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We are offering a long term contract employment opportunity for an Event Coordinator in Burbank, California. As an Event Coordinator, you will be tasked with managing events, ensuring the smooth operation of all functions, and providing excellent customer service.

Responsibilities:
• Manage and oversee the entire event process, from planning to execution
• Utilize Case Management Software, CompuLaw, Conveyancer, and LexisNexis to ensure efficient event management
• Develop and maintain effective client relations to understand and meet their event needs
• Ensure accurate and efficient billing functions associated with each event
• Use Microsoft Excel for data management and reporting related to events
• Administer claims related to the events, if any
• Manage the calendar effectively to ensure smooth scheduling and execution of events
• Keep up to date with trends in consumer electronics to provide relevant and engaging event content.

• Must hold a minimum of 1 year of experience in an Event Coordinator role or similar.
• Proficiency in Case Management Software is required.
• Familiarity with CompuLaw is an asset.
• Experience with Conveyancer software is desirable.
• Must be skilled in using LexisNexis.
• Proficiency in Microsoft Excel is required.
• Must have experience with Billing Functions.
• Calendar Management skills are essential.
• Should have experience in Claim Administration.
• Must demonstrate excellent Client Relations skills.
• Experience in Consumer Electronics is a plus.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

121 results for Event Coordinator

Event Coordinator We are offering a long term contract employment opportunity for an Event Coordinator in Burbank, California. As an Event Coordinator, you will be tasked with managing events, ensuring the smooth operation of all functions, and providing excellent customer service. Responsibilities: • Manage and oversee the entire event process, from planning to execution • Utilize Case Management Software, CompuLaw, Conveyancer, and LexisNexis to ensure efficient event management • Develop and maintain effective client relations to understand and meet their event needs • Ensure accurate and efficient billing functions associated with each event • Use Microsoft Excel for data management and reporting related to events • Administer claims related to the events, if any • Manage the calendar effectively to ensure smooth scheduling and execution of events • Keep up to date with trends in consumer electronics to provide relevant and engaging event content.

Events Coordinator We are offering a long term contract employment opportunity for an Events Coordinator in the Healthcare, Hospitals, and Social Assistance industry, based in Orange, California. As an Events Coordinator, you will be instrumental in managing and coordinating work requests, supporting event activities, and fostering relationships with organizations. Responsibilities: • Coordinate the processing of incoming work requests and ensure complete documentation for setting up job files and executing payments.• Act as a liaison between management and marketing administration to share payment information.• Regularly update the calendar and keep track of the portfolio, highlighting crucial deadlines and events.• Develop and nurture relationships with the organizations we work with, demonstrating excellent communication skills.• Support the management of event attendance, including booth activations and management.• Work in collaboration with internal and external stakeholders to confirm guest attendance for events such as galas and speaking engagements.• Be available to support events in Orange County and ensure reliable transportation for event materials.• Maintain a positive and detail oriented representation of the organization at all times.• Assist in coordinating activations for organizations, such as giveaways and collateral, and manage attendance and activations for networking and events.• Support the set-up of community events, coordinating booth and event staff effectively.

Event Coordinator A client of ours is looking to hire a talented and motivated event coordinator to organize outstanding and unforgettable events. You will be responsible for every part of event preparations, such as choosing venues, approving menus, developing seating plans, and evaluating success afterward.As the event coordinator, you should be well-organized and possess a sound knowledge of vendor management. Excellent communication and attention to detail skills are vital in this role, as our success depends on meeting our client's tailored requirements.Responsibilities:<ul><li>Identify the client’s requirements and expectations for each event.</li><li>Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.</li><li>Manage all event set-up, tear down, and follow-up processes.</li><li>Maintain event budgets.</li><li>Book venues, entertainers, photographers, and schedule speakers.</li><li>Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards.</li><li>Assess an event’s overall success and submit findings.</li></ul>

