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31 results for Administrative Assistant in Boston, MA

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Robert Half is working with a respected, construction client in the Wilmington, MA area seeking a Admin Assistant to join its team. This is a permanent role, open due to business growth. The job opportunity is based on-site and part of a collaborative office space.

My client is seeking an Administrative Assistant with at least 1-2 year of experience. We're recruiting for a candidate who understands daily operations of assisting employees and daily office functions. Strong computer skills and communication is important, along with being a self starter and interested in helping with any tasks that may arise.

For the right experience the Admin Assistant will earn a starting base salary around $60-65K. Great benefits too.

If interested and qualified please apply to this listing ASAP, as we're scheduling interviews very soon. You can also email jeremy.tranfaglia@roberthalf. Thanks!

Duties & Responsibilities:

Assist Union Members
Collecting quarterly per capita dues
Daily balance reports
Supporting business agents
Assist in tracking construction projects in the Greater Boston Area
Work with municipalities to gather project data
Field requests from Business Manager's Office, Financial Secretary's Office & Business Development Office as needed
Collect data and track upcoming projects for future bid opportunities
Assist Research Director with any tasks that may arise
Assist with creation of social media & marketing materials

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

31 results for Administrative Assistant in Boston, MA

Administrative Assistant Robert Half is working with a respected, construction client in the Wilmington, MA area seeking a Admin Assistant to join its team. This is a permanent role, open due to business growth. The job opportunity is based on-site and part of a collaborative office space. My client is seeking an Administrative Assistant with at least 1-2 year of experience. We're recruiting for a candidate who understands daily operations of assisting employees and daily office functions. Strong computer skills and communication is important, along with being a self starter and interested in helping with any tasks that may arise. For the right experience the Admin Assistant will earn a starting base salary around $60-65K. Great benefits too. If interested and qualified please apply to this listing ASAP, as we're scheduling interviews very soon. You can also email jeremy.tranfaglia@roberthalf. Thanks!

Administrative Assistant We are seeking an Administrative Assistant to join our team located in Somerville, Massachusetts. The selected individual will be responsible for managing the front desk operations, providing essential customer support, and maintaining a detail-oriented atmosphere within the office. This role offers a long-term contract employment opportunity. Responsibilities: • Greet visitors in a detail-oriented manner and respond to their inquiries • Efficiently manage inbound and outbound calls • Accurately log calls and maintain detailed records • Respond to emails promptly and in a detail-oriented way • Assist in various office tasks as needed • Utilize Microsoft Office Suite to complete assigned tasks • Schedule appointments and meetings as required • Provide a high level of customer service to both internal and external clients • Ensure the office environment remains presentable and welcoming at all times.

Administrative Assistant We are offering a short-term contract employment opportunity for an Administrative Assistant in the Hospitality industry located in Cambridge, Massachusetts. As an Administrative Assistant, your primary role will be to manage administrative tasks, including maintaining records, processing applications, and resolving inquiries, with an emphasis on customer service. Responsibilities: • Accurately process customer credit applications in a timely manner• Ensure customer credit records are kept up-to-date and precise• Address and resolve customer inquiries promptly and in a detail-oriented manner• Monitor customer accounts and perform necessary actions• Manage inbound and outbound calls, providing excellent customer service• Perform data entry tasks with high attention to detail• Maintain detail-oriented email correspondence with customers and team members• Schedule appointments efficiently using Microsoft Outlook• Utilize Microsoft Excel, PowerPoint, and Word to complete administrative tasks• Ensure smooth front desk operations, coordinating and managing schedules

Administrative Assistant We are offering an employment opportunity for an Administrative Assistant in Randolph, Massachusetts, United States. In this role, you will be responsible for managing customer inquiries, maintaining customer records, and processing applications, along with other administrative tasks. Responsibilities • Efficiently manage all inbound communication, including calls and emails• Keep customer records up-to-date and accurate• Handle calendar management tasks• Conduct data entry duties• Follow up on system-generated leads• Use Microsoft Outlook and Microsoft Word for various tasks• Schedule appointments as needed

Administrative Assistant **Administrative Assistant** Our client is seeking an organized and resourceful Administrative Assistant to support a Principal Investigator (PI) and their lab in a fast-paced research environment. In this role, you will manage complex calendars, coordinate meetings and events, handle administrative tasks such as expense reports and visitor arrangements, and act as a primary liaison for internal and external contacts. The ideal candidate will demonstrate excellent judgment, strong communication skills, and the ability to prioritize and manage multiple responsibilities. ((Boston, Hybrid, Up to $70K)) *Bachelor’s degree or equivalent experience and education *3+ years of administrative experience *Previous experience in higher education or research services, required *Strong organizational and time management skills

