484 results for Entry Level Administrative Assistant

Office Assistant Are you a highly organized individual with a knack for multitasking and a passion for keeping things running smoothly? We are seeking a reliable and detail-oriented Office Assistant to join our team in the Twin Cities, MN! This fully on-site role is an excellent opportunity to contribute to day-to-day operations and ensure the office runs efficiently while supporting a dynamic team. Key Responsibilities:<ul><li>Serve as the central point of contact for general office operations, including answering phones, managing emails, and handling correspondence.</li><li>Greet and assist visitors, ensuring a welcoming and professional environment.</li><li>Organize and maintain office supplies, inventory, and filing systems (digital and physical).</li><li>Assist with scheduling meetings, managing calendars, and coordinating appointments.</li><li>Provide administrative support to staff, including preparing documents, reports, or presentations.</li><li>Handle incoming and outgoing mail and deliveries.</li><li>Support office events or meetings by coordinating logistics such as catering and materials setup.</li><li>Collaborate with team members on various office projects and ensure timely completion.</li></ul>

Sr. Administrative Assistant Our client, a growing leader in the property management field, is seeking a Senior Administrative Assistant to support their team with high-level administrative and organizational tasks. This role is ideal for a seasoned professional who thrives on multitasking, excels in problem-solving, and enjoys working in a fast-paced environment. Key Responsibilities:<ul><li>Provide executive-level support to senior leaders, including calendar management, meeting coordination, and document preparation.</li><li>Draft, proofread, and organize correspondence such as memos, tenant notices, and reports.</li><li>Support property management operations through tracking budgets, expenses, and invoices.</li><li>Maintain accurate records for lease agreements, contracts, and tenant communications in secure filing systems.</li><li>Coordinate vendor relationships and assist in scheduling property repairs, inspections, or maintenance.</li><li>Assist with project management tasks, including gathering data for presentations and managing deadlines.</li><li>Respond promptly and professionally to inquiries from tenants, vendors, and internal staff.</li><li>Perform general office duties such as data entry, supply management, and ensuring smooth office operations.</li></ul>

Sr. Administrative Assistant Are you a seasoned administrative professional looking to take on an exciting and impactful role? Robert Half is seeking a highly organized, detail-oriented Senior Administrative Assistant to join a local and growing team. This pivotal position will provide high-level administrative support to leaders, contributing to the success of operations through efficient coordination and execution of tasks. Responsibilities:<ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements.</li><li>Draft and edit correspondence, reports, and presentations with a high level of accuracy and attention to detail.</li><li>Serve as a liaison between departments, external partners, and executives, ensuring effective communication and collaboration.</li><li>Manage confidential information with discretion and professionalism.</li><li>Coordinate and execute logistics for meetings, events, and projects, maintaining timelines and budgets</li><li>Assist in preparing materials for organizational initiatives, such as ESG (Environmental Social Governance) reports or EPI (Enterprise Project Intake) documentation, as needed.</li></ul>

Administrative Assistant We are looking for a meticulous and diligent Administrative Assistant to join our team in the Transport industry based in Morristown, New Jersey. As an Administrative Assistant, your role will encompass a variety of tasks including reception duties, administrative support, and maintaining a well-organized and efficient office environment. This role offers a contract to permanent employment opportunity. Responsibilities:<ul><li>Support the Executive Assistant </li><li>Coordinate and monitor overall administrative functions; serves as the go-to for office inquiries.</li><li>Reception duties to include but are not limited to assisting the visitors, greeting guests in a professional manner and managing visitor badges</li><li>Received, sort, screens mail & packages, distributes them to the appropriate dept., assisting outgoing courier packages including creating the shipping labels and drop off the packages.</li><li>Responsible for tracking/ordering/distributing office supply inventory (kitchen, office and H& S supplies etc.) and maintain the kitchen and common area clean and organized.</li><li>Maintains safe and clean office environment by following the procedures, rules, and regulations.</li><li>Primary point of contact for vendor services in the office, create work order with the building and follow through for completion. Upkeep and maintain the most updated list of vendors.</li><li>Maintains documentation such as employee extension list/building information guide/office manuals etc.</li><li>Assist Executives on Concur expenses, entering business cards into their contact, reserve/set up/clean up the meeting room and any other office admin projects as assigned.</li><li>Provide support to Sr. EA on researching catering options, placing order, receive, set up and clean up in the office</li><li>Assist the office in data entry, filing, and miscellaneous job-related duties as assigned.</li><li>Assist IT in troubleshooting, testing equipment and any other support when needed.</li></ul>

