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70 results for Office Specialist in Baltimore, MD

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We are seeking an Administrative Assistant to join our team in Herndon, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications.

Responsibilities:

• Manage inbound calls and provide exceptional customer service

• Perform data entry tasks with accuracy and efficiency

• Maintain effective email correspondence with customers and team members

• Utilize Microsoft Office Suite extensively, especially Excel and Outlook

• Schedule appointments and manage calendars for team members

• Provide administrative assistance in various office functions

• Contribute to administrative management tasks

• Contact members to communicate their eligibility status

• Manage and maintain accurate customer credit records

• Process customer credit applications efficiently.

• Minimum of 3 years of experience as an Administrative Assistant or in a similar role

• Proficiency in Microsoft Office Suite including Microsoft Word, Excel, PowerPoint, and Outlook

• Experience with administrative and clerical procedures, managing files and records, and other office procedures and terminologies

• Proficient in data entry and management

• Ability to answer inbound calls and provide excellent customer service

• Experience in scheduling appointments and managing calendars

• Excellent written and verbal communication skills, including email correspondence

• Must be able to provide administrative assistance and manage administrative office tasks effectively

• Experience in administrative management

• Ability to multitask, prioritize, and manage time efficiently

• Excellent attention to detail

• Prior experience coordinating travel arrangements

• A high level of discretion for both business and personal affairs

• Must be able to work well alone and as part of a team.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

70 results for Office Specialist in Baltimore, MD

Administrative Assistant We are seeking an Administrative Assistant to join our team in Herndon, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications.Responsibilities: • Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Manage and maintain accurate customer credit records • Process customer credit applications efficiently.

Administrative Assistant This Administrative Assistant will facilitate the efficient operations of the firm by providing support with maintaining client records, calendar management, research and development, answer incoming calls, correspondence/document management, and assisting in daily office needs. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. The chosen candidate will be integral in managing our office, providing support to our sales and customer service staff, and interacting with our customers regularly. This role is pivotal to our company's operations, with duties spanning across various areas such as customer service, sales support, and administrative tasks. Responsibilities: • Handle incoming calls and manage the office's daily needs• Regular interaction with customers, including maintaining customer files and placing orders with vendors• Oversee the organization and management of trade shows • Manage and distribute credit card expenses • Provide support in accounting tasks, including credit card processing and tracking• Offer sales and service support across various departments• Utilize administrative office skills and basic office skills• Employ QuickBooks and SAP in daily tasks.

Construction Administrative Assistant We are seeking a motivated and reliable Administrative Assistant to join the team of a well-established construction company. This individual will play a crucial role in supporting project managers, ensuring the smooth operation of the office, and assisting with a wide range of administrative duties across ongoing construction projects.Responsibilities:<ul><li>Provide proactive administrative support to project teams by handling communications, scheduling, and documentation.</li><li>Maintain and organize critical project files, including blueprints, permits, contracts, and other key documents.</li><li>Prepare, review, and process project proposals, change orders, and related documentation in accordance with company and client specifications.</li><li>Process invoices and purchase orders for construction materials, subcontractor services, and other project-related expenses.</li><li>Coordinate with vendors, subcontractors, and suppliers to ensure timely and accurate delivery of materials and services to meet project timelines.</li><li>Assist in the upkeep of safety regulations by maintaining safety logs and documentation in line with compliance requirements.</li><li>Support timekeeping functions, including payroll processing for both office and field personnel.</li><li>Handle general office tasks such as answering phones, responding to emails, filing, and ensuring a smooth office workflow.</li></ul>

Sr. Administrative Assistant We are in need of a Sr. Administrative Assistant for our team within the Local Government industry. The role is based in New Carrollton, Maryland, and offers a contract to permanent employment opportunity. As a Sr. Administrative Assistant, you will be central to the daily operations of our office, handling a range of tasks from processing customer applications to resolving inquiries and maintaining customer records. Responsibilities: • Serve as the initial point of contact for inquiries and issues, utilizing strong communication skills. • Efficiently manage and maintain calendars, ensuring all appointments and meetings are up-to-date. • Handle the processing of customer credit applications, ensuring accuracy and efficiency. • Maintain detailed and accurate records of customer credit. • Provide high-level support to multiple team members, ensuring efficient operations. • Coordinate travel arrangements as necessary for team members. • Answer inbound calls professionally, providing information and redirecting calls as needed. • Create and prepare reports as required, utilizing strong writing skills. • Monitor customer accounts and take appropriate action as needed. • Utilize CRM, Concur, About Time, and other relevant software to effectively manage tasks and records.

