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We are offering a short-term contract to full time employment opportunity for an Administrative Assistant in the Non-Profit industry, located in New Orleans, Louisiana. The selected candidate will play a crucial role in the IT Department, managing a variety of tasks from procurement assistance to project support and help desk operations.

Responsibilities:

• Facilitate and manage interoffice procurement tasks related to IT, including preparation of purchase requests, coordination with vendors, and tracking orders

• Provide administrative support for the IT Director, collaborating with the Contract Manager and Project Manager on key initiatives such as the Electronic Documentation Project and the Camera Project

• Attend to the IT Help Desk phone line, address basic inquiries, and create detailed service tickets in the system for escalation to IT team members

• Oversee the agency’s WordPress website, ensuring IT-related updates are posted accurately and timely, and maintaining a detail-oriented online presence

• Open and monitor IT service tickets, ensure requests are properly documented, resolved promptly, and maintain effective communication with staff throughout the process

• Act as the liaison between the IT department and agency staff, ensuring clear, detail-oriented, and timely communication to maintain a high standard of customer service

• Perform administrative duties necessary to support IT department operations, including creating and managing documents, spreadsheets, and correspondence using Microsoft Word and Excel

• Proficiency in answering inbound calls professionally and efficiently

• Demonstrated ability in providing exceptional customer service

• Experience in performing accurate data entry tasks

• Proficient in managing email correspondence in a timely and effective manner

• Skilled in handling both inbound and outbound calls

• Advanced knowledge of Microsoft Excel for data management and analysis

• Proficiency in using Microsoft Outlook for scheduling and email management

• Skilled in creating presentations using Microsoft PowerPoint

• Advanced knowledge of Microsoft Word for document creation and editing

• Experience in scheduling appointments and managing calendars efficiently

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. Apply with us today!

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

188 results for Administrative Project Manager

Administrative Assistant We are offering a short-term contract to full time employment opportunity for an Administrative Assistant in the Non-Profit industry, located in New Orleans, Louisiana. The selected candidate will play a crucial role in the IT Department, managing a variety of tasks from procurement assistance to project support and help desk operations. Responsibilities: • Facilitate and manage interoffice procurement tasks related to IT, including preparation of purchase requests, coordination with vendors, and tracking orders• Provide administrative support for the IT Director, collaborating with the Contract Manager and Project Manager on key initiatives such as the Electronic Documentation Project and the Camera Project• Attend to the IT Help Desk phone line, address basic inquiries, and create detailed service tickets in the system for escalation to IT team members• Oversee the agency’s WordPress website, ensuring IT-related updates are posted accurately and timely, and maintaining a detail-oriented online presence• Open and monitor IT service tickets, ensure requests are properly documented, resolved promptly, and maintain effective communication with staff throughout the process• Act as the liaison between the IT department and agency staff, ensuring clear, detail-oriented, and timely communication to maintain a high standard of customer service• Perform administrative duties necessary to support IT department operations, including creating and managing documents, spreadsheets, and correspondence using Microsoft Word and Excel

Senior Project Manager IT We are offering a long term contract employment opportunity for a Senior Project Manager IT. The role involves leading the delivery of enterprise-wide digital transformation projects and providing administrative direction, leadership guidance and support for the team. Job Posting: Senior IT Project Manager – Digital TransformationAre you an experienced IT Senior Project Manager with a passion for delivering enterprise-wide digital transformation projects? Join an innovative Consumer Dealer and Owners Experience Department where you can lead teams, manage large-scale projects, and collaborate with diverse stakeholders to drive successful outcomes.Key Responsibilities:<ol><li>Project Delivery & Management</li></ol><ul><li>Lead the delivery of enterprise-wide digital transformation projects with multiple stakeholders and dependencies.</li><li>Manage assigned projects/enhancements and follow SDLC methodologies (Agile/Waterfall).</li><li>Create and maintain project plans, manage staff tasks, and provide detailed progress reports.</li><li>Chair and coordinate stakeholder meetings, distribute meeting minutes, and ensure project objectives align with quality, cost, and delivery targets.</li><li>Oversee project budgets, forecasts, and variances to ensure projects remain on track.</li><li>Develop communication materials for diverse audiences, including business and IT leadership.</li></ul><ol><li>System Analysis for Enhancements/New Systems</li></ol><ul><li>Facilitate workshops (e.g., JAD sessions), analyze data, and document business processes and workflows.</li><li>Gather, refine, and prioritize complex business requirements into a clear backlog.</li><li>Create deliverables such as scope documents and functional specifications using SDLC methodologies.</li></ul><ol><li>Collaboration & Agile Practice</li></ol><ul><li>Partner with Product Owners and product teams to define goals, backlogs, and roadmaps for successful delivery.</li><li>Ensure team coordination and cadence while providing support for continuous improvement in Agile practices.</li><li>Work with teams to identify and manage interactive system dependencies.</li><li>Maintain team Visual Management Boards and ensure relevant updates as business needs evolve.</li><li>Mentor Product Owners and team members to further their understanding of Agile methodologies (e.g., SAFe practices).</li></ul>

