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6 results for Receptionist in Charlotte, NC

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We are offering a short term contract employment opportunity for a Receptionist in Charlotte, NC. The individual will be a crucial part of our team, handling administrative tasks and ensuring the smooth operation of our office.

Responsibilities:

• Efficiently manage incoming calls, directing them to the appropriate personnel or voicemail

• Welcome clients, applicants, and visitors, ensuring security protocols are adhered to

• Coordinate and prepare meeting and conference rooms, including room setup, catering orders, and technological equipment arrangements

• Conduct general clerical duties such as distributing office packages and ordering office supplies

• Track and manage incoming and outgoing packages, mail, and freight, arranging messenger service as required

• Provide hospitality services for guests, such as transportation tickets and reservations

• Maintain cleanliness and orderliness of the reception area and public spaces

• Report any faults with furniture, fixtures, and equipment to the facilities or property management team

• Serve as the emergency point of contact and floor warden for drills or evacuations

• Perform other tasks as directed by the supervisor.

• Demonstrated proficiency in customer service, prioritizing client satisfaction and needs.
• Familiarity with standard office functions, ensuring smooth daily operations.
• Proficiency in Microsoft Excel for data management and analysis.
• Clear understanding of office procedures and ability to implement them efficiently.
• Experience in answering inbound calls professionally and efficiently.
• Proficiency in Microsoft Word for document creation and editing.
• Experience with Microsoft Outlook for managing email and scheduling tasks.
• Capability to supervise and coordinate activities, ensuring efficiency and productivity.
• Familiarity with receptionist duties including handling walk-ins, inquiries, and appointments.
• Ability to perform clerical duties such as filing, typing, and copying documents.
• Knowledge in facility management and maintenance to ensure a clean and safe environment.
• Excellent communication skills for effective interaction with clients and team members.
• Understanding of various methods to streamline office tasks.
• Proficiency in Microsoft Office Suites for comprehensive office management.
• Experience in managing reservations and bookings.
• Knowledge in coordinating catering services for office events and meetings.
• Experience in property management will be advantageous.
• Ability to direct issues or inquiries to appropriate personnel.
• Experience in coordinating transportation services for staff and visitors.
• Familiarity with validation plans to ensure compliance with regulations.
• Technological savvy to adapt to new software and technologies.
• Experience in directing incoming calls to the appropriate department or personnel.
• Familiarity with Mindset Software is a plus.
• Ability to handle visitors professionally and courteously.
• Experience in managing voicemail messages, ensuring prompt responses to inquiries.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

6 results for Receptionist in Charlotte, NC

Receptionist We are offering a short term contract employment opportunity for a Receptionist in Charlotte, NC. The individual will be a crucial part of our team, handling administrative tasks and ensuring the smooth operation of our office. Responsibilities: • Efficiently manage incoming calls, directing them to the appropriate personnel or voicemail• Welcome clients, applicants, and visitors, ensuring security protocols are adhered to• Coordinate and prepare meeting and conference rooms, including room setup, catering orders, and technological equipment arrangements• Conduct general clerical duties such as distributing office packages and ordering office supplies• Track and manage incoming and outgoing packages, mail, and freight, arranging messenger service as required• Provide hospitality services for guests, such as transportation tickets and reservations• Maintain cleanliness and orderliness of the reception area and public spaces• Report any faults with furniture, fixtures, and equipment to the facilities or property management team• Serve as the emergency point of contact and floor warden for drills or evacuations• Perform other tasks as directed by the supervisor.

Administrative Assistant We are offering a permanent employment opportunity in the healthcare industry at Spartanburg, South Carolina, United States. We are seeking an Administrative Assistant to work in our office, handling key tasks such as intake procedures, managing the front reception area, and delivering excellent customer service. Responsibilities: • Professionally greet clients and manage the front reception area • Handle inbound calls and provide excellent customer service • Process paperwork in a timely and accurate manner • Efficiently execute intake procedures • Use Microsoft Suite for data entry, particularly into Excel • Correspond via email professionally and promptly • Manage both inbound and outbound calls effectively • Use Microsoft Outlook, PowerPoint, and Word in daily operations • Schedule appointments and manage calendars effectively.

