46 results for Medical Executive Assistant

Medical Administrative Assistant Are you a detail-oriented professional with excellent organizational skills and a passion for supporting health care operations? Robert Half is seeking a Medical Administrative Assistant to join a local and growing team. This position plays a critical role in ensuring smooth day-to-day operations within a busy health care environment. Key Responsibilities:<ul><li>Perform a variety of administrative tasks, including scheduling appointments, managing calendars, and handling correspondence.</li><li>Greet patients and visitors in a professional and friendly manner, ensuring a positive experience.</li><li>Maintain and update patient files in compliance with HIPAA regulations.</li><li>Assist with processing billing, co-pays, and insurance verifications as needed.</li><li>Act as a liaison between physicians, patients, insurance companies, and other staff to ensure timely and accurate communication.</li><li>Manage office supplies, answer multi-line phones, and assist with other front-office administrative responsibilities as needed.</li></ul>

Medical Administrative Assistant Immediate contract opportunity for a Medical Administrative Assistant located in Norfolk, Virginia. In this role, you will be providing essential support to the operations of a laboratory within a medical firm. Your responsibilities will include facilitating the smooth functioning of the laboratory team, managing sensitive documentation, and fostering a positive environment. Responsibilities:• Facilitate the daily operations of the laboratory team by providing comprehensive clerical support to staff, researchers, and leadership• Handle the coordination of schedules, appointments, and meetings for team members, ensuring efficiency and timeliness• Oversee data entry tasks related to lab workflows, supplies inventory, and budget documentation• Assist with the preparation, proofreading, and distribution of lab reports, protocols, and research documents• Ensure the safeguarding and management of sensitive patient-related or research-related documentation, adhering to all confidentiality practices• Serve as the main point of communication for inquiries, correspondence, and announcements• Transcribe and deliver accurate, high-quality written documents from audio recordings. • Maintain and regularly update both electronic and physical filing systems to support audit readiness• Assist with ensuring adherence to organizational, regulatory, and safety compliance requirements in all administrative workflows• Utilize your experience with EHR SYSTEM, Answering Inbound Calls, Authorizations, Charts - Graphs, Data Entry, Meeting Coordination, Microsoft Office, and Medical Transcription to excel in this role.

HYBRID - Executive Assistant We are seeking a highly organized and proactive Executive Assistant to join a dynamic biotech company in San Diego. This role is HYBRID in San Diego (3 days in office, 2 remote work). This role will provide essential support to the C-Suite, working closely with the Senior Executive Assistant to ensure seamless daily operations. The ideal candidate will be a detail-oriented professional with excellent communication skills, the ability to manage multiple priorities, and a passion for contributing to the success of a growing, innovative organization.Key Responsibilities:<ul><li>Calendar Management: Coordinate complex schedules, meetings, and appointments for C-level executives, prioritizing and adjusting as needed.</li><li>Communication: Serve as a liaison between executives and internal/external stakeholders, managing emails, calls, and correspondence with professionalism.</li><li>Travel Coordination: Arrange domestic and international travel, including flights, accommodations, itineraries, and expense reports.</li><li>Meeting & Event Support: Prepare agendas, presentations, and materials for executive meetings; take detailed meeting notes and follow up on action items.</li><li>Document Management: Draft, review, and organize documents, reports, and presentations, ensuring accuracy and confidentiality.</li><li>Project Assistance: Support special projects and strategic initiatives as directed by the Senior Executive Assistant and C-Suite.</li><li>Office Management: Oversee office logistics, including supply management, vendor coordination, and facility-related tasks.</li></ul>

Executive Assistant A leading healthcare organization is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Operating Officer (COO) and Chief Medical Officer (CMO). This role requires a detail-oriented professional with exceptional organizational skills, a proactive mindset, and the ability to handle a fast-paced and dynamic environment. Key Responsibilities: <ul><li>Calendaring and Scheduling: Manage complex calendars for the COO and CMO, coordinating internal and external meetings across multiple time zones.</li><li>Meeting Coordination: Schedule and organize meetings, prepare agendas, take minutes, and follow up on action items to ensure timely execution.</li><li>Communication Management: Act as a liaison between executives, internal teams, and external stakeholders, handling correspondence and ensuring alignment across all parties.</li><li>Travel Coordination: Plan and book domestic and international travel arrangements, including itineraries, accommodations, and transportation.</li><li>Document Preparation: Prepare high-quality reports, presentations, and other materials as needed.</li><li>Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.</li><li>Administrative Support: Perform general administrative tasks, including expense reporting, maintaining records, and supporting special projects as required.</li></ul>

