38 results for Mail Specialistassistant

Mailroom Assistant Are you detail-oriented, organized, and dependable? Robert Half is seeking a Mailroom Specialist to join a fast-paced and dynamic work environment in the Twin Cities area. This role is a great opportunity to contribute to the daily operations of a growing organization by managing mailroom duties, providing excellent service, and ensuring timely delivery of correspondence and packages. Key Responsibilities:<ul><li>Sort incoming mail and packages, ensuring accurate distribution to the appropriate departments or individuals.</li><li>Process outgoing mail, including accurately labeling and preparing items for courier pick-up or postal services.</li><li>Maintain a log of incoming and outgoing shipments, documenting delivery and receipt as needed.</li><li>Operate mailroom equipment (e.g., postage meters, envelope stuffers, and mail sorters) while ensuring proper maintenance and troubleshooting as required.</li><li>Coordinate with carriers and vendors regarding shipping, delivery, and any mail-related concerns.</li><li>Stock and organize mailing supplies, ensuring availability of necessary materials.</li><li>Provide support for internal communication needs, such as delivering interoffice memos or assisting with bulk mailing projects.</li></ul>

Mailroom Assistant The Mail Clerk is responsible for sorting and distributing incoming mail to departments and prepares outgoing mail for shipment. The Mail Clerk also operates mailroom equipment, including postage meters, mail sorting machines, scanners, mail sealers, envelope openers, fold- and -insert machines, and labeling machines. This position will also perform a variety of tasks throughout the workday. Essential Duties and Responsibilities include the following. Other duties may be assigned.<ul><li>Print and sort statements, checks, and invoices</li><li>Daily pickup and delivery to the Post Office</li><li>Individually place statements, checks, and invoices in envelopes and apply postage</li><li>Handle daily returned mail</li><li>Handle general file maintenance</li><li>Support supervisory staff by performing any assigned accounting and clerical tasks</li><li>Utilize sorting machine and other administrative technology</li><li>Forward misdirected mail</li><li>Keep inventory of mailing supplies, such as envelopes and postage</li><li>Deliver mail to both departments and individuals, ensuring the relevant parties sign off on them</li></ul>

Mailroom Assistant We are in search of a temporary Mailroom Assistant to join our team located in New York. This role primarily involves handling mail and packages within the office premises. Responsibilities:• Comfortably lift and move packages across different floors within the office premises• Execute scanning tasks for mail and documents• Undertake clerical duties and data entry as required• Deliver mail promptly to the correct recipients within the office• Use Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, Microsoft Word, Millennium, and About Time for various tasks• Provide exceptional customer service in all interactions• Maintain a tidy and organized work area to ensure efficient mail and package processing.

Mailroom Assistant Robert Half is hiring for a fully onsite Mailroom Assistant for a contract opportunity mid-February through late May in North Huntingdon/Irwin area. Rate- $12.50 /hour• Time: 7:30 -3:30 M-F no overtime. • 2 paid 10-minute breaks during tax time (cannot leave floor)• 30-minute unpaid lunch break (can leave floor)• Dress code: business casual, jeans, business causal shirt, tennis shoes permitted Open mail and assemble documents according to training provided. Candidate must be able to read and understand written and verbal instructions. Primary Job responsibilities: • Will be identifying tax documents according to training provided (no previous tax experience required)• Follow instruction to assemble documents in correct order to ensure scanning integrity Knowledge, Skills, Abilities:• Organizational skills a plus• A daily minimum number requirement is expected after training 1 tray + (500+ envelopes) Physical requirement necessary to perform the job:• Ability to sit for long periods of time• Utilize hands for opening, stapling and straightening documents 1000+ per day• Required to move at face pace once trained If you have the appropriate background for the Mailroom Assistant and are interested in being considered, please apply using the Robert Half website. After applying to this position, please CALL immediately at 412-456-0837 to confirm your application has been received! Ask for Megan, Margaux and Kristen reference Job #03730-0013154100.

Mailroom Assistant We are offering a long-term contract employment opportunity for a Mailroom Assistant in the Financial Services industry based in Apple Valley, Minnesota. This role will involve a variety of duties related to the processing and distribution of mail within the organization. Responsibilities • Oversee the distribution of incoming mail within the organization• Ensure all outgoing mail is dispatched in a timely manner• Monitor and maintain mailroom supplies such as mail packages• Organize mail according to destination routes• Deliver mail to specific departments or individuals as required

Mailroom Assistant We are looking for a Mailroom Assistant to join our team in Albany, New York. This role involves handling mailroom operations, utilizing technical skills and fostering a spirit of collaboration. Responsibilities: • Manage the receipt and distribution of incoming and outgoing mail and packages • Handle the operation and maintenance of mailroom equipment like postage meters, copiers, and printers • Employ Microsoft Suite (Excel, Word, Outlook) for tracking mail, maintaining records, and coordinating with other departments • Work closely with team members to ensure smooth daily operations • Support other administrative tasks as required • Deliver excellent customer service to both internal staff and external vendors • Maintain an organized and clean mailroom environment • Utilize skills in ERP - Enterprise Resource Planning, Inkjet, Konica Minolta, Kronos Timekeeping System, Microsoft Access, About Time, Courier Services, Customer Service, Data Entry, and Deliveries.

