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We are offering a contract to permanent employment opportunity for a Proposal Manager in Irvine, California. In this role, you will be involved in managing the complete cycle of proposal responses, coordinating with various teams for input, and ensuring the proposals are compelling, compliant, and align with our standards.

Responsibilities:

• Oversee the proposal development process from inception to final submission.

• Analyze RFP/RFI documents to identify key requirements, deadlines, and evaluation criteria.

• Establish and manage proposal timelines, delegate assignments, and oversee review processes.

• Facilitate communication and gather input from various teams including sales, technical, legal, and executive leadership.

• Enhance the clarity, consistency, and compliance of proposal content through effective writing, editing, and formatting.

• Maintain a repository of standard responses, company qualifications, bios, case studies, and examples of past performance.

• Ensure visual appeal and brand alignment of proposals.

• Monitor and report on proposal status, success rates, and process enhancements.

• Exceptional customer service skills

• Experience with data entry tasks

• Ability to handle email correspondence effectively

• Proficiency in Microsoft Office Suite including Excel, Outlook, Word, and PowerPoint

• Experience in scheduling appointments, managing calendars, and coordinating meetings

• Experience in preparing bid proposals and cost proposals

• Familiarity with proposal preparation and understanding the RFP process

• Knowledge of SaaS (Software As A Service) and related applications

• Experience with RFP documents and responding to RFPs

• Ability to create and manage proposals, particularly in response to RFPs

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

469 results for Proposal Specialist

Proposal Manager We are offering a contract to permanent employment opportunity for a Proposal Manager in Irvine, California. In this role, you will be involved in managing the complete cycle of proposal responses, coordinating with various teams for input, and ensuring the proposals are compelling, compliant, and align with our standards. Responsibilities: • Oversee the proposal development process from inception to final submission.• Analyze RFP/RFI documents to identify key requirements, deadlines, and evaluation criteria.• Establish and manage proposal timelines, delegate assignments, and oversee review processes.• Facilitate communication and gather input from various teams including sales, technical, legal, and executive leadership.• Enhance the clarity, consistency, and compliance of proposal content through effective writing, editing, and formatting.• Maintain a repository of standard responses, company qualifications, bios, case studies, and examples of past performance.• Ensure visual appeal and brand alignment of proposals.• Monitor and report on proposal status, success rates, and process enhancements.

Proposal Writer We are in the process of adding a Proposal Writer to our Architectural industry client's team. This role offers a contract to permanent employment opportunity in the industry. The successful candidate will primarily focus on writing and preparing proposals, with a particular emphasis on using Adobe InDesign, and will also play a vital role in business development and compliance. This person must be able to work ideally in Orlando FL, or could work out of Kansas City, Omaha, Dallas or Phoenix. Responsibilities: • Utilizing Adobe InDesign to create compelling proposals• Applying knowledge of Data Mining Techniques to gather relevant information for proposals • Leveraging CRM to manage and monitor customer accounts• Employing 3M and Adobe Acrobat for efficient document management• Participating actively in Cisco Webex Meetings for collaborative proposal development• Ensuring adherence to U.S. Government regulations in proposal preparation• Incorporating previous experience with government contracts into proposal development• Applying Budget Processes knowledge in the proposal development phase• Demonstrating strong communication skills in all interactions• Ensuring compliance with all company and industry regulations in proposal preparation.

Marketing Manager This is a full time/direct hire hybrid role with our client in Atlanta, GA. We are offering an exciting opportunity for a Marketing Manager in Atlanta, GA. In this role, you will be leading a team of marketing coordinators and graphic designers, and will be instrumental in supporting our regional business development goals. Your focus will be in the areas of proposal, process management, scheduling, resource allocation, and supervision and mentoring of marketing staff. Responsibilities:• Lead and manage a team of marketing coordinators and graphic designers• Oversee the development and management of proposal processes, scheduling, and resource allocation• Provide supervision and mentorship to regional marketing staff• Stay abreast of industry developments and tools, and share this knowledge with team members• Ensure the quality of submittals and marketing materials• Coordinate strategic-level pursuits• Assist in the writing and editing of technical and non-technical proposal sections• Lead in the preparation of interviews, including coordination and coaching of presenters• Analyze client accounts and plan winning strategies• Participate in business development meetings and contribute to opportunity tracking and revenue forecasting• Manage the CRM database within the region and maintain standards• Monitor and support outside marketing activities, such as conferences, open house events, and trade shows.

