18 results for Executive Assistant in Boston, MA

Executive Assistant Robert Half is working with a financial services firm on the North Shore looking for an Executive Assistant to join their team. This is a permanent role, joining an office of around ten full-time employees, focused on EA efforts and general office management. Our client is looking for an Executive Assistant with at least 3 years of professional experience. The selected candidate must have experience in calendar management and travel arrangements. This individual also needs to be highly accurate and have attention to detail. Proven knowledge of MS Office is needed too. For the right experience our client is looking to offer the Executive Assistant a base salary up to $90K. The benefits are very good too. Please apply to this listing if interested or email Bill.Nichols@roberthalf. Thanks!

Administrative Assistant Robert Half is working with a respected, construction client in the Wilmington, MA area seeking a Admin Assistant to join its team. This is a permanent role, open due to business growth. The job opportunity is based on-site and part of a collaborative office space. My client is seeking an Administrative Assistant with at least 1-2 year of experience. We're recruiting for a candidate who understands daily operations of assisting employees and daily office functions. Strong computer skills and communication is important, along with being a self starter and interested in helping with any tasks that may arise. For the right experience the Admin Assistant will earn a starting base salary around $60-65K. Great benefits too. If interested and qualified please apply to this listing ASAP, as we're scheduling interviews very soon. You can also email jeremy.tranfaglia@roberthalf. Thanks!

Legal Administrative Assistant Robert Half Legal Permanent Placement is seeking a full-time, in-person Legal Administrative Assistant to join our client's team in Boston. The ideal candidate will bring 2 plus years of litigation experience, a proactive and positive attitude, and enjoy working in a close-knit, collaborative environment. Key Responsibilities:<ul><li>Assist in preparing and editing pleadings and discovery materials for federal and state court cases, arbitration proceedings, and FINRA matters.</li><li>Navigate Massachusetts Rule 9A procedures adeptly.</li><li>Handle e-filing processes for both Massachusetts state courts and federal courts.</li><li>Proofread legal documents to ensure accuracy and contextual relevance.</li><li>Draft letters and discovery templates in alignment with procedural standards.</li><li>Manage case-related deadlines by maintaining an organized office calendar.</li><li>Create, manage, and store client files utilizing electronic and paper filing systems.</li><li>Conduct research using Westlaw, Pacer, and state court docket systems.</li><li>Compile hearing and trial binders, as well as deposition exhibits with precision.</li><li>Serve as a liaison with courts and litigation vendors, including process servers and couriers.</li><li>Provide general administrative support, such as phone coverage, handling incoming mail, scanning documents, compiling supply lists, and organizing deliveries.</li><li>Archive closed cases efficiently.</li></ul>

Administrative Assistant We are offering a short-term contract employment opportunity for an Administrative Assistant in the Hospitality industry located in Cambridge, Massachusetts. As an Administrative Assistant, your primary role will be to manage administrative tasks, including maintaining records, processing applications, and resolving inquiries, with an emphasis on customer service. Responsibilities: • Accurately process customer credit applications in a timely manner• Ensure customer credit records are kept up-to-date and precise• Address and resolve customer inquiries promptly and in a detail-oriented manner• Monitor customer accounts and perform necessary actions• Manage inbound and outbound calls, providing excellent customer service• Perform data entry tasks with high attention to detail• Maintain detail-oriented email correspondence with customers and team members• Schedule appointments efficiently using Microsoft Outlook• Utilize Microsoft Excel, PowerPoint, and Word to complete administrative tasks• Ensure smooth front desk operations, coordinating and managing schedules

Administrative Assistant **Administrative Assistant** Our client is seeking an organized and resourceful Administrative Assistant to support a Principal Investigator (PI) and their lab in a fast-paced research environment. In this role, you will manage complex calendars, coordinate meetings and events, handle administrative tasks such as expense reports and visitor arrangements, and act as a primary liaison for internal and external contacts. The ideal candidate will demonstrate excellent judgment, strong communication skills, and the ability to prioritize and manage multiple responsibilities. ((Boston, Hybrid, Up to $70K)) *Bachelor’s degree or equivalent experience and education *3+ years of administrative experience *Previous experience in higher education or research services, required *Strong organizational and time management skills

Administrative Assistant - Housing We are offering a long term contract employment opportunity for an Administrative Assistant - Housing located in Newport, Rhode Island. This role functions within the industry, where you will primarily handle resident issues, collect rents, and provide phone and front door support. Responsibilities: • Efficiently manage and process rent collections and postings into the system. • Handle inbound and outbound calls as well as email correspondence with residents. • Provide excellent customer service by resolving resident inquiries and issues. • Welcome and assist guests visiting the housing facility. • Manage and maintain accurate records, including filing documentation and typing resident notices. • Coordinate the opening of work orders and scheduling appointments as necessary. • Handle mail distribution and send purchase orders to the accounting department. • Proficiency in using Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word for data entry and other administrative tasks.

