930 results for Director Of Legal Administration

Sr. Legal Administrative Assistant We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties. Responsibilities• Manage and filter daily communications with internal and external clients.• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.• Compose, proofread, and edit correspondence, presentations, and other documents.• Coordinate and schedule travel reservations, both domestic and international.• Prepare and submit expense reports, and reconcile credit card transactions.• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.• Arrange and schedule internal and external meetings.• Handle confidential information with discretion and diplomacy.• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.

Legal Administrative Assistant We are offering an exciting opportunity for a legal administrative assistant to join a prestigious growing firm. The role primarily involves supporting multiple litigation attorneys in IP patent litigation. This role requires prior experience in this practice area. Responsibilities:• Efficiently manage multiple litigation attorneys and paralegals, providing necessary support.• Handle electronic filing of documents with Federal and State courts.• Be responsible for drafting, editing, and formatting legal documents such as correspondence, briefs, pleadings, TOA’s, and TOC’s.• Draft caption pages and shells for discovery and motions.• Regularly review court websites for updates on Local Court Rules.• Undertake calendaring and maintenance of files.• Schedule depositions as per requirement.• Handle check requests, expense reports, and manage attorney’s timesheets.• Assist with catering requests and travel arrangements as needed for trials.

Legal Administrator Robert Half is partnering with a boutique law firm, located in the greater Seattle area looking for someone to assist and possibly join their close-knit team! This is a great opportunity to get your foot in the door and grow with a law firm Key Duties:<ul><li>Phone and email management</li><li>Calendar management</li><li>Supporting a high-volume and fast paced team of case managers and attorneys </li></ul>

Paralegal / Legal Administrative Assistant Paralegal/Administrative Assistant Our client, a large healthcare organization is seeking a Paralegal/Administrative Assistant to support a small legal team. This individual will assist with handling paperwork and processes related to outstanding accounts, bankruptcies, and other legal matters. The position offers a family environment with a small team, providing autonomy and flexibility in managing the workflow. It requires a 40-hour workweek with no overtime or weekends. This is a temporary position with the possibility of permanent hiring. Location is 100% onsite in Chattanooga, TN. Primary Responsibilities: Assist with paperwork and legal processes related to outstanding accounts, bankruptcies, etc.Manage multiple deadlines and coordinate with the legal team to ensure efficient workflow.Prioritize tasks and re-prioritize heavy workflow as needed.Actively participate in learning and understanding new and existing processes to ensure accuracy in the job.Use visual reading and follow screenshots to guide process actions. Qualifications: Superior attention to detail.Demonstrated ability to recognize, learn, and implement various legal and administrative processes.Strong organizational skills.Proven ability to handle multiple tasks, prioritize them, and meet deadlines.willingness to learn and adapt to new processes.Prior experience as a paralegal or administrative assistant experience is required. Salary is dependent upon experience and licenses. If you are interested and meet the requirements, please submit your resume and call our office asap for an immediate interview 423-265-5561. *****This position will require background screening, drug screening, and a flu vaccination for employment******

Legal Administrative Assistant A mid-size law firm in North Seattle is searching for a Legal Administrative Assistant to support their firm's Managing Attorney. This role requires previous administrative experience in a professional services setting or law firm. This role is on-site located just north of Downtown Seattle. Responsibilities:• Assist in managing attorney calendars, including arranging meetings and appointments• Facilitate effective communication between attorneys, clients, and co-counsel• Prepare legal documents and correspondence as required• Ensure accurate client records are kept and maintained• Assist with client inquiries, providing timely and effective resolution• Collaborate with the legal team on various tasks and projects• Maintain confidentiality and adhere to legal standards and company policies Firm offers full benefits including 12 days PTO, Medical coverage, 401K with matching, monthly transportation stipend, quarterly bonuses, and a collegial work environment with opportunity for growth! To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)

