5 results for Facilitiesoffice Coordinatorassistant in Charlotte, NC

Inventory Clerk Job Title: Administrative CoordinatorPosition Summary: We are seeking a highly organized and proactive Administrative Coordinator to support daily office operations and contribute to a positive and efficient workplace environment. This individual will be the first point of contact for visitors and callers, manage various administrative tasks, and assist in the coordination of meetings, travel, and events. The ideal candidate will be a detail-oriented team player with strong communication skills and a can-do attitude.Key Responsibilities:<ul><li>Provide telephone coverage, including screening and directing calls</li><li>Greet and assist visitors and guests in a professional and welcoming manner</li><li>Receive, sort, and distribute incoming mail and deliveries</li><li>Assist in scheduling meetings and coordinating travel and dinner arrangements as needed</li><li>Manage office supplies and marketing materials, including ordering and restocking</li><li>Collaborate with marketing to coordinate tradeshows and other corporate events</li><li>Organize internal company events and charitable initiatives</li><li>Maintain cleanliness and inventory of office break areas</li><li>Support facilities-related needs and general office upkeep</li><li>Perform additional administrative and clerical tasks as required</li></ul> Minimum Qualifications:<ul><li>1+ years of experience using Microsoft Outlook, Word, and Excel</li><li>1+ years of office experience in an administrative support role</li></ul>Preferred Qualifications:<ul><li>Experience coordinating and planning events or meetings</li><li>Previous experience as an Executive Assistant or Office Manager</li></ul>

Administrative Assistant We are in search of a proficient Administrative Assistant to join our team in the Hi Tech Engineering industry, located in Charlotte, North Carolina. As an Administrative Assistant, you will be responsible for a range of administrative duties including maintaining precise customer records, processing customer applications, and managing customer inquiries. This role provides a contract to permanent employment opportunity. Responsibilities: • Manage and redirect incoming phone calls in a detail oriented manner • Ensure the office and kitchen are ready and well-maintained daily • Carry out complex and confidential administrative tasks within the Human Resources Department • Oversee the creation and distribution of letters, reports, and other materials • Supervise the purchase and upkeep of office equipment and supplies • Organize internal and external mail distribution • Plan travel and accommodation for employees, including negotiation of direct billing with hotels • Keep track of employee calendars and schedules during their travel • Supervise phone system and phone carrier • Organize and manage the mailing of marketing materials • Schedule meetings and conference calls • Greet and screen office visitors • Maintain the cleanliness of facilities including offices, conference rooms, and workspaces • Organize arrangements for trade shows, including booth rental and shipping • Support Purchasing, Accounting, and Project Management as needed • Supervise the maintenance of office appliances and equipment, including copier and HVAC • Conduct annual inspections with the fire marshal and monitor progress on any violations.

Part-Time Administrative Assistant We are offering a long term contract employment opportunity for a part-time Administrative Assistant in the Telecom Services industry, based in Hickory, North Carolina, United States. As an Administrative Assistant, you will play a crucial role in managing legal files, contracts, and confidential information, requiring high levels of organization and attention to detail. This role will be about 15-20 hours a week, 100% on-site. Responsibilities• Oversee Data Entry operations to maintain accurate records.• Engage in Email Correspondence to facilitate communication.• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks.• Handle Travel Expense reports and reimbursements.• Draft Legal Documents, Legal Agreements, Legal Briefs, and Legal Contracts as needed.• Manage Legal Correspondence and Legal Documentation to ensure all legal matters are addressed properly.• Maintain and organize Legal Files and Legal Forms.• Provide Administrative Assistance and Administrative Office support.

Administrative Coordinator We are offering a contract to permanent employment opportunity for an Administrative Coordinator in the Healthcare industry, located in Kannapolis, North Carolina. As an Administrative Coordinator, you will be responsible for a range of tasks including maintenance of procurement systems, administrative support to the procurement team, and resolution of purchase order corrections. Responsibilities: • Accurate and efficient processing of ServiceNow tickets related to vendor or item maintenance issues • Daily monitoring of the GHX Exceptions Report to identify recurring issues and generation of tickets as necessary • Assistance in resolving purchase order corrections in ServiceNow • Provision of administrative and data entry support to the procurement team • Collaboration with internal teams to gather procurement requirements and assist with vendor communications • Maintenance of accurate vendor and product information in procurement systems • Ensuring procurement documentation is appropriately filed and accessible for audits or future reference.

Administrative Coordinator We are offering a long-term contract employment opportunity for an Administrative Coordinator in Charlotte, North Carolina, 28269, United States. This role revolves around providing back-office support, managing operations, and handling various administrative tasks in an efficient and timely manner. Responsibilities: • Administer warranty registrations for newly installed equipment and handle the processing of warranty claims for both repairs and labor reimbursement. • Coordinate contracts by ensuring all contracts are accurately entered into the system and are fully completed. • Perform data entry tasks, including entering customer information, policies, and sales data into the system. • Manage invoices, which includes uploading invoices, keying in web uploads, and generating invoices for customers. • Facilitate invoice uploads to various customers’ web portals to ensure payment for services performed. • Support with invoice delivery and billing by updating customer records to facilitate routing of invoices. • Update customers’ pricing data for various services and product lines as part of the Customer Master pricing updates. • Ensure processing of invoices is done in a timely and accurate manner.