Marketing Coordinator/Specialist Marketing Coordinator/Specialist with 2+ years of experience working with an architecture or engineering firm needed for a full-time, fully onsite position with our client in Boston. MUST have prior architecture of engineering experience to bs considered. Must be skilled in Creative Suite and Microsoft Office. Will be assisting with proposals, award submissions, public relations, and website management. Salary is based on qualifications and experience but will be somewhere between 70-90K. Responsibilities:<ul><li>Production of qualifications and proposals; interview and conference presentations; award submissions; brochures and other marketing collateral.</li><li>Support of the business development process.</li><li>Support in planning of firm and project related events, exhibitions, and publications.</li><li>Firm website oversight and social media support.</li></ul>

Construction Accounts Receivable Clerk We are seeking an Accounts Receivable Clerk to join our team based in Houston, Texas. In this role, you will be working in the construction industry, focusing on maintaining precise records and resolving inquiries related to customer accounts. This role offers an exciting opportunity for those skilled in account reconciliation, commercial collections, and construction accounting. Our client located in Southeast Houston, TX is seeking an Accounts Receivable Specialist. The Accounts Receivable Specialist must have 3+ years of full cycle AR experience in the construction industry. The AR Specialist will be responsible for Billing, Proposals, Bids, AIA, and Portal Billing. This is a direct hire opportunity paying up to 65K plus benefits working 100% in office. Responsibilities:• Handle processing of customer credit applications with accuracy and efficiency.• Uphold precise records of customer credit.• Oversee and manage customer account activities.• Resolve customer inquiries promptly and effectively.• Carry out Billing, Proposals, Bids, AIA, and Portal Billing tasks.• Utilize Microsoft Excel and Sage 50 for account reconciliation and other related tasks.• Handle cash applications in a timely and accurate manner.• Work on accounts receivable (AR) related tasks as required.• Handle subcontractor bids and proposals - RFPs efficiently.• Apply your skills in construction accounting to ensure smooth financial operations.

Consumer Insights Specialist We are offering an exciting opportunity in Redondo Beach, California, for a Consumer Insights Specialist to join our team in the Marketing/PR industry. This role is pivotal in executing primary market research projects and delivering strategic insights into the development of research approaches and analyses. Responsibilities:• Establish and maintain relationships with current and potential clients, acting as a representative of our team.• Develop research plans and processes in collaboration with clients.• Accurately and efficiently process customer credit applications.• Maintain comprehensive and accurate customer credit records.• Lead in the creation of report writing and presentation preparation.• Present research findings to stakeholders.• Moderate and facilitate consumer sessions to gather qualitative and quantitative data.• Analyze qualitative and quantitative data to draw insightful conclusions.• Write proposals for new research initiatives.• Manage project logistics to ensure smooth execution of research plans.Are you passionate about uncovering insights that drive strategic decisions? A leading market research company is seeking a Research Consultant, Consumer Insights to manage and execute primary market research projects while building meaningful client relationships. This is a unique opportunity to join a growing team that partners with Fortune 100 companies and provides actionable, data-driven insights.Key Responsibilities:<ul><li>Develop research proposals built from market research and consumer insights</li><li>Design research plans and methodologies for clients</li><li>Manage project logistics, including timelines and deliverables</li><li>Analyze qualitative and quantitative data to derive meaningful insights</li><li>Moderating and facilitating focus groups, online interviews and more</li><li>Prepare compelling reports and presentations</li><li>Present findings to clients, offering strategic recommendations</li><li>Build and maintain strong client relationships, acting as the face of the company</li></ul>