Administrative Assistant We are seeking an Administrative Assistant to join our team in Fairfax, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. This is on -site.Responsibilities: • Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Manage and maintain accurate customer credit records • Process customer credit applications efficiently.

Administrative Assistant We are offering a long term contract employment opportunity in the industry for an Administrative Assistant in HILLSBORO, Oregon, 97123-4028, United States. The role involves handling inbound calls, offering customer service, and managing data entry tasks, among other duties. Responsibilities: • Responsible for receiving and addressing inbound calls • Provide top-notch customer service to all clients • Accurately input and manage data entries • Manage email correspondence effectively • Handle both inbound and outbound calls as needed • Operate Microsoft Outlook for various administrative tasks • Utilize Microsoft PowerPoint for creating and editing presentations • Employ Microsoft Word for document creation and editing.

Administrative Assistant We are offering a permanent employment opportunity for a bilingual Spanish Administrative Assistant in City of Industry, California. In this role, you will be involved in various administrative tasks in our insurance agency, such as processing client applications, maintaining comprehensive client records, and addressing client issues. Responsibilities• Accurately processing client insurance applications• Maintaining a comprehensive and up-to-date database of client records• Addressing and resolving client inquiries in a timely manner• Collaborating with management and underwriting to create optimal insurance quotes for clients• Assisting clients and potential clients through various communication platforms• Planning and executing marketing events and strategic growth projects• Developing and maintaining agency relations with partners, vendors, underwriting, and clients• Utilizing top tier technology to set, achieve and surpass personal and agency goals• Coordinating with the agency owner to enhance marketing, client management, and relationship skills• Managing client accounts and taking appropriate action based on account status.

Sr. Administrative Assistant Our client, a leading organization in the technology field, is seeking a detail-oriented and proactive Senior Administrative Assistant to provide high-level support to executives and their teams. This role offers a unique opportunity to contribute to meaningful projects in a forward-thinking industry while growing professionally in a collaborative and innovative workplace. Key Responsibilities:<ul><li>Provide executive-level support, including managing calendars, coordinating meetings, preparing agendas, and arranging travel logistics.</li><li>Serve as a liaison between departments, teams, and external stakeholders to facilitate efficient communication and workflow.</li><li>Create and edit high-quality reports, presentations, and correspondence that align with the organization’s standards.</li><li>Assist in planning department-wide or company events, such as team-building activities, conferences, and workshops.</li><li>Manage confidential documents and sensitive information with the highest degree of discretion.</li><li>Improve internal administrative processes and workflows for enhanced efficiency and productivity.</li><li>Track and report on project deadlines, deliverables, and progress, acting as a key resource for coordination efforts.</li></ul>

Administrative Assistant We are seeking a Detail-Oriented Administrative Assistant for a contract position located Oakland, California. The role involves providing professional administrative support to a public agency and interacting with governing bodies, boards, and committees, as well as performing a variety of research, administrative, operational, and analytical duties. This position is hybrid (onsite in downtown Oakland 4 days per week, BART accessible), full time, Monday to Friday. The anticipated duration of this position is 3-5 months. Some of main duties for this position include front desk/receptionist duties as well as administrative support for multiple public meetings per month. Responsibilities: • Provide general administrative support to the governing bodies, boards, and committees.• Administer the public hearing process for board and committee meetings, ensuring compliance with regulatory and legislative requirements.• Record all official proceedings, prepare minutes, and ensure the maintenance of all proceedings of the board and committees.• Conduct studies, research projects, and analyses by selecting, adapting, and applying appropriate analytical, research, and statistical techniques.• Assist in resolving operational and administrative problems, identifying problem areas and issues.• Develop, organize, and direct the maintenance of assigned records maintenance systems and databases, ensuring data integrity.• Handle incoming telephone calls, take and deliver accurate messages, and respond to requests by gathering and providing information.• Manage a daily calendar of meetings and events, resolving any scheduling issues.• Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the organization using Microsoft Word, Excel, PowerPoint.

