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    501 results for Medical Administrative Assistantsecretary

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    501 results for Medical Administrative Assistantsecretary

    Medical Administrative Assistant <p>Are you a detail-oriented professional with excellent organizational skills and a passion for supporting health care operations? Robert Half is seeking a Medical Administrative Assistant to join a local and growing team. This position plays a critical role in ensuring smooth day-to-day operations within a busy health care environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Perform a variety of administrative tasks, including scheduling appointments, managing calendars, and handling correspondence.</li><li>Greet patients and visitors in a professional and friendly manner, ensuring a positive experience.</li><li>Maintain and update patient files in compliance with HIPAA regulations.</li><li>Assist with processing billing, co-pays, and insurance verifications as needed.</li><li>Act as a liaison between physicians, patients, insurance companies, and other staff to ensure timely and accurate communication.</li><li>Manage office supplies, answer multi-line phones, and assist with other front-office administrative responsibilities as needed.</li></ul><p><br></p> Medical Administrative Assistant <p>As a Medical Administrative Assistant assisting the Dental Director, you will play a pivotal role in ensuring the administrative efficiency of the dental office. This is an excellent opportunity for a detail-oriented professional who understands medical administrative processes and has a passion for supporting dental care teams. The role entails overseeing scheduling, managing records, coordinating communications, and helping streamline administrative operations to enhance clinical workflow.</p><p><strong>Responsibilities</strong></p><ul><li>Manage and optimize the Dental Director’s daily schedule, including patient appointments and meetings with staff and stakeholders.</li><li>Coordinate travel arrangements and external meeting logistics when required.</li><li>Maintain and oversee secure dental records with proficiency in electronic medical and dental record systems, such as Cerner or Epic.</li><li>Respond to patient inquiries regarding appointments and billing issues.</li><li>Assist with insurance verification and claims submission.</li><li>Act as the primary liaison between the Dental Director, office staff, and patients.</li><li>Draft emails, memos, and reports on behalf of the Dental Director.</li><li>Handle incoming calls and route them to appropriate personnel.</li><li>Ensure adherence to healthcare regulations and standards in the dental office.</li><li>Help organize staff development trainings and certifications like RHIA or RHIT.</li></ul><p><br></p> Medical Administrative Assistant <p>Immediate contract opportunity for a Medical Administrative Assistant located in Norfolk, Virginia. In this role, you will be providing essential support to the operations of a laboratory within a medical firm. Your responsibilities will include facilitating the smooth functioning of the laboratory team, managing sensitive documentation, and fostering a positive environment. </p><p><br></p><p>Responsibilities:</p><p>• Facilitate the daily operations of the laboratory team by providing comprehensive clerical support to staff, researchers, and leadership</p><p>• Handle the coordination of schedules, appointments, and meetings for team members, ensuring efficiency and timeliness</p><p>• Oversee data entry tasks related to lab workflows, supplies inventory, and budget documentation</p><p>• Assist with the preparation, proofreading, and distribution of lab reports, protocols, and research documents</p><p>• Ensure the safeguarding and management of sensitive patient-related or research-related documentation, adhering to all confidentiality practices</p><p>• Serve as the main point of communication for inquiries, correspondence, and announcements</p><p>• Transcribe and deliver accurate, high-quality written documents from audio recordings. </p><p>• Maintain and regularly update both electronic and physical filing systems to support audit readiness</p><p>• Assist with ensuring adherence to organizational, regulatory, and safety compliance requirements in all administrative workflows</p><p>• Utilize your experience with EHR SYSTEM, Answering Inbound Calls, Authorizations, Charts - Graphs, Data Entry, Meeting Coordination, Microsoft Office, and Medical Transcription to excel in this role.</p> Administrative Assistant <p>We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.</p><p>Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.</p><p><strong>Responsibilities</strong></p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul><p><br></p> Medical Receptionist <p>We are seeking a highly organized and dedicated Medical Receptionist who is fluent in both English and Spanish. The ideal candidate has a passion for healthcare, excellent customer service skills, and can effectively manage front desk responsibilities in a busy medical facility.</p><p><br></p><p>Key Duties and Responsibilities:</p><p>·      Managing appointment scheduling for patients, including sending reminders and handling cancellations or rescheduling.</p><p>·      Greeting patients upon arrival, checking them in, and providing necessary guidance.