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38 results for Administrative Assistant in Baltimore, MD

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We are looking for a Junior Administrative Assistant who will be responsible for the management, organization, and maintenance of a company's documents and records. this is an immediate start.

Your duties include extensive Filing and Data Entry.

You will also be tasked with overseeing the storage and retrieval of documents.

Your duties also include analyzing documents for relevancy and accuracy, acting as the point of contact for all document related inquiries.

The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.

• Minimum of 1+ years of experience in an Administrative Assistant or office position

• Proven ability to provide Administrative Assistance in a detail-oriented setting

• Demonstrated experience in providing Ad Hoc support to various teams and departments

• Proficient in Filing, with a keen eye for detail and organization

• Strong communication skills, both written and verbal

• Excellent time management abilities

• Ability to multitask and prioritize work based on urgency and importance

• Proficient in using Microsoft Suite

• Ability to handle sensitive information with the highest degree of integrity and confidentiality

• High level of detail orientation and ability to interact with individuals at all levels of the organization

Must be able to start immediately.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

38 results for Administrative Assistant in Baltimore, MD

Junior Administrative Assistant We are looking for a Junior Administrative Assistant who will be responsible for the management, organization, and maintenance of a company's documents and records. this is an immediate start. Your duties include extensive Filing and Data Entry.You will also be tasked with overseeing the storage and retrieval of documents.Your duties also include analyzing documents for relevancy and accuracy, acting as the point of contact for all document related inquiries.The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.

Administrative Assistant We are seeking an Administrative Assistant to join our team in Herndon, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications.Responsibilities: • Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Manage and maintain accurate customer credit records • Process customer credit applications efficiently.

Temporary Administrative Assistant We are seeking an Administrative Assistant to join our team in Leesburg, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. This is an immediate start working on-site form Monday to Friday 8 am to 4 pm. Responsibilities:• Undertake the responsibility of maintaining up-to-date and organized records.• Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Provide ad-hoc administrative assistance as required.• Take charge of filing duties to keep all documents properly managed.

Part Time Administrative Assistant We are in search of a Part Time Administrative Assistant to join our team based in Chantilly, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our personnel. This role offers part time work.Responsibilities: • Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Manage registrations and logistics for trade shows• Track expense reports and ensure they are accurately recorded and processed• Perform general administrative duties as needed• Support field personnel with administrative tasks• Handle some purchasing responsibilities• Maintain a strong work ethic and provide exceptional customer service • Utilize MS Office applications and data entry skills to perform tasks efficiently• Act as the first point of contact representing our organization

Part Time Administrative Assistant We are seeking a diligent Part Time Administrative Assistant to join our teaml ocated in Reston, Virginia. In this role, you will be responsible for handling customer inquiries, managing customer accounts, and maintaining comprehensive records. This position offers a short-term contract employment opportunity. Responsibilities: • Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Manage registrations and logistics for trade shows• Track expense reports and ensure they are accurately recorded and processed• Perform general administrative duties as needed• Support field personnel with administrative tasks• Handle some purchasing responsibilities• Maintain a strong work ethic and provide exceptional customer service • Utilize MS Office applications and data entry skills to perform tasks efficiently• Act as the first point of contact representing our organization

Administrative Assistant This Administrative Assistant will facilitate the efficient operations of the firm by providing support with maintaining client records, calendar management, research and development, answer incoming calls, correspondence/document management, and assisting in daily office needs. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. The chosen candidate will be integral in managing our office, providing support to our sales and customer service staff, and interacting with our customers regularly. This role is pivotal to our company's operations, with duties spanning across various areas such as customer service, sales support, and administrative tasks. Responsibilities: • Handle incoming calls and manage the office's daily needs• Regular interaction with customers, including maintaining customer files and placing orders with vendors• Oversee the organization and management of trade shows • Manage and distribute credit card expenses • Provide support in accounting tasks, including credit card processing and tracking• Offer sales and service support across various departments• Utilize administrative office skills and basic office skills• Employ QuickBooks and SAP in daily tasks.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the non-profit sector located in Washington, District of Columbia. This role involves providing comprehensive administrative support, managing correspondence, and catering to customer inquiries within a dynamic and fast-paced environment. Responsibilities: • Serve as the first point of contact for visitors and guests, ensuring a warm and welcoming atmosphere • Efficiently handle incoming calls, directing them to the appropriate parties and managing inquiries via phone, email, or in-person • Assist the Executive Assistant with various administrative tasks, ensuring smooth operations • Manage incoming correspondence, prioritizing and preparing them for distribution, and proofread emails, memos, reports, and other documents for accuracy and professionalism • Coordinate on-site events, including space reservation, catering arrangements, technology requirements, and meeting supplies • Maintain outgoing mail procedures, including mail posting and postage fund management • Ensure the security of the premises by adhering to procedures and managing visitor badges • Oversee maintenance, supply management, and appearance of the office space • Handle supply orders as needed, including specialty items upon request • Facilitate invoice processing and credit card reconciliation for the office • Utilize a range of school-related and office-related software applications, including Microsoft Office Suite, Adobe Acrobat, and Google Docs.