Administrative Assistant We are in search of an Administrative Assistant to join our team in Waltham, Massachusetts. The focus of this role will be on providing exceptional customer service, managing inbound calls, and maintaining accurate data entry. This short term contract opportunity is situated within the industry and requires a highly organized individual with a keen attention to detail. Responsibilities: • Manage and accurately process customer credit applications • Provide exceptional customer service, resolving any inquiries promptly • Answer inbound calls in a detail oriented manner, ensuring customer needs are met • Conduct accurate data entry, maintaining meticulous customer credit records • Manage email correspondence efficiently, ensuring timely and accurate responses • Handle inbound and outbound calls, providing information and assistance as needed • Schedule appointments, ensuring optimal utilization of resources • Utilize Google Drive for data storage and retrieval • Perform receptionist duties as needed, ensuring smooth office operations

Legal Administrative Assistant Robert Half Legal Permanent Placement is seeking a full-time, in-person Legal Administrative Assistant to join our client's team in Boston. The ideal candidate will bring 2 plus years of litigation experience, a proactive and positive attitude, and enjoy working in a close-knit, collaborative environment. Key Responsibilities:<ul><li>Assist in preparing and editing pleadings and discovery materials for federal and state court cases, arbitration proceedings, and FINRA matters.</li><li>Navigate Massachusetts Rule 9A procedures adeptly.</li><li>Handle e-filing processes for both Massachusetts state courts and federal courts.</li><li>Proofread legal documents to ensure accuracy and contextual relevance.</li><li>Draft letters and discovery templates in alignment with procedural standards.</li><li>Manage case-related deadlines by maintaining an organized office calendar.</li><li>Create, manage, and store client files utilizing electronic and paper filing systems.</li><li>Conduct research using Westlaw, Pacer, and state court docket systems.</li><li>Compile hearing and trial binders, as well as deposition exhibits with precision.</li><li>Serve as a liaison with courts and litigation vendors, including process servers and couriers.</li><li>Provide general administrative support, such as phone coverage, handling incoming mail, scanning documents, compiling supply lists, and organizing deliveries.</li><li>Archive closed cases efficiently.</li></ul>

Part Time Administrative Assistant We are in search of a Part Time Administrative Assistant to become a part of our team located in Rehoboth, Massachusetts. The role is primarily focused on handling customer service responsibilities, data entry tasks, and managing inbound and outbound calls. This is a long term contract position that offers an opportunity to interact with the public and work in a fast-paced office environment. Responsibilities: • Handle incoming calls and provide excellent customer service to clients • Make outbound calls as needed to ensure smooth operations • Engage in face-to-face interactions within the office, making it a more public-facing role • Confirm and update orders in the database to maintain accurate records • Perform clerical duties such as submitting requests and filling out forms for delivery • Operate the Point of Sale (POS) system for walk-in customers • Schedule appointments and manage correspondence via email • Carry out mailings and other administrative tasks as required • Use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks • Adapt to various tasks and demonstrate flexibility in handling responsibilities.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Kittery, Maine. The role involves interfacing with customers, managing data, and providing administrative support within our industry. Responsibilities: • Efficiently handle inbound calls and provide top-notch customer service. • Expertly manage email correspondence and inbound and outbound calls. • Routinely update and maintain customer records to ensure accuracy. • Assist walk-in customers, answering queries and providing necessary guidance. • Take on data entry tasks, ensuring all customer information is correctly inputted. • Aid managers and office staff in their daily tasks as necessary. • Maintain a well-organized and clean office environment, including the member lounge. • Schedule appointments using Microsoft Outlook and manage data using Microsoft Excel, Word, and PowerPoint. • Build and foster detail-oriented relationships, tactfully handling conflicts when they arise. • Perform various duties as assigned, adapting to changing priorities and tasks.