Administrative Assistant We are in search of a Administrative Assistant to join our team based in McLean, Virginia. As an Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our personnel. This role is a contract employment opportunity working on-site. Responsibilities: • Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Track expense reports and ensure they are accurately recorded and processed• Perform general administrative duties as needed• Support field personnel with administrative tasks• Handle some purchasing responsibilities• Maintain a strong work ethic and provide exceptional customer service • Utilize MS Office applications and data entry skills to perform tasks efficiently• Act as the first point of contact representing our organization.

Part Time Administrative Assistant We are in search of a Part Time Administrative Assistant to join our team based in Reston, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. This role is fully on-siteResponsibilities: • Answer phone calls and direct them to the appropriate parties • Maintain the office environment and ensure it is organized and functional • Manage registrations and logistics for trade shows • Track expense reports and ensure they are accurately recorded and processed • Perform general administrative duties as needed • Support field personnel with administrative tasks • Handle some purchasing responsibilities • Maintain a strong work ethic and provide exceptional customer service • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently

Administrative Assistant We are seeking an Administrative Assistant to join our team, offering a long term contract employment opportunity. In this role, you will be responsible for answering inbound calls, providing outstanding customer service, and managing data entry tasks. Your day-to-day tasks will include managing email correspondence, inbound and outbound calls, and scheduling appointments. Responsibilities: • Answer and manage inbound calls in a timely and detail oriented manner • Deliver exceptional customer service to all clients and customers • Accurately enter and update customer data into the system • Efficiently manage email correspondence, ensuring all emails are responded to promptly • Handle both inbound and outbound calls, providing information and assistance as needed • Utilize Microsoft Excel, Outlook, PowerPoint, and Word to complete tasks and manage customer data • Schedule appointments and meetings as required, ensuring all parties are informed and available.

Administrative Assistant We are seeking a highly organized and professional Administrative Assistant to join our team. The ideal candidate will play a vital role in ensuring the smooth operation of our day-to-day activities by providing administrative and clerical support to multiple departments. Key Responsibilities:<ul><li>Manage and organize schedules, appointments, and meetings on behalf of management or staff.</li><li>Handle correspondence via phone, email, and in-person communication, ensuring timely responses and professional conduct.</li><li>Prepare, proofread, and distribute documents, reports, and presentations with a high level of accuracy.</li><li>Maintain and update office records, files, and databases to ensure information is current and readily accessible.</li><li>Monitor and order office supplies, maintaining adequate inventory levels and managing vendor relationships.</li><li>Assist in coordinating travel arrangements, including booking flights, accommodations, and transportation.</li><li>Act as the first point of contact for office visitors, providing a welcoming and responsive environment for clients and team members.</li><li>Support ongoing projects with data entry, research, and administrative tasks as required.</li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in the Telecom Services industry based in Falls Church, Virginia. The role involves working at our office premises, where your main duties will encompass a range of administrative and data coordination tasks. Responsibilities: • Accurately process customer credit applications, ensuring efficiency. • Maintain comprehensive and up-to-date customer credit records. • Resolve customer inquiries in a timely and detail oriented manner. • Monitor customer accounts and take necessary actions as required. • Work with Microsoft Office, Microsoft Dynamic, and SharePoint on a routine basis. • Assist with collections, including data entry, report generation, and customer follow-ups. • Manage vendor forms for clients, ensuring proper organization and accuracy. • Perform data entry tasks, ensuring high levels of accuracy and efficiency. • Maintain and manage email inbox, including follow-ups with clients regarding past due accounts. • Utilize strong communication and customer service skills to effectively interact with clients and team members.

