46 results for Billing Clerk in Baltimore, MD

Accounting Clerk We are offering a permanent employment opportunity for an Accounting Clerk in Baltimore, Maryland. The person in this role will be a vital part of our team, providing support through clerical bookkeeping tasks. The industry we operate in is fast-paced and requires a meticulous individual to carry out data entry and invoice processing tasks efficiently. Responsibilities • Provide support in managing client accounts, ensuring all records are accurate and up-to-date • Execute data entry tasks, ensuring all financial data is accurately recorded • Assist in the reconciliation of account balances, identifying and resolving any discrepancies • Handle accounts payable and accounts receivable tasks, ensuring all transactions are processed in a timely manner • Manage billing processes, ensuring invoices are sent out and payments are received promptly • Utilize QuickBooks for various accounting tasks, including uploading invoices from client software • Process invoices, ensuring all client invoices are correctly uploaded into QuickBooks • Use Microsoft Excel to maintain financial data and generate reports when necessary.

Accounting Clerk We are seeking an Accounting Clerk to join our clients team. Your role will be primarily focused on managing credit card administration, expense administration and providing backup support to the team. This position offers a long-term contract employment opportunity. Responsibilities:• Accurately processing credit card reconciliations and expense reconciliations• Assisting in the administration of credit card expenses• Providing backup support to the main team member when necessary• Resetting usernames and passwords as required• Understanding and applying company policies to the role• Explaining new policies to others and answering questions about expense entries

Accounting Clerk We are seeking an Accounting Clerk to become a part of our team in Baltimore, Maryland. Your responsibilities will mainly involve customer service and administrative duties, with an emphasis on managing cash transactions. This position offers a contract employment opportunity. Responsibilities:• Offer administrative assistance to the cashiering department• Serve as the initial contact point for visitors• Oversee the deposit of funds into debit spending accounts• Accept, post, and reconcile cash regularly• Ensure daily receipt of check and credit card payments• Validate and distribute petty cash reimbursements as required• Carry out the closing and reconciliation of the credit card terminal• Monitor and respond to emails in a timely and detail oriented manner

Accounting Clerk Our client in Herndon is seeking a talented accounting clerk to join their team.

Accounting Clerk Our client in McLean is seeking a talented Accounting Clerk to join their team.

Billing Cooridnator Senior Billing Specialist ~Law Firm Washington, D.C. hybrid $100k, great benefits, excellent work-life balance! My client is a well-established Law Firm located in downtown Washington, D.C. with a need for a Senior Billing Specialist. The Senior Billing Specialist will report directly to the Billing Manager and will be tasked with preparing client invoices, reconciling accounts, processing ebilling, and assisting with collections and accounts receivables. The Billing Specialist with 3E experience are highly encouraged to apply. The Senior Billing Specialist will be responsible for the following duties: • Prepare and distribute weekly, quarterly, and year-end reports for clients in 3E • Apply firm and client-specific billing guidelines, ensure matter engagement letter compliance • Effectively interact and communicate with attorneys, secretaries, and clients in a decentralized billing environment. • Manage client invoicing and regular collections activities including the generation of Accounts Receivable reports monthly and reconciliations • Assist with reviewing and verifying the accuracy of billing and supporting documentation as required • Research and respond to inquiries regarding billing issues and problems • Create new billing formats as needed• Preparing Electronic billing, assisting with maintaining the ebilling hub All interested candidates in this Senior Billing Specialist and other full-time permanent opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn. Requirements: 3 + years’ experience in legal billing 3E software Proficient in MS Office Excellent analytical skills Law firm experience All interested candidates in this Senior Billing Specialist and other full-time permanent opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn.

Lease Accounting Assistant We are offering an exciting opportunity for an Accounting Assistant in Annapolis, Maryland. As an Accounting Assistant, you will be involved in a variety of tasks including billings, cash receipts, accounts receivable, and general ledger review. Responsibilities• Accurately process and enter monthly charge back billings, such as utilities and repair orders.• Generate and distribute monthly invoices and supporting documentation.• Review the general ledger to ensure accurate invoice coding related to operating expenses, taxes, and insurance.• Communicate with various teams to resolve any issues with miscoded operating expenses.• Monitor and update real estate tax and insurance payments for reimbursement.• Maintain and update tenant contact information.• Monitor bank accounts for tenant payment activity and post cash receipts timely and accurately.• Assist with accounts receivable reporting.• Respond to vendor inquiries regarding payment confirmations and outstanding balance inquiries.• Follow up with vendors on outstanding checks.• Assist with various areas, including insurance, real estate taxes, and utilities.