Event Coordinator We are in need of an Event Coordinator to join our team in the Financial Services industry. This role is based in Miami, Florida, and offers a short term contract employment opportunity. While the main event will be onsite, there is the flexibility to work remotely apart from this. Responsibilities: • Assist in the planning and execution of the April event • Manage the event budget and ensure all processes are adhered to • Utilize the CRM for maintaining and updating event details • Ensure effective communication with all stakeholders related to the event • Oversee and manage the calendar for the event • Handle customer inquiries related to the event and resolve them in a timely manner • Coordinate catering services for the event • Update Crystal Reports with event data and findings • Utilize ADP - Financial Services for financial aspects of the event • Employ the About Time system for efficient time management during the event planning and execution

Event Planner We are offering an exciting opportunity for an Event Planner in Marietta, Georgia. As part of our team, your main role will be to plan, manage, and execute events, ranging from VIP client office visits to internal training sessions. You will also be accountable for maintaining accurate records of event expenses and managing registration processes. Responsibilities: • Organize and manage client office visits • Oversee the planning and execution of internal training events for clients• Keep track of and reconcile event costs, ensuring accurate records of office visit expenses• Handle Cvent registration builds and processes• Provide support for various event-related tasks as needed• Maintain a high level of professionalism and communication skills• Independently prioritize tasks, seek team input, and adhere to deadlines• Manage event logistics and budgeting processes• Utilize Microsoft Office, especially Excel, to manage and organize event details• Engage confidently with VIP clients, demonstrating strong personal presentation skills.

Event Manager We are in search of an Event Manager to join our team in the Events/Exhibitions industry based in Miami, Florida. As an Event Manager, you will be responsible for overseeing and executing various brand and corporate event programs. Your role will involve handling a vast array of events, including brand launches, PR stunts, corporate conferences, trade shows, and more. You will be working in a fast-paced environment, managing production staff, and interacting directly with clients. Responsibilities:• Oversee the execution of different event programs, ensuring timely and accurate delivery• Coordinate with both internal and external teams to meet deadlines and deliverables• Translate creative concepts into concrete project plans and deliverables• Manage onsite teams to ensure smooth installation and execution of events• Handle event budgets of varying scales, ensuring efficient allocation and utilization of resources• Travel as required for the production and execution of events across the country• Manage multiple event programs simultaneously, each at different stages of planning and execution• Communicate effectively with third-party suppliers to ensure alignment with team and client visions• Utilize Project Management Tools proficiently for efficient event planning and execution• Cultivate and maintain relationships with vendors, and seek out new potential partnerships• Use your skills in Event Management and Event Production to create memorable experiences for our clients and their audiences.

Event Planner Intermediate We are offering a permanent employment opportunity for an Event Planner Intermediate in Brooklyn, New York. This role primarily involves planning and coordinating events of various sizes and complexities, from intimate gatherings of 10 to grand events of 500 attendees. As part of our team, you'll have the chance to collaborate with different levels of management and provide strategic insights on event development. Responsibilities: • Develop comprehensive project plans and budgets for each event. • Oversee all aspects of event management, including site selection, vendor negotiation, logistics coordination, and risk control. • Collaborate with internal partners such as Food Services, Audio Visual, Security, and Facilities. • Provide excellent customer service, addressing client inquiries and resolving issues promptly. • Manage the reception desk functions including answering calls, handling emails, and escorting clients. • Support high-level executive meetings by maintaining professionalism, organization, and effective communication. • Utilize Event Management System (EMS) for detailed reservations, incoming request review, and report presentation. • Handle correspondence between the planning team and reservation holders, ensuring an outstanding customer experience. • Understand and apply business guidelines for space allocation, managing space issues and escalating unresolved issues as necessary. • Ensure clients are updated in a timely manner regarding the status of their requests and available options.

Front Desk Coordinator We are offering a long-term contract employment opportunity for a Front Desk Coordinator in Atlanta, Georgia. This role functions within a busy workplace environment, playing a crucial part in ensuring the smooth running of daily operations. Responsibilities: • Welcoming and assisting guests upon their arrival • Managing the distribution of badges to visitors and staff • Taking charge of event coordination, ensuring successful planning and execution • Maintaining a well-stocked kitchen and pantry, ensuring supplies are replenished as necessary • Providing high-quality customer service and addressing customer inquiries promptly • Assisting with administrative tasks as required • Demonstrating superior customer service skills in all interactions.