Litigation Legal Assistant Robert Half's Legal Practice is partnering with a well-respected large Law Firm in search of an experienced Litigation Legal Assistant to join the team in Downtown Minneapolis, Minnesota. This role involves providing litigation legal assistant support to attorneys and other legal professionals on complex and high-stakes Litigation matters. The position includes a hybrid work schedule with three days in the office per week and two remote days, facilitating collaboration with key stakeholders. The firm/company offers comprehensive benefits including affordable health/dental insurance, PTO, 401k with match, profit sharing, and life and disability insurance. Responsibilities:• Manage and coordinate deposition and trial logistics.• Draft and send client and potential client correspondence.• Assist with timekeeping and reconcile expenses and invoices.• E-file and serve in state, federal, and appellate courts.• Perform file openings and conflict checks.• Prepare legal documents, exhibits, and case-related materials.• Manage physical and electronic case files.• Coordinate travel logistics and itineraries.• Register and log attorney admissions, licenses, and registrations.• Track and file Continuing Legal Education credits.• Organize meeting and event logistics.• Assist with business development and social media efforts.• Provide back-up support to other legal assistants.• Perform day-to-day administrative functions such as scheduling meetings, distributing/send mail, screening and placing phone calls.• Draft fee agreements and docket court dates and case deadlines.• Use Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), Case Management Software, CompuLaw, Billing Functions, Calendar Management, Claim Administration, Client Relations, Communication tools effectively and efficiently.

Legal Administrative Assistant Established law firm in looking to hire a legal Administrative Assistant in their Silicon Valley office! The firm is headquartered in New York with offices in Silicon Valley, Washington, DC, and Paris and foster a strong culture of involvement in public and community service. As a legal Administrative Assistant, you'll be assigned to multiple intellectual property litigation attorneys to support them through the litigation lifecycle. This position is on-site and requires full-time in Redwood Shores. The ideal candidate will have at least one year of office experience, ideally in an administrative capacity, and an interest in the legal field; prior legal industry experience is a plus but not required as training will be provided. Responsibilities: ● Supporting multiple litigation attorneys and paralegals● E-filing documents with Federal and State courts● Drafting, editing and formatting correspondence, briefs, pleadings, TOA’s, TOC’s and other legal documents● Drafting caption pages and shells for discovery and motions● Reviewing court websites for Local Court Rules● Calendaring and maintaining files ● Scheduling depositions● Entering check requests, expense reports and attorney’s timesheets● Assisting with catering requests and travel as needed for trials● Providing backup receptionist coverage as needed

Contract Administrator A Contract Administrator in Hartford, Connecticut, plays an important role in coordinating and overseeing the contracts in a company or organization. This Contract Administrator role includes preparing, negotiating, reviewing, and ensuring compliance with company policies and legal guidelines. This will be a hybrid remote role and you must be commutable to the Hartford, Connecticut area.Key Responsibilities:<ol><li>Review, prepare, and administer contracts for various departments within the company.</li><li>Ensure all contracts comply with local and national laws and regulations.</li><li>Negotiate contract terms with vendors, stakeholders, and clients.</li><li>Resolve any contractual conflicts or disputes.</li><li>Collaborate with legal department to ensure consistency of contractual terms with the company's goals and risk tolerance.</li><li>Maintain a contract database and ensuring all contracts are updated and secure.</li><li>Monitor contracts and document any changes or updates that occur during the contracting process.</li><li>Provide contract-related issue resolution, both internally and externally.</li><li>Ensure timely follow-up on all contracts.</li></ol>