</p><p>·      Providing interpretations and translations for Spanish-speaking patients to facilitate effective communication between them and the healthcare staff.</p><p>·      Handling administrative tasks such as filing, photocopying, transcribing, and faxing.</p><p>·      Managing incoming and outgoing calls while providing detailed information when needed.</p><p>·      Ensuring the reception area remains clean and well organized.</p><p>·      Assisting with the processing of patient’s medical records in compliance with privacy laws.</p><p>·      Participating in healthcare team meetings and collaborating with the medical staff for smooth operations.</p> Medical Receptionist <p><strong>Job Overview:</strong></p><p>We are seeking a friendly and organized <strong>Medical Receptionist</strong> to be the first point of contact for our healthcare practice. In this role, you will handle administrative tasks, greet patients, and ensure that the office operates smoothly and efficiently. The ideal candidate will have excellent communication skills, attention to detail, and a patient-focused attitude.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet patients, visitors, and vendors warmly and professionally as they enter the office.</li><li>Manage check-in and check-out processes, including verifying patient information, collecting co-pays, and updating medical records in the system.</li><li>Schedule, confirm, and reschedule patient appointments according to the office's procedures and availability.</li><li>Answer and route phone calls to the appropriate department or staff members in a courteous and timely manner.</li><li>Handle patient inquiries, provide basic information about services offered, and resolve non-medical concerns promptly.</li><li>Maintain and update electronic medical records (EMRs) and ensure compliance with HIPAA regulations.</li><li>Manage office supplies, order inventory, and support staff by performing various administrative and clerical tasks as needed.</li><li>Coordinate with insurance companies for verification and pre-authorization when required.</li></ul><p><br></p> Administrative Assistant <p>We are in search of a Administrative Assistant to join our team based in McLean, Virginia. As an Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our personnel. This role is a contract employment opportunity working on-site. </p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handle some purchasing responsibilities</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization.</p> Medical Receptionist <p>We are seeking an organized and friendly <strong>Medical Receptionist</strong> to join our healthcare team in Pomona, California. This is a temp-to-hire position, offering an excellent opportunity for a detail-oriented professional to contribute to a warm, patient-focused environment. The ideal candidate will serve as the first point of contact for patients, ensuring they feel welcome and supported throughout their visit.</p><p><br></p><p><strong>***Must be Bilingual in Spanish***</strong></p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Answer incoming calls and schedule appointments in a timely and accurate manner.</li><li>Greet patients and visitors with a professional and approachable demeanor, ensuring a welcoming office environment.</li><li>Verify and update patient information, including insurance details, in the system.</li><li>Assist with patient check-in and check-out processes, including collecting co-pays and processing payments.</li><li>Maintain accurate records by scanning and filing documents in electronic medical systems.</li><li>Respond to inquiries in-person, over the phone, and via email in both English and Spanish.</li><li>Act as a liaison between patients and healthcare providers, effectively communicating urgent messages when necessary.</li><li>Adhere to HIPAA guidelines and maintain patient confidentiality at all times.</li><li>Perform general office duties, including managing mail, ordering supplies, and handling faxes.</li><li>Support a collaborative environment by assisting with additional administrative tasks as needed.</li></ul> Administrative Assistant <p>We are offering a short-term contract employment opportunity for an Administrative Assistant in Manassas, Virginia. This role is within an office setting and is crucial to supporting our leadership team and ensuring smooth daily operations and is fully on-site.</p><p> Responsibilities:</p><p> • Providing administrative support to executives through effective calendar management and meeting scheduling.</p><p> • Ensuring efficient day-to-day office operations and providing necessary support to the leadership team.</p><p> • Coordinating travel arrangements for executives and team members as required.</p><p>• Communicating with various internal and external stakeholders, acting as a liaison for the team.</p><p> • Assisting a team of Executive Assistants, providing help and support as needed.</p><p> • Utilizing Microsoft Excel to maintain and manage various data and records.</p><p> • Scheduling appointments and managing executive calendars to optimize workflow.</p><p> • Assisting in various administrative tasks as required to support the overall function of the office environment.