Part Time Administrative Assistant We are in search of a Part Time Administrative Assistant to join our team based in Chantilly, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our personnel. This role offers part time work.Responsibilities: • Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Manage registrations and logistics for trade shows• Track expense reports and ensure they are accurately recorded and processed• Perform general administrative duties as needed• Support field personnel with administrative tasks• Handle some purchasing responsibilities• Maintain a strong work ethic and provide exceptional customer service • Utilize MS Office applications and data entry skills to perform tasks efficiently• Act as the first point of contact representing our organization

Administrative Assistant We are seeking a detail-oriented and proactive Administrative Assistant to support a leading financial services firm. The ideal candidate will have excellent organizational skills, the ability to multitask in a fast-paced environment, and a strong understanding of office administration. As an Administrative Assistant, you will play a key role in ensuring efficient office operations, handling day-to-day administrative tasks, and providing vital support to a dynamic team.<ul><li>General Administrative Support: Provide clerical support including scheduling meetings, answering phones, preparing documents, and organizing office activities.</li><li>Client Interaction: Greet clients and visitors, schedule client meetings, and assist with inquiries related to services and appointments.</li><li>Document Management: Assist in preparing financial reports, presentations, and correspondence. Maintain, organize, and update files, ensuring compliance with regulatory standards.</li><li>Data Entry: Input financial data and maintain records accurately in various systems, ensuring up-to-date and correct information.</li><li>Scheduling & Coordination: Manage calendars for senior financial executives, including scheduling meetings, conferences, and travel arrangements.</li><li>Office Management: Maintain office supplies, equipment, and overall office organization. Coordinate with vendors and ensure timely office operations.</li><li>Team Collaboration: Support a team of financial advisors or executives by managing daily administrative needs and ensuring smooth workflow.</li><li>Compliance & Confidentiality: Handle sensitive client information and documentation while maintaining confidentiality and adhering to industry regulations (e.g., SEC, FINRA)</li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant within the automotive industry, based in Falls Church, Virginia. This role primarily involves providing administrative support to the CFO, managing data entry tasks, and various office-related responsibilities. Responsibilities: • Providing comprehensive administrative support to the CFO • Regularly updating and maintaining data entries using Microsoft office suite • Utilizing personal transportation for running necessary errands • Managing and organizing mail correspondence • Processing and handling expenses and invoices as required • Compiling and creating reports as per the requirements • Delivering general office support as and when needed • Leveraging Microsoft Office Suite for various tasks • Demonstrating effective communication skills in all interactions • Leveraging prior office experience for efficient task management • Handling inbound and outbound calls, and managing email correspondence • Scheduling appointments and managing other basic office tasks.

Part Time Administrative Assistant We are seeking a diligent Part Time Administrative Assistant to join our teaml ocated in Reston, Virginia. In this role, you will be responsible for handling customer inquiries, managing customer accounts, and maintaining comprehensive records. This position offers a short-term contract employment opportunity. Responsibilities: • Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Manage registrations and logistics for trade shows• Track expense reports and ensure they are accurately recorded and processed• Perform general administrative duties as needed• Support field personnel with administrative tasks• Handle some purchasing responsibilities• Maintain a strong work ethic and provide exceptional customer service • Utilize MS Office applications and data entry skills to perform tasks efficiently• Act as the first point of contact representing our organization

Client Account Specialist Client Account Specialist ~Law Firm Washington, D.C. $100k, great benefits, excellent work-life balance! My client is a well-established Global Law Firm located in downtown Washington, D.C. with a newly created role for a Client Account Specialist to join the Billing Department. The Client Account Specialist will report directly to the Director of Billing and will be tasked with preparing and monitoring client invoices and overseeing Attorney electronic billing for the D.C. Office. The Client Account Specialist must have strong communication skills and experience working in a Law Firm. The Client Account Specialist will be responsible for the following duties: · Maintain a thorough knowledge of client terms, discount arrangements, lawyer and client preferences while managing the complete billing process for assigned billing responsible attorneys· All electronic billing for the D.C. office, including submitting invoices via websites · Produce firm standard billing proformas for review by billing responsible attorneys each month· Edit and finalize invoices based on instructions provided by the billing responsible attorneys and client guidelines· Respond to information requests from lawyers, clients and staff related to client billings· Monitor invoices submitted through the various e-billing hubs to ensure submission· Follow-up with billing responsible attorneys to ensure timely processing of bills· Research proformas or billing-related inquiries· Produce monthly statements for outstanding invoices and send same to clients All interested candidates in this Client Account Specialist role and permanent opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn.