Administrative Specialist I We are in search of a meticulous Administrative Specialist I to join our dynamic team. The primary role of this position is to manage documents, prepare forms, and perform other necessary office tasks requiring a high degree of independent judgement. This role offers a long-term contract employment opportunity. Responsibilities: • Accurately processing and managing customer credit applications • Maintaining precise records of customer credit • Resolving customer inquiries in a timely and detail-oriented manner • Carrying out supervisory tasks and managing a workforce • Utilizing Microsoft Excel and Word for various tasks • Monitoring customer accounts and taking appropriate action when necessary • Balancing multiple tasks and showing flexibility to take on equivalent related activities • Demonstrating proficiency in computer skills and other office equipment necessary to fulfill work assignments • Adhering to organizational standards and procedures • Developing validation plans and managing documentations.

Administrative Specialist II We are offering a contract to permanent employment opportunity for an Administrative Specialist II in Juno Beach, Florida. This role operates within a detail-oriented environment and involves providing general administrative support to a team or department. Responsibilities include: • Coordinating pre-employment checks to ensure all candidates meet the necessary requirements • Handling documentation with precision and efficiency • Managing and scheduling orientations for new hires • Supervising the candidate experience from offer acceptance to their first day • Facilitating communication between candidates, recruiters, and stakeholders • Ensuring all logistical details are arranged prior to the candidate's first day • Contributing to the smooth and seamless onboarding process for new hires • Utilizing communication skills to effectively interact with various stakeholders and suppliers • Employing independent judgment in analytical tasks • Adhering to and implementing necessary procedures and validation plans • Overseeing the contingent workforce and ensuring their integration into the business unit • Managing the onsite presence and activities of new hires • Handling the expense account and commission functions in a responsible manner • Ensuring proper implementation of cyber security measures and Nerc/NIS regulations.

Grant Writer A leading nonprofit organization in San Mateo is seeking a Grants Specialist to join its Advancement team in a hybrid (onsite/remote) capacity. The ideal candidate will bring extensive experience in grant-writing, exceptional organizational skills, and a proven ability to successfully manage foundation, corporate, and government funding opportunities. This role is critical to ensuring the organization’s financial sustainability through effective grant proposal development, reporting, and strategic funder relationships. Knowledge, Skills, and Abilities:<ul><li>Technical Proficiency: Strong computer skills, including proficiency in Microsoft Word, Excel, PowerPoint, Adobe Acrobat Pro, and Outlook. Knowledge of fundraising software (such as GrantHub, Salesforce, or similar) is highly desirable.</li><li>Communication Skills: Exceptional written and verbal communication skills with the ability to connect with diverse groups, including team members, leadership, external partners, and volunteers.</li><li>Relationship Building: Strong interpersonal and leadership skills; ability to build and maintain meaningful relationships across communities and maintain professional boundaries with all constituents.</li><li>Problem-Solving: Solution-oriented mindset with excellent judgment, discretion, and decision-making skills. Ability to proactively identify and resolve issues while maintaining resilience and focus under pressure.</li><li>Project Management: Highly organized with excellent multi-tasking and prioritization skills. Comfortable meeting competing demands with tight deadlines and adapting to unexpected changes.</li><li>Detail-Oriented: Meticulous attention to detail, ensuring accuracy in all aspects of grant-writing and reporting.</li><li>Adaptability: Flexible with schedules, able to accommodate occasional evening, weekend, or holiday commitments, and quick to adjust to shifting priorities in a fast-paced environment.</li><li>Demonstrates a high level of integrity, professionalism, and ethics, with a focus on maintaining confidentiality at all times.</li><li>Travel Requirements: Ability to travel between agency locations with a valid driver’s license, good driving record, and registered, insured vehicle.</li></ul>