Administrative Assistant - Housing We are offering a long term contract employment opportunity for an Administrative Assistant - Housing located in Newport, Rhode Island. This role functions within the industry, where you will primarily handle resident issues, collect rents, and provide phone and front door support. Responsibilities: • Efficiently manage and process rent collections and postings into the system. • Handle inbound and outbound calls as well as email correspondence with residents. • Provide excellent customer service by resolving resident inquiries and issues. • Welcome and assist guests visiting the housing facility. • Manage and maintain accurate records, including filing documentation and typing resident notices. • Coordinate the opening of work orders and scheduling appointments as necessary. • Handle mail distribution and send purchase orders to the accounting department. • Proficiency in using Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word for data entry and other administrative tasks.

Bilingual Spanish Administrative Assistant We are offering a short term contract employment opportunity for a Bilingual Spanish Administrative Assistant in the Real Estate industry, located in Roxbury Ave, Massachusetts, 02119, United States. In this role, you will be providing administrative support to the property management team, handling inbound and outbound calls, and managing work orders. Responsibilities: • Communicate effectively with tenants, updating them on the status of their current status• Accurately enter work orders into the Yardi system for further processing• Handle incoming phone calls, providing a high level of customer service• Use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to maintain accurate records and facilitate email correspondence• Assist the Property Manager with additional administrative tasks as needed• Utilize office equipment such as fax machines for administrative purposes• Schedule appointments and manage the team's calendar

Bilingual Spanish Property Administrative Assistant We are in search of a Bilingual Spanish Property Administrative Assistant for a role based in Dorchester, Massachusetts. Working within the Real Estate & Property industry, you will be tasked with handling customer applications, maintaining precise customer records, and resolving customer inquiries. This job offers a short term contract employment opportunity. Responsibilities: • Efficiently process customer credit applications, ensuring accuracy at all times• Keep up-to-date and precise records of customer credit• Respond to and resolve any customer inquiries promptly and professionally• Monitor customer accounts and take necessary action when required• Familiarize yourself with Hud section 8 regulation to recertify residents' income• Schedule and set up appointments for residents• Review income and request necessary documentation• Send out verification of collected information• Maintain confidentiality while dealing with residents and in all facets of the role• Demonstrate personable skills in dealing with senior citizens and families• Organize and manage a high volume of paperwork• Handle both paper and electronic filing and keep track of all paperwork

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Charlestown, Massachusetts, 02129, United States. The successful candidate will be tasked with a variety of responsibilities, including processing guest services, coordinating house operations, and managing volunteers. Responsibilities: • Provide top-tier customer service to house guests, ensuring their stay is comfortable and meets their needs• Effectively coordinate and manage house operations, ensuring all areas are maintained to a high standard• Handle the coordination of volunteers, ensuring their efforts are effectively directed towards house needs• Manage inbound and outbound calls, promptly addressing guest inquiries or concerns• Schedule appointments and in-person meetings as needed• Conduct guided tours of the house for potential guests or volunteers• Maintain accurate records of guest stays and volunteer contributions• Process data entry tasks and email correspondence efficiently• Utilize Microsoft Excel, Microsoft Word, Microsoft Outlook, and Microsoft PowerPoint to manage tasks and communicate effectively

Administrative Assistant We are offering a short term contract role for an Administrative Assistant in Hyde Park, Massachusetts. In this role, your primary responsibility will be to maintain precise records and process customer applications. Responsibilities: • Address customer inquiries and resolve them effectively. • Monitor customer accounts and take necessary actions. • Use Office Suite and Excel to keep records and carry out daily tasks. • Carry out precise and efficient processing of customer credit applications. • Use Mail Merge for effective communication and record-keeping. • Ensure customer credit records are current and accurate.

Executive Assistant We are in search of an Executive Assistant for a position based in Taunton, Massachusetts. The role is within the business education sector and revolves around the provision of support to the company's president. This position offers a contract to permanent employment opportunity. Responsibilities: • Provide overall office support, ensuring a smooth and efficient office environment. • Handle the receptionist duties, managing incoming calls and visitors. • Utilize the CRM system to maintain accurate records and assist in customer relationship management. • Assist the president in managing his schedule and tracking daily activities. • Anticipate the needs of the president and provide necessary support in a timely manner. • Coordinate and execute executive huddles to facilitate communication and decision-making. • Use Microsoft Office Suite, particularly Outlook, for communication, scheduling, and data management. • Participate in morning meetings with the president, demonstrating attention to detail and active listening skills. • Manage correspondence and conference calls, ensuring clear and effective communication. • Use ADP - Financial Services, Cisco Webex Meetings, Concur, and Kronos Timekeeping System for various administrative tasks.