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant in the Local Government industry, situated in BALTIMORE, Maryland. As an Office Assistant, your role will encompass a range of administrative tasks, primarily revolving around providing excellent customer service and efficient data management. Responsibilities: • Handle incoming calls professionally, providing accurate information to the callers • Ensure accurate and efficient data entry operations • Lend support in scanning and filing tasks to maintain organized records • Address and resolve customer issues promptly and effectively • Provide administrative support to ensure smooth office operations • Uphold a positive and empathetic attitude while interacting with customers • Monitor and manage customer accounts diligently.

Construction Administrative Assistant We are seeking a motivated and reliable Administrative Assistant to join the team of a well-established construction company. This individual will play a crucial role in supporting project managers, ensuring the smooth operation of the office, and assisting with a wide range of administrative duties across ongoing construction projects.Responsibilities:<ul><li>Provide proactive administrative support to project teams by handling communications, scheduling, and documentation.</li><li>Maintain and organize critical project files, including blueprints, permits, contracts, and other key documents.</li><li>Prepare, review, and process project proposals, change orders, and related documentation in accordance with company and client specifications.</li><li>Process invoices and purchase orders for construction materials, subcontractor services, and other project-related expenses.</li><li>Coordinate with vendors, subcontractors, and suppliers to ensure timely and accurate delivery of materials and services to meet project timelines.</li><li>Assist in the upkeep of safety regulations by maintaining safety logs and documentation in line with compliance requirements.</li><li>Support timekeeping functions, including payroll processing for both office and field personnel.</li><li>Handle general office tasks such as answering phones, responding to emails, filing, and ensuring a smooth office workflow.</li></ul>

Administrative Assistant We are seeking a detail-oriented and proactive Administrative Assistant to support a leading financial services firm. The ideal candidate will have excellent organizational skills, the ability to multitask in a fast-paced environment, and a strong understanding of office administration. As an Administrative Assistant, you will play a key role in ensuring efficient office operations, handling day-to-day administrative tasks, and providing vital support to a dynamic team.<ul><li>General Administrative Support: Provide clerical support including scheduling meetings, answering phones, preparing documents, and organizing office activities.</li><li>Client Interaction: Greet clients and visitors, schedule client meetings, and assist with inquiries related to services and appointments.</li><li>Document Management: Assist in preparing financial reports, presentations, and correspondence. Maintain, organize, and update files, ensuring compliance with regulatory standards.</li><li>Data Entry: Input financial data and maintain records accurately in various systems, ensuring up-to-date and correct information.</li><li>Scheduling & Coordination: Manage calendars for senior financial executives, including scheduling meetings, conferences, and travel arrangements.</li><li>Office Management: Maintain office supplies, equipment, and overall office organization. Coordinate with vendors and ensure timely office operations.</li><li>Team Collaboration: Support a team of financial advisors or executives by managing daily administrative needs and ensuring smooth workflow.</li><li>Compliance & Confidentiality: Handle sensitive client information and documentation while maintaining confidentiality and adhering to industry regulations (e.g., SEC, FINRA)</li></ul>

Administrative Assistant We are seeking an Administrative Assistant to join our team in Lancaster, Pennsylvania! This role offers a long-term contract employment opportunity. The position involves a variety of back-office duties including handling customer inquiries, assisting with different processes, and scheduling tasks. Responsibilities: <ul><li>Schedule and organize tasks, ensuring deadlines are met efficiently.</li><li>Coordinate with townships and municipalities to ensure timely processing of equipment installation permits.</li><li>Process credit card payments for field employees and handle associated paperwork.</li><li>Maintain organized files for packing slips, invoices, and other documents, ensuring they are regularly updated.</li><li>Monitor and report inventory discrepancies, ensuring proper follow-up actions are take</li><li>Liaise with local entities to facilitate the timely approval and processing of equipment installation permits.</li></ul>

Administrative Assistant 3 We are offering a long-term contract employment opportunity for an Administrative Assistant 3 in Washington, District of Columbia. The role will primarily involve high-level administrative support, including the handling of information requests, conducting research, and performing clerical functions. Responsibilities: • Conduct research and handle various information requests. • Maintain and manage records systems. • Perform basic bookkeeping tasks and maintain financial statements. • Process, sort, and distribute incoming correspondence, including faxes and emails. • Prepare and manage corporate documents, records, and reports. • Draft and prepare invoices, reports, memos, and letters. • Respond to routine inquiries through prepared correspondence. • Order and manage office supplies. • Utilize computer applications such as Microsoft Word, Excel, and PowerPoint for various tasks. • Uphold confidentiality and organized management of information. • Provide exceptional customer service and maintain effective communication.