Accounts Payable Specialist Robert Half a state of the art and thriving global staffing firm is hiring for an Accounts Payable Specialist to join our client in the East Bay. This opportunity offers you experience in multiple industries using a variety of software. Are you interested in career-building, a challenge and hands-on projects? For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Sadaf Ahmadi) and email your resume directly Accounts Payable Specialist Job Duties: <ul><li>Review all invoices for appropriate documentation and approval prior to payment</li><li>Process two and 3 way match</li><li>Prioritize invoices according to discounts and payment terms</li><li>Process expense reports and maintain vendor accounts</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Respond to vendor inquiries</li><li>Audit and process credit card bills</li><li>Match invoices to checks, obtain all signatures for checks </li><li>1099 maintenance</li><li>Assist in month end closing</li><li>Perform special projects as needed</li></ul>

Associate Due Diligence Specialist *Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration. Join a fast-growing boutique advisory firm that specializes in complex M& A transactions. This role offers the chance to work on challenging financial due diligence projects in a collaborative environment with strong career growth opportunities. The firm provides great benefits, including commuter support, promotion-from-within, and a team-oriented culture that fosters both professional and personal development. Responsibilities<ul><li>Analyze financial statements, cash flows, and overall financial health of target companies.</li><li>Work closely with both junior and senior team members to manage projects.</li><li>Build financial models and prepare deliverables using Excel.</li><li>Handle multiple projects simultaneously and adapt to new challenges.</li><li>Provide clear financial insights and prepare presentations for clients.</li></ul>*Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration.

Supplier Sales Specialist <ul><li>Position: Supplier Specialist - Sales Assistant (Contract to Hire)</li><li>Location: Tempe, Arizona</li><li>Hybrid - 3 to 4 days ONSITE (Contract Role)</li><li>Required Years of Experience: 1+ Years SALES required (MUST HAVE)</li><li>Hourly Pay Range: $25 - $29 per hour</li></ul> Job Description: Evaluate, interview and present qualified candidates to hiring manager for review. Utilize the complete functionality of Ap. As a Supplier Specialist, you will play a key role of being a Commercial Card and Wholesale Payables Subject Matter Expert (SME), responsible for working directly with suppliers to identify objection to card and other e-payables acceptance. By offering applicable product solutions or features, you will aim to enroll or retain suppliers on Commercial Card and Wholesale Payables programs. A Supplier Specialist, will primarily work with suppliers to enroll into Virtual Connect Network. Supplier Specialists will play a pivotal role in working directly with suppliers to provide a best in class experience for clients and their suppliers. Key focus of this role is to engage and partner closely with suppliers via outbound call or email to describe the product and services to enroll into Virtual Connect Network. Role and Responsibilities: • Effectively build rapport with suppliers on the phone; conveying confidence and presence while consulting to identify their needs.• Manage supplier contact across multiple outbound and inbound channels, including phone, email, web and internal reporting• Verifying accuracy of information provided by client and/or supplier• Identify root cause for suppliers objection to product acceptance by offering product feature and/or service solutions to meet supplier needs and concerns• Research contact information using available tools and resources• Identify potential process improvements in supplier engagement• Demonstrate exceptional negotiation

Mailroom Assistant We are offering a short term contract employment opportunity for a Mailroom Assistant in the consumer products industry based in Stamford, Connecticut. As a Mailroom Assistant, you will be in charge of managing mailroom operations and facility services, ensuring smooth operations at all times. Responsibilities: • Managing the receipt and delivery of packages via various courier services such as Fed-Ex, DHL, and UPS. • Keeping track of all delivered packages on the 'Send Suite' database. • Ensuring office supplies are well-stocked and replenishing as necessary, including shipping/mailing envelopes, boxes, markers, forms stickers, and tape. • Checking and maintaining copiers daily to ensure they are in good working order and well-supplied with toner. • Conducting weekly inspections of the premises to identify and address any repair or safety deficiencies. • Coordinating with night staff for cleaning services as required. • Providing phone coverage at the front desk during lunch hours, breaks, and as needed. • Supporting the HR Operations team with various initiatives, special meetings, and events. • Processing outgoing mails and managing post-outgoing mail operations.