Accounts Payable Clerk We are offering an exciting opportunity for a detail-oriented and proactive Accounts Payable Clerk to join our team in the construction industry. In this role, you will play a crucial part in ensuring the accuracy, efficiency, and compliance of our accounts payable processes across multiple entities while contributing to the success and growth of the Accounting Department. Responsibilities:<ul><li>Invoice Processing: Accurately process vendor invoices, ensuring proper documentation and compliance with established procedures.</li><li>Discrepancy Resolution: Communicate with internal teams and external vendors to identify and resolve invoice discrepancies promptly and effectively.</li><li>AP Aging Reports: Monitor and manage multiple AP aging reports, following up on outstanding items to guarantee timely resolution.</li><li>Vendor Reconciliations: Conduct vendor statement reviews and reconciliations, addressing discrepancies and reporting any concerns to the AP Manager.</li><li>Vendor Database Management: Maintain and update the vendor database, including W-9 forms, while ensuring compliance with payment terms and regulations.</li><li>Sales Tax Administration: Review sales tax on invoices and submit appropriate exemption certificates as required.</li><li>Third-Party Software Utilization: Use third-party AP software for streamlined workflows, processing ACH/autopay invoices and entering payments efficiently.</li><li>Month-End/Year-End Closing: Perform closing procedures related to accounts payable, ensuring accuracy and timeliness for monthly and yearly financial reporting.</li><li>Inbox Management: Monitor and manage the Accounts Payable email inbox, addressing all correspondence promptly.</li><li>Process Optimization: Support the enhancement of AP workflows and systems to improve operational efficiency.</li><li>Audit Support: Provide documentation and reports as needed to facilitate audit processes.</li><li>Special Projects: Assist with special accounting projects and perform additional duties assigned to support the Accounting Department’s needs.</li></ul>

Legal Assistant Position: Personal Injury Legal Assistant Position: Fairfax, VA Description: Our client, a prominent law firm, is looking to bring on an experienced Legal Assistant to for their Personal Injury practice group. This role is ideal for candidates with strong litigation, technical, and administrative skills who can manage the progression of cases, create and maintain electronic files, and prepare and process complex legal documents, correspondence, and memoranda. Responsibilities:• Draft and prepare legal documents for state and federal court filings, including discovery requests/responses, pleadings, motions, and letters.• Handle e-filing in state and federal courts.• Schedule meetings and appointments, maintain attorney calendars, and manage contact information.• Conduct new client intake, handle time entry and billing, and organize file maintenance using the firm’s electronic records management system.• Coordinate attorney travel and expense reimbursement. Requirements:• Minimum of 5 years of legal assistant experience, with a focus on personal injury litigation.• Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with e-filing systems, document management, and time/billing systems.• Strong communication, organizational, and client service skills.• Attention to detail, including accurate spelling, grammar, and proofreading.• Ability to work effectively in a team-oriented environment. For immediate and confidential consideration, please submit resumes directly to Vice President of Permanant Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Legal Assistant We are looking for a Legal Assistant to join our team in ROCKVILLE, Maryland. As a Legal Assistant, you will be supporting one of our main partners in the law firm. This role is set within the legal industry and offers an exciting opportunity. Responsibilities:• Manage case files effectively, ensuring accurate documentation and organization• Assist with dictation tasks as required• Support document management including filing, archiving, and retrieving documents as needed• Proofread and edit documents to ensure accuracy and clarity• Schedule appointments, meetings, and manage calendars for the main partners• Use Case Management Software to track and manage cases• Administer claims and handle billing functions as needed• Provide support in Personal Injury Litigation and Personal Injury Law• Leverage your experience in Litigation - Civil and general Litigation Experience For immediate and confidential consideration, please e-mail your resume directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Legal Assistant We are seeking a Legal Assistant to join our team in Arlington, Virginia. This role is within the legal industry and will involve assisting with various tasks related to civil and commercial litigation. Responsibilities: • Manage and maintain client relations and communication, ensuring all inquiries are addressed in a timely and detail-oriented manner. • Process customer credit applications accurately, in line with legal standards and regulations. • Use legal software such as Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), and CompuLaw for efficient case management. • Oversee calendar management and claim administration, ensuring all deadlines and requirements are met. • Keep customer credit records accurate and up-to-date, adhering to data privacy and protection guidelines. • Prepare and draft pleadings and discovery requests, ensuring all documents are in line with civil and commercial litigation standards. • Manage complex litigation matters, applying knowledge in asbestos litigation, construction litigation, defense litigation, and more. • Handle court filings and electronic files, using tools such as CM/ECF for efficiency and accuracy. • Support litigation processes, including litigation holds and e-Discovery sessions. • Monitor customer accounts and take appropriate actions as necessary, maintaining a balance between client satisfaction and legal compliance.

