T1 area clean and organized.• Coordinate tasks with various administrative team members. • Carry out miscellaneous administrative tasks as needed.

Administrative Assistant We are in search of an Administrative Assistant to join our team located in Toronto, Ontario. This role centers around ensuring the efficient and smooth operation of shipment processing and procurement, as well as providing general administrative support across various departments. Responsibilities: • Assist in preparing, reviewing, and managing shipping documents such as bills of lading, packing lists, freight invoices, and purchase orders, ensuring accuracy and timeliness. • Handle the main phone line, professionally directing calls to the appropriate staff and providing information to callers. • Provide administrative support, including filing, data retrieval, data entry, and maintaining office equipment and supplies. • Deliver exceptional customer service, directing and assisting with customer inquiries and concerns related to orders and shipments. • Assist with various projects, including transcribing, editing, and formatting operation manuals, as well as distributing design drawings to necessary departments. • Handle confidential and time-sensitive materials with discretion, adhering to organizational policies and procedures. • Collaborate with the logistics team to ensure smooth shipment processes. • Support with coordinating procurement and customer shipments with vendors and carriers. • Assist with writing, editing, and distributing emails, memos, letters, faxes, and forms. • Assist other staff members as needed.

Administrative assistant Are you an organized, detail-oriented detail oriented looking for a dynamic role in the property management sector? A leading Property Management Company is searching for an Administrative Assistant to join their team. This role is ideal for someone who thrives in a fast-paced environment, has excellent communication skills, and is passionate about delivering outstanding administrative support. Key Responsibilities: Assist with Daily Operations: Perform a variety of administrative tasks to support property managers, including answering phones, responding to emails, and maintaining records. Document Management: Organize, maintain, and update lease agreements, tenant correspondence, and property-related documentation. Tenant Communication: Serve as a point of contact for tenant inquiries, resolve requests promptly, and escalate issues when necessary. Scheduling & Calendar Management: Coordinate appointments, property inspections, and meetings for property managers. Financial Tracking: Assist with rent payments, expense reports, and invoice processing to ensure accurate record-keeping. Vendor Coordination: Communicate with contractors and service providers to schedule maintenance and repairs, ensuring deadlines and standards are met. Support Special Projects: Help with organizing events, preparing presentations, and managing other one-off assignments.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Kitchener, Ontario. This role will be primarily focused on scanning employee files into the system, requiring a high level of attention to detail, excellent organizational skills, and discretion in handling confidential information. The workplace is dynamic and will require standing for most of the day. Responsibilities: • Scanning employee documents into the system, ensuring all information is accurate and up-to-date • Handling confidential employee information with discretion and professionalism • Demonstrating strong organizational skills to manage and prioritize multiple tasks • Providing excellent customer service, resolving inquiries promptly and professionally • Implementing effective communication strategies to ensure efficient information flow • Filing documents properly to maintain an organized and accessible system • Monitoring and maintaining accurate customer credit records • Processing customer credit applications with accuracy and efficiency.