Admin Assistant We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to a team of consultants. This is a long-term contract employment opportunity located in Newark, Delaware. The industry requires the expertise of an individual who can effectively manage various administrative tasks. Your primary focus will be assisting the consulting team with administrative tasks, travel arrangements, and meeting coordination, ensuring seamless workflows to support their success Key Responsibilities:Team Support:<ul><li>Act as the primary point of contact for administrative needs for the team of consultants (Source: Organizational Support Guidelines).</li><li>Prepare, format, and edit correspondence, reports, presentations, and documents as requested.</li><li>Manage calendars for multiple consultants to ensure time is allocated effectively and priorities are met.</li></ul>Travel Coordination:<ul><li>Plan, arrange, and confirm domestic and international travel itineraries, including flights, accommodations, ground transportation, and necessary documentation (Source: Travel and Meetings Best Practices).</li><li>Handle last-minute changes to plans and provide quick resolutions when travel disruptions occur.</li><li>Process travel expense reports and reimbursements in a timely and accurate manner.</li></ul>Meeting Coordination:<ul><li>Schedule, organize, and manage meetings, including conference calls, virtual meetings, and in-person engagements.</li><li>Prepare meeting agendas, attend meetings to take notes, and manage follow-ups by tracking action items.</li><li>Liaise with vendors and staff for event-related logistics such as catering, venue arrangements, and technical requirements.</li></ul>Administrative Operations:<ul><li>Maintain and update project trackers, client databases, and team-specific documentation to ensure data accuracy and accessibility.</li><li>Manage confidential information with professionalism and in compliance with company policies.</li><li>Order office supplies and ensure necessary materials are available for consultant-specific needs.</li></ul>Communication Support:<ul><li>Coordinate and distribute internal and external communication on behalf of the consulting team.</li><li>Build and maintain professional relationships with clients, partners, and internal stakeholders.</li><li>Respond to email and other inquiries in a timely and professional manner.</li></ul>

Administrative Assistant Position Title: Executive Assistant (Legal) Position Overview: A prestigious law firm is seeking an Executive Assistant to support a key principal within their organization. Location: Washington, DC. (hybrid schedule, 2 days from home) About the role: Our client is a nonprofit corporation dedicated to advancing civil and human rights, with a focus on combating anti-Semitism and promoting justice. They engage in research, education, and legal advocacy to address issues on college campuses, in the workplace, and beyond. Responsibilities: <ul><li>Schedule and organize meetings, send reminders, and coordinate catering as needed.</li><li>Maintain and manage the executives' calendars, prioritizing appointments and sensitive matters.</li><li>Answer and direct phone calls in a professional manner.</li><li>Handle and distribute mail and emails, ensuring timely follow-up.</li><li>Manage travel arrangements, including booking flights, ground transportation, and accommodations, and ensure thorough communication.</li><li>Maintain an organized electronic filing system.</li></ul>For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Housing Specialist We are currently seeking a dedicated Housing Specialist for our client in Bel Air, MD. The ideal candidate will play a vital role in assisting individuals and families in securing suitable housing solutions, offering support throughout the application process, and connecting clients with local resources. The Housing Specialist will work closely with landlords, housing authorities, and community organizations to ensure that clients have access to affordable, quality housing.<ul><li>Housing Search: Assist clients in identifying appropriate housing options based on their needs and preferences. Provide guidance in completing housing applications, ensuring all necessary documentation is submitted.</li><li>Housing Resource Coordination: Maintain an updated list of available rental properties and homeownership opportunities. Build relationships with local housing authorities, landlords, and real estate professionals to expand housing options for clients.</li><li>Advocacy & Support: Advocate on behalf of clients to resolve issues with landlords and property managers. Provide information on tenant rights, fair housing laws, and other relevant topics to empower clients during the housing process.</li><li>Administrative & Documentation: Keep accurate client records and ensure that all housing applications and associated documents are processed in a timely and efficient manner.</li><li>Community Outreach & Networking: Develop and maintain strong partnerships with local stakeholders, including landlords and community organizations, to improve housing access for clients.</li><li>Program Development & Improvement: Contribute feedback for the continuous improvement of housing programs, ensuring they meet the needs of clients and the community.</li></ul>