Presentation Specialist We are offering a long-term contract employment opportunity in Columbus, Ohio for a Presentation Specialist. The role primarily functions in the industry of Office Functions, with a focus on creating and managing presentations. The environment encourages interaction with diverse backgrounds and requires a strong grasp of Word, Excel, and PowerPoint. Responsibilities: • Handle the creation of pitch books, presentations, and other documents utilizing the Office Suite. • Communicate effectively with clients to receive work and instructions according to established procedures. • Assist other presentation specialists in improving their skills and learning new shortcuts. • Independently carry out all reprographic tasks as requested by the DTP team and the client. • Conduct Quality Assurance on personal work and the work of others to ensure highest standards are met. • Demonstrate excellent organizational skills, with the ability to meet deadlines in an environment with changing priorities. • Supervise and monitor customer accounts, taking appropriate action when necessary. • Process customer credit applications accurately and efficiently. • Maintain accurate customer credit records. • Participate in the hiring process and contribute to upgrades within the office.

HR Specialist Robert Half is offering a contract to hire employment opportunity for an HR Specialist in Georgetown, Kentucky. This is a second shift position. Monday - Friday 4pm - 12am. The role involves a variety of tasks within the human resources sector and requires a strong understanding of recruitment, training, and compliance. Responsibilities: <ul><li>Coordinate and participate in recruiting efforts, including marketing, job fairs, interviews, hiring decisions, job offers, background screening, and scheduling orientation.</li><li>Conduct new hire orientation and ongoing developmental training programs.</li><li>Administer the requests and fulfilment of temporary employment orders.</li><li>Lead and summarize employee investigations.</li><li>Oversee all facets of company sponsored events, including the creation of proposals, site-selection, vendor reviews, contract negotiation, event flow, space requirements, catering, and analysis of effectiveness.</li><li>Maintain, adhere to, and report on budget for employee and community events.</li><li>Develop relationships within the community, including those with charitable organizations, school systems, and peer competitors and promote volunteerism/charitable donations.</li><li>Monitor and increase employee engagement, including use of surveys, incentives, events, and employee communications.</li><li>Create and maintain company calendar of events, contests/drawings, ticket sales & distribution and employee discounts.</li><li>Administer employee leave programs, including FMLA leaves and leaves of absence, in accordance with applicable laws and policies.</li><li>Administer and communicate employee benefit programs in compliance with governmental requirements.</li><li>Administer and maintain employee corrective action system.</li><li>Oversee worker's compensation claims and compliance with OSHA reporting requirements.</li><li>Maintain employee data, including title, department, hierarchy, pay rates, and demographic information and provide monthly reporting.</li><li>Oversee time worked and attendance of hourly employees. Communicate with supervisors as needed. Ensure compliance with wage and hour laws.</li><li>Process payroll, including tax rates, employee withholdings, and garnishments.</li><li>Maintain and report key performance indicators, analyze trends, and recommend improvements.</li><li>Works under general supervision.</li><li>Other duties as assigned.</li></ul>

E-Commerce Specialist Our retail client is looking for an eCommerce Specialist with Shopify experience for a 40hr/wk role, on site in Fremont. The role involves a variety of tasks related to content management, customer relationship management, and e-commerce platforms. Responsibilities: Product Management:-Set up new products in eCommerce tools.-Remove outdated items and maintain accurate product levels for assigned clients.-Ensure proper routing of products to clients and resolve any related issues. Reporting:-Generate inventory reports that analyze items selling well versus those underperforming.-Provide data to support product proposals for sales teams to present to clients. Client Support:-Serve as the first point of contact for client inquiries about product specifics and account details.-Address client needs promptly while maintaining professional communication. Copywriting:-Draft compelling product descriptions, including dimensions, specs, pricing, and key details for eCommerce platforms and Product Information Sheets.

Marketing/Communications Coordinator We are on the lookout for a Marketing/Communications Coordinator to join our team in NY, New York. As a Marketing/Communications Coordinator, you will play an integral role in the creation of proposals and maintenance of our marketing database. This job offers a short-term contract employment opportunity. Responsibilities: • Assist in crafting proposals with strong writing and editing skills. • Maintain and manage the marketing database efficiently. • Utilize Adobe InDesign and PowerPoint for creating and presenting proposals. • Leverage Adobe Creative Cloud and Adobe Illustrator for various marketing projects. • Use CRM and Constant Contact to manage customer relationships and email marketing respectively. • Plan and execute advertising campaigns to enhance brand awareness. • Participate in budget processes related to marketing and campaign planning. • Ensure effective communication within the team and with external stakeholders.

