607 results for executive assistant

Executive Assistant Robert Half is in search of a top-notch Executive Assistant to add some dynamism to our client based in South Jersey. The Executive Assistant will provide high-level administrative support to the client by managing schedules, monitoring and responding to emails, organizing materials for meetings, and ensuring key initiatives progress efficiently. The ideal Executive Assistant will be successful if they have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. Responsibilities:<ul><li>Provide high-level administrative support by conducting operational activities</li><li>Manage and maintain schedules and calendars efficiently</li><li>Handle travel arrangements and logistics as necessary</li><li>Safeguard confidential information and maintain related files and records</li><li>Proofread and manage legal agreements</li><li>Coordinate the preparation and dissemination of reports </li><li>Oversee the upkeep of all administrative documents and files</li><li>Provide assistance in the management of business operations</li></ul>

Executive Assistant Are you an experienced Executive Assistant looking for a long-term contract opportunity? Robert Half is seeking a highly organized and proactive professional to support senior leadership in a fast-paced environment. This role is based in the South Fresno area and offers the chance to work with a dynamic team while making a meaningful impact. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence with a high degree of accuracy and professionalism.</li><li>Manage confidential information and communications with discretion.</li><li>Serve as a liaison between executives and internal/external stakeholders.</li><li>Coordinate special projects, events, and operational tasks as needed.</li><li>Assist with expense reporting, budgeting, and procurement processes.</li><li>Maintain organization of office systems, files, and records.</li></ul>If you’re a highly motivated Executive Assistant with a passion for organization and efficiency, we’d love to hear from you! Apply today to be considered for this exciting opportunity.

Executive Assistant Executive Assistant Excellent opportunity for a detail-oriented Executive Assistant (Executive Administrative Assistant) Robert Half is looking to permanent a detail oriented, highly-skilled Executive Assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm. How you will make an impact · Screening calls · Making travel and meeting arrangements · Preparing reports and financial data · Training and supervising other support staff and customer relations Please apply online or through our Robert Half app

Executive Assistant Robert Half is representing a client expanding their team in Lexington, Kentucky, and we are in search of an Executive Assistant. You will be a crucial part of operations, providing support to our executive partners and helping maintain the smooth running of the office. Your role will encompass a range of responsibilities, from front desk duties to managing licenses for partners and builders. This position offers a contract to permanent employment opportunity. This position is fully in office. Monday - Friday 8am - 5pm Responsibilities: • Providing comprehensive support to Executive Partners, ensuring their schedules are managed effectively.• Overseeing front desk operations, acting as the first point of contact for visitors and customers.• Taking charge of office equipment orders to ensure smooth running of day-to-day operations.• Keeping track of millage and processing any necessary documentation.• Booking reservations as required, ensuring all arrangements meet the needs of the executives.• Conducting research tasks as assigned, providing accurate and timely information.• Working closely with partners and builders to manage and maintain licenses.• Compiling and presenting reports, ensuring all information is accurate and well-structured.• Reviewing and responding to RFPs, ensuring all correspondence is detail oriented and timely.• Utilizing various software tools such as Excel, Power Point, Word, and proprietary systems

Executive Assistant We are offering a short term contract employment opportunity for an Executive Assistant in Irving, Texas, United States. As an Executive Assistant, your role will primarily involve managing high-level administrative tasks for the Executive Leadership Team, ensuring smooth office operations, and acting as the primary point of contact for internal and external communications. Responsibilities: • Overseeing daily office operations to maintain an organized workplace. • Managing the calendars of the Executive Leadership Team, which includes scheduling meetings, appointments, and travel arrangements. • Serving as the first point of contact for both internal and external communications related to the Executive Leadership Team. • Coordinating and facilitating executive meetings, including preparation of agendas, taking minutes, and tracking follow-up actions. • Handling confidential and sensitive information with the utmost discretion. • Ensuring timely and detail-oriented handling of incoming calls, mail, and visitor inquiries. • Assisting with the organization of company-wide events, board meetings, and conferences. • Supporting special projects and initiatives as directed by the Executive Leadership Team. • Liaising with building management as required. • Maintaining supply of office essentials to ensure availability.

