12 results for Administrative Assistant in Charlotte, NC

Part-Time Administrative Assistant We are offering a long term contract employment opportunity for a part-time Administrative Assistant in the Telecom Services industry, based in Hickory, North Carolina, United States. As an Administrative Assistant, you will play a crucial role in managing legal files, contracts, and confidential information, requiring high levels of organization and attention to detail. This role will be about 15-20 hours a week, 100% on-site. Responsibilities• Oversee Data Entry operations to maintain accurate records.• Engage in Email Correspondence to facilitate communication.• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks.• Handle Travel Expense reports and reimbursements.• Draft Legal Documents, Legal Agreements, Legal Briefs, and Legal Contracts as needed.• Manage Legal Correspondence and Legal Documentation to ensure all legal matters are addressed properly.• Maintain and organize Legal Files and Legal Forms.• Provide Administrative Assistance and Administrative Office support.

Administrative Assistant We are in search of a proficient Administrative Assistant to join our team in the Hi Tech Engineering industry, located in Charlotte, North Carolina. As an Administrative Assistant, you will be responsible for a range of administrative duties including maintaining precise customer records, processing customer applications, and managing customer inquiries. This role provides a contract to permanent employment opportunity. Responsibilities: • Manage and redirect incoming phone calls in a detail oriented manner • Ensure the office and kitchen are ready and well-maintained daily • Carry out complex and confidential administrative tasks within the Human Resources Department • Oversee the creation and distribution of letters, reports, and other materials • Supervise the purchase and upkeep of office equipment and supplies • Organize internal and external mail distribution • Plan travel and accommodation for employees, including negotiation of direct billing with hotels • Keep track of employee calendars and schedules during their travel • Supervise phone system and phone carrier • Organize and manage the mailing of marketing materials • Schedule meetings and conference calls • Greet and screen office visitors • Maintain the cleanliness of facilities including offices, conference rooms, and workspaces • Organize arrangements for trade shows, including booth rental and shipping • Support Purchasing, Accounting, and Project Management as needed • Supervise the maintenance of office appliances and equipment, including copier and HVAC • Conduct annual inspections with the fire marshal and monitor progress on any violations.

Administrative Assistant We are offering a permanent employment opportunity in the healthcare industry at Spartanburg, South Carolina, United States. We are seeking an Administrative Assistant to work in our office, handling key tasks such as intake procedures, managing the front reception area, and delivering excellent customer service. Responsibilities: • Professionally greet clients and manage the front reception area • Handle inbound calls and provide excellent customer service • Process paperwork in a timely and accurate manner • Efficiently execute intake procedures • Use Microsoft Suite for data entry, particularly into Excel • Correspond via email professionally and promptly • Manage both inbound and outbound calls effectively • Use Microsoft Outlook, PowerPoint, and Word in daily operations • Schedule appointments and manage calendars effectively.

Legal Administrative Assistant We are seeking a detail-oriented and proactive Legal Administrative Assistant to provide administrative and organizational support for a corporate legal department. The ideal candidate will be skilled in managing schedules, legal documentation, correspondence, and overall office administration while ensuring the highest level of confidentiality and attention to detail. Key Responsibilities:<ul><li>Legal Filing and Record Management: Maintain and organize legal files, records, and electronic filing systems to ensure accessibility and compliance.</li><li>Calendar and Meeting Coordination: Schedule and coordinate meetings, appointments, and deadlines for attorneys and other legal staff.</li><li>Communication Handling: Act as the point of contact for internal and external correspondence; filter and prioritize communications efficiently.</li><li>Expense Tracking and Reporting: Handle expense reports, invoices, and payment processing related to legal department activities.</li><li>Confidentiality: Uphold confidentiality and discretion in handling sensitive legal and corporate information.</li><li>Team Collaboration: Provide support to attorneys and legal staff on various projects, ensuring smooth workflows and timely delivery.</li></ul>