Accounts Receivable Clerk We are in the process of recruiting an Accounts Receivable Clerk based in Baltimore, Maryland. This role provides an excellent opportunity for an individual to work within a dynamic environment and contribute significantly to the team's operations. Responsibilities: • Handling the review and processing of all expense reimbursements and refunds.• Ensuring the efficient uploading of all transmittals into the relevant system for receipt and payment distribution.• Overseeing the organization and filing within the file room.• Actively monitoring the Accounts Payable email for any refunds or expense reimbursements that need processing.• Conducting a thorough review of account folders.• Overseeing the collection process for outstanding receivables.• Ensuring the accurate and efficient processing of invoices.• Utilizing Microsoft Word and Excel for various tasks.• Demonstrating strong organizational skills in all tasks.• Displaying aptitude in handling numerical data.• Showcasing a positive attitude and quick learning abilities in all tasks.

Accounts Receivable Clerk We are looking for an Accounts Receivable Clerk to join our team in the legal industry, based in Washington, D.C. The role involves a combination of in-office and remote work, offering a dynamic working environment. As an Accounts Receivable Clerk, you will be responsible for managing and maintaining customer accounts, interacting with members, and reporting to the assistant controller. Responsibilities:• Manage and update customer accounts to ensure accurate records.• Process and reconcile account receivables using various software including Oracle, QuickBooks, SAP, and Microsoft Excel.• Handle cash applications and billing procedures.• Engage with members to address inquiries and resolve account-related issues.• Perform commercial collections and cash collection tasks.• Generate and manage aging reports to track overdue accounts.• Collaborate with the assistant controller to ensure efficient operation of the accounts receivable function.• Maintain strict confidentiality of customer data and financial information.• Contribute to team efforts by accomplishing related results as needed.• Continuously improve accounts receivable processes and procedures. All interested candidates in this Accounts Receivable opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.

Legal Assistant Position: Litigation Legal AssistantLocation: Washington DCWork Setting: In Office Job Description: Legal Assistant who can seamlessly come in and work well in a team environment. Must be proactive and possess strong organizational and communication skills, both verbal and written. Accuracy and attention to detail is essential. Must be able to prioritize and effectively manage multiple projects and work in a fast paced environment. Essential Duties and Responsibilities• Attention to detail and organization is essential• Heavy calendaring, docketing and eFiling• Must be proactive and manage their attorney’s docket effectively• Follow-up with attorney on deadlines• Ensures strict confidentiality at all times• Collect case information and prepare client engagement documentation• Collaborate with firm’s billing department on client billing• Assists with special projects as needed Technology• MS Office• Outlook• Pacer/WestLaw• Litify• Docrio• Chrome River Work Environment• Very collegial and friendly• Team environment For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Portfolio Assistant Reputable, financial services firm seeks a Portfolio Assistant with proven expertise handling investments and financial models. This role will involve, overseeing trade transactions, account reconciliations, preparing client annual reviews, managing portfolio performance, leading a team of accounting professionals, managing the month close process, coordinating annual audits, identifying and resolving discrepancies, and interface with regulatory agencies as necessary. The ideal Portfolio Assistant for this role should have excellent analytical skills, great research abilities, and in-depth knowledge of industry trends and compliance updates. Primary Responsibilities· Analyzing financial reports· Monitoring internal/external investments· Account Reconciliation· Portfolio Management· Assist with the annual audit process· Supervise reconciliation of investment portfolios· Gather treasury filings as needed· Technology Utilization· Maintain strong client relationships· Risk Management

Accounts Payable Specialist We are offering a permanent employment opportunity for an Accounts Payable Specialist in Middletown, Delaware. This role is within the construction industry and will be based on site. As an Accounts Payable Specialist, you will focus on processing vendor invoices, managing payments, maintaining vendor relationships, reporting expenses, and reconciling accounts. Additionally, you will handle administrative duties including scheduling, customer service, document management, and compliance support. Responsibilities: • Accurately process vendor invoices, ensuring they are correctly coded and entered into the accounting systems. • Schedule and issue payments promptly and reconcile accounts to ensure accuracy. • Communicate effectively with vendors regarding payment status, discrepancies, and account updates. • Maintain a detailed record of company expenses and ensure compliance with company policies. • Perform monthly and quarterly reconciliations for accounts payable, credit cards, and petty cash. • Coordinate appointments, meetings, and travel arrangements for management when required. • Serve as the point of contact for client inquiries, address concerns promptly or forward them to the appropriate personnel. • Maintain and organize company records, project documentation, and forms with high attention to detail. • Assist with reporting, licensing renewals, and document filing to meet compliance standards.