Legal Administrative Assistant Our client, a National Law Firm, is seeking a Litigation Legal Assistant to join their team in Dallas, TX. In this role, you will be instrumental in facilitating attorney/client interactions, managing document production, and maintaining client files. You will work in a dynamic environment that requires strong organizational skills and the ability to work effectively with various members of the law firm. This Litigation Legal Assistant opportunity comes with outstanding benefits including the flexibility to work from home 2 days/week! Responsibilities:• Produce a variety of work products related to attorney/client interactions, including documents, electronic and face-to-face communications.• Manage time entries, coordinate travel plans, meetings, and handle incoming and outgoing correspondence.• Maintain utmost respect, confidentiality, and professionalism in executing responsibilities.• Create and maintain client files and indexes, ensuring all attachments, exhibits, and enclosures are included.• Assist in coordinating timekeeper calendars, handling expense reports, travel and meeting arrangements.• Manage incoming calls professionally, including client calls, and take messages as required.• Prepare and process new matter forms and ensure proper filing of case or matter related documents.• Coordinate specific client dates with the Calendar/Docket Department as needed.• Review and route incoming mail, prepare and process outgoing mail and faxes, arranging for specialized mail or messenger services as required.• Maintain paper and electronic files in compliance with current policies.

Contracts Administrator Seeking an experienced Contract Administrator Manager to oversee the creation and management of contracts. The ideal candidate for this role is a well-organized, detail-oriented, and an effective communicator who has a deep understanding of legal documents and contract law. <ol><li>Manage the creation, review, and implementation of company contracts.</li><li>Monitor and ensure the execution of contracting processes and policies.</li><li>Develop strategies for contract negotiations and oversee the negotiation process.</li><li>Oversee the maintenance of organized and updated contract files and contract management system.</li><li>Liaise and coordinate with legal advisors for the drafting and verification of contractual agreements.</li><li>Work collaboratively with different departments to assess and manage contractual risks and issues.</li><li>Regularly report on the status of contracts, upcoming renewals, and negotiation progress.</li><li>Train and manage team members responsible for contracts administration.</li></ol> Robert Half Legal Recruitment Services places 10,000 legal jobs annually. New job opportunities become available continuously, so we encourage all legal professionals to apply to this posting as a general application. When a new position aligned with your skillset becomes available, we will contact you directly to gauge interest. Common skillsets placed include In-House Counsel, Attorneys, Paralegals, Contract Management and Administration, Compliance, Risk, Legal Secretaries, Legal Clerks and Assistants, as well as Law Firm Administration and Operations.

Contracts Manager We are searching for a Contracts Manager in Dallas, Texas. In this role, you will be expected to manage business systems, oversee contract amendments, and conduct auditing. This role offers a short term contract employment opportunity. Job Title: Contract AdministratorJob Description:<ul><li>Prepares and drafts legal documents and agreements, such as contracts and commercial leases.</li><li>Reads, reviews, verifies, and routes correspondence, reports, and legal documents.</li><li>Negotiates contract terms with internal and external business partners.</li><li>Reviews and edits contracts.</li><li>Analyzes contracts to ensure compliance with company policy, government regulations, and other requirements.</li><li>Maintains an organized system of physical and digital records.</li><li>Creates language standards for existing and new contracts.</li><li>Follows up on contracts and ensures that all parties fulfill their particular obligations.</li><li>Prepares contract termination letters.</li><li>Engages relevant stakeholders in negotiation decisions involving legal or regulatory requirements, contract standards and cost targets.</li><li>Develops and implements procedures for contract management and administration.</li><li>Ensures timely follow-up and review of all contracts.</li></ul>

Subrogation Claims Specialist for National Company We are in the process of recruiting a Paralegal, located in Lombard, Illinois, United States. The industry this role operates within is vast and varied. The successful candidate will be expected to process customer applications, maintain accurate records, and resolve any inquiries that may arise. Additionally, you will monitor customer accounts and take necessary actions when required. Responsibilities • Accurately and efficiently process customer credit applications • Maintain comprehensive customer credit records • Offer assistance on distinct projects and presentations • Use your experience in subrogation to enhance our services • Utilize your customer service experience to deliver quality interactions • Negotiate when necessary, using your preferred negotiation skills • Write reports to produce analytical and technical insights for both corporate and field levels • Manage WebRisk data entry to ensure completeness and detailed reporting at all levels • Work with TPA Claim Systems to provide valuable data to Risk Management • Maintain the Exposure database diligently • Produce additional reports as requested by the team • Use your skills in 'Aderant', 'Adobe Acrobat', 'Automated City Register Information System (ACRIS)', 'Case Management Software', 'CompuLaw', 'Billing Functions', 'Briefing', 'Calendar Management', 'Claim Administration', 'Communication', 'Claims Processing', 'Subrogation Claim' to fulfill the role.