Administrative Assistant As an Administrative Support Specialist, you will play a key role in ensuring efficient office operations while providing exceptional service to guests and colleagues. You will contribute by managing records, upholding company standards, and fostering a collaborative team environment. This contract role may be 4-8 weeks in duration. Responsibilities Include:<ul><li>Enter and retrieve data from computer systems using various input devices.</li><li>Update and maintain detailed records, files, and reservations.</li><li>Respond to guest inquiries and resolve concerns using professional communication.</li><li>Transmit information or documents via computer, mail, and facsimile.</li><li>Operate office equipment, including copiers and fax machines.</li><li>Prepare professional correspondence such as letters, memos, and reports using Microsoft Office programs (e.g., Word, Excel, PowerPoint).</li><li>Manage incoming and outgoing mail (including sorting and distribution).</li><li>Organize and maintain paper and digital filing systems for records, reports, and business documents.</li><li>Compile, copy, sort, and file records of office and business activities.</li><li>Use computer systems or point-of-sale systems (POS) to enter and locate work-related data.</li></ul>

Assistant Controller - VC Firm with GREAT Benefits Please reach out to Ren Friedman via Linkedin with your updated resume to be considered for the opportunity below. Or email ren.friedman at roberthalf with your updated resume. Our client is a leading VC firm in San Francisco. They are seeking a strong and hands on Assistant Fund Controller to be based in the SF Bay area and available to go into the office once or twice a week. The ideal candidate will have a proven track record of success and advancement in prior roles and will be a person who has demonstrated strong technical fund and problem solving skills and is also someone who has a great appetite for knowledge and professional growth.Responsibilities:<ul><li>Perform fund accounting work in our accounting systems</li><li>Responsible for detailed equity accounting and analysis, including complex partnership equity accounting analysis and management fee / carried interest computations</li><li>Active role in fund reporting including preparation of quarterly financial statements, performance returns, and LP-specific statements. Also prepare annual GAAP financial statements and coordination of audits with external auditors</li><li>Involvement with operational duties including capital calls, capital distributions, and liquidity management</li><li>Assist with ad-hoc requests, investor questions, and frequent interaction with our marketing / client management and legal departments</li><li>Frequent project coordination work</li><li>Assist in driving accounting, reporting and business process simplification and efficiency initiatives</li></ul>

Mailroom Coordinator We are offering a permanent employment opportunity for a Mailroom Coordinator within the Financial Services industry. This role is based in Cleveland, Ohio. The Mailroom Coordinator will be responsible for a variety of tasks including managing incoming mail, maintaining shipping supplies, and coordinating inter-office correspondence. Responsibilities: • Manage the mailroom operations, ensuring seamless coverage. • Handle incoming mail, sorting and logging each item accurately. • Facilitate inter-office correspondence, delivering packages and communications between departments. • Keep track of shipping and mailing supplies, ensuring inventory is always adequate. • Prepare outgoing mail from various departments, readying packages for shipment. • Determine the most efficient method for box selection, labeling, and shipment of packages. • Liaise with carriers to make necessary arrangements for package delivery. • Ensure productivity levels are maintained, meeting pick-up and delivery times and expectations. • Provide support with office and facilities services needs as required. • Undertake any other projects or duties as assigned.

Desktop Support Specialist Job SummaryWe are seeking a Desktop Support Specialist to provide hands-on technical support for end-users, troubleshoot hardware and software issues, and maintain IT infrastructure. The ideal candidate will have strong problem-solving skills and a customer-focused approach to resolving technical challenges efficiently.Key Responsibilities<ul><li>Provide onsite and remote support for desktops, laptops, printers, and other peripherals.</li><li>Troubleshoot and resolve hardware, software, and network connectivity issues.</li><li>Install, configure, and update Windows/macOS operating systems and applications.</li><li>Manage Active Directory accounts, group policies, and user permissions.</li><li>Support email systems (Microsoft Outlook, Office 365, or Google Workspace).</li><li>Assist with VPN and remote access issues for employees working remotely.</li><li>Perform software installations, updates, and patches.</li><li>Maintain and troubleshoot SCCM, imaging, and deployment processes.</li><li>Set up and configure new user workstations and IT equipment.</li><li>Document issues, solutions, and IT procedures in the ticketing system.</li><li>Collaborate with other IT teams to escalate and resolve complex issues.</li><li>Provide basic training to users on IT best practices and security policies.</li></ul>Apply today for immediate consideration!

