We are in search of a proficient Administrative Assistant to join our team in the Hi Tech Engineering industry, located in Charlotte, North Carolina. As an Administrative Assistant, you will be responsible for a range of administrative duties including maintaining precise customer records, processing customer applications, and managing customer inquiries. This role provides a contract to permanent employment opportunity.
Responsibilities:
• Manage and redirect incoming phone calls in a detail oriented manner
• Ensure the office and kitchen are ready and well-maintained daily
• Carry out complex and confidential administrative tasks within the Human Resources Department
• Oversee the creation and distribution of letters, reports, and other materials
• Supervise the purchase and upkeep of office equipment and supplies
• Organize internal and external mail distribution
• Plan travel and accommodation for employees, including negotiation of direct billing with hotels
• Keep track of employee calendars and schedules during their travel
• Supervise phone system and phone carrier
• Organize and manage the mailing of marketing materials
• Schedule meetings and conference calls
• Greet and screen office visitors
• Maintain the cleanliness of facilities including offices, conference rooms, and workspaces
• Organize arrangements for trade shows, including booth rental and shipping
• Support Purchasing, Accounting, and Project Management as needed
• Supervise the maintenance of office appliances and equipment, including copier and HVAC
• Conduct annual inspections with the fire marshal and monitor progress on any violations.
Responsibilities:
• Manage and redirect incoming phone calls in a detail oriented manner
• Ensure the office and kitchen are ready and well-maintained daily
• Carry out complex and confidential administrative tasks within the Human Resources Department
• Oversee the creation and distribution of letters, reports, and other materials
• Supervise the purchase and upkeep of office equipment and supplies
• Organize internal and external mail distribution
• Plan travel and accommodation for employees, including negotiation of direct billing with hotels
• Keep track of employee calendars and schedules during their travel
• Supervise phone system and phone carrier
• Organize and manage the mailing of marketing materials
• Schedule meetings and conference calls
• Greet and screen office visitors
• Maintain the cleanliness of facilities including offices, conference rooms, and workspaces
• Organize arrangements for trade shows, including booth rental and shipping
• Support Purchasing, Accounting, and Project Management as needed
• Supervise the maintenance of office appliances and equipment, including copier and HVAC
• Conduct annual inspections with the fire marshal and monitor progress on any violations.
• Proven experience in answering inbound calls.
• Demonstrated customer service skills.
• Proficiency in data entry tasks.
• Experience with email correspondence.
• Ability to manage both inbound and outbound calls.
• Expertise in Microsoft Excel.
• Familiarity with Microsoft Outlook.
• Proficiency in using Microsoft PowerPoint.
• Strong skills in Microsoft Word.
• Experience in scheduling appointments.
• Demonstrated customer service skills.
• Proficiency in data entry tasks.
• Experience with email correspondence.
• Ability to manage both inbound and outbound calls.
• Expertise in Microsoft Excel.
• Familiarity with Microsoft Outlook.
• Proficiency in using Microsoft PowerPoint.
• Strong skills in Microsoft Word.
• Experience in scheduling appointments.