Project Assistant Are you a highly organized detail oriented with strong multitasking skills and a knack for effective communication? Our client is seeking a Project Assistant to join their growing team. This is a fantastic opportunity to support project managers, coordinate vendor and contract processes, and contribute to the success of large-scale projects. Position Overview: The Project Coordinator will handle the administrative and organizational aspects of projects, ensuring they are aligned with company goals and client expectations. This role requires working collaboratively with various stakeholders, overseeing documentation, and coordinating vendor and contract processes to support efficient project execution. Primary Responsibilities: Project Administration: Function as a key communication point between project staff, external stakeholders, and management, facilitating clear, efficient communication. Support project managers with administrative tasks, including creating reports, preparing presentations, and maintaining project documentation. Organize and maintain records such as meeting notes, documents, and deliverables. Collaborate with the accounting team in areas like accounts payable and receivable, when necessary. Vendor Coordination: Source vendors and contractors for projects as needed. Oversee vendor approval processes and facilitate communication around documentation requirements. Ensure all necessary paperwork, such as Certificates of Insurance, vendor registration forms, and W9s, is collected and filed appropriately. Contract Oversight: Confirm the receipt of all necessary supporting documentation before processing project contracts.

Project Coordinator We are offering an exciting opportunity for a Project Coordinator to join our team in Oregon, Wisconsin. This role involves supporting the planning, organization, and execution of projects to ensure successful outcomes. The Project Coordinator will also be responsible for assisting in tracking project progress, maintaining documentation, and coordinating between teams. Responsibilities: • Maintain accurate project records and assist in the preparation of closeout documentation. • Assist in the tracking of project progress and ensure all documentation is up to date. • Support the coordination between various teams to keep projects on track and ensure successful outcomes. • Participate actively in project meetings and provide necessary follow-up communication as needed. • Ensure schedules, change orders, and updates related to the project are accurately recorded and communicated. • Utilize CRM and other administrative tools to manage and coordinate projects. • Provide administrative assistance as needed to support project managers and teams. • Use project coordination skills to ensure smooth and efficient project execution. • Leverage administrative office skills to support project tasks and activities.

Assistant Project Manager We are offering an exciting opportunity in the construction industry for an Assistant Project Manager location in Brooklyn, New York. This role will be on-site and will allow the incumbent to work closely with experienced professionals in a dynamic team environment. Responsibilities:• Collaborate with the project team to manage commercial construction projects• Utilize Procore for project management functions• Maintain and update project schedules and budgets using Microsoft Excel• Participate in project meetings and provide updates on project status• Assist in managing relationships with clients, architects, and subcontractors• Ensure projects are delivered on time and within budget• Contribute to the development and implementation of project management procedures• Gain hands-on experience in construction management processes• Support the project team in administrative tasks related to the project. If this person is you, please apply to victoria.iacoviello@roberthalf