Executive Assistant Are you eager to support senior leadership in a fast-paced, dynamic environment? A highly respected company in Solana Beach, CA, is seeking a proactive and polished Executive Assistant to provide administrative and operational support to the executive team. With an office overlooking the stunning coast, this role offers a unique opportunity to combine professional growth with an excellent workplace culture. As an Executive Assistant, you will serve as a right-hand partner to the executives, ensuring their schedules are managed efficiently, meetings and projects run smoothly, and key objectives are met. This is a career-building role for candidates with proven experience in executive-level support and a passion for organization, communication, and high-level confidentiality. Key Responsibilities:<ul><li>Manage high-volume calendars and coordinate meetings, events, and travel arrangements.</li><li>Draft and edit correspondence, presentations, and other documents on behalf of the executives.</li><li>Act as a gatekeeper, managing communication flow (email, calls, etc.) and ensuring timely follow-ups.</li><li>Prepare reports, agendas, and meeting minutes for executive-level meetings.</li><li>Liaise with internal teams and external stakeholders, representing the executive team professionally.</li><li>Facilitate special projects and research items as needed to support business objectives.</li><li>Ensure the executives' time is maximized by anticipating needs and proactively addressing potential conflicts.</li></ul>

Executive Assistant Our Client a Global Consulting Firm located in Downtown Houston, TX is seeking an Executive Assistant. The Executive Assistant must have 4+ years experience supporting 3-4 C-Level Executives with complex calendar management, travel arrangements, correspondences, expense reports, and ad-hoc projects. The Executive Assistant must be proactive and have the ability to work independently. This is a direct hire role paying up to 80K plus bonus and benefits working a hybrid office/home schedule. Responsibilities:• Provide comprehensive administrative support to C-Level executives• Efficiently manage and coordinate executives' calendars• Handle travel arrangements meticulously for executives• Process expense reports timely and accurately• Manage correspondences and communications effectively• Undertake ad-hoc projects as required• Utilize Microsoft Office Suites and Concur for administrative tasks• Operate independently and proactively in managing tasks• Maintain a balance between office and home schedule

Executive Assistant We are seeking a highly organized and proactive Executive Assistant, in the contract capacity, to provide dedicated support to senior executives. As a vital member of the team, the Executive Assistant will handle a variety of tasks, ensuring the smooth functioning of executive operations and contributing to the success of the organization. This role requires professionalism, discretion, and exceptional organizational skills. Key Responsibilities: -Calendar Management: Efficiently manage executive calendars, including scheduling meetings, coordinating events, and resolving scheduling conflicts. -Communication: Serve as a liaison between executives, team members, and external stakeholders by managing correspondence, emails, and phone calls professionally and promptly. -Meeting Support: Prepare agendas, take detailed meeting minutes, organize presentations, and ensure follow-ups for executive meetings. -Travel Arrangements: Plan and coordinate domestic and international travel itineraries, accommodations, and expense reporting. -Administrative Tasks: Handle document management, reporting, data entry, and other administrative responsibilities to support executive operations. -Special Projects: Assist with research and execution of special projects and initiatives as directed by executives. -Confidentiality: Exercise discretion and protect sensitive company information at all times. -Collaboration: Coordinate with internal teams and departments to ensure clear communication and alignment on priorities.