Bilingual Spanish Property Administrative Assistant We are in search of a Bilingual Spanish Property Administrative Assistant for a role based in Dorchester, Massachusetts. Working within the Real Estate & Property industry, you will be tasked with handling customer applications, maintaining precise customer records, and resolving customer inquiries. This job offers a short term contract employment opportunity. Responsibilities: • Efficiently process customer credit applications, ensuring accuracy at all times• Keep up-to-date and precise records of customer credit• Respond to and resolve any customer inquiries promptly and professionally• Monitor customer accounts and take necessary action when required• Familiarize yourself with Hud section 8 regulation to recertify residents' income• Schedule and set up appointments for residents• Review income and request necessary documentation• Send out verification of collected information• Maintain confidentiality while dealing with residents and in all facets of the role• Demonstrate personable skills in dealing with senior citizens and families• Organize and manage a high volume of paperwork• Handle both paper and electronic filing and keep track of all paperwork

Part Time Administrative Assistant We are in search of a Part Time Administrative Assistant to become a part of our team located in Rehoboth, Massachusetts. The role is primarily focused on handling customer service responsibilities, data entry tasks, and managing inbound and outbound calls. This is a long term contract position that offers an opportunity to interact with the public and work in a fast-paced office environment. Responsibilities: • Handle incoming calls and provide excellent customer service to clients • Make outbound calls as needed to ensure smooth operations • Engage in face-to-face interactions within the office, making it a more public-facing role • Confirm and update orders in the database to maintain accurate records • Perform clerical duties such as submitting requests and filling out forms for delivery • Operate the Point of Sale (POS) system for walk-in customers • Schedule appointments and manage correspondence via email • Carry out mailings and other administrative tasks as required • Use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks • Adapt to various tasks and demonstrate flexibility in handling responsibilities.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Charlestown, Massachusetts, 02129, United States. The successful candidate will be tasked with a variety of responsibilities, including processing guest services, coordinating house operations, and managing volunteers. Responsibilities: • Provide top-tier customer service to house guests, ensuring their stay is comfortable and meets their needs• Effectively coordinate and manage house operations, ensuring all areas are maintained to a high standard• Handle the coordination of volunteers, ensuring their efforts are effectively directed towards house needs• Manage inbound and outbound calls, promptly addressing guest inquiries or concerns• Schedule appointments and in-person meetings as needed• Conduct guided tours of the house for potential guests or volunteers• Maintain accurate records of guest stays and volunteer contributions• Process data entry tasks and email correspondence efficiently• Utilize Microsoft Excel, Microsoft Word, Microsoft Outlook, and Microsoft PowerPoint to manage tasks and communicate effectively

Executive Administrator We are offering a permanent employment opportunity for an Executive Administrator in Boston, Massachusetts. As an Executive Administrator, you will be a key member of our team in the CPA Firm sector, providing comprehensive administrative support and ensuring efficient operations. Responsibilities:• Oversee and manage administrative tasks to ensure smooth operation within a detail-oriented services environment• Handle financial transactions with precision and diligence• Prepare and draft contracts and correspondence with attention to detail• Coordinate executive meetings, maintaining detail-orientalism and effective communication• Utilize advanced Microsoft Office skills, particularly in Excel and PowerPoint, to optimize administrative processes• Leverage proficiency in Microsoft Teams, Word, and Outlook for effective team collaboration and communication• Work independently, managing multiple tasks to adhere to deadlines• Ensure all client services are delivered in an organized, timely manner while maintaining a focus on results

Executive Administrator We are offering an exciting opportunity for an Executive Administrator in Boston, Massachusetts. The role primarily involves providing comprehensive administrative support to the executive leadership team in our organization, which operates within the industry. You will be based in our office, handling a range of tasks from executive assistance to office management, and even touching on aspects of HR and accounting. Responsibilities: • Offer administrative assistance to the executive leadership team, ensuring smooth operations • Coordinate and manage executive calendars, ensuring appointments and meetings are scheduled and rescheduled as necessary • Assist in the planning and coordination of events, including logistics, venue arrangements and attendee management • Maintain accurate and up-to-date records, ensuring all information is readily available when required • Handle customer inquiries, providing timely and appropriate responses • Oversee the office's daily operations, ensuring a productive and efficient work environment • Aid in HR and accounting tasks as needed, providing additional support to these departments • Prepare meeting minutes and distribute them to relevant parties, ensuring everyone is updated on key decisions and action items • Create and manage presentations for meetings and other events, ensuring information is presented in a clear and engaging manner • Act as a point of contact for the executive leadership team, facilitating communication between different departments.