Project Manager We are seeking a Project Manager to become a part of our team. In this role, you will be tasked with managing a range of planning projects, coordinating with various teams, and ensuring all projects comply with local regulations. This position offers a short-term contract employment opportunity with the potential for long-term permanent. Responsibilities: • Oversee and manage planning of public spaces and projects. • Provide information and guidance on local regulations including General Plan, Zoning Ordinance, Subdivision Ordinance, etc.• Handle primary staffing and caseload management for the board. • Review and process development projects and amendments. • Prepare or oversee the preparation of CEQA documentation. • Conduct plan check reviews of building permit applications. • Perform field checks at project sites to ensure consistency with local regulations and project conditions. • Attend and prepare for meetings of various committees and special projects. • Coordinate with other departments on planning matters and application reviews. • Analyze various detail-oriented planning studies such as demographics, traffic, biological assessments, and arborist reports. • Provide supervision of technical and administrative support planning staff as needed.

Project/Program Manager II Executive Briefing Program ManagerLocation: Seattle, WAOnsite Duration: 4 months Contract, Potential ExtensionAre you a proactive leader with a talent for strategic program management and executive engagement? We’re looking for a Briefing Program Manager to oversee the planning, coordination, and execution of high-priority, in-person executive briefings hosted at our Seattle Executive Briefing Center. This role provides an exciting opportunity to craft impactful customer experiences that deepen relationships, showcase innovation, and accelerate business transformations.What You’ll DoAs the Executive Briefing Program Manager, you will play a critical role in engaging with internal stakeholders, senior executives, and technical teams to create tailored engagements that solve complex challenges and drive outcomes for our customers. Your core responsibilities will include:<ul><li>End-to-End Briefing Planning: Organizing briefing strategy and planning calls with internal sales teams; setting clear objectives and identifying appropriate agenda topics that align with desired meeting outcomes.</li><li>Stakeholder Engagement: Coordinating with subject matter experts and company executives to curate bespoke agendas that align with customer objectives.</li><li>Operational Excellence: Managing logistics such as scheduling, catering, and transportation to ensure a seamless onsite experience.</li><li>Program Enablement: Partnering with internal business units such as sales, marketing, and technical teams to promote program value, adoption, and scalability while enhancing briefing outcomes.</li><li>Process Improvement: Developing and implementing mechanisms, operating procedures, and tools to improve program efficiency and execution at scale.</li><li>Customer Experience Design: Facilitating an engaging meeting experience for customers and senior executives through tailored, result-oriented discussions.</li></ul>

Marketing Administrative Assistant We are seeking a highly organized and detail-oriented Marketing Administrative Assistant to support our marketing team in executing campaigns, managing projects, and maintaining smooth departmental operations. The ideal candidate will provide critical administrative and organizational support to ensure the marketing team’s activities are efficient and successful. This is an excellent opportunity for someone looking to grow their career in a fast-paced marketing environment.Key Responsibilities:Administrative Support:<ul><li>Provide administrative assistance to the marketing team, including scheduling meetings, managing calendars, and preparing expense reports.</li><li>Answer and direct incoming calls, emails, and inquiries specific to marketing-related requests or partnerships.</li></ul>Project Coordination:<ul><li>Assist in coordinating marketing campaigns, events, and initiatives by managing timelines, deliverables, and communications among team members and partners.</li><li>Track and report on campaign or project progress by updating spreadsheets, project management tools, or departmental trackers.</li></ul>Content and Collateral Management:<ul><li>Help create, edit, or proofread marketing materials such as email templates, flyers, presentations, and social media posts.</li><li>Maintain and organize marketing assets, including digital libraries, image repositories, and promotional materials.</li></ul>Data Entry and Reporting:<ul><li>Input marketing data into CRM systems or tracking tools and generate regular performance reports.</li><li>Conduct basic market research, competitor analysis, or other industry intelligence as requested.</li></ul>Event Support:<ul><li>Assist in planning and executing marketing events, webinars, or tradeshows by coordinating logistics, bookings, and communications.</li><li>Manage post-event follow-ups such as surveys, thank-you notes, and performance summaries.</li></ul>Vendor and Partner Coordination:<ul><li>Serve as a point of contact for suppliers, designers, or vendors to ensure timely delivery of services or products.</li><li>Assist with processing vendor invoices and addressing any billing or account concerns.</li></ul>Other Duties as Assigned:<ul><li>Support marketing managers and directors with ad hoc administrative and operational tasks to ensure team success.</li></ul>