Executive Assistant Are you a highly skilled Executive Assistant seeking an exciting temporary opportunity to support the CEO of a dynamic financial services company in Baltimore, MD? We are looking for a dedicated and detail-oriented professional to join our client's team on a long-term contract basis. Key Responsibilities:<ul><li>Provide high-level administrative support to the CEO, including managing schedules, appointments, and correspondence.</li><li>Coordinate travel arrangements using Concur, ensuring seamless logistics for business trips.</li><li>Prepare and edit presentations, reports, and other business documents using Excel and other Microsoft Office tools.</li><li>Monitor and organize email communications, prioritizing urgent matters.</li><li>Collaborate with various departments to ensure the CEO has access to critical information and materials.</li><li>Attend meetings to record notes and draft follow-up action plans.</li><li>Assist with event planning as needed, including preparation for company meetings or client engagements.</li></ul>

Administrative Assistant Position Title: Executive Assistant (Legal) Position Overview: A prestigious law firm is seeking an Executive Assistant to support a key principal within their organization. Location: Washington, DC. (hybrid schedule, 2 days from home) About the role: Our client is a nonprofit corporation dedicated to advancing civil and human rights, with a focus on combating anti-Semitism and promoting justice. They engage in research, education, and legal advocacy to address issues on college campuses, in the workplace, and beyond. Responsibilities: <ul><li>Schedule and organize meetings, send reminders, and coordinate catering as needed.</li><li>Maintain and manage the executives' calendars, prioritizing appointments and sensitive matters.</li><li>Answer and direct phone calls in a professional manner.</li><li>Handle and distribute mail and emails, ensuring timely follow-up.</li><li>Manage travel arrangements, including booking flights, ground transportation, and accommodations, and ensure thorough communication.</li><li>Maintain an organized electronic filing system.</li></ul>For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Executive Assistant We are offering a contract employment opportunity for a dedicated Executive Assistant in Sterling, Virginia. As an Executive Assistant, you will be a critical support system for C-level executives, focusing on tasks like managing calendars, coordinating conference calls, and maintaining vendor files. Your role will also entail a variety of operational and administrative tasks, making proficiency in Office Suite a necessity.Responsibilities:• Provide comprehensive administrative assistance to C-level executives• Manage and coordinate executive calendars effectively• Plan and organize meetings as required• Handle correspondence and manage communication channels • Prepare and manage expense reports • Oversee business and accounting operations• Maintain accurate vendor files and records• Proficient use of Office Suite for various tasks• Contribute to the nonprofit sector with your skills and experience

Executive Assistant Executive Assistant to CEO ~Washington, D.C. area$90k D.C., great benefits, plus bonus My client is a nonprofit foundation headquartered in the Washington D.C. area with a need for an Executive Assistant to the CEO. This Executive Assistant will support the CEO in variety of administrative and operational duties including calendar management, travel arrangement, supporting the board of directors and office operations. This is an exciting new opportunity that will provide executive support to CEO and assist with fundraising and donor outreach. Executive Assistant candidates with nonprofit foundation experience are highly encouraged to apply. Executive Assistant with experience working in a fast-paced environment that are mission driven are encouraged to apply! The Executive Assistant will be responsible for the following duties: • Responsible for scheduling and calendar management in MS Outlook • Responsible for travel arrangement for domestic and international travel • Managing and analyzing the cost center vendor payments and accruals, process expense reports for leadership team in MS Excel. • Keep track of Department Support Budget in MS Excel Spreadsheet • Scheduling and planning itineraries for meetings • Calendar management for the CEO and Office of the Chairman • Responsible for preparing for meetings and briefings • Board meeting support, including minutes, and scheduling logistics for conferences All interested candidates in this Executive Assistant to CEO and other fulltime opportunities across the D.C. area please send your resume Justin Decker via LinkedIn.

