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25 results for Administrative Assistant in Chicago, IL

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We are offering an ongoing contract employment opportunity for an Bilingual Administrative Assistant based in Rolling Meadows, Illinois. As an Administrative Assistant, you will be tasked with a variety of responsibilities, providing key support to both Administrative and Clinical staff members. This role requires a blend of administrative skills and customer service, with a focus on maintaining a welcoming and efficient environment within our clinic.

Responsibilities:

• Provide support to staff through a range of administrative tasks

• Ensure smooth operation of the clinic by maintaining cleanliness and orderliness

• Handle sensitive and confidential information with discretion

• Communicate effectively with Clinical and Administrative Staff to address client and referral source inquiries

• Welcome visitors with a positive attitude and assist them as necessary

• Answer incoming calls professionally and route them to the appropriate personnel

• Prepare conference and session rooms for use

• Contribute to workplace security by keeping accurate visitor logs

• Assist with data transfer and report creation

• Proficiency in Spanish language is essential for this role

• Demonstrated experience in administrative assistance is required

• Excellent phone etiquette is a must-have skill

• Proficiency in Microsoft Office Suites, including Word, Excel, and PowerPoint

• Ability to assist guests, providing excellent customer service at all times

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

25 results for Administrative Assistant in Chicago, IL

Administrative Assistant We are offering an ongoing contract employment opportunity for an Bilingual Administrative Assistant based in Rolling Meadows, Illinois. As an Administrative Assistant, you will be tasked with a variety of responsibilities, providing key support to both Administrative and Clinical staff members. This role requires a blend of administrative skills and customer service, with a focus on maintaining a welcoming and efficient environment within our clinic. Responsibilities:• Provide support to staff through a range of administrative tasks• Ensure smooth operation of the clinic by maintaining cleanliness and orderliness• Handle sensitive and confidential information with discretion• Communicate effectively with Clinical and Administrative Staff to address client and referral source inquiries• Welcome visitors with a positive attitude and assist them as necessary • Answer incoming calls professionally and route them to the appropriate personnel• Prepare conference and session rooms for use• Contribute to workplace security by keeping accurate visitor logs• Assist with data transfer and report creation

Administrative Assistant We are offering a long-term contract employment opportunity for a meticulous Administrative Assistant in the finance industry, based in Chicago, Illinois. As an Administrative Assistant, your role will revolve around ensuring regulatory compliance, assisting with paperwork associated with insurance policies, annuities, and mutual funds, and providing excellent customer service. Responsibilities: • Assist in the completion and submission of forms and documents for clients to insurance and financial companies • Conduct follow-ups with these companies to confirm delivery and compliance • Ensure strict adherence to SEC regulatory compliance • Navigate seamlessly in a fast-paced environment with minimal training • Manage inbound and outbound calls, providing top-notch customer service • Perform data entry tasks and maintain accurate records • Schedule appointments and handle email correspondence proficiently • Demonstrate proficiency in Microsoft Excel, Outlook, PowerPoint, and Word • Familiarize and handle tasks related to underwriting, paperwork, mutual funds, and annuities efficiently.

Administrative Assistant We are offering a long term contract employment opportunity for a Property Management Administrative Assistant. This role is crucial in maintaining seamless operations, providing key administrative support, and ensuring excellent customer service. The position will begin PART TIME - 20 hours a week with a possibility of up to 35 hours a week during peak season. Responsibilities:• Accurate data entry and maintenance of customer records in the database.• Assisting tenants with their applications and compiling their folders.• Handling inbound and outbound phone calls, providing timely and efficient customer service.• Utilizing Microsoft Office Suite and Gmail for various administrative tasks.• Scheduling appointments and managing customer inquiries.• Operating key-making equipment to provide keys to tenants.• Managing customer accounts and taking appropriate actions.• Experience with Yardi software is beneficial but not a requirement.• Ensuring the smooth running of operations in a fast-paced university environment.