Office Manager - Construction Firm A well-established construction firm in Carlsbad, CA, is looking for a motivated and organized Office Manager to oversee its administrative and operational functions. The ideal candidate will not only supervise day-to-day office activities but also contribute to creating a professional and efficient office environment where staff can focus on delivering quality construction projects.If you thrive in an environment where multitasking is key and your organizational skills can shine, this is the perfect role for you! Bring your expertise and make a real impact in this well-respected construction firm. Key Responsibilities:<ul><li>Oversee all administrative functions, including office operations, supplies, and vendor management.</li><li>Manage payroll, invoicing, and financial record-keeping in conjunction with the accounting team.</li><li>Ensure adherence to deadlines for permits, licenses, and project documentation.</li><li>Supervise and support a team of administrative staff, ensuring seamless communication and workflow.</li><li>Coordinate scheduling, meetings, and travel arrangements for senior staff.</li><li>Maintain an organized filing system for contracts, project documents, and HR files.</li><li>Act as a liaison between project managers, contractors, and office staff to maintain clear communication and alignment.</li><li>Identify and implement process improvements to streamline office efficiency.</li></ul>

Manager of Administrative Services Position: Manager of Administrative Services – Nashville, TNHybrid position - Prior experience in a law firm is required A national law firm is seeking an experienced Manager of Administrative Services to lead and oversee the administrative functions in its Nashville office. This leadership role involves managing support staff, coordinating office operations, and ensuring compliance with policies and procedures. Candidates must have significant experience in administrative management within a law firm environment to meet the demands of this fast-paced position.Key Responsibilities<ul><li>Team Leadership: Supervise administrative staff, set schedules, provide training, and ensure effective support for attorneys and office operations.</li><li>Staffing and Onboarding: Manage recruitment and hiring processes, onboard new employees, and organize comprehensive training on office systems and procedures.</li><li>Performance Oversight: Lead the evaluation process, including gathering input, preparing reviews, and delivering feedback to staff.</li><li>Operational Management: Monitor timekeeping, hybrid work schedules, and workflow to maintain compliance and efficiency while minimizing overtime.</li><li>Facilities and Safety: Ensure office compliance with safety standards, manage vendor relationships, and coordinate facility needs with building management.</li><li>Administrative Support: Oversee vendor invoicing, reimbursements, and general office administration to facilitate smooth day-to-day operations.</li></ul>

Administrative Manager We are offering a long term contract employment opportunity for an Administrative Manager located in DARIEN, Connecticut, United States. The chosen candidate will be entrusted with a variety of administrative and managerial tasks, ranging from calendar management to Human Resources functions. Responsibilities: • Assisting the COO and President with comprehensive administrative support, which includes managing calendars, coordinating meetings, and organizing conference calls.• Ensuring the smooth processing and organization of expense reports for the COO and President.• Handling detailed itinerary arrangements for both domestic and international travel.• Managing the scheduling and upkeep of conference rooms.• Overseeing all aspects of Human Resources, such as employee onboarding and offboarding, healthcare administration, HSA enrollments, and 401k enrollments.• Keeping track of employee leave and vacations.• Maintaining and updating the personnel handbook and procedures in line with employment compliance.• Managing corporate Insurance policies, including annual audit and renewals.• Ensuring the proficient management of Office Management tasks, such as supply and kitchen ordering, holiday postings, and liaison with IT and Telecom.• Formulating and monitoring the annual budget for office supplies, employee costs, postage and shipping, shredding, and equipment leases.• Assisting the executive team with managing reporting needs from staff.

Administrative and Facilities Manager We are recruiting a proactive Administrative and Facilities Manager to join our team, located in Minneapolis, Minnesota. In this pivotal role, you will manage the Office Services and Administrative teams and will be responsible for implementing policies, procedures, and programs to ensure an efficient and effective workplace environment. Responsibilities:• Oversee the Office Services and Administrative teams to drive efficiency and productivity• Implement and manage workplace policies and procedures to ensure a well-organized and effective environment• Respond in a timely manner to the concerns and needs of the staff, providing exceptional service to both internal and external customers• Maintain control of costs and strive for continuous improvement in the workplace environment• Process invoices, manage billing, and maintain accurate data entry records• Utilize Microsoft Excel for various administrative tasks• Manage facilities to ensure a safe and comfortable workspace for all employees.