Legal Assistant Legal Intake SpecialistOur client, a Mid-sized Downtown Denver law firm seeking a full-time intake specialist. Desired strengths include an extremely professional demeanor, strong attention to detail, great writing skills, ability to multi-task and prioritize. The intake specialists are the "face of the firm" and therefore must exhibit highly personable personalities and demonstrate the high-caliber law firm that they are to our potential clients. A brief summary of responsibilities includes:1. Field telephone calls and e-mails from potential clients and enter potential case and client information into intake management software.2. Respond to inquiries via email and telephone, prepare synopsis of the case.3. Circulate inquiry to the appropriate attorney, monitor responses, facilitate communication to decline potential cases, set up phone consultations with potential client(s).4. Perform conflict of interest checks on clients and adverse parties once the case review committee approves a case.5. Draft fee agreements for the attorney’s review, finalize agreements once revisions have been made, and send to the client for signature. Monitor returned fee agreements and update the potential client file.The firm offers a very competitive salary and excellent benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalflegal[dot][com] for immediate consideration!

Litigation Legal Assistant Robert Half Legal Permanent Placement i seeking a Legal Administrative Assistant - Litigation for their Boston client. Excellent pay and advancement working for a high-level attorney with a prestigious firm. GREAT PAY AND BENEFITS! Support seasoned attorneys by managing litigation tasks, including preparing legal documents, maintaining case files, and coordinating court filings and vendor communication. Handle administrative duties like calendar management, mail processing, and client interaction with professionalism and confidentiality. Assist in trial preparation, conduct legal research, and ensure compliance with Massachusetts court rules.

Legal Advisor (Attorney / JD) Our client, a leading aircraft charter company that provides passenger aircraft charters worldwide, is seeking a Legal Advisor to oversee it’s US Division. The ideal candidate will be a NY Barred Attorney (candidates who hold a JD will also be considered) with extensive contract reviewing and negotiating experience. You will be working closely with an international team of legal professionals in the UK and India as well as brokers. **2-4 weeks of training in London Headquarters is required at start of role (all expenses paid)** Daily Responsibilities: • Reviewing, negotiating and finalizing commercial contracts, terms & conditions, non-disclosure agreements and other legal documents, such as agreements with our clients and airlines, and drafting any necessary policies and procedures;• Responding to any incoming enquiries to our shared Legal mailbox and contract management system, primarily in the Americas but also across the global business;• Supporting the Legal team on company secretarial matters across the global business;• Advising on data privacy matters, reviewing data processing agreements and privacy policies;• Managing litigation matters, including reporting on litigation matters to the senior management team;• Supporting on any employment matters as required by the business;• Liaising with the wider business and our Bids and Compliance teams as required. Qualifications:• Admitted to the NYS Bar (or another state); will consider candidates who hold a JD but did not pass the bar• 2+ years of contract drafting and negotiation experience. Specifically, with MSAs, NDAs, Supplier Agreements, etc.• Strong written and oral communication skills (including phone etiquette)• An ability to work independently and to collaborate with team members, including other attorneys, sales staff, administrative staff and upper management• Strong attention to detail• Highly organized• Excellent communicator to all organization seniority levels• Ability to thrive working under pressure• A creative, problem-solving mindset, with demonstrated ability to turn ideas into products or actions• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook• Previous exposure to the sales bids process• Previous exposure to using a contract management system or other legal software