Administrative Assistant We are in search of an Administrative Assistant to join our team in the industry located in LAS CRUCES, New Mexico. As an Administrative Assistant, your primary role will be to support our department head and handle administrative tasks, ensuring smooth and efficient operations. This role offers a short-term contract employment opportunity. Responsibilities: • Provide comprehensive support to the department and/or Department Head, assisting in their daily duties. • Compose and handle correspondence, reports, spreadsheets, and requisitions for the supervisor's signature. • Apply a thorough understanding of the objectives and policies of the department. • Prepare and file official records such as notices, minutes, agendas, resolutions, and ordinances for official meetings as assigned. • Maintain accurate records and files, examining reports, responses, legislation, or other material to determine the necessary action or additional information needed. • Manage office supplies, equipment, and/or materials, and develop written protocol to address issues such as cash handling, purchasing, and equipment repairs. • Communicate and respond to inquiries in both verbal and written forms, prepare, analyze, and maintain the department budget. • Serve as the point of contact on department budget matters and review, examine, and analyze accounting records of the department or vendor to verify accuracy of figures, making necessary corrections or listing discrepancies for adjusting. • Assist with the coordination of any department grant programs and may serve as the point of contact on grant administration matters. • Handle all requests for information pertaining to assigned duties, coordinate logistics for setting up meetings, and represent the department at meetings, as directed. • Supervise other secretarial and clerical staff while ensuring compliance with all department and county policies and procedures. • Act as a timekeeper, ensuring accurate recording and tracking of time worked.

Administrative Assistant We are providing an opportunity for an Office Assistant in Houston, Texas, 77070, United States. This position is an essential part of our team, with responsibilities including the efficient processing of work orders, maintaining office supplies, assisting with expense reports, and performing various clerical duties as needed. This role offers a contract to permanent employment opportunity. Responsibilities• Efficiently process and open work orders, informing relevant team members as necessary.• Keep track of office documents and work folders.• Assist team members with the preparation and submission of monthly expense reports.• Perform various administrative tasks that arise daily.• Ensure office supplies are adequately stocked and reorder when necessary.• Monitor the Corrigo system and provide backup when required.• Provide excellent customer service, handling both inbound and outbound calls.• Proficiently use Microsoft Office tools including Excel, PowerPoint, and Word for various tasks.• Manage email correspondence and schedule appointments as needed.• Maintain a high level of attention to detail in all tasks.

Administrative Assistant We are offering contract employment opportunity for an Administrative Assistant in Albany, New York, United States. This role is pivotal in our operations, where you will primarily be involved in reception duties, customer service, and administrative tasks. Responsibilities: • Greeting visitors and directing them appropriately within the premises.• Efficiently handling inbound and outbound calls and addressing customer inquiries.• Utilizing Microsoft Outlook, Word, Excel, and PowerPoint for various administrative tasks.• Accurately performing data entry tasks and maintaining records.• Assisting in scheduling appointments and managing calendars.• Engaging in email correspondence with internal team members and external stakeholders.• Conducting light administrative duties as and when required.• Ensuring a smooth flow of communication within the organization.• Providing exceptional customer service at all times.

Administrative Assistant We are searching for an Administrative Assistant in Bradenton, Florida, who will play a crucial role in supporting our team! Responsibilities• Handle client inquiries, both via phone and email, and escalate to relevant personnel as necessary• Open new client accounts in the portal and gather necessary documents from clients• Screen incoming phone calls from clients and salespeople, and direct them to the appropriate parties• Maintain and manage client files, ensuring all information is up-to-date and accurate• Draft and send quarterly letters and Word documents to clients• Regularly update mailing lists and prepare envelopes with mailing names and addresses using Outlook• Order and manage office supplies as needed• Perform data entry tasks with precision and attention to detail• Ensure all confidential client information is handled with utmost care and discretion.