Administrative Assistant We are in search of an Administrative Assistant for a contract to permanent opportunity in Tampa, Florida. This role is situated within a dynamic environment where you'll be supporting various project teams and liaising with clients. The job function entails a range of duties including coordinating project documentation, maintaining job files, and assisting in the preparation of technical reports. Responsibilities: • Ensure accurate documentation by collaborating with project teams to gather necessary information. • Assist in the creation of team-specific documents for project tracking. • Conduct research on property information utilizing internet sources and internal documents. • Aid in setting up new projects, including the creation of file trees on the network and physical file folders. • Act as a point of contact between clients, agencies, and project managers to facilitate clear communication. • Support the creation of client proposals and compile reports, plans, and applications for submission to state and local agencies. • Prepare hearing folders and exhibits for use in public hearings. • Manage calendars for designated teams, ensuring seamless scheduling and time management. • Contribute to business development efforts by researching potential opportunities and clients, and coordinating meetings and presentations. • Provide general assistance to senior staff as required, demonstrating flexibility and initiative.

Office Manager We are offering a permanent employment opportunity for an Office Manager role based in Muskegon Heights, Michigan. As an Office Manager, you will be tasked with providing comprehensive administrative support, managing internal and external communications, and utilizing a variety of software systems to improve productivity. This position is highly dynamic and requires someone who can efficiently handle a multitude of administrative tasks in a fast-paced setting. Responsibilities: • Efficiently process, organize, and retrieve documents, ensuring a focus on simplicity and precision. • Provide seamless support to various teams by managing complex calendars, scheduling meetings, and coordinating daily priorities. • Utilize knowledge of software systems such as Microsoft Office, Google Suite, project management tools, and CRM to streamline operations. • Handle all sensitive, confidential information with utmost discretion and professionalism. • Serve as a point of contact for both internal and external communications, ensuring timely responses and appropriate follow-up. • Setup and manage all details of meetings and events, including preparation of agendas, taking minutes, and ensuring the timely completion of action items. • Proactively anticipate the needs of the team to prepare for upcoming tasks, priorities, and events. • Coordinate and oversee administrative-driven projects, ensuring deadlines are met and project goals are achieved. • Plan and manage intricate travel arrangements, including itineraries, logistics, and accommodations. • Proactively identify and address potential issues, focusing on finding solutions before problems arise.

Executive Assistant We are offering an exciting opportunity in Vienna, Virginia, for an Executive Assistant to join our team. In this role, you will be instrumental in coordinating, communicating, and facilitating the implementation and administration of various projects and initiatives. You will also be a key point of contact for management personnel, developing and maintaining relationships to ensure smooth business operations. Responsibilities: • Act as a communication channel between internal and external parties, responding to information requests on behalf of the corporation and its client portfolio. • Provide support to the executive team during meetings, including preparing agendas, making arrangements, and recording minutes. • Act as a project manager for special projects, including planning and coordinating multiple presentations, disseminating information, and organizing company-wide events. • Assist in the management of daily schedules and overall calendars, and maintain files and office for an effective work area. • Provide administrative support, including handling travel arrangements and expense report submittals using Concur and CRM tools. • Assist in the development and monitoring of department goals and objectives. • Create and complete various correspondences, including word processing/typing of letters, memos, forms, policies, and procedures. • Participate in the planning of executive retreats and staff development meetings. • Review and assess requests, inquiries, and calls submitted to the CEO for proper routing and handling. • Attend and participate in community outreach events and maintain public relations that serve the organization.