Executive Assistant We are offering a short term contract employment opportunity for an Executive Assistant in Miami, Florida. As an integral part of our team, your role will primarily involve providing comprehensive administrative support to our executives and senior management in a detail-oriented environment. Responsibilities: • Delivering top-tier administrative support to executives, including managing their calendars, scheduling meetings, and coordinating appointments. • Acting as a point of contact between executives and both internal and external stakeholders. • Handling travel arrangements for executives, including booking flights, hotels, and transportation. • Preparing, editing, and reviewing various documents such as correspondence, reports, and presentations. • Managing and prioritizing incoming communications, including calls, emails, and requests. • Maintaining and organizing executive files and records with a high level of accuracy. • Assisting in the planning and coordination of company events and meetings. • Conducting research and gathering data to support executive decision-making. • Handling administrative tasks such as expense reports and budget tracking. • Identifying opportunities for process improvement and efficiency. • Maintaining a high level of confidentiality and detail orientation at all times.

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in Memphis, Tennessee. This role is situated within a dynamic and fast-paced setting, where you will be responsible for providing comprehensive support to senior leadership, managing office logistics, and maintaining meticulous records. Responsibilities: • Execute comprehensive calendar management, ensuring efficient scheduling and coordination of meetings and appointments.• Handle incoming phone calls and visitors, ensuring a welcoming and hospitable environment for all office guests.• Manage the logistics for both on-site and off-site meetings, including the coordination of conference calls.• Take charge of travel arrangements, including scheduling and booking domestic and international travel, as well as accommodation and transportation.• Assist in the creation and preparation of various reports, presentations, and messages.• Maintain accurate records of mileage, expenses, and travel reports.

Executive Assistant We are offering an exciting opportunity in Denver, Colorado for an Executive Assistant. In this role, you will be working in a fast-paced environment where your administrative and project management skills will be put to the test. You will be supporting executive staff and managing various projects, ranging from market analysis to operational setup. Responsibilities: • Provide comprehensive administrative support to executive staff • Manage and execute various projects as assigned • Conduct market analysis such as tracking local hotel presence • Handle operational setup tasks for new ventures • Navigate through licensing procedures and requirements • Ensure efficient and effective customer service • Maintain and manage accurate customer records.

Executive Assistant We are offering a long-term employment opportunity for an Executive Assistant in Malvern, Pennsylvania. This role is centered within the banking industry and will be situated in an office environment. As an Executive Assistant, you will be required to provide comprehensive support to executives, including calendar management and front desk duties. You will also assist with site, facilities, and security tasks as needed. Responsibilities: <ul><li>Proactively manage executive calendars, including scheduling internal and external meetings, prioritizing time-sensitive matters, and resolving scheduling conflicts.</li><li>Coordinate travel arrangements (domestic and international), including itineraries, accommodations, and expense reports.</li><li>Draft and prepare correspondence, reports, presentations, and other documents as requested.</li><li>Serve as the primary point of contact between executives, their teams, and external stakeholders.</li><li>Assist in managing sensitive information and ensure confidentiality in all aspects of the role.</li><li>Organize and coordinate meetings, including preparing agendas, taking detailed minutes, and following up on action items.</li><li>Oversee special projects, event planning, and cross-functional initiatives to support strategic goals.</li><li>Manage office supply inventory and budgets for executive needs and department-related costs.</li></ul>

Executive Assistant Are you an organized, detail-oriented professional with strong administrative and interpersonal skills? Our client is seeking a Contract Executive Assistant to support senior-level executives in a dynamic and fast-paced environment. This role is anticipated to last for 6 months, offering an excellent opportunity to showcase your talent while contributing to the success of a growing company. Responsibilities<ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and email correspondence.</li><li>Prepare presentations, reports, and documents to support leadership in making strategic decisions.</li><li>Arrange travel plans, including booking flights, hotels, and transportation.</li><li>Serve as the point of contact for internal and external stakeholders, ensuring professionalism and confidentiality in all interactions.</li><li>Assist in planning and executing events, such as meetings, conferences, and team activities.</li><li>Manage organizational and administrative projects as assigned by executives.</li></ul> This is a contract opportunity anticipated to last for at least 6 months but could go longer depending on business needs. For more information please call 937-224-8326.