Executive Assistant If you are professional and highly skilled, there is an opening for an Executive Assistant that might be the perfect job for you! This Executive Assistant position is for someone who can maintain various administrative duties for executive management. Are you looking for a short-term contract position. This position is based in the Herndon, Virginia.What you get to do every single day - Instruct and direct other support staff and customer relations - Arrange travel and meeting arrangements - Setting up presentations - Put together reports and financial data - Screen calls- Managing calendars, emails, and appointments

Executive Assistant We are offering an exciting opportunity in Vienna, Virginia, for an Executive Assistant to join our team. In this role, you will be instrumental in coordinating, communicating, and facilitating the implementation and administration of various projects and initiatives. You will also be a key point of contact for management personnel, developing and maintaining relationships to ensure smooth business operations. Responsibilities: • Act as a communication channel between internal and external parties, responding to information requests on behalf of the corporation and its client portfolio. • Provide support to the executive team during meetings, including preparing agendas, making arrangements, and recording minutes. • Act as a project manager for special projects, including planning and coordinating multiple presentations, disseminating information, and organizing company-wide events. • Assist in the management of daily schedules and overall calendars, and maintain files and office for an effective work area. • Provide administrative support, including handling travel arrangements and expense report submittals using Concur and CRM tools. • Assist in the development and monitoring of department goals and objectives. • Create and complete various correspondences, including word processing/typing of letters, memos, forms, policies, and procedures. • Participate in the planning of executive retreats and staff development meetings. • Review and assess requests, inquiries, and calls submitted to the CEO for proper routing and handling. • Attend and participate in community outreach events and maintain public relations that serve the organization.

Executive Assistant We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.

Legal Executive Assistant Job Title: Legal Executive AssistantLocation: Washington, DC (On-site | Hybrid after 90 days)Pay Rate: $44.44 – $58.88 per hourPractice Area: Patent LitigationTravel Required: Yes (for trials) About the Role:We are seeking a proactive and detail-oriented Legal Executive Assistant to support multiple attorneys in our Washington, DC office. This position plays a critical role in helping partners manage their day-to-day practice operations so they can focus on strategic client work. You’ll serve as a trusted liaison between departments, streamline communications, and assist with high-level patent litigation matters—especially ITC filings—on a national scale.This role is on-site four days per week for the first 90 days, then transitions to a hybrid schedule (three days in office per week). Occasional travel is required to support Patent Litigation trials. Key Responsibilities:<ul><li>Provide executive-level administrative support to attorneys, primarily partners.</li><li>Act as a practice liaison by managing communications, coordinating meetings, and connecting key stakeholders.</li><li>Ensure materials, deliverables, and meetings are handled with efficiency and accuracy.</li><li>Serve as a strategic partner in delivering on client and practice priorities.</li><li>Coordinate and support ITC filings (a key function of this role).</li><li>Collaborate with legal teams across the country.</li><li>Travel as needed to assist with litigation trials.</li></ul>

Sales Assistant Are you a detail-oriented professional with exceptional organizational skills and a passion for supporting sales operations? Robert Half is working with a client in the manufacturing industry to hire a Sales Assistant who will play a pivotal role in supporting their dynamic team. This is an excellent opportunity to step into an engaging and fast-paced environment with strong growth potential.Key Responsibilities:<ul><li>Assist the sales team with administrative tasks, including updating sales reports, tracking orders, and managing client records.</li><li>Coordinate communication between sales representatives, customers, and other internal teams to ensure a seamless workflow.</li><li>Prepare and edit sales presentations, proposals, and other client-facing documents.</li><li>Process and manage orders, ensuring accuracy and timeliness, while maintaining critical documentation.</li><li>Respond to customer inquiries and provide exceptional service to maintain strong client relationships.</li><li>Monitor inventory levels in collaboration with operations teams and assist with order fulfillment.</li><li>Perform data entry using Microsoft Excel and other databases to maintain accurate and up-to-date records.</li><li>Support the onboarding of new clients and assist with implementation of sales leads.</li></ul>

HR Assistant Growing Healthcare company seeks a Bilingual HR Assistant to support the human resources department and facilitate communication in both English and Spanish. As the HR Assistant, you will handle a variety of administrative and human resource activities such as: recruitment, record keeping, interviewing, onboarding, employment verifications, documentation, and assembling policies and procedures. We are looking for a candidate who can excel in a fast-paced environment with the ability to implement strategic problem-solving and keep abreast with the latest HR trends and best practices. Primary Duties· Recruit and interview potential candidates· Maintain organized employee records· Draft new hire documentation· Monitor/track employee pipeline· Benefits Administration· Auditing/Compliance· Arrange meetings and maintain calendars· Process pre-placement background/license screenings· Maintain office inventory· Employee Relations· Assist with HR inquiries