Customer Success Specialist We are offering a long term contract employment opportunity as an owner relations coordinator based in Miami, Florida to work with a high end hotel. As part of our team, you will be in charge of fostering and maintaining robust relationships with our customers and owners. You will also be tasked with the management and inspection of our units and facilities, as well as keeping clear and accurate records of all prospects and owners. Responsibilities • Establish and nurture strong, enduring relationships with customers and owners.• Maintain comprehensive knowledge of our hotel products, operations, and amenities.• Regularly inspect our units and facilities alongside potential unit owners or their representatives.• Gain a thorough understanding of Rental Management Agreements (RMA) and effectively communicate their value through proposals and presentations.• Maintain accurate and up-to-date records of all prospects for precise follow-ups.• Keep clear and updated records of all new and existing owners for scheduled communications.• Coordinate closely with operations & reservations/revenue management teams to plan for the arrival, execution & ultimate service delivery of new RMAs.• Display flexibility and the ability to manage multiple functions simultaneously and adapt quickly if needed.• Initiate and follow up on leads.• Assist in the timely preparation of required reports.• Network through active participation in detail oriented associations activities and events.• Meet and greet onsite contacts.• Entertain new owners, representatives, or existing owners.• Assist as needed with events and activations.

Grants Writer and Administrator Rachel Miller at Robert Half is partnering with a client in the Capital Region on a Grant Administrator Position. The Grant Writer Administrator will oversee the grant application process, ensure adherence to grant requirements, and monitor programs funded by grants. This role is primarily remote and is open to applicants in New York State. Responsibilities<ul><li>Collaborate with the Grant Review Committee to determine grant needs and priorities.</li><li>Research and identify grant funding opportunities that align with organizational needs and have a high probability of success.</li><li>Engage in networking opportunities to build relationships with private foundations.</li><li>Work with Representatives to assess grant eligibility requirements.</li><li>Manage the entire grant application process, including research, proposal writing, and ensuring compliance with grant requirements.</li><li>Conduct quality reviews, proofreading, and validation of proposals for completeness and compliance.</li><li>Develop and organize external resources for training, grant funding sources, and other related needs.</li><li>Create and implement administrative procedures, tools, and controls to track all grant activities and timelines.</li><li>Coordinate and communicate on grant projects to ensure timely processing and administration in accordance with grant requirements.</li><li>Provide technical expertise to determine grant compliance requirements.</li><li>Monitor and evaluate grant-funded programs.</li><li>Maintain centralized reports of grant activities, including applications, awards, and closures.</li><li>Conduct program evaluations and audits, and manage financial reporting, analysis, and tracking of grant funds.</li><li>Develop and submit payment request forms per grant award to ensure funds are released to subrecipients in compliance with grant requirements.</li><li>Prepare and maintain materials for all grant-related Federal A-133 audit requirements.</li><li>Report grant activities and progress to the Grant Review Committee.</li><li>Evaluate the impact of grants and communicate findings to all stakeholders.</li><li>Present annual updates to the Board of Governors in collaboration with the Grant Review Committee.</li></ul>** For confidential consideration, please apply directly or reach out to Rachel Miller via LinkedIn

Administrative Coordinator We are offering a contract opportunity for an Administrative Coordinator based in Manassas, Virginia. The chosen Administrative Coordinator candidate will be involved in a variety of tasks, from managing calendars, scheduling meetings to handling inquiries and correspondence. Administrative Coordinator role also involves maintaining accurate records, processing various forms and documents, and ensuring the smooth operation of the department. This is an immediate start. What you get to do every single day: •Efficiently manage scheduling and calendar activities for the department.• Respond and handle different types of inquiries and correspondence.• Direct telephone calls proficiently while providing preliminary information as required.•Coordinate travel arrangements when necessary.•Act as the primary contact for the department with both internal departments and external organizations.•Prepare and process various forms, records, and reports related to administrative functions.•Monitor budget documents and purchase orders and prepare expense reports and invoices.•Assist in the preparation of materials for meetings, reports, projects, presentations, and mailings.•Resolve inquiries relating to established policies and procedures, escalating issues when necessary.•Order supplies, prepare attendance forms, and submit work orders for the department.