Executive Assistant Are you a proactive, detail-oriented professional with exceptional organizational and communication skills? Robert Half is seeking an Executive Assistant to support a senior executive at a dynamic, fast-paced company. This position requires a resourceful and dependable individual who thrives in handling both strategic tasks and routine administrative responsibilities. If you excel at multitasking and enjoy being the backbone of organizational success, this opportunity is for you! Key Responsibilities<ul><li>Serve as the primary point of contact for the executive, managing calendars, meetings, and travel arrangements with precision and foresight.</li><li>Plan and coordinate internal and external meetings, including preparing agendas, materials, and minutes while maintaining a high level of confidentiality.</li><li>Organize and prioritize incoming communication (emails, calls, and correspondence) and respond or delegate as needed.</li><li>Collaborate with other team members and departments to ensure executive initiatives and deliverables are met on schedule.</li><li>Manage special projects, conduct research, and prepare reports or presentations to support executive decision-making.</li><li>Liaise with clients, stakeholders, and vendors on behalf of the executive, fostering strong working relationships.</li><li>Handle sensitive and confidential information with the utmost professionalism and discretion.</li><li>Provide general administrative support, including expense reporting, document management, and office organization.</li></ul>

Executive Assistant We are offering an exciting opportunity for an Executive Assistant to join our team in the Financial Services industry, located in Dallas, Texas. In this role, you will provide high-level executive support to several C-level executives, handling a variety of administrative tasks, and interacting with senior partners, clients, and colleagues. Responsibilities: • Organize and manage active calendars for multiple partners and senior bankers• Coordinate both domestic and international travel itineraries and agendas • Conduct word-processing and desktop publishing tasks utilizing Microsoft suite and other software• Compile and reconcile expense reports for assigned bankers adhering to company policy• Update and maintain the CRM database with accurate contact information, call notes, and distribution lists• Exercise discretion in dealing with confidential information and sensitive materials• Coordinate internal and external meetings, dinners, and events, including contract negotiation with venues• Manage and screen phone lines for bankers, maintaining a detail-oriented image for all clients and colleagues• Assist with the integration of new banking team members• Develop and maintain excellent relationships with external clients and internal partners• Manage office supplies and inventory• Welcome and direct visitors to the office• Perform general clerical duties, such as photocopying, faxing, and filing.

Executive Assistant Growing real estate firm, located in the Wilmington Delaware area is looking to hire a thorough Executive Assistant with proven multi-tasking abilities. In this role, the Executive Assistant will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, preparing reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications. What you get to do daily· Coordinate executive communications· Prepare internal and external corporate documents· Schedule meeting and appointments· Prepare weekly reports· Draft meeting agendas· Distribute incoming mail/packages· Travel Arrangements· Order and maintain inventory of office supplies· Assist with property management activities· Bank Reconciliations· Assist with accounts payable/receivable transactions· Special errands as needed

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in Richardson. As an Executive Assistant, you will provide critical support to the CEO. Your responsibilities will encompass a broad range of administrative tasks, including managing calendars, coordinating meetings, and maintaining office environments. Responsibilities:• Provide essential administrative support to C-suite executives• Collaborate with and serve as a backup for the Sr. Executive Assistant• Assist with tasks related to Board and Executive meetings, including scheduling, logistics, and materials distribution• Coordinate both in-person and virtual events as requested by leadership, including team-building activities and business engagements• Proactively manage high-volume calendars, anticipate scheduling conflicts, and arrange for rescheduling• Arrange complicated international and domestic travel for multiple individuals or groups using Concur• Prepare and reconcile expense reports for multiple individuals or groups, also through Concur• Ensure the executive office environment is well-maintained, including supply stock, conference rooms, storage areas, and break areas• Create, review, and refine various documents, including PowerPoint presentations, Word documents, and Excel worksheets• Manage both digital and physical records and files, maintaining organized filing systems• Carry out additional administrative duties as assigned.