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the Legal industry, based in Matthews, North Carolina. As an Administrative Assistant, your role will encompass a variety of tasks, ensuring smooth operations within our team, and serving as a key point of contact for clients. Responsibilities: • Handle inbound and outbound calls, providing excellent customer service to our clients. • Perform data entry tasks, ensuring all client information is accurately recorded and updated. • Manage email correspondence, responding to inquiries in a timely and detail oriented manner. • Utilize Microsoft Excel, Outlook, PowerPoint, and Word to complete tasks and manage client information. • Schedule appointments, ensuring all parties are informed and prepared. • Maintain the office environment, including tidying the conference room and other necessary areas. • Assist in legal procedures as needed, including preparing for court sessions.

Executive Assistant We are offering a permanent contract employment opportunity for an Executive Assistant in Charlotte, NC United States. This role is within the energy technology industry, where you will be instrumental in shaping the implementation of the energy transition. As an Executive Assistant, you will be the liaison between upper management and the production workforce, ensuring smooth communication and operations. Responsibilities:• Take on the role of primary contact for security guard and manage the internal badge system, which includes locking, issuing of badges, and contract badges.• Facilitate and coordinate meetings with both internal and external participants.• Actively manage and update customer credit records.• Process customer credit applications with accuracy and efficiency.• Handle incoming and outgoing mail, packages, and deliveries.• Arrange and assist in the facilitation of company surveys and follow-up activities.• Coordinate with venues, caterers, entertainment for company events and activities.• Handle travel arrangements and manage expense reports.• Maintain and administer official target tool while tracking and updating monthly numbers.• Create production documents, check sheets, and generate annual factory calendar.• Organize charity events and manage accounts for refreshments as part of the Great Place to Work initiative.• Aid the marketing department in duties such as attending trade shows, shipping marketing materials, and creating marketing packets.• Record meeting minutes and ensure the distribution of internal phone directory.• Prepare sales reports for the US Sales Teams.

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator in the Hi Tech Engineering industry, based in Charlotte, North Carolina. The chosen candidate will be responsible for managing and coordinating various administrative tasks, including employment verification, meeting scheduling, and data management. Responsibilities: • Facilitate the employment verification process for both recent hires and established employees. • Coordinate virtual meetings using Zoom to aid in the approval and processing of employment verification. • Secure and manage confidential documents from employees, such as government-issued identification. • Input and maintain accurate personal employee data in the database. • Utilize the ServiceNow Platform and Workday for various administrative tasks. • Manage and coordinate schedules efficiently to ensure smooth operations. • Conduct interviews as part of the employee verification process. • Exhibit exceptional time management skills in managing various tasks. • Handle case management effectively to resolve any issues or discrepancies.

Administrative Coordinator We are offering a contract to permanent employment opportunity for an Administrative Coordinator in the Healthcare industry, located in Kannapolis, North Carolina. As an Administrative Coordinator, you will be responsible for a range of tasks including maintenance of procurement systems, administrative support to the procurement team, and resolution of purchase order corrections. Responsibilities: • Accurate and efficient processing of ServiceNow tickets related to vendor or item maintenance issues • Daily monitoring of the GHX Exceptions Report to identify recurring issues and generation of tickets as necessary • Assistance in resolving purchase order corrections in ServiceNow • Provision of administrative and data entry support to the procurement team • Collaboration with internal teams to gather procurement requirements and assist with vendor communications • Maintenance of accurate vendor and product information in procurement systems • Ensuring procurement documentation is appropriately filed and accessible for audits or future reference.