Legal Secretary We are offering an exciting opportunity for a Legal Secretary in Washington, DC. Your primary role will be to support our legal team with various administrative and legal tasks, including managing electronic communications, organizing travel arrangements, and preparing legal documents. Responsibilities: • Manage and coordinate electronic communications both internally and externally, ensuring professionalism and confidentiality• Arrange travel schedules, itineraries, and meetings, including the reservation of conference rooms and meal preparation• Maintain and manage busy calendars, prioritizing meetings with internal and external groups• Prepare and type legal documents accurately and within requested timeframes, balancing work among different assignments and meeting specific deadlines• Assist in preparing and proofreading litigation and business documents, including pleadings, discovery, settlements, contracts, and client correspondence• File electronic documents as required, observing all necessary protocols and procedures• Manage docket deadlines, including the calendaring of hearings, mediations, trials, etc.• Prepare daily time entry for Partners and other attorneys, ensuring timely submission and approval by management• Collaborate with the Accounting department to ensure billing accuracy in accordance with client requirements; perform Paperless Proforma edits, complete expense reimbursements promptly, and prepare invoices for payment as requested by timekeepers• Demonstrate effective teamwork proactively and assist other Legal Administrative Assistants as time permits• Work cooperatively with other departments and individuals in the firm, fostering a collaborative work environment• Use sound judgment and initiative independently to develop project timelines and anticipate the business needs of the assigned timekeepers; plan ahead and meet deadlines• Interact with staff at all levels in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism. For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Marketing Communications Coordinator We are offering a long-term contract employment opportunity for a Marketing Assistant in the legal industry based in Washington, District of Columbia. As a Marketing Assistant, your key role will be to provide substantial administrative support, primarily focusing on client engagement and marketing initiatives. Responsibilities:- Aid in event planning, onsite logistics, and follow up.- Assist with maintaining the firm’s client and contact database and generating reports.- Maintain marketing inventory, including ordering swag, business cards, and other materials.- Assist with new client welcome letters.- Publish social media posts.- Add and update content on the firm’s website and podcast channels.- Help with the onboarding process for new attorneys, including photo shoots, draft bios, and announcements.- Provide overflow assistance when other marketing team members are busy or out of the office.- Help with additional projects when necessary.

Assistant Controller Are you looking for an exceptional career opportunity in a boutique, challenging, and rewarding environment? A prestigious Ultra-High-Net-Worth (UHNW) family office is seeking an Assistant Controller to join their growing team. This role offers a unique opportunity to work closely with private equity and investment fund financials, elevate your skill set, and enjoy competitive compensation with substantial bonus potential. Email Jim Meade at Robert Half right away for immediate consideration!Key Responsibilities:<ul><li>Assist in the preparation and management of financial statements for investments within private equity, hedge funds, and other investment vehicles.</li><li>Oversee general ledger activity, monthly closings, and account reconciliations.</li><li>Collaborate with external auditors and tax advisors to ensure compliance with all regulatory requirements and reporting deadlines.</li><li>Provide detailed financial analysis and ad hoc project support to help guide investment and portfolio management decisions.</li><li>Maintain and enhance internal controls to safeguard family office assets and investments.</li><li>Assist with the preparation of tax schedules and coordination of tax filings.</li><li>Research and apply the appropriate accounting principles and standards for investment fund reporting.</li></ul>The Ideal Candidate:<ul><li>Education: Bachelor’s degree in Accounting, Finance, or a related field. CPA license is highly preferred.</li><li>Preferred: 4+ years in public accounting with a tax focus on private equity clients or investment funds.</li><li>Alternatively: Strong private equity or investment fund accounting experience (fund accounting, financial reporting, and tax compliance).</li><li>Technical Knowledge: Expertise in investment-related accounting practices and knowledge of tax laws as they relate to private equity or investment fund structures.</li><li>Systems Proficiency: Proficiency in Microsoft Excel and experience with accounting/reporting systems related to investment management.</li><li>Soft Skills: Strong analytical ability, excellent organizational skills, and meticulous attention to detail. The candidate must also demonstrate discretion and confidentiality when working within a UHNW family office environment.</li></ul>Why Join This Family Office?<ul><li>Compensation: Competitive base salary (up to $120k) plus a substantial annual performance bonus.</li><li>Growth: An opportunity to grow your financial acumen in a high-performing family office with exposure to a broad range of investment structures.</li><li>Culture: Boutique and close-knit environment that values excellence, partnership, and innovation.</li><li>Stability: Work for a well-established and successful UHNW family with a long-term investment strategy.</li></ul>

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38 results for Administrative Assistant in Baltimore, MD

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