Legal Assistant We are offering an exciting opportunity in the Real Estate & Property industry, situated in Washington, District of Columbia. We are in search of a Legal Assistant who would be an integral part of our team. In this role, you will be tasked with efficiently handling client relations, managing legal documents, and utilizing various legal software tools to ensure smooth operations. Responsibilities: • Efficiently manage and process client credit applications • Utilize Aderant, CompuLaw, and Automated City Register Information System (ACRIS) for case management • Maintain and update client records regularly, ensuring accuracy • Use Adobe Acrobat for document management and editing • Carry out billing functions and claim administration tasks • Manage calendar events and schedule appointments for legal proceedings • Respond to and resolve customer inquiries in a timely and detail-oriented manner • Foster and maintain positive client relations through effective communication.

Legal Assistant We are offering an exciting opportunity for a Legal Assistant in Towson. In this litigation role, you will prepare attorneys for trial, communicate with clients, manage calendars, and order medical records. Responsibilities:• Prepare attorneys for trials by organizing and managing necessary documents.• Maintain regular contact with clients to gather necessary dates and details.• Handle scheduling tasks, including managing depositions and maintaining calendars.• Assist in e-filing processes in state and federal courts, with a focus on MDEC filings.• Participate in some billing tasks, working closely with the accounting department to ensure bills are sent to clients in a timely manner.• Ensure document formatting is accurate and consistent.• Manage medical malpractice cases, including coordinating with doctors and experts.

Accounts Payable Specialist Robert Half has a new direct-hire opportunity for an Accounts Payable Specialist for a growing organization in the Pikesville, MD area. The ideal candidate will have strong organizational skills and full-cycle accounts payable experience. Candidates should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Candidates with proven experience in high volume environments are encouraged to apply. Please apply to this posting or reach out to Cody Marshall at Robert Half to learn more. Responsibilities<ul><li>Review and record invoices from vendors to ensure accuracy in billing</li><li>Process full-cycle accounts payable</li><li>Manage company vendors and new vendor set-up process</li><li>Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses</li><li>Maintain 1099s and generate report at year end</li><li>Special accounting projects as assigned</li></ul>

Accounting Specialist We are offering a contract for a permanent employment opportunity for an Accounting Specialist in the Non-profit space where experience with direct services payments translates well. The successful candidate will perform a variety of accounting and bookkeeping/AP tasks, with a focus on managing client funds. Responsibilities:• Carry out daily processes and controls accurately and on time to ensure compliance with company policies• Receive and process client fund requests, prepare checks, and batch them for distribution to clients• Reconcile received receipts against the checks processed and address any delinquent receipts• Ensure all client bills/invoices are paid within the payment term and checks are mailed within 24 hours of the issue date• Generate pre-designed reports on a daily, weekly, biweekly, and monthly basis for various departments to ensure company compliance• Monitor all SSDI/SSI funding on a monthly basis to ensure all benefits are up to date• Complete Representative Payee reports filed with Social Security and all other Social Security reports in a timely manner• Facilitate the compilation of all required documents to be submitted to the State and Social Security for redetermination within specified time-frames• Maintain comprehensive client files including all documentation relating to client funding• Reconcile client funds cash account• Calculate various fees and make bank deposits and record account entries• Update relevant parties of outstanding receipts for fund requests• Invoice Non- Rep Payee for expenses incurred for them by the organization• Attend client team meetings when client fund issues are involved• Monitor waiver eligibility and complete waiver redetermination• Review all MA claims denials and follow up with Clinical Director• Assist the Controller with analysis and projects as directed, and proactively identify and communicate issues to the Controller.