Executive Assistant We are offering a short term contract employment opportunity for an Executive Assistant based in Manassas, Virginia. As an Executive Assistant, you will be a vital contributor in managing administrative operations and providing support to executives. Your main duties will encompass various tasks, from processing documents to liaising with board members, to ensure smooth operations and effective communication within the organization. Responsibilities:• Oversee the administrative functions of the executive office.• Act as a liaison between board members, ensuring effective communication and coordination.• Prepare and distribute newsletters to keep all members of the organization informed.• Utilize Office Suite, WordPress, and SharePoint to manage and organize documents and workflows.• Proofread and edit documents to ensure accuracy and clarity in communication.• Coordinate meetings for executives, ensuring efficient scheduling and organization.• Handle confidential information with integrity and discretion.• Actively participate in driving results, growth, and fostering the organization's culture and mission.• Utilize Calendar Management • Use PowerPoint to create effective presentations for executive meetings.

Executive Assistant We are offering a contract employment opportunity for an Executive Assistant based in Sterling, Virginia that is fully on-site. As an Executive Assistant, you will be a vital contributor in managing administrative operations and providing support to executives. Your main duties will encompass various tasks, from processing documents to liaising with board members, to ensure smooth operations and effective communication within the organization. Responsibilities: • Oversee the administrative functions of the executive office. • Act as a liaison between board members, ensuring effective communication and coordination. • Prepare and distribute newsletters to keep all members of the organization informed. • Utilize Office Suite, WordPress, and SharePoint to manage and organize documents and workflows. • Proofread and edit documents to ensure accuracy and clarity in communication. • Coordinate meetings for executives, ensuring efficient scheduling and organization. • Handle confidential information with integrity and discretion. • Actively participate in driving results, growth, and fostering the organization's culture and mission. • Utilize Calendar Management to organize and manage tasks efficiently. • Use PowerPoint to create effective presentations for executive meetings.

Administrative Assistant Administrative Assistant needed in Chesapeake! Do you have previous administrative experience in the medical field providing administrative support to management? This critical Administrative Assistant role helps ensure operational efficiency, compliance, and quality patient care delivery. Administrative Support: Provide day-to-day administrative assistance to medical staff, including physicians, nurses, and clinical teams, ensuring smooth operations and communication within the department. Office Management: Oversee office operations, including inventory of supplies, equipment maintenance, and ensuring compliance with workplace policies. Scheduling and Calendar Management: Coordinate and manage schedules for medical practitioners and staff, as well as arrange patient appointments. Medical schedulers and coordinators often use software systems such as Epic or Cerner. Data Entry and Electronic Health Records (EHR): Maintain accuracy in the entry of patient records and medical data into electronic systems like Epic, Cerner, Workday, or other EHR software. Communication and Liaison Patient Interactions: Respond to patient inquiries, coordinate follow-ups, and facilitate communication between patients and medical staff. Coordination with Stakeholders: Serve as a point of contact for vendors, insurance companies, and other external stakeholders. Develops presentations for leadership team using PowerPoint and Adobe. Compliance and Documentation Regulatory Compliance: Ensure that the administrative processes align with healthcare regulations Documentation Management: Organize, update, and maintain hard and electronic copies of confidential patient records, billing codes, and other critical documentation.

Executive Assistant We are in search of a meticulous Executive Assistant to be part of our team in the real estate industry, specifically situated in Phoenix, Arizona. The Executive Assistant will be entrusted with tasks such as managing customer interactions, maintaining precise customer records, and addressing customer queries. Responsibilities:• Efficiently manage customer credit applications • Maintain precise records of customer credit• Handle personal, office management duties, and EA• Collaborate with the founder on various businesses and items of attention• Balance time between personal and managing EA/Office tasks• Work closely with the founder's wife on scheduling medical appointments• Ensure compliance and manage employee relations• Handle benefit functions and FMLA related tasks• Operate ADP - Financial Services and ADP Workforce Now• Utilize Ceridian, Dayforce, and ATS - Asynchronous Transfer Mode tools for efficient workflow.