Office Manager Robert Half is actively looking for an experienced Front Desk/Office Manager. The Front Desk/Office Manager plays a critical role in coordinating and maintaining the office, supporting the execs/owners, and making sure guest visits run smoothly and to the highest standard. The ideal Front Desk/Office Manager will be successful if they have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. This position is located in the Philadelphia area. How you will make an impact::<ul><li>Greet and direct guests with professionalism and courtesy.</li><li> Set up and break down conference room meetings.</li><li>Order and stock office supplies, ensuring the office runs smoothly.</li><li>Perform clerical tasks such as filing, copying, and document management.</li><li>Manage calendars and schedules for multiple executives/owners.</li><li>Coordinate and book travel arrangements.</li><li>Provide direct administrative support to executives/owners.</li><li>Assist with various administrative projects.</li></ul>

Bookkeeper We are looking for a diligent part-time Bookkeeper to support our operations in Santa Barbara, California. In this role, you will be responsible for a wide range of tasks, including processing accounts payable and receivable, reconciling bank accounts, and providing general office assistance. This role offers a long term contract employment opportunity in the industry. Responsibilities: • Handling the processing of accounts payable and receivable with accuracy. • Assisting in reconciling bank accounts to ensure financial data accuracy. • Providing general office support, including managing filing systems, typing, and handling telephones. • Assisting in the preparation of preliminary financial statements to provide accurate financial information. • Engaging in research to resolve issues related to accounts payable and commercial collections. • Assisting the General Manager with research or administrative projects as needed. • Fostering and maintaining service-oriented relationships with tenants, residents, property vendors, and employees. • Collecting, verifying, and distributing reports as needed. • Assisting with the organization and execution of employee goodwill programs, manager seminars, and meetings.

Project Coordinator The Role & Responsibility is to be responsible for assisting the Project Managers with assigned projects and assisting with compliance of office procedures. Handle the flow of paperwork from the inception of the project thru the close out of the project. The employee may have up to 20 projects running simultaneously in different stages of completion. Attention to details, significant organizational skills, accuracy and timeliness are required attributes for each job to run smoothly. <ul><li>Schedule hand-off meetings, send out invites, and coordinate meeting logistics</li><li>Assist PM & Superintendent as directed to help execute the project</li><li>Work with the project team to streamline and improve processes and procedures</li><li>Create and maintain all project files, both physical and electronic</li><li>Input data into View Point and Heavy Job</li><li>Obtain contracts from clients, submit to legal for review or markups, and route for proper signatures</li><li>Request Bonds and Insurance</li><li>Submit Pre-lien information</li><li>Process BAAQMD notifications and any other required notifications</li><li>Assist with Certified Payroll forms and submission of DAS forms</li><li>Process OCIP required paperwork</li><li>Assist in processing submittals and coordinating with suppliers through approval</li><li>Track and log startup & closeout requirements</li><li>Issue POs, Subcontracts, and Change Orders as directed</li><li>Collect, verify, and process material delivery packing slips and verify against POs</li><li>Create, track, and log Requests for Quotations from subcontractors and suppliers</li><li>Compile & submit monthly lien releases</li><li>Maintain up-to-date license and insurance information on Subcontractors</li><li>Act as the main person to interface between the project and accounting, ensuring that invoices, billings, job cost, AP & payroll are processed thoroughly, accurately, and timely</li><li>Process monthly billings and maintain contact with owner or client</li><li>Collect funds and manage collections</li><li>Collect, organize, and archive daily work reports, daily logs, load tags, subcontractor daily reports, and truck tags using standardized company electronic document control procedures</li><li>Collect and log transportation and disposal information</li><li>Participate in weekly operations meetings</li><li>Execute and submit pre-qualification questionnaires</li><li>Assist estimating department with Bid Packages and proposals, creating bid forms per bid documents, obtaining bid bonds, and Certificates of Insurance</li><li>Perform other administrative duties as directed by management</li></ul>

Administrative Assistant We are offering a temporary employment opportunity for an Administrative Assistant in New Brighton, Minnesota. In this role, you will be responsible for performing various administrative duties, including processing and managing data, coordinating with staff and volunteers, and providing customer service. Responsibilities: • Handle inbound and outbound calls, providing excellent customer service• Manage and update electronic databases and files• Schedule appointments and meetings, ensuring efficient coordination and communication• Assist in the maintenance of office supplies and equipment• Support the volunteer coordination in organization and events• Handle email correspondence professionally and promptly• Utilize Google Suite, Canva, and Microsoft Office Suite for various administrative tasks• Assist in the management of the organization's calendar • Provide administrative support for special projects as required• Collaborate with the communications director for website management tasks