Office Specialist Ready to bring your organizational skills and administrative expertise to support a dynamic team? We are seeking a detail-oriented Office Specialist to provide comprehensive administrative support and ensure smooth day-to-day operations. This is an exciting role for candidates who thrive on making an impact behind the scenes by keeping everything organized and running efficiently. Key Responsibilities:<ul><li>Perform a variety of administrative tasks, including data entry, correspondence, and filing.</li><li>Maintain office supplies and coordinate orders as needed.</li><li>Assist with scheduling, meetings, and managing staff calendars.</li><li>Prepare reports, spreadsheets, and presentations for management review.</li><li>Act as a liaison between departments to streamline office communication and processes.</li><li>Handle incoming and outgoing mail and manage document filing systems.</li><li>Provide exceptional support to both internal teams and external customers.</li></ul>

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator. This role is within the Pharmaceutical industry and provides the option to work remotely with occasional on-site visits. As an Administrative Coordinator, you'll be involved in an array of tasks ranging from budget management to vendor coordination, all while supporting our Biostatistics and Data Management Department. Responsibilities • Coordinate the initiation, management, and archiving of legal and financial documents, including vendor contracts, purchase orders, and non-disclosure agreements.• Oversee the monthly invoicing process, ensuring accuracy and timeliness.• Collaborate with other departments and provide administrative support to study teams.• Assist in the management of department electronic mailboxes and other resources.• Support the delivery of services to the BioMetric’s Department by liaising with IT, Finance, Contracting, and Legal Departments.• Participate in vendor assessment, selection, and evaluation processes.• Manage and revise data for decision-making tools within and outside of the department.• Ensure prompt resolution of support queries, taking corrective actions as necessary.• Review and revise process documentation, including SOPs and Work Instructions.• Assist in the collection of signatures for various documents and oversee the approval of contracts, work orders, and amendments.• Ensure the BOG Request system is effectively managed, with tickets assigned and resolved in a timely manner.

Office Coordinator We are on the lookout for an Office Coordinator in Indianapolis, Indiana. This role is primarily centered around data entry and general office coordination within the industry. Responsibilities:• Coordinate administrative tasks such as mail distribution to appropriate departments• Interact professionally with patients, clients, and vendors as needed• Ensure accurate and organized filing of invoices• Oversee the first line of the AP process, excluding check issuance• Maintain meticulous attention to detail and demonstrate adaptability in all tasks• Utilize Microsoft Excel for data entry and record keeping• Monitor and manage customer accounts for any necessary action.

Administrative Coordinator Event Coordinator We are offering a 3 to 4 month employment opportunity for an Administrative / Event Coordinator based in LONE TREE, Colorado. The role primarily revolves around event coordination within our operations. The chosen candidate will be in charge of client communication, event planning, and administrative tasks to ensure smooth and efficient event execution. This position is Tuesday through Saturday from 9am - 6pm, with the occasional need for a flex schedule to work later in the evenings, with a later start time on those days. Responsibilities: • Communicate effectively with clients, managing their needs and expectations for events. • Coordinate daily event activities, including the provision of necessary amenities for attendees. • Handle the planning and scheduling of upcoming events, including liaising with vendors such as caterers. • Send and follow up on detail-oriented emails to clients for event specifics and arrangements. • Utilize online tools to input event-related information, such as work orders for janitorial staff or room setup. • Develop and execute floor plans for events using specific software tools. • Coordinate security measures for events, including door access control and on-site security presence when necessary. • Maintain a comprehensive calendar of events, with careful cross-referencing and updating of new additions. • Provide front desk assistance, offering a welcoming and helpful presence for visitors. • Document events through photography and upload images to designated storage platforms. • Dispatch post-event correspondence, including thank you emails, with occasional personalized notes. • Monitor and track work order costs using Excel.