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant role based in Austin, Texas. You will be providing high-level administrative support within our industry, interacting with a variety of stakeholders, and handling a wide range of administrative tasks. Responsibilities:• Coordinating and managing intricate calendars for multiple executives• Handling light travel arrangements for the team• Operating and maintaining CRM systems, such as HubSpot or Salesforce• Organizing and setting up meetings, conferences, and trade shows• Upholding a detail-oriented demeanor while communicating effectively with various stakeholders, including medical professionals• Assisting with a variety of office management tasks and administrative duties as required• Onboarding new clients and managing correspondence effectively• Maintaining customer credit records and processing applications accurately• Monitoring customer accounts and taking appropriate action when necessary.

Executive Assistant Are you an experienced Executive Assistant looking for a long-term contract opportunity? Robert Half is seeking a highly organized and proactive professional to support senior leadership in a fast-paced environment. This role is based in the South Fresno area and offers the chance to work with a dynamic team while making a meaningful impact. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence with a high degree of accuracy and professionalism.</li><li>Manage confidential information and communications with discretion.</li><li>Serve as a liaison between executives and internal/external stakeholders.</li><li>Coordinate special projects, events, and operational tasks as needed.</li><li>Assist with expense reporting, budgeting, and procurement processes.</li><li>Maintain organization of office systems, files, and records.</li></ul>If you’re a highly motivated Executive Assistant with a passion for organization and efficiency, we’d love to hear from you! Apply today to be considered for this exciting opportunity.

Executive Assistant We are in search of an Executive Assistant to join our team in Redmond, Washington. This role involves a mix of personal and executive assistant duties, with a focus on proactivity, eagerness to learn, and a customer service mindset. The Executive Assistant will be dedicated to supporting a leader and managing a variety of tasks in a thoughtful and organized manner. Responsibilities:• Provide dedicated support to the leader, including reminders of personal events and accompanying to meetings.• Exhibit a proactive approach to tasks, with an eagerness to learn and adapt.• Embody a customer service style of thinking, considering the needs of the leader and those seeking time with him.• Maintain an organized system for managing tasks and schedules.• Ensure discretion and thoughtful communication, respecting the privacy and preferences of the leader.• Manage stress effectively in a high-pressure role.• Utilize ADP - Financial Services and ADP Workforce Now for various tasks.• Apply knowledge of ATS - Asynchronous Transfer Mode, Ceridian, and Dayforce where necessary.• Oversee benefit functions, ensuring compliance and maintaining employee relations.• Adhere to FMLA regulations and guidelines. The pay range for this position is $35.00/hr to $50.00/hr. Benefits:Medical/Dental/VisionLife Insurance STD/LTD401k with match120 hours PTO10 paid holidays80 hours holistic health time off

Executive Assistant Are you a proactive, highly organized professional with a talent for anticipating needs and streamlining processes? We’re looking for an Executive Assistant to the CEO to join our client's team near Schaumburg, Illinois and play a critical role in supporting executive-level operations. In this role, you’ll manage the CEO's calendar, coordinate complex travel arrangements, handle high-level communications, and ensure smooth day-to-day operations. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about being the trusted right hand to a dynamic CEO, apply today! Onsite Monday-Friday 8:00am-5:00pm and work from home when the CEO is traveling Compensation: $85k-$105k plus open to a bonusBenefits: Medical, Dental, Vision, PTO, Holiday, Sick Days, Paid Holidays Responsibilities:• Efficient management of calendar, coordinating meetings and ensuring smooth operations.• Assisting the team in time management and task prioritization.• Proactively preparing for meetings, including the creation and maintenance of complex itineraries.• Crafting meticulous and accurate verbal and written communications.• Efficiently arranging travel, keeping cost-consciousness in mind.• Handling documentation and preparing presentations with utmost discretion.• Managing special projects and conducting research for vendors.• Organizing team events with staff and colleagues in a leadership role.• Overseeing personal tasks such as errands, schedules, shopping, etc.

Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant in the Healthcare/NHS industry located in New York, New York. The workplace is a NYC Mental Health Care company, where the primary function of this role is to support the CEO. Responsibilities: • Coordinate and manage the CEO's calendar, scheduling appointments and meetings. • Handle email correspondence and conference calls, ensuring clear and effective communication. • Assist with the onboarding and offboarding of staff, ensuring a smooth transition for all parties. • Maintain an organized filing system, ensuring easy access to important documents. • Manage mail, sorting and distributing as necessary. • Coordinate travel arrangements, ensuring all aspects of trips are well-planned. • Prepare and manage expense reports, ensuring accurate and timely submission. • Assist with the coordination of public events, ensuring they run smoothly. • Utilize various software systems such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, and About Time for various tasks.