Accounting Specialist We are offering a permanent employment opportunity for an Accounting Specialist. As an Accounting Specialist, you will be tasked with handling customer applications, maintaining customer records, and solving customer inquiries in a timely and efficient manner. Responsibilities:• Oversee the recording of all cash receipts• Monitor accounts receivable and take appropriate action • Prepare monthly account reconciliations for various AR accounts• Resolve discrepancies in accounts receivable accounts in a timely manner• Maintain accurate customer credit records• Process customer credit applications with accuracy and efficiency.

Digital Marketing Specialist Robert Half's client operates in the telecommunications and broadband services industry and is seeking a strategic and detail-oriented Marketing Coordinator to support the execution and planning of marketing initiatives across various channels. This role will assist with marketing strategy, campaign execution, creative development, ad placements, database segmentation, and media planning. The ideal candidate should have a strong understanding of both traditional and digital marketing and possess hands-on experience with social media platforms.Key Responsibilities:<ul><li>Assist in the execution and development of marketing strategies across multiple platforms.</li><li>Support creative development for campaigns, including advertising, branding, and promotional materials.</li><li>Oversee and manage database segmentation for targeted marketing efforts.</li><li>Coordinate and track upsell initiatives and direct mail campaigns to drive customer engagement.</li><li>Manage and maintain the marketing and event calendar, ensuring alignment with business objectives.</li><li>Plan and execute special events and trade shows, leading logistical efforts and promotional strategies.</li><li>Support media planning and campaign execution, collaborating with internal teams and external agencies.</li><li>Monitor and analyze sales data and campaign performance, providing actionable insights.</li><li>Maintain and update social media accounts, ensuring brand consistency and engagement.</li><li>Assist with content creation, email marketing, and other digital marketing initiatives.</li><li>Work closely with stakeholders to ensure marketing efforts align with overall company goals.</li></ul>

Accounts Payable Specialist We are in search of an Accounts Payable Specialist to join our team, situated in BALTIMORE, Maryland. This role offers a permanent employment opportunity and is pivotal in managing customer applications, keeping customer records precise, and resolving customer queries. You will also be tasked with monitoring customer accounts and taking appropriate actions. Responsibilities:• Accurately and efficiently process customer credit applications.• Keep customer credit records precise and up-to-date.• Manage customer inquiries and provide prompt resolutions.• Monitor customer accounts and take necessary actions.• Perform analyses of financial information to provide accurate and timely reports.• Assist with accounts payable and perform light accounting duties as needed.• Maintain data entries in the producer payroll system.• Process accounts payable invoices and perform accounts payable research as required.• Prepare journal entries to support the General Ledger team as needed.

Accounts Payable Specialist Robert Half has a new direct-hire opportunity for an Accounts Payable Specialist for a growing organization in the Pikesville, MD area. The ideal candidate will have strong organizational skills and full-cycle accounts payable experience. Candidates should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Candidates with proven experience in high volume environments are encouraged to apply. Please apply to this posting or reach out to Cody Marshall at Robert Half to learn more. Responsibilities<ul><li>Review and record invoices from vendors to ensure accuracy in billing</li><li>Process full-cycle accounts payable</li><li>Manage company vendors and new vendor set-up process</li><li>Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses</li><li>Maintain 1099s and generate report at year end</li><li>Special accounting projects as assigned</li></ul>

Accounts Payable Specialist We are offering a permanent employment opportunity for a dedicated Accounts Payable Specialist in Crofton, Maryland. As an Accounts Payable Specialist, your main role will involve implementing the AP system, interacting with vendors, and managing data entry tasks. This role is set in a dynamic workplace that values efficiency, responsibility, and organization. Responsibilities:• Supporting AP system implementation to streamline the accounting process • Manage communication with vendors, ensuring detail oriented and timely responses• Perform data entry tasks, ensuring accuracy and efficiency• Analyze and resolve AP entries for improved business operations• Utilize accounting software systems to maintain accurate financial records• Use Excel for various data tasks, including lookups• Conduct audits as part of the accounting function to ensure financial accuracy and compliance• Oversee database management, ensuring data integrity and security• Handle online portals comfortably and efficiently• Perform account coding and invoice coding tasks• Utilize Concur and other ERP systems for efficient resource planning and management• Assist in the preparation work for project launches.