Event Manager We are offering a short term contract employment opportunity for an Event Manager in the legal industry, located in Baltimore, Maryland. As an Event Manager, you will be responsible for overseeing all aspects of both in-person and virtual client-based events, including conferences, seminars, and webinars. This involves establishing budgets, securing venues, negotiating contracts with vendors, planning and executing events, and conducting post-event follow up and ROI analysis. Responsibilities:• Organize event intake calls in coordination with business development colleagues, lawyers, and key event stakeholders to gather event details and establish event milestones.• Manage meetings with event stakeholders to facilitate decision-making and assign responsibilities related to the project.• Take the lead in researching and selecting venues and suppliers, as well as negotiating contracts.• Oversee relationships with vendors to control costs and maintain high service standards.• Develop and manage event budgets, ensuring regular updates are provided to relevant stakeholders and that all invoices are paid on time.• Handle event execution, including planning all event logistics, providing on-site or virtual event support.• Conduct post-event debriefing and follow up to gather feedback, suggestions, and report on ROI.

Executive Administrator We are offering an exciting opportunity for an Executive Administrator in Boston, Massachusetts. The role primarily involves providing comprehensive administrative support to the executive leadership team in our organization, which operates within the industry. You will be based in our office, handling a range of tasks from executive assistance to office management, and even touching on aspects of HR and accounting. Responsibilities: • Offer administrative assistance to the executive leadership team, ensuring smooth operations • Coordinate and manage executive calendars, ensuring appointments and meetings are scheduled and rescheduled as necessary • Assist in the planning and coordination of events, including logistics, venue arrangements and attendee management • Maintain accurate and up-to-date records, ensuring all information is readily available when required • Handle customer inquiries, providing timely and appropriate responses • Oversee the office's daily operations, ensuring a productive and efficient work environment • Aid in HR and accounting tasks as needed, providing additional support to these departments • Prepare meeting minutes and distribute them to relevant parties, ensuring everyone is updated on key decisions and action items • Create and manage presentations for meetings and other events, ensuring information is presented in a clear and engaging manner • Act as a point of contact for the executive leadership team, facilitating communication between different departments.

Front Desk Coordinator We are offering a long term contract employment opportunity for a Front Desk Coordinator in Atlanta, Georgia, United States. As a Front Desk Coordinator, you will be the first point of contact for employees, guests, and vendors, ensuring the reception area maintains a detail oriented and welcoming atmosphere. You will also assist in administrative tasks, oversee office operations, and support event management. Responsibilities • Act as the first point of contact for all incoming calls, directing them appropriately.• Ensuring the cleanliness and presentation of common office spaces and meeting rooms.• Assist in the setup and breakdown of employee activities and events.• Communicate effectively and with detail orientation with all employees.• Aid the Office Manager with routine office procedures and administrative tasks.• Foster a productive work environment by overseeing daily office operations.• Manage the process of setting up workstations for new employees.• Uphold a clean, detail oriented, and enjoyable reception area.• Handle the multi-line phone system, providing concierge services when necessary.• Maintain organized files and records with proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word.

Event Planner Intermediate <ul><li>Position: Event Planner (Contract)</li><li>Location: 10410 Highland Manor Drive, Tampa, Florida, 33610, United States</li><li>Type: 100% ONSITE </li><li>Hourly Pay: $26- $28 /per hour</li></ul>Job Description: <ol><li>Ability to plan events that can range from 10 to 500 people, with various degrees of complexity.</li><li>Monitor/manage the project including; creation of project plans and budgets (prepare, manage & reconcile).</li><li>Ability to lead team working on an event and direct many facets at one time.</li><li>Collaborate and interact effectively with Firm’s senior management, middle management and customers.</li><li>Provide strategic input and recommendations to business group on event development.</li><li>Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities.</li><li>Manage all aspects of events including but not limited to: internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air/ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff.</li></ol> Role and Responsibilities: Corporate Meeting Coordinator manages the front desk, provides light meeting planning support, assists clients with meeting needs, such as room assignments, printing of name badges, etc. Job Description:• Cover reception desk essential functions; answering telephone calls, and returning emails promptly- within four hours or by the end of day• Stand, Greet and direct clients when they arrive to the conference center• Walk and inspect conference set up• Detail pop up/small meetings as directed• Assist Meeting Planner with high level meetings (right hand of the planner, buddy system)• Interact with Central Reservation (internal meeting booking department), porters, audio visual and catering• Submit facilities requests as directed by Planner• Support Meeting Planning Managers, Meeting Specialists and other managers• High touch approach, customer service focus• Perform any other job related duties as assigned• Handle all conference center guest room blocks, where it applies• Manage space issues, escalate unresolved issues to the Lead Planner Adhere to conference center SOP’s Qualification:• Two years hospitality experience in 5 Star Hotels, Event Planning and Food & Beverage with high touch customer service• Ability to follow written and/or verbal instructions• Ability to stand and/or sit and continuously perform essential job functions for duration of shift with or without reasonable accommodations• Ability to effectively deal with internal and external