Collections Specialist We are looking for a motivated and results-driven Collections Specialist to join our client in Walnut Creek, CA. The ideal candidate will possess strong communication and negotiation skills, with a background in consumer collections. This role focuses on managing and collecting outstanding consumer accounts to ensure timely payments and maintain positive customer relationships. Key Responsibilities: Manage Accounts: Monitor and manage a portfolio of overdue consumer accounts.Customer Communication: Contact customers via phone, email, and mail to discuss overdue payments and negotiate payment plans.Payment Processing: Accurately process incoming payments and update customer accounts.Record Maintenance: Keep detailed records of all communications and transactions with customers.Compliance: Ensure all collection activities comply with relevant laws, regulations, and company policies. Issue Resolution: Address and resolve customer inquiries and disputes in a detail oriented manner.Reporting: Prepare regular reports on collection activities and account status.

Mortgage Assistant We are offering a contract-to-permanent employment opportunity for a Mortgage Loan Compliance Specialist based in Wayne, Pennsylvania. The individual will be a crucial part of our team, dealing with customer applications, maintaining records, and resolving inquiries in the mortgage industry. This role will also involve monitoring customer accounts and implementing necessary actions. Responsibilities:• Processing mortgage applications from customers with accuracy and efficiency• Maintaining precise records related to customer's credit and mortgage• Resolving any inquiries or issues raised by customers regarding their mortgage• Monitoring the status of customer accounts and implementing necessary actions• Compliance with industry regulations and standards• Utilizing the Automated Underwriting System for processing applications• Managing closing processes and ensuring the completion of appraisals• Understanding and applying knowledge of commercial lending practices• Utilizing NMLS and other computer programs effectively for mortgage processing• Ensuring credit compliance in all transactions.

Administrative Assistant We are in search of an Administrative Assistant to be based in Beachwood, Ohio. The role involves a range of administrative tasks in a bustling environment, serving as a key point of contact for various stakeholders. This opportunity offers a long term contract employment. Responsibilities: • Deliver high-quality customer service, acting as the first point of contact for inquiries, requests, and complaints from customers, vendors, merchants, and tenants.• Conduct routine office tasks such as filing, answering phones, welcoming guests, word processing, mail distribution, and managing supplies.• Create and maintain spreadsheet tracker reports, handling confidential business information with discretion.• Schedule and coordinate meetings and conference calls, also managing the logistics such as arranging food and handouts if necessary.• Take part in the planning and execution of property activities and events.• Prepare, maintain, and distribute mass written communication to retailers as directed.• Collaborate with the management team and potentially provide administrative support to other departments like Accounting, Specialty Leasing, and Marketing.• Build and maintain effective business relationships.• Coordinate services such as repair & maintenance with in-house facility technicians or third-party vendors.• Manage and collect current Certificates of Insurance from Tenants and/or third-party vendors.• Provide support for localized computer software/hardware in the mall management office.• Handle any other duties as assigned.

Data Entry Specialist Robert Half is assisting a rapidly growing organization in Valley Center, CA, in their search for a Data Entry Specialist. This role is critical for maintaining accurate records and ensuring seamless operations for the organization. If you have exceptional attention to detail and thrive in a structured, data-driven role, this is an opportunity you don’t want to miss! Key Responsibilities:<ul><li>Enter, verify, and update data within various company databases, ensuring accuracy and timeliness.</li><li>Review documents and digital files for consistency, resolving any discrepancies through diligent research.</li><li>Maintain a streamlined filing system for both paper and electronic records.</li><li>Audit entered data periodically to detect errors and address them proactively.</li><li>Generate reports and assist in compiling data for presentations and meetings.</li><li>Communicate with internal teams to ensure that data is up-to-date and aligned across departments.</li><li>Perform additional clerical tasks such as scanning, indexing, and responding to basic email inquiries as needed.</li></ul>

Records Management Specialist We are seeking a dedicated HR Records Management Specialist in Pearland, Texas. The role involves detailed record-keeping, managing customer applications, and resolving any arising inquiries. The successful candidate will also be tasked with overseeing customer accounts and taking necessary actions. This role offers a contract to permanent employment opportunity. Responsibilities: • Accurately and efficiently process customer credit applications as part of your daily duties • Ensure customer credit records are maintained with absolute accuracy • Handle and resolve customer inquiries in a timely and detail-oriented manner • Monitor customer accounts regularly and take appropriate action when necessary • Foster effective relationships with peers, vendors, and others in a diverse environment • Interpret information, ideas, and instructions and communicate them clearly and accurately both verbally and in writing • Proactively determine causes of unusual occurrences and apply standard principles and practices to determine and implement solutions • Continually build on current job knowledge to enhance skills in records and records retention • Exhibit safe practices and environmental consciousness in decisions • Handle materials intended for distribution with care and precision