</p> Medical Receptionist <p>Are you a detail-oriented and patient-focused professional with excellent organizational and communication skills? Robert Half is seeking a <strong>Medical Receptionist</strong> for a dynamic organization in the healthcare industry. In this hybrid onsite role, you will play a critical part in ensuring the smooth operation of a medical office by providing exceptional front-desk service and administrative support to patients, providers, and staff.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Front Desk Operations:</strong> Greet and assist patients and visitors in a professional, courteous manner. Manage check-in and check-out processes, schedule appointments, and provide general information about the practice.</li><li><strong>Medical Records Handling:</strong> Maintain and update electronic medical records (EMRs), ensuring data accuracy and confidentiality. Experience with systems such as Epic or Cerner preferred.</li><li><strong>Phone and Communication Management:</strong> Answer incoming phone calls promptly, direct calls to appropriate staff, and respond to inquiries regarding appointments, medical procedures, or billing.</li><li><strong>Insurance Verification:</strong> Verify patient insurance coverage and eligibility prior to appointments, advising on any necessary forms or co-payments.</li><li><strong>Billing Support:</strong> Collect patient payments, prepare and issue receipts, and provide basic billing-related guidance.</li><li><strong>Collaboration with Staff:</strong> Work closely with medical office administrators, medical billers, doctors, and nurses to ensure seamless scheduling and workflow within the clinic or hospital setting.</li><li><strong>Customer Service:</strong> Ensure patients feel welcome and valued by creating a positive and professional experience during all interactions.</li><li><strong>Maintain Office Environment:</strong> Keep the reception area clean, organized, and stocked with necessary forms and materials.</li></ul><p><br></p> Administrative Assistant <p>We are in search of a Administrative Assistant to join our team based in Indianapolis, Indiana. As an Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our personnel. This role is a contract employment opportunity working on-site. </p><p><br></p><p><strong><u>Responsibilities: </u></strong></p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handle some purchasing responsibilities</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization.</p> Administrative Assistant <p>We're hiring an Administrative Assistant with experience handling some light HR functions for a Wholesale Distribution company, located in DARIEN, Connecticut. In this role, you will be responsible for managing various administrative functions including coordinating travel arrangements, processing expense reports, calendar management as well as office supply management. This person will also be responsible for light HR functions such as open enrollment, worker's compensation, FMLA leaves, and updating the employee handbook.</p><p><br></p><p>Responsibilities:</p><p>• Oversee comprehensive administrative support to senior management, including calendar coordination, meeting arrangement, and expense report processing.</p><p>• Manage all aspects of Human Resources, such as employee onboarding and offboarding, healthcare administration, and enrollments in HSA and 401k programs.</p><p>• Maintain and update personnel handbook and procedures, ensuring compliance with employment regulations.</p><p>• Manage corporate Insurance policies, including annual audits and renewals.</p><p>• Handle office management duties, including supply ordering, holiday posting, and liaison work with IT and Telecom.</p><p>• Monitor and manage annual budget for office supplies and employee-related costs.</p><p>• Ensure proper management of employee files, both electronic and paper, and track vacation and family medical leave.</p><p>• Oversee detailed itinerary arrangements for domestic and international flights.</p><p>• Assist in navigating and managing reporting needs for the executive team.</p> Administrative Assistant <p>We are offering a temporary to permanent employment opportunity for a Secretary/Administrative Assistant in the non-profit industry, located in Centreville, Michigan. The Administrative Assistant will be instrumental in providing administrative support, managing inbound calls, and ensuring efficient data entry and email correspondence. This role could be 29 hours/week or more, let's chat about it. Monday-Friday, 8am-5pm, 100% onsite.</p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Efficiently respond to all incoming calls and visitors, addressing inquiries and concerns from the public and employees. </p><p><br></p><p>• Execute word processing tasks, draft correspondence, and prepare spreadsheets for various purposes. </p><p><br></p><p>• Assist in generating agendas for board and committee meetings, collaborating with department managers and elected officials, and handling correspondence and ongoing projects. </p><p><br></p><p>• Draft board resolutions as assigned, which may include honorary and congratulatory resolutions and adapting resolutions from other counties to meet specific needs. </p><p><br></p><p>• Establish and maintain files on contracts, board actions, budgetary matters, special projects, and other areas, assisting the public, employees, and elected officials in identifying, researching, and obtaining board and administrative data and reports. </p><p><br></p><p>• Schedule appointments and arrange meetings for the County Administrator and Commissioners, organize rooms, communicate with participants, prepare agendas, mailing lists, meeting notices, and prepare public notices as required. </p><p><br></p><p>• Respond to all emails received from the website, maintain calendar on the website with current holiday closings and board meeting dates. </p><p><br></p><p>• Set up and maintain the filing system, including indexing, retrieving, and reorganizing files. </p><p><br></p><p>• Perform other duties as required, including inbound and outbound calls, Microsoft Office Suite applications, scheduling appointments, human resources administration, department meetings, distributing meeting minutes, and agenda preparation.