Marketing Assistant Robert Half Marketing & Creative is looking for a freelance Marketing Assistant for one of our clients in Charlotte, NC! This position is 100% remote. We are seeking a motivated and detail-oriented Marketing Assistant with 1-2 years of experience to join our team. In this role, you will support marketing initiatives, assist with campaign execution, and contribute to content creation and brand awareness efforts. This is an excellent opportunity for a creative and organized professional looking to grow in the marketing field. Key Responsibilities:<ul><li>Assist in the development and execution of marketing campaigns across digital and traditional channels.</li><li>Create and schedule content for social media, email marketing, and website updates.</li><li>Conduct market research to analyze trends, competitors, and audience insights.</li><li>Support event planning, promotional activities, and product launches.</li><li>Coordinate with graphic designers, copywriters, and other team members to ensure brand consistency.</li><li>Track and report on marketing performance metrics to measure campaign effectiveness.</li><li>Maintain marketing databases and update CRM systems as needed.</li><li>Assist with administrative tasks such as scheduling meetings and preparing reports.</li></ul>

Inventory Clerk Job Title: Administrative CoordinatorPosition Summary: We are seeking a highly organized and proactive Administrative Coordinator to support daily office operations and contribute to a positive and efficient workplace environment. This individual will be the first point of contact for visitors and callers, manage various administrative tasks, and assist in the coordination of meetings, travel, and events. The ideal candidate will be a detail-oriented team player with strong communication skills and a can-do attitude.Key Responsibilities:<ul><li>Provide telephone coverage, including screening and directing calls</li><li>Greet and assist visitors and guests in a professional and welcoming manner</li><li>Receive, sort, and distribute incoming mail and deliveries</li><li>Assist in scheduling meetings and coordinating travel and dinner arrangements as needed</li><li>Manage office supplies and marketing materials, including ordering and restocking</li><li>Collaborate with marketing to coordinate tradeshows and other corporate events</li><li>Organize internal company events and charitable initiatives</li><li>Maintain cleanliness and inventory of office break areas</li><li>Support facilities-related needs and general office upkeep</li><li>Perform additional administrative and clerical tasks as required</li></ul> Minimum Qualifications:<ul><li>1+ years of experience using Microsoft Outlook, Word, and Excel</li><li>1+ years of office experience in an administrative support role</li></ul>Preferred Qualifications:<ul><li>Experience coordinating and planning events or meetings</li><li>Previous experience as an Executive Assistant or Office Manager</li></ul>

Administrative Coordinator We are offering a long-term contract employment opportunity for an Administrative Coordinator in Charlotte, North Carolina, 28269, United States. This role revolves around providing back-office support, managing operations, and handling various administrative tasks in an efficient and timely manner. Responsibilities: • Administer warranty registrations for newly installed equipment and handle the processing of warranty claims for both repairs and labor reimbursement. • Coordinate contracts by ensuring all contracts are accurately entered into the system and are fully completed. • Perform data entry tasks, including entering customer information, policies, and sales data into the system. • Manage invoices, which includes uploading invoices, keying in web uploads, and generating invoices for customers. • Facilitate invoice uploads to various customers’ web portals to ensure payment for services performed. • Support with invoice delivery and billing by updating customer records to facilitate routing of invoices. • Update customers’ pricing data for various services and product lines as part of the Customer Master pricing updates. • Ensure processing of invoices is done in a timely and accurate manner.

Legal Assistant -Litigation Job Title: Legal Assistant – LitigationParking is paid for100% of employee health premium paid for by firmOnsiteOPEN DUE TO GROWTH About the Role:Our client, a well-respected law firm, is seeking an experienced Legal Assistant – Litigation to support their dynamic legal team. This role requires a detail-oriented professional with a strong background in litigation, case management, and trial preparation. The ideal candidate will be highly organized, proactive, and proficient in legal document production and eDiscovery tools.Key Responsibilities:<ul><li>Oversee case management, maintain case files, and assist in developing litigation strategy.</li><li>Manage calendaring and docketing of case deadlines to ensure timely filings and compliance.</li><li>Assist with discovery and trial preparation, including drafting discovery requests, organizing exhibits, and preparing witness materials.</li><li>Utilize eDiscovery tools to manage electronic documents and discovery processes.</li><li>Create, edit, and produce high-quality legal documents with precision and efficiency.</li><li>Perform office administration and management tasks to support daily firm operations.</li></ul>