Executive Assistant Robert Half is working with a financial services firm on the North Shore looking for an Executive Assistant to join their team. This is a permanent role, joining an office of around ten full-time employees, focused on EA efforts and general office management. Our client is looking for an Executive Assistant with at least 3 years of professional experience. The selected candidate must have experience in calendar management and travel arrangements. This individual also needs to be highly accurate and have attention to detail. Proven knowledge of MS Office is needed too. For the right experience our client is looking to offer the Executive Assistant a base salary up to $90K. The benefits are very good too. Please apply to this listing if interested or email Bill.Nichols@roberthalf. Thanks!

Legal Assistant Robert half Legal Permanent Placement is seeking a Legal Assistant in Newport, RI. Please apply if you have legal assistant esperance, int the area of Trusts & Estates is preferred but not required. Fulltime in the office in beautiful Newport. Key Responsibilities:In this role, you will help ensure seamless estate administration services by managing a variety of legal and administrative responsibilities:<ul><li>Communicating compassionately and professionally with clients and beneficiaries.</li><li>Drafting legal documents, including probate court filings, correspondence, deeds, and asset spreadsheets.</li><li>Reviewing and managing account information, along with preparing draft estate tax returns.</li><li>Organizing, maintaining, and managing client files with absolute confidentiality and precision.</li><li>Notarizing important documents.</li><li>Providing calendar management for attorneys and ensuring critical deadlines are met.</li></ul>

Legal Assistant We are offering a short term contract employment opportunity for a Legal Assistant in Quincy, Massachusetts, in the detail oriented Services industry. This role will primarily involve assisting with various legal and administrative tasks, such as drafting Purchase & Sale agreements (P& S), managing client communications, and maintaining calendars. Responsibilities: • Assisting in the drafting of Purchase & Sale (P& S) documents to facilitate residential real estate transactions • Managing and maintaining calendars to ensure smooth operations and timely follow-ups • Providing general administrative support to the team, helping to streamline processes and improve efficiency • Utilizing various software tools like Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), and CompuLaw for case management and other tasks • Handling client communication effectively, addressing inquiries, and providing updates on cases • Administering client relations, working closely with clients to understand their needs and ensure their satisfaction • Performing billing functions as required, ensuring accurate and timely invoicing • Administering claims, ensuring all relevant documentation is accurate and up-to-date.

Executive Administrator We are offering a permanent employment opportunity for an Executive Administrator in Boston, Massachusetts. As an Executive Administrator, you will be a key member of our team in the CPA Firm sector, providing comprehensive administrative support and ensuring efficient operations. Responsibilities:• Oversee and manage administrative tasks to ensure smooth operation within a detail-oriented services environment• Handle financial transactions with precision and diligence• Prepare and draft contracts and correspondence with attention to detail• Coordinate executive meetings, maintaining detail-orientalism and effective communication• Utilize advanced Microsoft Office skills, particularly in Excel and PowerPoint, to optimize administrative processes• Leverage proficiency in Microsoft Teams, Word, and Outlook for effective team collaboration and communication• Work independently, managing multiple tasks to adhere to deadlines• Ensure all client services are delivered in an organized, timely manner while maintaining a focus on results

Receptionist We are eager to bring on board a Office Assistant in Boston, Massachusetts. Our focus lies in the industry, and we offer a compelling opportunity for the right individual. Your main function will be to handle a variety of administrative responsibilities in a detail-oriented setting. Responsibilities:• Field incoming calls and direct them appropriately.• Serve as the first point of contact for visitors, offering a warm and detail-oriented welcome.• Manage and organize correspondence, ensuring it reaches the correct individual or department.• Maintain an organized, efficient, and welcoming reception area.• Handle sensitive information with confidentiality and discretion.• Support administrative tasks as needed, such as filing, photocopying, and data entry.• Schedule appointments and meetings when necessary.• Take messages accurately and ensure they reach the intended recipient in a timely manner.• Maintain a clean and organized work area to promote efficiency.• Assist with other duties as assigned to support the smooth running of the office.