Executive Assistant OverviewWe are seeking highly organized and detail-oriented Contract Executive Assistants to support executives and leadership teams across a variety of industries. This role is ideal for individuals with advanced administrative skills, the ability to adapt quickly to new environments, and a commitment to delivering exceptional results.Primary ResponsibilitiesDay-to-day tasks may vary depending on the assignment and employer needs but typically include:<ol><li>Calendar and Schedule Management</li></ol><ul><li>Efficiently organize and manage executive calendars, including scheduling meetings, appointments, and travel </li><li>Proactively resolve scheduling conflicts and anticipate upcoming needs.</li></ul><ol><li>Communication Support</li></ol><ul><li>Act as a primary point of contact for communications, managing emails, phone calls, and correspondence.</li><li>Draft and edit emails, memos, reports, and presentations with accuracy and professionalism.</li></ul><ol><li>Travel Coordination</li></ol><ul><li>Arrange domestic and international travel itineraries, including flights, hotel bookings, transportation, and meeting logistics.</li></ul><ol><li>Document Preparation and Management</li></ol><ul><li>Prepare meeting agendas, compile information for reports, and create high-quality presentation materials.</li><li>Organize and maintain confidential files and records in electronic and hard copy formats.</li></ul><ol><li>Relationship Management</li></ol><ul><li>Serve as a liaison between executives, internal teams, and external stakeholders to ensure clear communication and the smooth execution of objectives.</li></ul><ol><li>Event Planning</li></ol><ul><li>Coordinate and execute special projects or events as requested, such as corporate meetings, team-building activities, or off-site engagements.</li></ul>

Legal Executive Assistant We are partnering with a top-tier law firm to find an experienced Legal Executive Assistant for their Minneapolis office. In this role, you will play a pivotal part in ensuring the smooth operations of a successful and growing corporate practice group. Responsibilities:<ul><li>Practice Management: Support the day-to-day operations of the corporate practice group and ensuring smooth workflow and communication within the team.</li><li>Client and Professional Relationships: Develop a strong understanding of the attorneys’ practice areas and client needs. Maintain professional relationships with clients, opposing counsel, courts, agencies, and professional organizations.</li><li>Calendar Management: Organize and manage schedules for senior attorneys, ensuring efficient time management and prioritization.</li><li>Travel Coordination: Arrange and oversee travel plans, including booking flights, accommodations, and preparing detailed itineraries.</li><li>Billing Oversight: Handle pre-billing processes, monitor budgets, and resolve billing issues to maintain accuracy and efficiency.</li><li>Team Coordination: Delegate tasks to the legal support team and act as a central point of communication for internal workflow.</li><li>Meeting Preparation: Plan and organize internal meetings, including preparing materials and coordinating agendas.</li><li>Administrative Support: Provide high-level administrative assistance to ensure seamless day-to-day operations of the practice group.</li></ul>

Medical Administrative Support We are actively seeking skilled and organized Contract Medical Administrative Professionals to provide essential support to healthcare facilities. If you have experience as a medical receptionist, medical clerk, or medical administrative assistant, these contract opportunities allow you to apply your expertise in patient care, scheduling, and records management while gaining exposure to a variety of healthcare settings.Primary ResponsibilitiesDay-to-day responsibilities will vary by specific role and organization but typically include:<ol><li>Patient Reception and Customer Service</li></ol><ul><li>Greet and check in patients, ensuring accurate capture of demographic and insurance information </li><li>Address patient inquiries in person, over the phone, or via email with professionalism and empathy.</li></ul><ol><li>Scheduling and Coordination</li></ol><ul><li>Schedule appointments, follow-ups, and procedures, ensuring alignment with physicians and clinical staff availability.</li><li>Manage appointment confirmations and cancellations, optimizing daily schedules to reduce gaps</li></ul><ol><li>Medical Records and Documentation</li></ol><ul><li>Maintain and update patient records in electronic medical record (EMR) systems such as Cerner or Epic.</li><li>Ensure documentation complies with HIPAA guidelines and organizational standards</li></ul><ol><li>Billing and Office Tasks</li></ol><ul><li>Assist with medical billing and coding tasks, including submitting claims and verifying insurance information.</li><li>Perform general office duties such as filing, faxing, photocopying, and inventory management.</li></ul><ol><li>Collaboration with Clinical Staff</li></ol><ul><li>Support physicians, nurses, and other healthcare professionals in maintaining efficient office workflows and resolving administrative bottlenecks.</li><li>Provide updates on patient scheduling or documentation needs as necessary.</li></ul><ol><li>Special Projects and Office Assistance</li></ol><ul><li>Handle special projects, such as maintaining communication logs, managing correspondence, and preparing reports for management.</li><li>Streamline processes and suggest improvements for administrative workflows.</li></ul>