Legal Assistant We are on the lookout for a dedicated Legal Assistant for our operations in Columbia, Maryland. The successful candidate will be involved in a variety of tasks in a law firm setting, including customer interaction, record keeping, and account monitoring. Responsibilities: • Efficiently handle customer credit applications processing. • Manage and maintain precise customer credit records. • Regularly monitor customer accounts and take necessary action when required. • Effectively manage client relationships and communication. • Take charge of calendar management and claim administration tasks. • Conduct billing functions in compliance with standard procedures. • Use Case Management Software for efficient work flow. • Proficiently use CompuLaw and Aderant for legal processes. • Utilize Automated City Register Information System (ACRIS) effectively. • Handle Adobe Acrobat for document management and manipulation.

Medical Payment Poster Specialist We are offering a contract for a permanent employment opportunity for a Payment Poster Specialist in Linthicum, Maryland, United States. This role operates within the Healthcare, Hospitals, and Social Assistance industry and involves the accurate processing of payments from insurance companies and patients, reconciling accounts, and ensuring precise accounts receivable reporting. Responsibilities:• Ensuring the accurate and efficient processing and posting of payments, adjustments, and denials from insurance carriers and patients.• Applying payments to patient accounts, ensuring correct amounts and adjustments are being made.• Maintaining precise billing records and tracking payment deposits.• Handling both electronic and manual payments methodically.• Reading and interpreting EOBs from various insurance payers and analyzing information including copays, deductibles, coinsurance, and contractual adjustments.• Identifying and addressing any discrepancies in payment.• Communicating with management to resolve any issues related to payment.• Following up on outstanding balances and underpayments.• Scanning and filing EOBs meticulously.

Legal Assistant Position: Legal AssistantLocation: Arlington, VAWork Setting: In OfficeSalary: $70s-$82k Benefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul> Key Responsibilities:<ul><li>Transactional/Bankruptcy Support: Assist attorneys with various aspects of transactional law, including corporate governance, mergers and acquisitions, and contract management. Creditors' rights bankruptcy support.</li><li>Registered Agent Duties: Ensure that all legal documents and official communications are properly managed and timely processed for clients we serve as registered agent for.</li><li>SCC Filings: Prepare and file documents with the State Corporation Commission (SCC), including articles of incorporation, amendments, and annual reports.</li><li>Client Interaction: Communicate effectively with clients, providing updates and responding to inquiries in a professional manner.</li><li>Electronic Billing: Electronic billing for clients to include Tymetrix, Legal Tracker etc.</li><li>General Administrative Tasks</li></ul> Requirements:<ul><li>1-2 years of experience in a legal assistant role with a focus on transactional law.</li><li>Familiarity with registered agent responsibilities and SCC filing procedures.</li><li>Strong organizational skills and ability to manage multiple tasks and priorities effectively.</li><li>Proficiency in Microsoft Office Suite and legal research tools.</li><li>Ability to work independently and as part of a collaborative team.</li></ul>For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Accounts Payable Specialist We have a permanent opportunity for an Accounts Payable Specialist in Baltimore, Maryland. Key Responsibilities:<ul><li>Process customer credit applications promptly and accurately.</li><li>Maintain detailed records of customer credit accounts.</li><li>Address customer inquiries with professionalism and efficiency.</li><li>Monitor customer accounts to ensure timely action and resolution.</li><li>Accurately enter invoices for payment processing.</li><li>Prepare vendor checks for mailing and handle ACH payments.</li><li>Manage weekly check runs and ACH payments, ensuring all entries are recorded in accounting software.</li><li>Organize and maintain filing systems for inventory and financial documents.</li><li>Produce daily, weekly, and monthly financial reports as needed.</li><li>Ensure compliance with established financial policies and procedures.</li><li>Provide courteous and professional service to clients, vendors, and visitors</li></ul>

Accounts Payable Specialist We are looking for a highly organized and detail-oriented Accounts Payable Specialist to join our team in Washington, District of Columbia, 20005, United States. As an Accounts Payable Specialist, you will handle invoice processing, payment reconciliations, and vendor communications while utilizing Sage Intacct and Bill.com systems to ensure accurate financial transactions. You will also contribute to maintaining financial records and supporting audit and reporting tasks. Responsibilities • Process and record vendor invoices in Sage Intacct and Bill.com, ensuring proper coding and compliance with internal policies • Manage the accounts payable ledger and maintain accurate financial documentation • Facilitate payment transactions, including ACH, checks, and wire transfers, while adhering to payment schedules • Communicate with vendors to address and resolve payment discrepancies effectively • Collaborate with internal teams to ensure proper expense documentation and ledger coding • Support month-end close processes by preparing reconciliations and assisting with financial reporting • Contribute to audit preparation by organizing and providing necessary documentation • Monitor accounts payable systems for accuracy and perform regular data reviews

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