Legal Assistant - Bankruptcy Litigation One of RHL's best clients - a national law firm with offices around the country - is seeking to add a Legal Administrative Assistant (LAA) to their team in Costa Mesa. This LAA will support the Bankruptcy Litigation team. Prior practice area experience is a must! The firm prides itself on strong mentorship, quality training, and a congenial workplace. We have placed 3 LAAs there who are super happy! Responsibilities of Role: o eFilings – up to 10 per week in Bankruptcy court. Filing & serving documents is an important part of the job.o Formatting – they have a word processing dept. but this LAA will have to format occasionally as well. The attorney are perfectionists; this skillset is important (knowing which font, the precise spacing, local judges’ rules, etc.).o Calendaring – for 4 attorneys. They have a docketing dept. Dates comes through the docketing department, but the attorneys then want their Outlook calendars updated. Docketing supports with any deadline-related questions.o Billing – enter attorney time, and LAA approves pre-bills then send cover letters out.o No heavy trial preparation work, but exposure to this is a plus.^ Pay is contingent upon experience with these things. Details of Role:· Hours: 7.5 hour day. Roughly 8:30 - 5 daily.· Profile that would be a fit:o Extremely high attention to detail. These partners are perfectionists, but kind.o As many years of litigation secretary/assistant experience as possible.o Ability to eFile, calendar, format, and managing attorney time. Perks of the Firm:· People on this team help each other figure it out!· High level of respect for staff, no micromanaging, no drama· Firm prioritizes pro bono work, and partner closely with Public Law Center· Excellent stability; multiple secretaries have been with their attorneys for 20-40 years!

Contracts Administrator Rapidly growing non-profit based in Oakland, is seeking a Contracts Administrator to join their team on a temporary-to-hire basis. This dynamic role involves grant writing and compliance, contract administration, and reviewing agreements to identify and mitigate risks. The ideal candidate will conduct comprehensive reviews of contracts and grant agreements, focusing on financial terms, budgets, deliverables, and allocations. This is a highly collaborative, tech-forward environment, perfect for candidates with a keen eye for detail and strong organizational skills. Key Responsibilities:Contract and Grant Review:<ul><li>Draft, review, and administer agreements, including vendor, service, employment, government, and construction contracts.</li><li>Conduct thorough reviews of financial terms, budgets, deliverables, and allocations in contracts and grant agreements.</li><li>Assess potential risks, liabilities, and compliance requirements, including financial implications and performance metrics.</li><li>Summarize and document findings, including key risks and recommendations for mitigation.</li></ul>Risk Assessment and Mitigation:<ul><li>Identify and prioritize key risks, particularly financial risks, and develop strategies to mitigate them.</li><li>Collaborate with legal counsel and other stakeholders to address complex legal issues and negotiate favorable terms.</li></ul>Documentation and Reporting:<ul><li>Prepare clear, concise summaries of reviews, highlighting financial terms and risk assessments.</li><li>Maintain accurate records of contract and grant activities and provide regular updates to management.</li></ul>Collaboration and Communication:<ul><li>Work closely with program managers, finance staff, and legal counsel to align strategies and ensure effective risk management.</li><li>Participate in contract negotiation and amendment processes.</li><li>Provide guidance on compliance requirements to staff.</li></ul>

Corporate Legal Assistant We are looking for a Legal Project Administrator to join our team in Middletown, Delaware. This role involves providing administrative project support to our Agile Project Management Team and assisting in various tasks. Your role will be crucial in coordinating with various legal project coordinators, managing multiple tasks with competing deadlines, and offering proactive support to project teams beyond minimum delivery requirements. Responsibilities: • Liaise with the Legal Project Coordinators ensuring smooth communication and efficient project execution. • Support the management of multiple tasks with competing deadlines, ensuring all tasks are completed in a timely manner. • Set up and manage recurring tasks and activities, contributing to the efficiency of project operations. • Draft and assist in preparation of various documents, filings, and letters, ensuring all necessary documentation is accurate and readily available. • Manage various aspects of document creation and review, including creating first drafts of key documents and checking documents for spelling/grammar errors. • Assist with projects, including file uploads, ordering corporate documents, signature page compilation, and saving relevant documentation to internal file system. • Handle administrative responsibilities as needed, providing a wide range of support to the project management team. • Work collaboratively with Legal Project Coordinators to complete any additional tasks, ensuring all project requirements are met. Skills: • Proficient in Adobe Acrobat, Case Management Software, LexisNexis, Management System, and Microsoft Excel. • Excellent communication skills and the ability to handle customer complaints effectively. • Experience in claim administration and customer service within the consumer electronics industry.

