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16 results for Front Desk Coordinator in Boston, MA

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We are on the hunt for a Front Desk Coordinator based in Boston, Massachusetts, 02110, United States. As a Front Desk Coordinator, you will be a pivotal part of our operations, managing front desk activities, coordinating facility services, and organizing meetings and events. This role offers a short term contract employment opportunity.

Responsibilities:

• Oversee front desk operations to ensure smooth functioning.
• Handle incoming calls and redirect them as necessary.
• Coordinate and manage meetings and events, ensuring all logistics are in place.
• Undertake facility service coordination, ensuring all aspects are managed effectively.
• Maintain an organized workspace to facilitate efficient operations.
• Use your 'Receptionist Duties' skills to enhance service delivery.

• Proficiency in performing receptionist duties, including managing incoming calls, greeting visitors, and handling inquiries.
• Excellent communication and interpersonal skills to interact with clients and staff members.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Strong organizational skills with a keen eye for detail.
• Proficient in using office equipment such as printers, fax machines, and phone systems.
• Experience with office management software like Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Demonstrated problem-solving skills and the ability to handle pressure situations with ease.
• Willingness to learn and adapt to new technologies or procedures as required.
• A proactive and self-motivated approach to work, with a positive attitude towards team collaboration.
• Experience in customer service will be highly appreciated.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

16 results for Front Desk Coordinator in Boston, MA

Front Desk Coordinator We are on the hunt for a Front Desk Coordinator based in Boston, Massachusetts, 02110, United States. As a Front Desk Coordinator, you will be a pivotal part of our operations, managing front desk activities, coordinating facility services, and organizing meetings and events. This role offers a short term contract employment opportunity. Responsibilities: • Oversee front desk operations to ensure smooth functioning. • Handle incoming calls and redirect them as necessary. • Coordinate and manage meetings and events, ensuring all logistics are in place. • Undertake facility service coordination, ensuring all aspects are managed effectively. • Maintain an organized workspace to facilitate efficient operations. • Use your 'Receptionist Duties' skills to enhance service delivery.

Receptionist We are offering a contract to hire employment opportunity for a Receptionist in Burlington, Massachusetts. As a key member of our team, your role will involve a variety of tasks including managing the front desk, administrative tasks, and handling direct phone calls. Responsibilities:• Oversee the front desk operations and ensure smooth functioning.• Handle receptionist duties, including greeting and directing clients upon their arrival.• Perform data entry tasks to maintain accurate records.• Execute administrative tasks to support office operations.• Manage incoming phone calls, routing them to the appropriate parties.• Maintain a detail oriented and welcoming environment for clients and visitors.

Receptionist We are offering a short term contract employment opportunity for a Receptionist at our location in Cambridge, Massachusetts. This role is 100% onsite, where you will be the first point of contact for our visitors and employees. As a Receptionist, you will be tasked with a variety of administrative duties, including package management, event coordination, and visitor registration. Responsibilities • Handle incoming packages, ensure their receipt by the appropriate employees, and coordinate pickup/delivery schedules. • Generate and manage work orders as required. • Act as the primary contact for event guest check-in. • Keep track of the event calendar, arrange cleaning staff for event setup, and manage email communication related to events with employees. • Administer visitor check-in and issue visitor badges as necessary. • Distribute parking passes to visitors and employees. • Utilize email, Microsoft Outlook, Microsoft Teams, and Excel for various administrative tasks. • Utilize interpersonal skills to deliver excellent customer service, manage multi-line phone system, and schedule appointments. • Perform data entry tasks and organize files as per company standards.

Receptionist We are offering a long-term contract employment opportunity for a Receptionist in Natick, Massachusetts, 01760, United States. This role primarily involves a blend of customer service duties, administrative tasks, and utilizing various software for data entry and correspondence. Responsibilities: • Handle guest reception duties, including greeting visitors and directing them appropriately • Operate multi-line phone systems, answering incoming calls and directing them to the correct departments or individuals • Conduct data entry tasks, ensuring the accuracy and timeliness of information entered into the system • Handle email correspondence professionally and promptly • Utilize Microsoft Word, Excel, and Outlook for various administrative tasks • Organize files and documents to maintain a structured and efficient filing system • Schedule appointments and meetings as required, coordinating with relevant parties for availability • Utilize interpersonal skills to provide excellent customer service and maintain positive relationships with clients • Restock necessary items and ensure the reception area is well-maintained and presentable • Handle payment transactions accurately and securely.