Administrative Assistant We are in search of a proficient Administrative Assistant to join our team in the Hi Tech Engineering industry, located in Charlotte, North Carolina. As an Administrative Assistant, you will be responsible for a range of administrative duties including maintaining precise customer records, processing customer applications, and managing customer inquiries. This role provides a contract to permanent employment opportunity. Responsibilities: • Manage and redirect incoming phone calls in a detail oriented manner • Ensure the office and kitchen are ready and well-maintained daily • Carry out complex and confidential administrative tasks within the Human Resources Department • Oversee the creation and distribution of letters, reports, and other materials • Supervise the purchase and upkeep of office equipment and supplies • Organize internal and external mail distribution • Plan travel and accommodation for employees, including negotiation of direct billing with hotels • Keep track of employee calendars and schedules during their travel • Supervise phone system and phone carrier • Organize and manage the mailing of marketing materials • Schedule meetings and conference calls • Greet and screen office visitors • Maintain the cleanliness of facilities including offices, conference rooms, and workspaces • Organize arrangements for trade shows, including booth rental and shipping • Support Purchasing, Accounting, and Project Management as needed • Supervise the maintenance of office appliances and equipment, including copier and HVAC • Conduct annual inspections with the fire marshal and monitor progress on any violations.

Administrative Coordinator We are offering a long-term contract employment opportunity for an Administrative Coordinator in Charlotte, North Carolina, 28269, United States. This role revolves around providing back-office support, managing operations, and handling various administrative tasks in an efficient and timely manner. Responsibilities: • Administer warranty registrations for newly installed equipment and handle the processing of warranty claims for both repairs and labor reimbursement. • Coordinate contracts by ensuring all contracts are accurately entered into the system and are fully completed. • Perform data entry tasks, including entering customer information, policies, and sales data into the system. • Manage invoices, which includes uploading invoices, keying in web uploads, and generating invoices for customers. • Facilitate invoice uploads to various customers’ web portals to ensure payment for services performed. • Support with invoice delivery and billing by updating customer records to facilitate routing of invoices. • Update customers’ pricing data for various services and product lines as part of the Customer Master pricing updates. • Ensure processing of invoices is done in a timely and accurate manner.

Part-Time Administrative Assistant We are offering a long term contract employment opportunity for a part-time Administrative Assistant in the Telecom Services industry, based in Hickory, North Carolina, United States. As an Administrative Assistant, you will play a crucial role in managing legal files, contracts, and confidential information, requiring high levels of organization and attention to detail. This role will be about 15-20 hours a week, 100% on-site. Responsibilities• Oversee Data Entry operations to maintain accurate records.• Engage in Email Correspondence to facilitate communication.• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks.• Handle Travel Expense reports and reimbursements.• Draft Legal Documents, Legal Agreements, Legal Briefs, and Legal Contracts as needed.• Manage Legal Correspondence and Legal Documentation to ensure all legal matters are addressed properly.• Maintain and organize Legal Files and Legal Forms.• Provide Administrative Assistance and Administrative Office support.

Administrative Coordinator We are offering a contract to permanent employment opportunity for an Administrative Coordinator in the Healthcare industry, located in Kannapolis, North Carolina. As an Administrative Coordinator, you will be responsible for a range of tasks including maintenance of procurement systems, administrative support to the procurement team, and resolution of purchase order corrections. Responsibilities: • Accurate and efficient processing of ServiceNow tickets related to vendor or item maintenance issues • Daily monitoring of the GHX Exceptions Report to identify recurring issues and generation of tickets as necessary • Assistance in resolving purchase order corrections in ServiceNow • Provision of administrative and data entry support to the procurement team • Collaboration with internal teams to gather procurement requirements and assist with vendor communications • Maintenance of accurate vendor and product information in procurement systems • Ensuring procurement documentation is appropriately filed and accessible for audits or future reference.

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6 results for Receptionist in Charlotte, NC

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