Administrative Coordinator We are offering a long-term contract employment opportunity for a non-profit Administrative Coordinator in MINNEAPOLIS, Minnesota. Key responsibilities: • Efficiently process and track various projects as assigned, ensuring timely completion and reporting.• Provide high-level administrative support, including managing complex schedules and organizing meetings.• Maintain and manage executive calendars, ensuring effective communication regarding schedule requests and changes.• Handle all arrangements pertaining to travel and submit expenses for reimbursements.• Assist in the coordination of teams such as the Equity Team and ERGs, ensuring smooth operations.• Maintain utmost confidentiality in handling all aspects of the office's operations.• Oversee the maintenance of accurate filing systems, ensuring easy accessibility and confidentiality where necessary.• Track and manage budgets as directed, ensuring fiscal responsibility.• Respond to both internal and external correspondence as directed, ensuring effective communication.• Handle office phone communication, taking detailed messages and routing calls efficiently in the absence of the CDIO

Administrative Coordinator We are in search of an Administrative Coordinator for our Business Services operations. As an Administrative Coordinator, you will be a key figure in managing customer interactions, facilitating meetings, and ensuring smooth functioning of our administrative processes. This role offers a contract to permanent employment opportunity. Responsibilities: • Handle both inbound and outbound calls, providing exceptional customer service. • Coordinate meetings, utilizing tools like Cisco Webex for efficient scheduling. • Employ CRM tools for maintaining and managing customer records. • Utilize ADP - Financial Services for processing customer credit applications. • Design and manage Banner Ads as part of our business promotion activities. • Leverage tools like Concur and About Time for effective time and expense management. • Manage the switchboard, handling 1 - 10 lines, ensuring effective communication channels. • Provide support in budget processes, facilitating financial efficiency. • Undertake calendar management tasks, ensuring seamless scheduling and time management. • Showcase exceptional communication skills in all interactions, both internal and external.

Office Coordinator We are on the lookout for an Office Coordinator in Buffalo, New York. This role is primarily centered around Accounts Payable (AP) processes, data entry, and general office coordination within the industry. This opportunity offers a long term contract employment. Responsibilities: • Coordinate administrative tasks such as mail distribution to appropriate departments • Interact professionally with patients, clients, and vendors as needed • Ensure accurate and organized filing of invoices • Oversee the first line of the AP process, excluding check issuance • Maintain meticulous attention to detail and demonstrate adaptability in all tasks • Utilize Microsoft Excel for data entry and record keeping • Monitor and manage customer accounts for any necessary action.

Administrative Coordinator We are offering an exciting opportunity for an Administrative Coordinator in Milwaukee, Wisconsin, 53202, United States. In this role, you will be expected to manage calendars, coordinate travel, plan events and prepare presentations and documents. Responsibilities: • Manage and coordinate calendars efficiently • Organize travel arrangements for team members • Plan and execute corporate events • Prepare presentations for team meetings and client interactions • Create documents as needed for internal and external communication • Provide outstanding customer service • Utilize Microsoft Office suite for administrative tasks • Assist in maintaining an organized and efficient work environment.

Administrative Coordinator We are seeking an Administrative Coordinator to join our team in the Government industry in Bothell, Washington. In this role, you will play a crucial role in supporting contract administration, financial tracking, and records management. You will be responsible for public records compliance, managing vendor communications, tracking invoices, and assisting with website updates. Responsibilities: • Manage public records compliance and maintain excellent record-keeping practices. • Handle administrative tasks related to contract administration. • Liaise with contractors and vendors to answer queries and ensure compliance. • Consolidate information for annual reports by receiving reports and inputting data into spreadsheets. • Accurately track invoices and manage financial records related to invoicing. • Assist with website updates and maintenance using Squarespace. • Provide PowerPoint support by creating detail-oriented presentations. • Draft meeting agendas to assist with organization and planning. • Ensure accurate and timely internal and external communications.

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469 results for Proposal Specialist

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