Receptionist We are eager to bring on board a Office Assistant in Boston, Massachusetts. Our focus lies in the industry, and we offer a compelling opportunity for the right individual. Your main function will be to handle a variety of administrative responsibilities in a detail-oriented setting. Responsibilities:• Field incoming calls and direct them appropriately.• Serve as the first point of contact for visitors, offering a warm and detail-oriented welcome.• Manage and organize correspondence, ensuring it reaches the correct individual or department.• Maintain an organized, efficient, and welcoming reception area.• Handle sensitive information with confidentiality and discretion.• Support administrative tasks as needed, such as filing, photocopying, and data entry.• Schedule appointments and meetings when necessary.• Take messages accurately and ensure they reach the intended recipient in a timely manner.• Maintain a clean and organized work area to promote efficiency.• Assist with other duties as assigned to support the smooth running of the office.

Receptionist Robert Half's real estate client in Braintree is looking for a receptionist to join their team. Your duties will include answering light phone calls, greeting people coming into the office, accepting deliveries, filing rent checks and other light admin tasks. Excel experience is good to have. Duration: contract to potential for permanent placement for right fit Hours: 9:00-5:00 (12:30-1:30) for lunch - flexible Start date: Thursday 4/17Pay: $22/hr

Administrative Assistant We are offering a short-term contract employment opportunity for an Administrative Assistant in the Hospitality industry located in Cambridge, Massachusetts. As an Administrative Assistant, your primary role will be to manage administrative tasks, including maintaining records, processing applications, and resolving inquiries, with an emphasis on customer service. Responsibilities: • Accurately process customer credit applications in a timely manner• Ensure customer credit records are kept up-to-date and precise• Address and resolve customer inquiries promptly and in a detail-oriented manner• Monitor customer accounts and perform necessary actions• Manage inbound and outbound calls, providing excellent customer service• Perform data entry tasks with high attention to detail• Maintain detail-oriented email correspondence with customers and team members• Schedule appointments efficiently using Microsoft Outlook• Utilize Microsoft Excel, PowerPoint, and Word to complete administrative tasks• Ensure smooth front desk operations, coordinating and managing schedules

Administrative Coordinator We are in search of an Administrative Coordinator to join our team in Worcester, Massachusetts. This role is focused on the medical industry and is primarily remote. As an Administrative Coordinator, you will be responsible for a variety of tasks including communication with various parties, maintaining compliance, updating patient information, and analyzing reporting. Responsibilities: • Engage in communication with physicians' offices, patients, or referral sources to ensure clear and efficient information exchange. • Ensure compliance with relevant regulations and standards, including HIPAA. • Regularly review unscheduled appointments, making necessary updates and adjustments. • Maintain and update patient information accurately, ensuring completeness and adherence to privacy regulations. • Monitor the accuracy and completeness of all records and reports, making corrections as necessary. • Utilize Excel and Word for various administrative tasks and reporting. • Leverage your experience with clinical records in your daily duties. • Provide exceptional customer service, addressing inquiries and resolving any issues. • Utilize CRM and other tools such as ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, and About Time. • Manage budget processes and calendar management tasks, ensuring all activities are coordinated and planned effectively. • Handle inbound calls, providing information and assistance as needed.

Bilingual Spanish Property Administrative Assistant We are in search of a Bilingual Spanish Property Administrative Assistant for a role based in Dorchester, Massachusetts. Working within the Real Estate & Property industry, you will be tasked with handling customer applications, maintaining precise customer records, and resolving customer inquiries. This job offers a short term contract employment opportunity. Responsibilities: • Efficiently process customer credit applications, ensuring accuracy at all times• Keep up-to-date and precise records of customer credit• Respond to and resolve any customer inquiries promptly and professionally• Monitor customer accounts and take necessary action when required• Familiarize yourself with Hud section 8 regulation to recertify residents' income• Schedule and set up appointments for residents• Review income and request necessary documentation• Send out verification of collected information• Maintain confidentiality while dealing with residents and in all facets of the role• Demonstrate personable skills in dealing with senior citizens and families• Organize and manage a high volume of paperwork• Handle both paper and electronic filing and keep track of all paperwork

Office Services Associate We are seeking an Office Services Associate to join our team in the financial services industry, located in Boston, Massachusetts. As an Office Services Associate, your role will involve managing back office services, including reprographics copy, mail services in both physical and digital environments, and supporting services in hospitality facilities, audio/visual, and reception. Responsibilities: • Accurately process office services work, ensuring job tickets are properly filled out before initiating tasks. • Adhere to established procedures while performing office functions primarily encompassing reprographics, mail, and intake. • Efficiently manage workflow, prioritizing tasks as necessary. • Provide exceptional customer service, interacting with clients in person, over the phone, or electronically. • Troubleshoot basic equipment problems, placing service calls when necessary. • Maintain effective communication with supervisors or clients regarding job or deadline issues. • Ensure timely completion and delivery of all work, adhering to contracted deadlines. • Handle sensitive and/or confidential documents and information with care. • Conduct quality assurance on personal work and that of others. • Manage resources effectively, using equipment and supplies in a cost-efficient manner. • Be capable of lifting up to 50 lbs. on a regular basis.