Executive Assistant We are in search of a meticulous Executive Assistant to be part of our team in the real estate industry, specifically situated in Phoenix, Arizona. The Executive Assistant will be entrusted with tasks such as managing customer interactions, maintaining precise customer records, and addressing customer queries. Responsibilities:• Efficiently manage customer credit applications • Maintain precise records of customer credit• Handle personal, office management duties, and EA• Collaborate with the founder on various businesses and items of attention• Balance time between personal and managing EA/Office tasks• Work closely with the founder's wife on scheduling medical appointments• Ensure compliance and manage employee relations• Handle benefit functions and FMLA related tasks• Operate ADP - Financial Services and ADP Workforce Now• Utilize Ceridian, Dayforce, and ATS - Asynchronous Transfer Mode tools for efficient workflow.

Executive Assistant Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support senior leadership within our client’s organization. This role requires a detail-oriented professional who thrives in a fast-paced environment and can handle confidential information with discretion. The ideal candidate will have exceptional communication and multitasking skills, ensuring seamless day-to-day operations. Responsibilities:<ul><li>Provide high-level administrative support, including calendar management, travel coordination, and meeting preparation</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Prepare reports, presentations, and correspondence on behalf of leadership</li><li>Manage confidential information with discretion and professionalism</li><li>Coordinate and facilitate special projects, ensuring deadlines are met</li><li>Organize and maintain records, documents, and files for easy retrieval</li><li>Assist with event planning and logistics as needed</li></ul>

Executive Assistant We are offering a contract employment opportunity for an Executive Assistant based in Sterling, Virginia that is fully on-site. As an Executive Assistant, you will be a vital contributor in managing administrative operations and providing support to executives. Your main duties will encompass various tasks, from processing documents to liaising with board members, to ensure smooth operations and effective communication within the organization. Responsibilities: • Oversee the administrative functions of the executive office. • Act as a liaison between board members, ensuring effective communication and coordination. • Prepare and distribute newsletters to keep all members of the organization informed. • Utilize Office Suite, WordPress, and SharePoint to manage and organize documents and workflows. • Proofread and edit documents to ensure accuracy and clarity in communication. • Coordinate meetings for executives, ensuring efficient scheduling and organization. • Handle confidential information with integrity and discretion. • Actively participate in driving results, growth, and fostering the organization's culture and mission. • Utilize Calendar Management to organize and manage tasks efficiently. • Use PowerPoint to create effective presentations for executive meetings.

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in the Health Insurance industry, located in Center City Philadelphia. As an Executive Assistant, you will be expected to handle confidential matters, manage calendars, and prepare various documents while maintaining the highest level of discretion. You will also be responsible for coordinating travel arrangements, executing contracts, and handling other administrative tasks. Responsibilities: • Handle sensitive information with the utmost discretion and confidentiality, ensuring the smooth running of the company's operations• Coordinate and manage schedules, including internal and external appointments, meeting confirmations, and liaising with other assistants• Prepare and draft various documents including Word, Excel, PowerPoint presentations, agendas, reports, and special projects in support of the company's objectives• Respond to detail oriented communications on significant and non-routine matters, exercising judgment on what correspondence to handle independently• Arrange travel itineraries including flights, visas/passports, cars, hotels, and other reservations ensuring smooth and timely travel• Coordinate ongoing group meetings, ensuring all necessary arrangements are made in advance• Execute contracts on behalf of the company, adhering to all relevant procedures and regulations• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with, ensuring accurate and timely communication• Complete detailed corporate expenses, including tracking receipts and reimbursements, ensuring accurate financial records• Maintain and organize files, ensuring easy access and retrieval of information when needed• Manage CRM entries for the detail oriented, ensuring accurate and timely data entry• Respond promptly to emails/texts/phone calls, ensuring effective and efficient communication• Undertake ad hoc projects as required, demonstrating flexibility and adaptability• Represent the company in a positive light through great follow-through skills and sound judgment• Conduct research, collect and analyze information as needed, in advance, to conserve the Executive's time.