Office Manager We are offering a permanent employment opportunity for an Office Manager in New York. As an Office Manager, you will be tasked with overseeing administrative and secretarial tasks, managing financial records and cashflow for various projects, and providing basic accounting support. This role will also involve communication with vendors and assisting in setting up Special Purpose Vehicles. Responsibilities: • Oversee administrative and secretarial duties for team members including directors, vice presidents, and chief officers • Handle issuance of invoices and processing of payments to external entities • Oversee financial management for multiple Special Purpose Vehicles and keep relevant financial documentation • Manage cashflow and payments for a subsidiary of the company • Offer basic accounting support such as banking, book-keeping, and document filing • Record ledgers and financial outcomes of projects using internal accounting systems • Prepare reports and applications for internal approvals on expenses and vendor registration • Preserve business, accounting, and tax-related documents for record keeping • Engage with vendors via email or phone regarding invoices and payments • Assist in administrative tasks such as setting up SPVs and arranging business trips • Prepare business presentation materials and carry out general administrative duties • Oversee and track approved budget for third party vendors.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office. Responsibilities:• Managing specific tasks and responsibilities to support the Office Manager• Handling office supplies and inventory, and placing orders when necessary• Ensuring efficient filing systems and records management• Distributing incoming mail and packages appropriately• Coordinating maintenance and repairs for office equipment and suite with building management• Scheduling meetings and managing calendars for the team• Assisting with accounts receivable, billing, and invoicing tasks• Assisting with accounts payable when required• Supporting the onboarding and training of new employees• Assisting with staff performance reviews and implementation of office policies and procedures• Participating in office-wide events and projects• Assisting with firm operational expenses alongside the bookkeeper• Addressing employee concerns and conflicts effectively.

Administrative Assistant Opportunity for an Administrative Assistant in the Construction industry in Suffolk, Virginia, United States. The Administrative Assistant will play a crucial role in managing customer interactions, handling data entry tasks, and ensuring the smooth operation of office activities. Responsibilities:• Answering inbound and outbound calls, providing excellent customer service.• Scheduling appointments and coordinating with the project managers.• Accurate data entry into Microsoft Excel and other software.• Maintaining and setting up files for project managers.• Ensuring the efficient scanning and filing of important documents.• Handling email correspondence with proficiency in Microsoft Outlook.• Utilizing Microsoft Word for various administrative tasks.• Independently managing tasks and responsibilities with minimal supervision.

Office Manager We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.Responsibilities:· Oversee and support all administrative duties in the office and ensure smooth operations.· Manage office supplies inventory and place orders as necessary.· Perform reception duties such as answering phones where necessary.· Manage office layout planning and office moves, and with office refurbishment.· Organize and maintain office common areas.· Perform as HR to coordinate and direct administrative support functions for the office.· Assisting in various daily operations.· Working with department managers to improve overall work environment and staff satisfaction.

Office Manager Chris Preble from Robert Half is engaged by a Utica client of his to find an Office Manager. This is a newly created role for a growing organization in the services industry. This opportunity has excellent work life balance and good benefits. This organization has very low turnover and a really nice "family vibe" type of feel. It's not with a very large organization. This role primarily involves overseeing the daily operations of the office, managing administrative tasks, and supporting staff to maintain a productive and efficient work environment. Responsibilities • Ensure the smooth functioning of the office by managing daily operations and maintaining an organized environment.• Attend to office-related inquiries, liaise with vendors, and manage service providers.• Keep track of office supplies inventory and place orders when necessary.• Uphold office policies and procedures in line with company standards.• Sometimes, support HR functions such managing personnel records.• Organize meetings, appointments, and company events to ensure smooth workflow.• Handle general administrative duties including filing, correspondence, and data entry.• Assist in financial processes like budget tracking, invoicing, and reporting expenses.• Maintain a clean, safe, and welcoming office environment for staff and visitors.

Office Manager Responsibilities:<ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul>

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188 results for Administrative Project Manager

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