Administrative Assistant Robert Half is working with a respected, construction client in the Wilmington, MA area seeking a Admin Assistant to join its team. This is a permanent role, open due to business growth. The job opportunity is based on-site and part of a collaborative office space. My client is seeking an Administrative Assistant with at least 1-2 year of experience. We're recruiting for a candidate who understands daily operations of assisting employees and daily office functions. Strong computer skills and communication is important, along with being a self starter and interested in helping with any tasks that may arise. For the right experience the Admin Assistant will earn a starting base salary around $60-65K. Great benefits too. If interested and qualified please apply to this listing ASAP, as we're scheduling interviews very soon. You can also email jeremy.tranfaglia@roberthalf. Thanks!

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Charlestown, Massachusetts, 02129, United States. The successful candidate will be tasked with a variety of responsibilities, including processing guest services, coordinating house operations, and managing volunteers. Responsibilities: • Provide top-tier customer service to house guests, ensuring their stay is comfortable and meets their needs• Effectively coordinate and manage house operations, ensuring all areas are maintained to a high standard• Handle the coordination of volunteers, ensuring their efforts are effectively directed towards house needs• Manage inbound and outbound calls, promptly addressing guest inquiries or concerns• Schedule appointments and in-person meetings as needed• Conduct guided tours of the house for potential guests or volunteers• Maintain accurate records of guest stays and volunteer contributions• Process data entry tasks and email correspondence efficiently• Utilize Microsoft Excel, Microsoft Word, Microsoft Outlook, and Microsoft PowerPoint to manage tasks and communicate effectively

Administrative Assistant **Administrative Assistant** Our client is seeking an organized and resourceful Administrative Assistant to support a Principal Investigator (PI) and their lab in a fast-paced research environment. In this role, you will manage complex calendars, coordinate meetings and events, handle administrative tasks such as expense reports and visitor arrangements, and act as a primary liaison for internal and external contacts. The ideal candidate will demonstrate excellent judgment, strong communication skills, and the ability to prioritize and manage multiple responsibilities. ((Boston, Hybrid, Up to $70K)) *Bachelor’s degree or equivalent experience and education *3+ years of administrative experience *Previous experience in higher education or research services, required *Strong organizational and time management skills

Administrative Assistant We are offering an employment opportunity for an Administrative Assistant in Randolph, Massachusetts, United States. In this role, you will be responsible for managing customer inquiries, maintaining customer records, and processing applications, along with other administrative tasks. Responsibilities • Efficiently manage all inbound communication, including calls and emails• Keep customer records up-to-date and accurate• Handle calendar management tasks• Conduct data entry duties• Follow up on system-generated leads• Use Microsoft Outlook and Microsoft Word for various tasks• Schedule appointments as needed

Part Time Administrative Assistant We are in search of a Part Time Administrative Assistant to become a part of our team located in Rehoboth, Massachusetts. The role is primarily focused on handling customer service responsibilities, data entry tasks, and managing inbound and outbound calls. This is a long term contract position that offers an opportunity to interact with the public and work in a fast-paced office environment. Responsibilities: • Handle incoming calls and provide excellent customer service to clients • Make outbound calls as needed to ensure smooth operations • Engage in face-to-face interactions within the office, making it a more public-facing role • Confirm and update orders in the database to maintain accurate records • Perform clerical duties such as submitting requests and filling out forms for delivery • Operate the Point of Sale (POS) system for walk-in customers • Schedule appointments and manage correspondence via email • Carry out mailings and other administrative tasks as required • Use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks • Adapt to various tasks and demonstrate flexibility in handling responsibilities.

Administrative Assistant - Housing We are offering a long term contract employment opportunity for an Administrative Assistant - Housing located in Newport, Rhode Island. This role functions within the industry, where you will primarily handle resident issues, collect rents, and provide phone and front door support. Responsibilities: • Efficiently manage and process rent collections and postings into the system. • Handle inbound and outbound calls as well as email correspondence with residents. • Provide excellent customer service by resolving resident inquiries and issues. • Welcome and assist guests visiting the housing facility. • Manage and maintain accurate records, including filing documentation and typing resident notices. • Coordinate the opening of work orders and scheduling appointments as necessary. • Handle mail distribution and send purchase orders to the accounting department. • Proficiency in using Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word for data entry and other administrative tasks.

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16 results for Front Desk Coordinator in Boston, MA

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