Paralegal / Legal Administrative Assistant We are offering a permanent employment opportunity for a Paralegal / Legal Administrative Assistant in the Healthcare, Hospitals, and Social Assistance industry. This role is based in Chattanooga, Tennessee, and will involve providing support to a small legal team by managing paperwork and processes related to outstanding accounts, bankruptcies, and other legal matters. Responsibilities • Coordinating with the legal team to manage multiple deadlines and ensure efficient workflow • Assisting with the handling of legal paperwork and processes pertaining to outstanding accounts and bankruptcies • Utilizing Microsoft Word, Excel, and Outlook to organize files and manage timelines • Actively learning and understanding new and existing processes to ensure accuracy in all tasks • Using visual reading skills and following screenshots to guide process actions • Processing a high volume of data entry tasks in a timely manner • Analyzing medical records and other legal forms for accurate information • Prioritizing and re-prioritizing heavy workflow as needed • Utilizing legal knowledge in the field of creditor bankruptcy • Scanning documents and maintaining electronic medical records accurately.

Part Time Administrative Assistant We are offering a permanent employment opportunity for a Part Time Administrative Assistant in Denver, Colorado. The role involves providing administrative support within the healthcare sector, specifically in a tech-savvy, onsite environment. Responsibilities: • Handle incoming calls, routing messages as required, and providing a high standard of customer service to both patients and staff • Utilize skills in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) for efficient document management, report creation, and effective communication • Support the healthcare team through tasks such as scheduling appointments and data entry • Adhere to healthcare-specific regulations, such as HIPAA, when maintaining and updating patient records • Assist with tasks related to insurance verification, billing inquiries, and processing medical paperwork as needed • Ensure the office remains organized through tasks such as filing, ordering supplies, and coordinating with vendors • Collaborate closely with the clinical and operational team to support daily administrative and clerical needs.

Medical Receptionist Are you a detail-oriented and patient-focused professional with excellent organizational and communication skills? Robert Half is seeking a Medical Receptionist for a dynamic organization in the healthcare industry. In this hybrid onsite role, you will play a critical part in ensuring the smooth operation of a medical office by providing exceptional front-desk service and administrative support to patients, providers, and staff. Key Responsibilities:<ul><li>Front Desk Operations: Greet and assist patients and visitors in a professional, courteous manner. Manage check-in and check-out processes, schedule appointments, and provide general information about the practice.</li><li>Medical Records Handling: Maintain and update electronic medical records (EMRs), ensuring data accuracy and confidentiality. Experience with systems such as Epic or Cerner preferred.</li><li>Phone and Communication Management: Answer incoming phone calls promptly, direct calls to appropriate staff, and respond to inquiries regarding appointments, medical procedures, or billing.</li><li>Insurance Verification: Verify patient insurance coverage and eligibility prior to appointments, advising on any necessary forms or co-payments.</li><li>Billing Support: Collect patient payments, prepare and issue receipts, and provide basic billing-related guidance.</li><li>Collaboration with Staff: Work closely with medical office administrators, medical billers, doctors, and nurses to ensure seamless scheduling and workflow within the clinic or hospital setting.</li><li>Customer Service: Ensure patients feel welcome and valued by creating a positive and professional experience during all interactions.</li><li>Maintain Office Environment: Keep the reception area clean, organized, and stocked with necessary forms and materials.</li></ul>

Administrative Assistant We're hiring an Administrative Assistant with experience handling some light HR functions for a Wholesale Distribution company, located in DARIEN, Connecticut. In this role, you will be responsible for managing various administrative functions including coordinating travel arrangements, processing expense reports, calendar management as well as office supply management. This person will also be responsible for light HR functions such as open enrollment, worker's compensation, FMLA leaves, and updating the employee handbook. Responsibilities:• Oversee comprehensive administrative support to senior management, including calendar coordination, meeting arrangement, and expense report processing.• Manage all aspects of Human Resources, such as employee onboarding and offboarding, healthcare administration, and enrollments in HSA and 401k programs.• Maintain and update personnel handbook and procedures, ensuring compliance with employment regulations.• Manage corporate Insurance policies, including annual audits and renewals.• Handle office management duties, including supply ordering, holiday posting, and liaison work with IT and Telecom.• Monitor and manage annual budget for office supplies and employee-related costs.• Ensure proper management of employee files, both electronic and paper, and track vacation and family medical leave.• Oversee detailed itinerary arrangements for domestic and international flights.• Assist in navigating and managing reporting needs for the executive team.