Legal Assistant Robert half Legal Permanent Placement is seeking a Legal Assistant in Newport, RI. Please apply if you have legal assistant esperance, int the area of Trusts & Estates is preferred but not required. Fulltime in the office in beautiful Newport. Key Responsibilities:In this role, you will help ensure seamless estate administration services by managing a variety of legal and administrative responsibilities:<ul><li>Communicating compassionately and professionally with clients and beneficiaries.</li><li>Drafting legal documents, including probate court filings, correspondence, deeds, and asset spreadsheets.</li><li>Reviewing and managing account information, along with preparing draft estate tax returns.</li><li>Organizing, maintaining, and managing client files with absolute confidentiality and precision.</li><li>Notarizing important documents.</li><li>Providing calendar management for attorneys and ensuring critical deadlines are met.</li></ul>

Tax Operations Assistant Our client is a Private Equity firm looking to add to their Boston team. The Tax Operations Assistant role offers a dynamic and rewarding opportunity to support a team of tax professionals managing global tax compliance and structuring processes. In this position, you will assist with critical tasks such as annual tax reporting, entity setup, IRS documentation management, and investor tax profile creation, while also providing clerical and administrative support to streamline team operations. The ideal candidate is an organized and resourceful individual, capable of managing multiple priorities in a fast-paced environment with strong attention to detail, clear communication skills, and a proactive mindset.

Jr. Legal Secretary We are offering an exciting opportunity for a Legal Assistant in the legal industry. Located in Boston, Massachusetts, this role encompasses providing secretarial and administrative assistance to attorneys, preparing complex legal documents, and maintaining effective client relations in a team-oriented environment. Responsibilities:• Draft and process correspondence and memoranda with Microsoft Office, ensuring appropriate formatting, spelling, and grammar.• Prepare complex legal documents and revisions as per client requirements.• Carry out e-filing of documents as necessary.• Manage mail and fax communications, including preparation and processing of outgoing mail and faxes, and coordinating specialized mail or courier services as needed.• Maintain and update attorneys' calendars with meetings, appointments, due dates, and client-related activities.• Maintain paper and electronic files in compliance with internal policies, perform routine filing, and retrieve files as needed.• Offer general administrative support including new matter document processing, phone call screening, message taking, client and visitor direction, and travel arrangement coordination.• Communicate effectively and professionally with clients and other firm members, anticipating the business needs of assigned attorneys.• Schedule meetings, arrange conference rooms, and coordinate meal provisions.• Maintain chronological and administrative files for assigned attorneys.

Human Resources (HR) Assistant We are offering a long term, part-time contract employment opportunity for a Human Resources (HR) Assistant in Norwood, Massachusetts. As part of our team, the HR Assistant will provide essential support with a focus on onboarding, recruitment, and various administrative tasks. Responsibilities:• Engage in recruitment efforts to source and attract candidates with experience in the required field• Assist with the onboarding process to ensure a smooth transition for new hires• Perform various administrative tasks as required to support the HR team• Provide exceptional customer service in all interactions• Conduct background checks as part of the recruitment process

Legal Assistant We are seeking a Part-Time Legal Assistant to join our team located in Portsmouth, New Hampshire. In this role, you will be managing legal documents, handling client intake, and performing various administrative duties within a legal setting. Responsibilities: • Handling the client intake process, ensuring comprehensive information collection and recording• Utilizing Microsoft Word for the creation, editing, and management of legal documents• Organizing and maintaining legal files and documents, ensuring they are updated and readily accessible• Performing receptionist duties, including managing incoming calls and directing them to appropriate parties• Managing the calendar, scheduling meetings, appointments, and deadlines• Resolving client inquiries in a thoroughly and timely manner• Demonstrating proficiency in Calendar Management• Showcasing strong skills in Microsoft Word• Displaying experience in Client Intake• Effectively performing Receptionist Duties.

Receptionist We are eager to bring on board a Office Assistant in Boston, Massachusetts. Our focus lies in the industry, and we offer a compelling opportunity for the right individual. Your main function will be to handle a variety of administrative responsibilities in a detail-oriented setting. Responsibilities:• Field incoming calls and direct them appropriately.• Serve as the first point of contact for visitors, offering a warm and detail-oriented welcome.• Manage and organize correspondence, ensuring it reaches the correct individual or department.• Maintain an organized, efficient, and welcoming reception area.• Handle sensitive information with confidentiality and discretion.• Support administrative tasks as needed, such as filing, photocopying, and data entry.• Schedule appointments and meetings when necessary.• Take messages accurately and ensure they reach the intended recipient in a timely manner.• Maintain a clean and organized work area to promote efficiency.• Assist with other duties as assigned to support the smooth running of the office.

Administrative Coordinator We are in search of an Administrative Coordinator to join our team in Worcester, Massachusetts. This role is focused on the medical industry and is primarily remote. As an Administrative Coordinator, you will be responsible for a variety of tasks including communication with various parties, maintaining compliance, updating patient information, and analyzing reporting. Responsibilities: • Engage in communication with physicians' offices, patients, or referral sources to ensure clear and efficient information exchange. • Ensure compliance with relevant regulations and standards, including HIPAA. • Regularly review unscheduled appointments, making necessary updates and adjustments. • Maintain and update patient information accurately, ensuring completeness and adherence to privacy regulations. • Monitor the accuracy and completeness of all records and reports, making corrections as necessary. • Utilize Excel and Word for various administrative tasks and reporting. • Leverage your experience with clinical records in your daily duties. • Provide exceptional customer service, addressing inquiries and resolving any issues. • Utilize CRM and other tools such as ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, and About Time. • Manage budget processes and calendar management tasks, ensuring all activities are coordinated and planned effectively. • Handle inbound calls, providing information and assistance as needed.