</p> Administrative Assistant <p>We are providing an opportunity for an Office Assistant in Houston, Texas, 77070, United States. This position is an essential part of our team, with responsibilities including the efficient processing of work orders, maintaining office supplies, assisting with expense reports, and performing various clerical duties as needed. This role offers a contract to permanent employment opportunity.</p><p><br></p><p>Responsibilities</p><p>• Efficiently process and open work orders, informing relevant team members as necessary.</p><p>• Keep track of office documents and work folders.</p><p>• Assist team members with the preparation and submission of monthly expense reports.</p><p>• Perform various administrative tasks that arise daily.</p><p>• Ensure office supplies are adequately stocked and reorder when necessary.</p><p>• Monitor the Corrigo system and provide backup when required.</p><p>• Provide excellent customer service, handling both inbound and outbound calls.</p><p>• Proficiently use Microsoft Office tools including Excel, PowerPoint, and Word for various tasks.</p><p>• Manage email correspondence and schedule appointments as needed.</p><p>• Maintain a high level of attention to detail in all tasks.</p> Administrative Assistant Job Description: Administrative Assistant/Receptionist (Contract-to-permanent) Are you an organized, detail-oriented detail oriented looking to grow your career in a dynamic and fast-paced office environment? Robert Half is seeking an Administrative Assistant/Receptionist for a contract-to-permanent opportunity that offers the chance to showcase your skills and transition into a permanent role at a thriving company. Key Responsibilities: Reception duties: Serve as the first point of contact for clients, vendors, and visitors. Manage phone systems, screen and route calls, and ensure a welcoming front desk experience. (Source: Robert Half Job Search Guide 2024) Administrative support: Provide comprehensive administrative support, including scheduling meetings, managing calendars, coordinating travel arrangements, and preparing correspondence and reports. (Source: MC24 Job Search Guide US eBook.pdf) Office operations: Maintain office supply inventory, organize filing systems, and assist with organizational projects and event coordination. (Source: Robert Half Job Search Guide 2024) Data entry: Accurately input and maintain information using company databases and systems. Communication: Interact professionally with internal teams and external stakeholders via phone, email, and in-person communication to ensure seamless operations. Office Administrative Assistant <p>We are offering a short-term contract employment opportunity for an Office Administrative Assistant in the education industry at a university in Philadelphia, Pennsylvania. As an Office Administrative Assistant, your primary role will involve providing administrative support, managing customer service, and maintaining records and reports.</p><p><br></p><p>What you get to do every single day:</p><p>• Provide exceptional customer service, fielding and responding to inquiries, and providing necessary information to interested parties.</p><p>• Manage incoming calls with efficiency, redirecting when necessary and ensuring accurate message delivery.</p><p>• Maintain accurate records and documentation, which includes attendance records.</p><p>• Support the preparation of training materials for workshops, ensuring all handouts are updated and folders are prepared.</p><p>• Assist in the scheduling and management of classrooms and conference rooms for various events and workshops.</p><p>• Offer clerical administrative support to the team, assisting with routine office tasks and projects.</p><p>• Compile program data and prepare reports, utilizing Microsoft Excel.</p><p>• Proofread standard documents, forms, memos, and letters, ensuring accuracy and professionalism.</p><p>• Keep track of department inventories using standardized spreadsheets and processes.</p> Administrative Assistant <p>We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.</p><p>Role and Responsibilities:</p><ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol><p><br></p> Administrative Assistant <p>Are you an Administrative Assistant looking to take your career to the next level - check out this opportunity! Join an exciting real estate development firm as the Lead Admin to their Bethesda office. This hybrid role grants the flexibility to work from home 2-3x per week. Work with a fantastic team invested in your professional development and career growth. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain executives' schedules, including calendar coordination, meeting planning, and travel arrangements</li><li>Serve as the first point of contact for internal and external communications, screening and directing inquiries as appropriate</li><li>Prepare, proofread, and edit documents, reports, and presentations related to real estate transactions and projects</li><li>Process invoices, expense reports, and other financial documentation while coordinating with the accounting team</li><li>Handle confidential information with integrity and discretion</li><li>Assist in creating marketing materials, presentations, and email correspondence for various real estate transactions or projects</li><li>Coordinate with vendors, clients, and stakeholders to facilitate efficient project and office management</li><li>Assist in onboarding new hires and maintaining office policies and procedures</li><li>Provide support for meetings, conferences, and office events, including logistics and documentation</li></ul><p><br></p> Administrative Assistant <p>If you're looking for work as an<strong><em> Administrative Assistant</em></strong>, Robert Half has an opening for someone who is results-oriented and deeply passionate about growing their career. You'll succeed in this <strong><em>Administrative Assistant</em></strong> position, if you can perform various administrative and office support duties. You'll excel in this job if you love assisting clients, communicating via email and over the phone, and perform heavy documentation, so don't hesitate to contact us if you fit that description! If you're looking for a long-term contract / contract to hire position, check out this terrific <strong><em>Administrative Assistant </em></strong>position in the Honolulu, Hawaii area for an Investment firm.</p><p> </p><p>What you get to do every day</p><p>- Answer telephone calls and return voicemails</p><p>- Perform and oversee office administration</p><p>- Support diverse projects for other employees</p><p>- Tend to word processing, filing, faxing, copying, scanning, data entry, and typing</p><p>- Vendor relations, order office supplies</p><p>- Other administrative tasks as needed</p> Part Time Administrative Assistant We are offering a permanent employment opportunity for a Part Time Administrative Assistant in Denver, Colorado. The role involves providing administrative support within the healthcare sector, specifically in a tech-savvy, onsite environment. <br><br>Responsibilities:<br>• Handle incoming calls, routing messages as required, and providing a high standard of customer service to both patients and staff<br>• Utilize skills in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) for efficient document management, report creation, and effective communication<br>• Support the healthcare team through tasks such as scheduling appointments and data entry<br>• Adhere to healthcare-specific regulations, such as HIPAA, when maintaining and updating patient records<br>• Assist with tasks related to insurance verification, billing inquiries, and processing medical paperwork as needed<br>• Ensure the office remains organized through tasks such as filing, ordering supplies, and coordinating with vendors<br>• Collaborate closely with the clinical and operational team to support daily administrative and clerical needs. Administrative Assistant <p>We are offering a short-term contract employment opportunity in the education industry for an Administrative Assistant located in Philadelphia, Pennsylvania. The role is for an Administrative Assistant will be tasked with ensuring smooth operations within our team. </p><p><br></p><p>What you get to do every single day:</p><p><br></p><p>• Assist in with testing support, including the collection, organization, and packaging of testing materials to adhere to testing protocols</p><p>• Utilize Microsoft Excel for daily data management and organization of key data points</p><p>• Handle front desk interactions, by managing and de-escalating parent concerns, and providing clear and supportive communication</p><p>• Support the enrollment process by following up with families, make enrollment calls, and assist in the completion of the process to meet enrollment goals</p><p>• Manage the transition to a new filing system by purging outdated files, organizing documents accurately, and maintaining meticulous records</p><p>• Complete a daily tracker to document tasks, progress, and key updates to ensure accountability and transparency</p><p>• Provide exemplary customer service through both inbound and outbound calls, as well as email correspondence</p><p>• Utilize Microsoft Office Suite (Word, PowerPoint, Outlook) to perform administrative tasks and schedule appointments efficiently.