Workplace Exp Coordinator Shift: Monday – Friday, 7:30/8 AM – 5 PM Contract Length: 2 months Job Summary: This is an onsite reception-based role focused primarily on email and ticket responses, with occasional phone responsibilities. Responsibilities: Daily Tasks & Administrative Duties: <ul><li>Respond to emails and internal ticket requests using client portal systems </li><li>Use internal app to track requests and report to supervisors </li><li>Manage parking validation and badge/registration requests </li><li>Conference room management and internal client support </li><li>Walk the floor, restock pantry, and ensure office upkeep </li></ul>Workplace Services Support: <ul><li>Provide support across services such as: </li><li>Concierge/Reception </li><li>Conference & Meeting Room Management </li><li>A/V Support </li><li>Event Management </li><li>Office Supplies & Mail Services </li><li>Onboarding </li><li>Food, Parking & Shuttle Programs </li><li>Pet Programs, Document Services, Space Resets, etc. </li></ul>Vendor & Facilities Coordination: <ul><li>Coordinate with vendors providing goods and services </li><li>Ensure vendors have up-to-date insurance and contract documentation </li><li>Attend move meetings and assist with coordinating office moves </li></ul>Operational & Tech Support: <ul><li>Maintain databases, SharePoint sites, and program material accuracy </li><li>Manage invoice processing, travel arrangements, and expense reporting </li><li>Administer onboarding for team members and third-party providers </li><li>Handle business continuity documentation </li></ul>Customer Service & Communication: <ul><li>Greet and engage guests warmly at the facility </li><li>Respond to inquiries and complaints with empathy and professionalism </li><li>Answer phones and direct calls with a polished demeanor </li><li>Coordinate recreational and business activities on request </li></ul>Event & Workplace Coordination: <ul><li>Organize on-site events including setup/teardown and supply delivery </li><li>Manage janitorial/maintenance work orders as needed </li><li>Support mail, office supply services, and other workplace initiatives </li><li>Follow property-specific emergency and safety protocols</li></ul>

HR Coordinator We are offering a permanent employment opportunity for an HR Coordinator in the financial services industry. This role is based in Walnut Creek, California and operates in a hybrid work environment. Responsibilities: • Coordinating and supporting the recruitment team in various activities • Managing pre-boarding and onboarding tasks, including the creation of onboarding plans in collaboration with the HRBP and Hiring Manager • Conducting reference checks for potential employees • Administering BambooHR, including employee changes and report requests • Validating benefits on a monthly basis • Organizing corporate events, including birthdays and recognition administration • Handling snack and food orders for the office • Ordering flowers and baby gifts as part of employee engagement activities • Coordinating the Town Hall & Lunch n Learn calendar • Utilizing tech tools such as Google Suite, Microsoft Suite, and other software applications relevant to the role.

Executive Assistant We are offering a permanent employment opportunity in Santa Barbara, California for an Executive Assistant. This role is integral to our client's operations, providing strategic support to the CEO, managing executive calendars, coordinating high-level meetings, and conducting market research. The Executive Assistant will also play a key role in marketing, brand management, business development, event coordination, and operational support. Responsibilities: • Serve as a strategic partner to the CEO, ensuring smooth business operations on a daily basis.• Coordinate high-level internal and external meetings, strategy sessions, and engagements with various stakeholders.• Conduct thorough industry analysis and market research to provide valuable insights for informed decision-making.• Handle high-priority communications in a detail oriented manner, ensuring timely responses to partners, clients, and executives.• Oversee and manage the CEO’s LinkedIn presence, creating content to strengthen thought leadership and brand visibility.• Assist in implementing marketing initiatives that position us as industry leaders in our field.• Organize and execute domestic industry events and client engagement experiences to strengthen our presence.• Manage office operations, maintaining a well-organized and detail oriented workspace.• Coordinate office budgets, vendor relationships, and operational logistics.• Arrange CEO travel, itinerary management, and logistics for business development trips and events.