Executive Administrator We are looking to welcome an Executive Administrator to our team in a CPA firm located in Boston, Massachusetts. Your role will be pivotal in maintaining smooth operations within the firm, with responsibilities ranging from administrative oversight to handling financial transactions. This role offers a contract to permanent employment opportunity. Responsibilities:• Oversee administrative functions to ensure all tasks are executed timely and accurately• Draft and manage contracts and correspondence as needed• Monitor and manage financial transactions within the firm• Organize and facilitate executive meetings to ensure effective communication• Utilize Microsoft Office Suite, including Excel, PowerPoint, Teams, Word, and Outlook for various administrative tasks• Communicate effectively with team members and clients at all levels, both verbally and in writing• Work independently to manage multiple tasks and meet deadlines• Ensure accuracy and attention to detail in all work processes

Office Services Associate We are seeking an Office Services Associate to join our team in the financial services industry, located in Boston, Massachusetts. As an Office Services Associate, your role will involve managing back office services, including reprographics copy, mail services in both physical and digital environments, and supporting services in hospitality facilities, audio/visual, and reception. Responsibilities: • Accurately process office services work, ensuring job tickets are properly filled out before initiating tasks. • Adhere to established procedures while performing office functions primarily encompassing reprographics, mail, and intake. • Efficiently manage workflow, prioritizing tasks as necessary. • Provide exceptional customer service, interacting with clients in person, over the phone, or electronically. • Troubleshoot basic equipment problems, placing service calls when necessary. • Maintain effective communication with supervisors or clients regarding job or deadline issues. • Ensure timely completion and delivery of all work, adhering to contracted deadlines. • Handle sensitive and/or confidential documents and information with care. • Conduct quality assurance on personal work and that of others. • Manage resources effectively, using equipment and supplies in a cost-efficient manner. • Be capable of lifting up to 50 lbs. on a regular basis.

Executive Administrator We are offering an exciting opportunity for an Executive Administrator in Boston, Massachusetts. The role primarily involves providing comprehensive administrative support to the executive leadership team in our organization, which operates within the industry. You will be based in our office, handling a range of tasks from executive assistance to office management, and even touching on aspects of HR and accounting. Responsibilities: • Offer administrative assistance to the executive leadership team, ensuring smooth operations • Coordinate and manage executive calendars, ensuring appointments and meetings are scheduled and rescheduled as necessary • Assist in the planning and coordination of events, including logistics, venue arrangements and attendee management • Maintain accurate and up-to-date records, ensuring all information is readily available when required • Handle customer inquiries, providing timely and appropriate responses • Oversee the office's daily operations, ensuring a productive and efficient work environment • Aid in HR and accounting tasks as needed, providing additional support to these departments • Prepare meeting minutes and distribute them to relevant parties, ensuring everyone is updated on key decisions and action items • Create and manage presentations for meetings and other events, ensuring information is presented in a clear and engaging manner • Act as a point of contact for the executive leadership team, facilitating communication between different departments.

Accounting Assistant - Inventory We are offering a long-term contract employment opportunity for an Accounting Assistant - Inventory in Warwick, Rhode Island, United States. As an Accounting Assistant - Inventory, you will be tasked with handling both new and used vehicle purchases, managing titles and MSOs, as well as performing internal accounting entries for transfers between locations. Your role will also involve conducting monthly internal inventory and accounting audits, and reconciling accounting schedules. Responsibilities: • Handle the processing of new and used vehicle purchases. • Manage the billing and posting of dealer swaps and auction sales. • Perform internal accounting entries for transfers between different locations. • Oversee the management of titles and MSO. • Conduct accounting schedule reconciliations. • Carry out monthly internal inventory and accounting audits.

Jr. Legal Secretary We are offering an exciting opportunity for a Legal Assistant in the legal industry. Located in Boston, Massachusetts, this role encompasses providing secretarial and administrative assistance to attorneys, preparing complex legal documents, and maintaining effective client relations in a team-oriented environment. Responsibilities:• Draft and process correspondence and memoranda with Microsoft Office, ensuring appropriate formatting, spelling, and grammar.• Prepare complex legal documents and revisions as per client requirements.• Carry out e-filing of documents as necessary.• Manage mail and fax communications, including preparation and processing of outgoing mail and faxes, and coordinating specialized mail or courier services as needed.• Maintain and update attorneys' calendars with meetings, appointments, due dates, and client-related activities.• Maintain paper and electronic files in compliance with internal policies, perform routine filing, and retrieve files as needed.• Offer general administrative support including new matter document processing, phone call screening, message taking, client and visitor direction, and travel arrangement coordination.• Communicate effectively and professionally with clients and other firm members, anticipating the business needs of assigned attorneys.• Schedule meetings, arrange conference rooms, and coordinate meal provisions.• Maintain chronological and administrative files for assigned attorneys.

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