</p> Administrative Assistant <p>We are offering a long term contract employment opportunity for an Administrative Assistant in the Utilities/Infrastructure industry, located in Maple Grove, Minnesota. </p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Manage and organize both electronic and hard copy records to ensure easy access and retrieval. </p><p><br></p><p>• Process various financial documents, including check requests, purchase requisitions, and credit card statements. </p><p><br></p><p>• Maintain and track land rights records, providing comprehensive oversight of land rights legal documents. </p><p><br></p><p>• Prepare, review, and proofread all legal documents to ensure accuracy and compliance. </p><p><br></p><p>• Assist in the creation and management of folders, contributing to overall office organization. </p><p><br></p><p>• Utilize Microsoft Office and SharePoint tools to perform various administrative tasks. </p><p><br></p><p>• Provide support to the new team member, ensuring a smooth transition and integration into the team. </p><p><br></p><p>• Handle inbound and outbound calls, providing exceptional customer service. </p><p><br></p><p>• Perform data entry tasks, ensuring all customer information is accurate and up-to-date. </p><p><br></p><p>• Schedule appointments, managing team calendars efficiently. </p><p><br></p><p>• Conduct contract audits to ensure all legal and company standards are met. </p><p><br></p><p>• Use Mail Merge for bulk email correspondence, enhancing office efficiency.</p><p><br></p><p>Benefits are available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.</p> Administrative Assistant <p>We are offering a contract to hire employment opportunity for an Administrative Assistant located in Philadelphia, Pennsylvania. As an Administrative Assistant, this role is integral to the operations and involves providing administrative support, managing data, and creating presentations.</p><p><br></p><p>What you get to do every single day:</p><p>• Maintain updated and precise customer credit records</p><p>• Resolve customer inquiries in a timely and detail-oriented manner</p><p>• Monitor customer accounts and take necessary action when needed</p><p>• Offer administrative support to the department, ensuring smooth operations</p><p>• Update and maintain data across various systems, including spreadsheets and CRM</p><p>• Generate reports by pulling large volumes of data and maintaining accuracy</p><p>• Manage, organize, and update Excel spreadsheets, including handling charts, pivot tables, formulas, and V-LOOKUPS</p><p>• Create engaging and informative presentations as required</p><p>• Carry out additional administrative and data-related tasks and projects as needed.</p> Administrative Assistant <p>Robert Half has an exciting opportunity for driven and proactive Administrative Assistants in Mercer County! This position offers the opportunity to work within a high-functioning team and will expose you to many areas of office management including working with Executive Management!! Apply today for consideration.</p><p> </p><p>GREAT benefits.</p><p> </p><p>Key Tasks:</p><ul><li>Prepare employee expense reports</li><li>Upload financial statements and organize electronic files.</li><li>Handle clerical tasks such as scanning, copying, data entry, and compiling reports.</li><li>Process documents through Adobe Sign.</li><li>Manage incoming phone calls, ensuring a high level of professionalism in all interactions.</li><li>Assist with organizing and coordinating company events and meetings, including catering, room setup, and logistics.</li><li>Assist with calendar management when needed.</li><li>Assist facilities manager with vendor management and ordering office supplies.</li><li>Complete special assignments and projects as needed.</li><li>Offer support to team members and departments, demonstrating flexibility and teamwork.</li><li>Handle sensitive information with discretion.</li></ul><p><strong><em> </em></strong></p> Administrative Assistant <p>We are looking for a meticulous and diligent Administrative Assistant to join our team in the Transport industry based in Morristown, New Jersey. As an Administrative Assistant, your role will encompass a variety of tasks including reception duties, administrative support, and maintaining a well-organized and efficient office environment. This role offers a contract to permanent employment opportunity.</p><p><br></p><p>Responsibilities:</p><ul><li>Support the Executive Assistant </li><li>Coordinate and monitor overall administrative functions; serves as the go-to for office inquiries.</li><li>Reception duties to include but are not limited to assisting the visitors, greeting guests in a professional manner and managing visitor badges</li><li>Received, sort, screens mail & packages, distributes them to the appropriate dept., assisting outgoing courier packages including creating the shipping labels and drop off the packages.</li><li>Responsible for tracking/ordering/distributing office supply inventory (kitchen, office and H& S supplies etc.) and maintain the kitchen and common area clean and organized.</li><li>Maintains safe and clean office environment by following the procedures, rules, and regulations.</li><li>Primary point of contact for vendor services in the office, create work order with the building and follow through for completion.   Upkeep and maintain the most updated list of vendors.</li><li>Maintains documentation such as employee extension list/building information guide/office manuals etc.</li><li>Assist Executives on Concur expenses, entering business cards into their contact, reserve/set up/clean up the meeting room and any other office admin projects as assigned.</li><li>Provide support to Sr. EA on researching catering options, placing order, receive, set up and clean up in the office</li><li>Assist the office in data entry, filing, and miscellaneous job-related duties as assigned.</li><li>Assist IT in troubleshooting, testing equipment and any other support when needed.</li></ul>