Project Manager We are offering a long term contract employment opportunity for a Project Manager in the healthcare industry. The role is based in Orange County, California. The Project Manager will be a key player in our team, tasked with overseeing various projects, implementing changes, and ensuring smooth delivery across departments. Responsibilities:• Oversee and manage significant projects such events & activations, creative rebrands, videos, marketing campaigns and more. • Implement change and process improvements based on observations and assessments of current team processes• Collaborate closely with social media, creative teams, and marketing for more transparency and effective project management• Ensure the deliverability of the 'hub and spoke' infrastructure• Manage projects in a detailed and organized manner, avoiding any process paralysis• Work on resource management and critical thinking to ensure projects are on track• Maintain a high level of diplomacy and foster a positive culture within the team• Utilize skills in Workfront• Be hands-on in the initial stages, gradually transitioning to a more strategic role, providing immediate support to the team without causing disruption• Prioritize planning and dedicate sufficient time to it, managing both large and small scale projects effectively.

Marketing Event Manager We are looking for a Marketing Event Manager, ideally based in Houston, Texas. This role is primarily focused on the creation and execution of an LARGE SCALE extensive events program, requiring strong project management skills and a background in events. The individual will be detail-oriented, capable of managing themselves and others to ensure the successful execution of tradeshows within the specified budget and brand guidelines. Responsibilities:• Maintain a comprehensive schedule of tradeshows and scientific meetings, updating it as necessary when shows are added or removed.• Conduct research on relevant tradeshows and scientific meetings to determine their timing, location, and potential opportunities.• Handle space reservations, vendor management, payments, and booth presence for all U.S. tradeshows and scientific meetings.• Act as the primary contact with industry event managers, booth management companies, shipping companies, and other external vendors.• Manage the overall events budget.• Ensure the company's presence at events is aligned with the brand.• Collaborate with our headquarters team on three global tradeshows each year, managing the U.S. portion of the project plan to ensure deadlines are met and communication is clear.• Ensure the process for running and staffing an event is consistent, scalable, and well documented.

Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant in West LA. This role will primarily focus on providing administrative support to a busy executive and requires you to be onsite daily. As the Executive Director you will coordinate meetings, events, and travel arrangements, while also handling various editorial, research, and administrative projects. Responsibilities• Ensure smooth running of daily office operations• Oversee the preparation, development, and production of presentations• Handle scheduling and coordination of meetings and event planning• Maintain calendars on multiple time zones.• Coordinate travel arrangements for departmental staff and handle travel requests and expense reports• Act as a resource to department staff on organizational policies and procedures, staying up to date on any changes• Carry out administrative duties associated with arranging services with external vendors and overseeing production and distribution of related materials• Gather data for departmental reports, conduct preliminary analysis, and recommend report content and format to effectively display findings• Manage contracts, invoices, and payments for external consultants and vendors, liaising with Procurement and Finance Departments as needed• Assist in the preparation of budget materials, track and monitor budget expenditures, and report on variances• Maintain office equipment and manage departmental needs for office supplies.

Events Project Manager We are offering a contract to permanent employment opportunity for a Project Manager (Non-IT) - Expert in Boston, Massachusetts. The role primarily involves leading and collaborating with teams to plan and execute events, ensuring consistent brand and event standards. The position also requires liaising with sales teams to identify key event themes and goals, and tracking budgets to ensure spending limits are adhered to. Responsibilities: • Lead and collaborate with internal teams and vendors to plan and execute proprietary events, third-party conferences, and sponsorships. • Work with sales teams to identify key themes, goals, and messaging for each event. • Develop project plans, lead planning calls and coordinate with all business partners to meet deliverables. • Ensure all event components, including presenters, brand message, locations, and overall attendee experience, are impactful and follow guidelines. • Manage and oversee all presenters for events and conference participation, including coordinating speaker requests, consulting on presentation content/creation, and coordinating speaker prep to ensure alignment with messaging and goals. • Diligently track budgets and spend to ensure events and conferences are within designated budget amounts. • Coordinate booth and premium deliverables for industry conferences. • Measure return on investment for all programs and provide analysis reporting. • Handle program deliverables including marketing communications collateral, registration/invitation copy/promotions, event logistics, and sales communications.