Executive Assistant We are excited to offer a fantastic opportunity for a highly skilled and efficient Executive Assistant to join our thriving international organization. This role is pivotal in providing high-level administrative support to senior executives, ensuring their schedules are well-managed, and assisting with key projects to drive business success. The ideal candidate will be proactive, adaptable, and able to work under pressure, all while maintaining the highest standards of professionalism and confidentiality. Key Responsibilities:<ul><li>Managing complex calendars and scheduling meetings, appointments, and travel arrangements for executives</li><li>Handling internal and external communication on behalf of executives, ensuring timely responses and maintaining professionalism</li><li>Preparing, proofreading, and editing reports, presentations, and other documents for executive review</li><li>Organizing and coordinating meetings, conferences, and events, including logistics and materials</li><li>Handling confidential information with discretion and maintaining executive-level confidentiality</li><li>Assisting with special projects and ad-hoc tasks, ensuring deadlines and objectives are met</li><li>Managing office supplies, equipment, and vendors to ensure efficient operations</li><li>Supporting executives with prioritizing and managing their time, ensuring smooth daily operations</li><li>Assisting with onboarding and team coordination as necessary</li></ul>

Executive Assistant We are looking for an efficient Executive Assistant to join our team in Woodland Hills, California. As an Executive Assistant, you will be tasked with providing comprehensive support to our CEO, including scheduling and maintaining confidentiality. This role offers a long term contract employment opportunity! Responsibilities:• Provide high-level administrative support to the CEO• Maintain a strict level of confidentiality at all times• Coordinate and schedule meetings using Cisco Webex Meetings• Manage correspondence and conference calls efficiently• Handle CRM tasks and maintain accurate records• Ensure efficient utilization of the Kronos Timekeeping System and About Time• Facilitate travel arrangements and expense reporting through Concur• Utilize ADP for financial services related tasks• Exercise strong communication skills and calendar management expertise.

Executive Assistant We are offering a short term contract employment opportunity for an Executive Assistant in Baltimore, Maryland. This candidate will be responsible for supporting the Administrative Coordinator through various tasks. This position requires a high level of trust and detail orientation, as the individual will be handling sensitive information and interacting with high-level officials. Responsibilities: • Manage and distribute incoming mail and packages efficiently• Draft and distribute memos as well as other correspondence as required• Maintain a heavy schedule and calendar in Microsoft Outlook, ensuring all appointments and meetings are up to date• Utilize Microsoft Teams and Word proficiently to support office communication and documentation• Handle confidential documents and correspondence with the utmost discretion• Navigate labor negotiations and contracts, keeping abreast of ongoing discussions and changes• Manage and administer contracts, ensuring all details are accurate and up to date• Provide detail-oriented representation of the office when greeting guests and officials• Balance multiple tasks and priorities in a busy environment• Handle inbound and outbound calls, ensuring all inquiries are addressed promptly and in a detail-oriented manner• Perform data entry tasks as needed, maintaining accurate and up-to-date records• Keep a clear separation between personal and detail-oriented relationships, especially when dealing with contracts and negotiations that may impact the local community.

Executive Assistant We are offering a temporary to permanent employment opportunity for an Executive Assistant in Goleta, California. This role is key within our organization, with responsibilities spanning from administrative tasks to maintaining corporate relationships. The industry we operate in is fast-paced and dynamic, requiring an individual with a broad skill set. Responsibilities:• Organize and execute meetings and events, ensuring all logistics are handled proficiently.• Manage correspondence, including the creation, review, and transmission of charts, tables, reports, and presentations.• Handle personal assistance tasks for assigned staff, including but not limited to arranging travel and managing expense reports.• Maintain and manage files, databases, and records pertinent to assigned tasks.• Oversee the company-wide event calendar, ensuring all entries are up-to-date and accurate.• Build and maintain corporate relationships with external parties such as consultants, contributing to teaming and legal agreements.• Monitor and take necessary actions on customer accounts.• Process customer credit applications with precision and efficiency.• Maintain precise records of customer credit.

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