Executive Administrative Assistant Intermediate (3-6 years) Position: Executive Administrative Assistant (Advanced Level) Contract Role Location: 560 Mission Street, 5th Floor, San Francisco, California, 94105, United StatesType: 100% ONSITEHourly Pay: $40 per hour Required Years of Experience: 5+ Years prior experience, Must have prior experience supporting multiple C Suite level Executive professionals, preferably within the financial sector, MUST HAVE CONCUR experience Job Description: A successful Administrative Assistant possesses structure, attention to details, quality focus, high energy and flexibility in a fast-paced, deadline driven organization. In this role, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy, acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department’s activities and goals. <ul><li> Support senior-level executives and investment bankers. </li><li>Proficient in word processing. </li><li>Arrange travel services and meetings for Executives.</li><li>Interacting with clients and employees</li><li>Strong calendar management skills and</li><li>Experience booking international travel</li></ul>Role and Responsibilities: <ul><li>Maintain complex and detailed calendars</li><li>Manage the coordination and logistics of both internal and external meetings </li><li>Arrange and coordinate complicated domestic and international travel </li><li>Manage and process expenses for manages</li><li>Screen incoming calls and determine the level of priority, while using caution in dispensing information </li><li>Organize all aspects for offsite conferences and external events, including catering and transportation </li><li>Process invoices and T& E expense claims for team members. </li><li>Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures.</li><li>Work cooperatively with the broader EA team, in positive partnership to support each other amongst coverage models.</li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in the Utilities/Infrastructure industry, located in Maple Grove, Minnesota. Responsibilities: • Manage and organize both electronic and hard copy records to ensure easy access and retrieval. • Process various financial documents, including check requests, purchase requisitions, and credit card statements. • Maintain and track land rights records, providing comprehensive oversight of land rights legal documents. • Prepare, review, and proofread all legal documents to ensure accuracy and compliance. • Assist in the creation and management of folders, contributing to overall office organization. • Utilize Microsoft Office and SharePoint tools to perform various administrative tasks. • Provide support to the new team member, ensuring a smooth transition and integration into the team. • Handle inbound and outbound calls, providing exceptional customer service. • Perform data entry tasks, ensuring all customer information is accurate and up-to-date. • Schedule appointments, managing team calendars efficiently. • Conduct contract audits to ensure all legal and company standards are met. • Use Mail Merge for bulk email correspondence, enhancing office efficiency. Benefits are available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Administrative Assistant We are offering an Administrative Assistant a short-term contract employment opportunity in Brooklyn Center, Minnesota. This role requires fluency in Spanish and English. It is primarily focused on providing excellent member services, handling both inbound and outbound calls, assisting with scheduling appointments, and contributing to advocacy and outreach campaigns. Responsibilities:• Provide effective and detail-oriented customer service by managing incoming calls• Address and resolve member issues in a timely and efficient manner• Document all member interactions, issues, and resolutions within the system• Assist members in accessing their online portals, including helping with password related problems• Schedule appointments for members across various departments• Respond to all member emails from assigned follow-up lists• Stay updated with organizational policies and procedures to provide consistent and accurate responses to member inquiries• Participate in advocacy and outreach campaigns by communicating with members, community leaders, and politicians• Input member complaints in the system, including details of the complaint, involved parties, and resolution• Perform other administrative duties as needed.

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Costa Mesa, California, 92626, United States. The selected candidate will be an integral part of our team, ensuring the smooth and efficient operation of our office environment. This role encompasses a variety of administrative tasks, from handling customer inquiries to managing office supplies. Responsibilities:• Provide comprehensive administrative support to facilitate office operations• Handle and resolve customer inquiries in a timely and detail oriented manner• Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records• Ensure the implementation of administrative policies and procedures• Order and manage office supplies to ensure an efficient workplace• Oversee the stocking of the kitchen and other common areas• Process and monitor customer credit applications, ensuring accuracy and efficiency• Perform various administrative tasks as required, demonstrating a 'can do' mentality.

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