Medical Payment Poster Specialist We are offering a contract for a permanent employment opportunity for a Payment Poster Specialist in Linthicum, Maryland, United States. This role operates within the Healthcare, Hospitals, and Social Assistance industry and involves the accurate processing of payments from insurance companies and patients, reconciling accounts, and ensuring precise accounts receivable reporting. Responsibilities:• Ensuring the accurate and efficient processing and posting of payments, adjustments, and denials from insurance carriers and patients.• Applying payments to patient accounts, ensuring correct amounts and adjustments are being made.• Maintaining precise billing records and tracking payment deposits.• Handling both electronic and manual payments methodically.• Reading and interpreting EOBs from various insurance payers and analyzing information including copays, deductibles, coinsurance, and contractual adjustments.• Identifying and addressing any discrepancies in payment.• Communicating with management to resolve any issues related to payment.• Following up on outstanding balances and underpayments.• Scanning and filing EOBs meticulously.

General Clerk III We are providing a short term contract employment opportunity in BALTIMORE, Maryland, for a General Clerk III. This role lies at the intersection of Administrative Assistance and Customer Service in the industry. You will play a key role in our Liens department, providing essential office support and ensuring the smooth running of our operations. Responsibilities: • Prioritize and organize files to ensure efficient retrieval and usage • Deliver high-quality customer service by addressing and resolving customer inquiries • Manage shipping functions to ensure timely dispatch and receipt of documents • Accurately process data entries to maintain up-to-date records • Utilize Microsoft Excel, Microsoft Outlook, and Microsoft Word to carry out various administrative tasks • Schedule appointments and coordinate meetings to optimize workflow • Scan documents and records for digital storage and easy access • Assist with other administrative tasks as needed to support the team.

Payroll Specialist We are offering a consultant opportunity for a Payroll Specialist in the manufacturing industry, located in Maryland. In this role, you will be responsible for managing payroll processing, handling travel and expense reporting, conducting month-end reports and processing, and ensuring compliance with safety, health, and environmental regulations. Responsibilities: • Manage the complete payroll processing cycle, ensuring accuracy and timeliness• Handle input of manual checks, adjustments, and 401k changes into the payroll system• Collaborate with ADP to assure the precision of bi-weekly payroll and coordinate tax changes or addition of new state or local jurisdictions• Conduct annual payroll audits, ensuring all records and processes are accurate and up to date• Manage payables related to tuition reimbursement and garnishments• Oversee travel and expense reporting, including reviewing and approving expense reports on a weekly basis, and troubleshooting expense errors• Maintain corporate credit cards for employees and aid in their management• Verify the accuracy of journal entries keyed into the SAP ERP system during month-end processing• Prepare and share hours and wages reports with the finance team and managers• Coordinate annual testing with the Payroll Manager• Comply with quality, safety, and environmental regulations in all processes and tasks

Payroll Specialist Our client in Centerville is seeking a talented payroll specialist to join their team.

Payroll Specialist Our client in Falls Church is seeking a talented Payroll Specialist to join their team.

Accounts Payable Specialist A construction company in upper Silver Spring is seeking an Accounts Payable specialist for a temp-hire opportunity.Duties include:<ul><li>Coding, matching, batching, and entering invoices</li><li>Cutting checks</li><li>Handling vendor inquiries</li><li>Processing 1099’s</li><li>Reconciliations</li></ul>

Accounts Receivable Specialist Our client in Sterling is seeking a talented accounts receivable specialist to join their team

Accounts Payable Specialist Our client in Annandale is seeking a talented Accounts Payable Specialist to join their team.

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70 results for Office Specialist in Baltimore, MD

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