Executive Assistant In this role, the Executive Assistant will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, preparing reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications. HR /Payroll Background is a MUST-especially with onboarding, Healthcare, insurance, making appointments. What you get to do daily· Coordinate executive communications· Prepare internal and external corporate documents· Schedule meeting and appointments· Prepare weekly reports· Draft meeting agendas· Distribute incoming mail/packages· Travel Arrangements· Order and maintain inventory of office supplies· Assist with property management activities· Bank Reconciliations· Assist with accounts payable/receivable transactions· Special errands as needed

Administrative Assistant We are excited to add a new Administrative Assistant to our team, based in Van Nuys, California. This role is a crucial component of our healthcare and social assistance industry, offering a contract to permanent employment opportunity. As an Administrative Assistant, you will be tasked with managing contracts and providing administrative support within our Managed Care Department. Responsibilities: • Overseeing all aspects of contract management, including organizing, reviewing, and updating managed care contracts according to established procedures and timelines. • Serving as the liaison between the Managed Care Department and other hospital departments to ensure contract compliance and implementation. • Guaranteeing the creation and maintenance of comprehensive records of contract terms, renewals, and expirations. • Working with the legal department to draft accurate and legal contracts. • Assisting in the negotiation process with managed care organizations when necessary. • Preparing for contract audits and performing other relevant administrative duties. • Utilizing specific software systems like Case Management Software, CompuLaw, LexisNexis, and Microsoft Excel to track and manage contracts. • Providing administrative support to the Managed Care team such as scheduling meetings, taking notes, organizing files, and handling phone calls. • Maintaining client relations, handling claim administration, and managing billing functions using the relevant consumer electronics.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in the Utilities/Infrastructure industry, located in Maple Grove, Minnesota. Responsibilities: • Manage and organize both electronic and hard copy records to ensure easy access and retrieval. • Process various financial documents, including check requests, purchase requisitions, and credit card statements. • Maintain and track land rights records, providing comprehensive oversight of land rights legal documents. • Prepare, review, and proofread all legal documents to ensure accuracy and compliance. • Assist in the creation and management of folders, contributing to overall office organization. • Utilize Microsoft Office and SharePoint tools to perform various administrative tasks. • Provide support to the new team member, ensuring a smooth transition and integration into the team. • Handle inbound and outbound calls, providing exceptional customer service. • Perform data entry tasks, ensuring all customer information is accurate and up-to-date. • Schedule appointments, managing team calendars efficiently. • Conduct contract audits to ensure all legal and company standards are met. • Use Mail Merge for bulk email correspondence, enhancing office efficiency. Benefits are available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the healthcare and social assistance industry, located in Brooklyn, New York. As an Administrative Assistant, you will primarily be tasked with handling inbound calls, providing customer service, and managing data entry tasks. Responsibilities: • Addressing inbound calls and providing necessary information to callers • Delivering high-quality customer service and resolving customer inquiries • Undertaking data entry tasks to maintain and update customer records • Conducting email correspondence to communicate with customers and team members • Managing and scheduling appointments via Microsoft Outlook • Utilizing Microsoft Word, Excel, and PowerPoint for administrative tasks • Overseeing inbound and outbound calls to maintain effective communication • Monitoring and managing customer accounts as needed

Legal Assistant Robert Half Legal Permanent Placement is seeking a Legal Assistant for a prestigious law firm in Hartford in the Trusts & Estates department. Candidates will be full-time in the office, enjoy exceptional benefits, pay and flexible hours. Must be open to joining a dynamic team and "stepping up" when necessary to get the job done. OT is available. <ul><li>Key Responsibilities:</li><li>Provide high-level administrative support and assistance to the department's chair.</li><li>Build and nurture client relationships through in-person interactions and phone communications.</li><li>Manage schedules, calendar appointments, and contact information for attorneys.</li><li>Support attorneys in preparing for meetings by organizing client files, arranging documentation, and providing relevant information.</li><li>Track essential dates and timelines, ensuring deadlines are consistently met and priorities remain aligned.</li><li>Assist with drafting key estate planning documents such as wills, powers of attorney, healthcare directives, and trust agreements for attorney review.</li><li>Open, close, organize, and maintain client files with a focus on estate planning matters.</li></ul>

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