Litigation Legal Assistant We are offering a contract for a long-term employment opportunity within the Legal industry in Dallas, Texas, for a Litigation Legal Assistant. The role involves assisting attorneys with legal documents, managing calendars, acting as a liaison between different parties, and performing various administrative tasks. Responsibilities: • Facilitate communication between attorneys, courts, opposing counsel, and clients • Assist in the preparation, filing, and service of legal documents, including drafting correspondence and pleadings • Handle scheduling of hearings, depositions, and client meetings • Ensure compliance with court rules and deadlines through e-filing of documents in federal and state courts • Manage electronic and physical case files, including discovery, pleadings, and other related documents • Conduct legal research and gather relevant case materials when necessary • Provide updates on case status to clients and respond to inquiries professionally • Support trial preparation, including the organization of exhibits, trial binders, and witness materials • Handle incoming and outgoing correspondence related to litigation matters • Perform administrative tasks such as filing, scanning, and answering phones when required.

Legal Secretary We are providing an opportunity for a Legal Administrative Assistant to join our team based in Lexington, Kentucky. This role is within the commercial real estate industry, and it offers a permanent employment opportunity. As a Legal Admin, you will be playing a significant role in supporting our legal department in various aspects of commercial real estate transactions. Prior experience in a real estate law/legal as an administrative assistant is required. Apply today to be considered! Responsibilities: • Supporting the legal team by managing calendars, scheduling meetings, and handling phone calls.• Assisting in preparing, proofreading, and editing draft legal documents and correspondence related to leasing efforts.• Assist the Leasing department documents, etc• Facilitating smooth and efficient processes by collaborating with internal teams and external parties.• Providing support during the acquisition and disposition of assets, especially in the due diligence and onboarding phases.• Conducting legal research to support the legal department's needs.• Ensuring all documents are easily accessible and current by maintaining and organizing digital and physical filing systems.

Legal Assistant Position: Personal Injury Legal Assistant Position: Fairfax, VA Description: Our client, a prominent law firm, is looking to bring on an experienced Legal Assistant to for their Personal Injury practice group. This role is ideal for candidates with strong litigation, technical, and administrative skills who can manage the progression of cases, create and maintain electronic files, and prepare and process complex legal documents, correspondence, and memoranda. Responsibilities:• Draft and prepare legal documents for state and federal court filings, including discovery requests/responses, pleadings, motions, and letters.• Handle e-filing in state and federal courts.• Schedule meetings and appointments, maintain attorney calendars, and manage contact information.• Conduct new client intake, handle time entry and billing, and organize file maintenance using the firm’s electronic records management system.• Coordinate attorney travel and expense reimbursement. Requirements:• Minimum of 5 years of legal assistant experience, with a focus on personal injury litigation.• Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with e-filing systems, document management, and time/billing systems.• Strong communication, organizational, and client service skills.• Attention to detail, including accurate spelling, grammar, and proofreading.• Ability to work effectively in a team-oriented environment. For immediate and confidential consideration, please submit resumes directly to Vice President of Permanant Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Legal Assistant Our client is a growing law firm seeking experienced Legal Assistants to support either the firm's robust family law or corporate law practice. These positions offer an excellent opportunity to develop your career in a highly respected organization offering a collegial work environment. Responsibilities: Provide administrative support to attorneys, including calendar management, document preparation, and file organization. Prepare and file legal documents, such as pleadings, motions, and discovery requests. Assist with case management, including scheduling appointments, preparing for depositions, and organizing exhibits. Maintain client files, ensuring accuracy and confidentiality. Communicate effectively with clients and court personnel. Qualifications: High school diploma or equivalent. At least two years of legal assistant experience preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational and time management skills. Excellent written and verbal communication skills. Attention to detail and accuracy.