Accounts Payable Specialist We are looking for a detail-oriented and organized Accounts Payable Specialist to oversee invoice processing, vendor relations, and payment execution. In this role, you will ensure financial accuracy, maintain organized records, and support the company’s overall financial operations. The ideal candidate has a strong understanding of accounts payable processes, excellent attention to detail, and thrives in a fast-paced environment. Your contributions will be essential in ensuring smooth financial transactions and fostering strong vendor relationships. Responsibilities:<ul><li>Process vendor invoices, ensuring accurate coding, approval, and timely entry into the accounting system.</li><li>Verify invoice details, including quantities, pricing, and payment terms.</li><li>Review and reconcile vendor statements, resolving discrepancies or outstanding issues.</li><li>Communicate with vendors to address payment inquiries and ensure timely resolution.</li><li>Collaborate with internal teams, such as purchasing and receiving departments, to resolve invoice discrepancies and ensure proper documentation.</li><li>Prepare and process weekly or monthly payment runs in compliance with company policies and payment terms.</li><li>Reconcile accounts payable transactions and maintain accurate vendor payment records.</li><li>Assist with month-end and year-end closing activities, including accruals and reconciliations.</li><li>Generate and analyze accounts payable reports, including aging reports and vendor performance metrics.</li><li>Monitor and manage the accounts payable email inbox, responding to inquiries and providing support to internal and external stakeholders.</li><li>Stay updated on industry best practices and accounting regulations related to accounts payable.</li><li>Contribute to process improvement initiatives to enhance efficiency and effectiveness.</li><li>Assist with ad-hoc projects and tasks as assigned by the supervisor or management.</li></ul>

Collections Specialist We are seeking a Collections Specialist to join our team in the manufacturing industry, based in Lansing, Michigan. As a Collections Specialist, you will be tasked with managing customer accounts, processing credit applications, and handling collections via phone and email. This role also involves problem-solving and working closely with the accounts receivable and credit teams. Responsibilities • Manage and maintain up to 500 customer accounts • Comfortably handle collections over the phone and via email • Process and handle customer credit applications with accuracy • Maintain customer credit records with high precision • Work closely with the accounts receivable and credit teams • Solve problems related to collections • Utilize accounting software systems, SAP, and Salesforce for various tasks • Promote team collaboration and contribute to a tight-knit team environment • Handle collections both locally and internationally • Strive to enhance team performance and improve collections status.

Shipping & Receiving Clerk Job Title: Shipping & Receiving ClerkJob Description:We are in search of a detail-oriented and dedicated Shipping & Receiving Clerk to manage our company's inbound and outbound shipments. The successful candidate will be responsible for tracking inventory, managing documentation, inspecting goods, and coordinating deliveries to ensure timely and accurate shipments.

Document Control Associate We are in search of a Document Control Associate to support the hiring efforts of one of our top clients based in downtown Miami. The Document Control Associate will play a large role in data and document management, to include the digitization of important documents, document collection and document related special projects. This is a great role for a candidate with experience in either professional services or even the medical coding and medical document management industry. This role is direct hire and onsite five days a week. The organization offers wide array of benefits to include health, dental and vision as well as 401k/match and learning and development trainings. Responsibilities: <ul><li>Creation of new files and review of existing files to reconcile any new or existing data</li><li>Data entry and data review exhibiting a high level of accuracy</li><li>Adhere to document handling policies and procedures</li><li>Labeling and restoring any incomplete or damaged files/documents</li><li>Process new data and documents while updating client accounts</li><li>Utilize documentation software to capture data and documents</li></ul>

File Clerk We are seeking a File Clerk for our client in the non-profit sector located in New Orleans, Louisiana. This role offers a short-term contract to full time employment opportunity. As a File Clerk, you will be tasked with supporting clerical duties, particularly focusing on file management. This includes the physical handling and transportation of files within the organization. Responsibilities:• Handle and transport files across different departments in the organization• Ensure efficient loading of files onto carts for transportation• Maintain and manage files, ensuring they are properly organized and easily accessible• Offer support to other clerks in the organization by assisting in their file-related tasks• Utilize Word and Excel for administrative tasks• Engage in correspondence related to file management and other administrative tasks• Understand and comply with Fair Housing regulations and Low-Income Tax Credit Housing (LITCH) rules in the course of duties• Assist in administrative tasks in the Client Services Department as required

Next Results Page