Sr. Administrative Assistant Senior Administrative Assistant Location: Hybrid (4 days remote, 1 day in office)Overview: Our client, a nonprofit organization, is seeking a highly organized and professional Senior Administrative Assistant to provide high-level support. This role involves assisting the executive team, managing consultants, and coordinating various projects, including a large conference scheduled for December. The position follows a 9/80 schedule, with 9-hour days and every other Friday off. Key Responsibilities:<ul><li>Serving as a liaison between the nonprofit board and executive leadership.</li><li>Managing the executive’s schedule and ensuring seamless coordination of meetings and tasks.</li><li>Overseeing contracted consultants, particularly in outreach efforts, and managing their schedules and deliverables.</li><li>Coordinating with consultants annually, ensuring seamless management of itineraries and research.</li><li>Planning and executing a large-scale conference with over 45 speakers in December.</li><li>Managing client communications, drafting and sending professional correspondence.</li><li>Scheduling and maintaining weekly calendars to ensure consultants remain engaged and productive.</li><li>Setting up and managing training sessions, securing venues, and coordinating logistics.</li><li>Ensuring consultants are connected with providers and facilitating necessary lunch arrangements.</li><li>Assisting with outreach efforts and overseeing training logistics.</li><li>Performing light accounting duties, including processing invoices.</li><li>Attending occasional events to provide on-site support, including event setup and managing check-in.</li></ul>

Events Management. This role involves playing a key part in the planning and execution of both virtual and in-person events, as well as developing engaging content for these events. You will be working closely with internal teams and external partners, with a focus on customer service and effective communication. Responsibilities:• Facilitate the planning and execution of in-person and virtual events for customers and partners.• Develop engaging event content and programming in collaboration with internal teams.• Recommend best practice event content and agenda flow by examining business plans, sales opportunities, industry trends, and customer needs.• Oversee the production of supporting event materials and manage logistical needs.• Align and prepare resources and event stakeholders for each event.• Analyze client feedback data and suggest improvements to relevant internal teams.• Collaborate across teams to ensure the effective execution of technology, marketing, and customer alignment programs.• Maintain responsibility for client relations and program management.• Utilize skills in sales, marketing, planning, logistics, and stakeholder management to execute complex event plans.

Human Resources (HR) Assistant Job Posting: HR AssistantLocation: Miami, FL 33156Salary: $18-22 per hour (Temporary) / $23-25 per hour (Permanent), depending on experienceAre you a detail-oriented and organized individual with a passion for human resources? Do you thrive in a dynamic work environment where you can make a significant impact? If so, we want you to join our team as an HR Assistant!Responsibilities:As an HR Assistant, you will play a vital role in supporting our HR department and ensuring the smooth flow of HR operations. Your responsibilities will include:<ul><li>Communication Hub: Answering emails and phone calls, taking messages, and ensuring timely responses to inquiries.</li><li>Recruitment Support: Posting open positions on job boards, pre-screening candidates over the phone, and scheduling candidate interviews.</li><li>Onboarding and Offboarding: Coordinating the onboarding of new hires and offboarding of employees with various departments.</li><li>Administrative Tasks: Performing clerical duties such as data entry, document copying, filing, and other administrative tasks as needed.</li><li>Record Maintenance: Maintaining employee files by updating records and scanning copies when necessary in Sharepoint.</li><li>Event Coordination: Assisting in the preparation of company events by providing logistical support, coordinating dates and times, and ordering items for celebrations and parties.</li><li>Flexibility: Being adaptable and ready to take on other duties as assigned by the HR Manager to contribute to the overall success of the HR department.</li></ul>Qualifications:<ul><li>Previous experience in HR or administrative roles is preferred, but not required.</li><li>Strong communication skills, both written and verbal.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Office Suite, including Word, Excel, and PowerPoint.</li><li>Detail-oriented and able to maintain confidentiality.</li><li>Ability to work independently and collaboratively in a team environment.</li></ul>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline 786-698-7072

Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support senior-level executives at our office in Irwindale, CA. This is a temp-to-hire opportunity, ideal for a professional with strong administrative, communication, and organizational skills who thrives in a fast-paced environment. The Executive Assistant will be responsible for managing calendars, coordinating meetings, handling confidential information, and supporting daily business operations.Key Responsibilities:<ul><li>Calendar Management: Coordinate and manage executive calendars, including scheduling meetings, conference calls, and appointments.</li><li>Meeting Coordination: Prepare meeting agendas, take detailed minutes, and follow up on action items.</li><li>Travel Arrangements: Arrange travel accommodations, including flights, hotels, transportation, and itineraries for executives.</li><li>Correspondence Management: Draft, proofread, and manage incoming and outgoing correspondence, including emails, memos, and reports.</li><li>Confidentiality: Handle sensitive and confidential information with a high level of discretion and professionalism.</li><li>Office Coordination: Liaise with internal departments and external partners to ensure seamless communication and coordination.</li><li>Expense Reports: Prepare and submit expense reports and manage reimbursement processes.</li><li>Event Planning: Assist in coordinating and planning company events, meetings, and off-site activities.</li><li>General Administrative Support: Provide administrative support, including filing, data entry, document preparation, and maintaining office supplies.</li><li>Project Support: Assist with special projects or tasks as assigned by the executive team.</li></ul>Schedule:<ul><li>Monday to Friday, 8:00 AM – 5:00 PM.</li><li>On-site position in Irwindale, CA.</li></ul>Compensation:<ul><li>Competitive hourly pay during the temporary period.</li><li>Opportunity for permanent hire based on performance.</li></ul>

Executive Assistant to the CEO We are seeking a highly organized and professional top notch Executive Assistant to provide comprehensive support to the CEO. The Executive Assistant will be a strategic partner and will play a critical role for the organization. We are looking for a strategic thinker who thrives in a fast-paced environment. This role focuses on streamlining the CEO’s day-to-day operations through efficient schedule management, travel arrangements, and coordination of high-level meetings. Additionally, the position involves planning travel through private jet, town hall meetings, event coordination, requiring a proactive approach, strong communication skills, and utmost confidentiality. The ideal candidate will have a well-rounded background and prior experience in the C-Suite. This role requires working in Chicago 4 days on-site and 1 day remote. Salary target $120k-$135k plus bonus. Benefits include: health, dental, critical illness, life insurance, disability, PTO, and 401kRecruiter: Connie Stathopoulos *Scheduling activities and creating calendar events for CEO. *Coordinate business and personal travel arrangements including private *Oversee and assist with liaison and communication between the CEO and internal and external office engagements. *Provide day-to-day administrative support for the CEO. *Manage, plan and organize daily calendar activities. *Book and manage all domestic and international travel arrangements. *Manage day-to-day correspondences internally and externally, including responding to all local and international mail. *Assist in technical matters and courier correspondence. *Arrange for meetings and conferences, including preparing agendas and minute *Manage membership dues to various organizations, subscriptions, distributions and circulation lists. *Prepare, update and distribute itineraries, letters, memos and meeting minutes and continually keep for a record for future events and meetings. *Serve as liaison with department managers to ensure a manageable flow of work and communication. *Prepare a variety of high-quality memos, letters, and other required documents

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Atlanta, Georgia, United States. As an Administrative Assistant, your role will involve managing calendars, coordinating events, and facilitating remote meetings via Zoom or Teams. Responsibilities: • Handling inbound and outbound calls to support customer service. • Managing and coordinating calendars for events and appointments. • Undertaking Data Entry tasks accurately and efficiently. • Assisting in event planning and coordination. • Corresponding via email professionally and promptly. • Utilizing Microsoft Excel, PowerPoint, and Word for various administrative tasks. • Managing customer inquiries and service requests. • Ensuring proficient use of Microsoft Outlook for email correspondence and schedule management.

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