Administrative Assistant - Corporate Media We are providing a long term contract employment opportunity for an Administrative Assistant in Chicago, Illinois, United States. As an Administrative Assistant, your role will be pivotal in managing a variety of tasks related to the organization's YouTube TV Channel. You will be operating in a fast-paced environment, requiring proactive responses and effective multitasking. Responsibilities:• Manage data entry tasks with accuracy and efficiency.• Engage in email correspondence, responding to inquiries and forwarding information as necessary.• Schedule appointments and manage the calendar to ensure smooth operations.• Complete paperwork accurately and in a timely manner.• Conduct background checks and facilitate waivers for necessary parties.• Utilize Google Suite for various administrative tasks.• Use Slack for internal communication and coordination.

Administrative Assistant We are seeking a skilled Administrative Assistant to become a part of our team in Warrenville, Illinois. In this role, you will be accountable for a range of tasks including processing financial transactions, offering administrative support to various team members, managing incoming calls, and delivering outstanding customer service. You will also be responsible for organizational tasks and mail-related duties. This position provides a contract to permanent employment opportunity. Responsibilities: • Manage all incoming calls, redirecting them to the relevant department or officer, and assist callers when possible. • Process cash receipts and transactions, ensuring accurate exchange of funds. • Offer comprehensive administrative support to Directors and Managers, which may include drafting business correspondence, gathering and providing information, and assisting with computer or clerical tasks. • Deliver exceptional customer service to members, answering their inquiries and directing their calls as needed. • Organize and carry out mass mailings, which includes printing letters, labeling, applying postage, and sealing envelopes. • Perform filing tasks to ensure all documents are properly stored and easily accessible. • Assist with front desk and receptionist duties as required. • Open and distribute mail to the appropriate recipients.

Executive Assistant We are extending an opportunity to join our team in Wheaton, Illinois as an Executive Assistant. This role centers on providing high-level administrative support in the legal industry, specifically related to Trusts, Estates, and Probate. The employment opportunity presents a long-term contract engagement, offering a chance to engage with various aspects of administrative tasks, client relations, and communication. Responsibilities: • Facilitate administrative assistance to law firm partners, ensuring smooth operations • Manage all aspects of client engagement, from initial meetings through file closure • Efficiently handle a high volume of calls, maintaining detail oriented contact with clients and referrals • Prioritize and organize emails, ensuring prompt responses • Manage mail distribution, including sorting, documenting, scanning, and distributing • Draft, edit, and send correspondence, while also ensuring timely follow-ups • Oversee the logistics for meetings and events, including reserving rooms, arranging catering, and setting up audiovisual equipment • Welcome visitors, clients, and potential clients, fostering a welcoming environment • Maintain files, including document scanning and organization • Perform notarization and witness document signings • Manage attorney time entries, and review and revise client invoices monthly • Ensure office supplies are well-stocked and coordinate vendor visits • Leverage knowledge of DocuSign, Zoom, Microsoft Suite, and other relevant software for efficient task completion.

Claims Administrative Assistant We are offering an exciting opportunity for a Claims Administrative Assistant in the insurance industry, based in Chicago, Illinois. The role involves managing customer case files, coordinating appointments and travel, and assisting with department projects. This position is hybrid (2 days on-site), pays a salary of $70,000-$75,000 + full, rich benefits. Responsibilities:• Accurate and efficient management of customer case files in an electronic system• Organization and scheduling of both internal and external appointments and meetings• Coordination of travel arrangements, including transportation and accommodation, as required• Preparation, submission, and reconciliation of expense reports• Assistance in coordinating Claims Department projects• Handling general inquiries from outside parties, logging and directing messages or calls to Claims Department personnel as needed• Performing other assigned duties related to the role.

Legal Assistant Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. This role will provide comprehensive administrative support to legal professionals at the firm. The Legal Assistant will be expected to perform a variety of tasks including processing documents, coordinating schedules, and maintaining client communications. Responsibilities:<ul><li>Handle all incoming and outgoing mail as required.</li><li>Maintain and update attorney calendars using Firm software concerning court dates, meetings, conference calls, in-house meetings, and travel.</li><li>Assist with the arrangement of travel and timely completion of expense reports.</li><li>Provide direct administrative and clerical support such as timekeeping, processing billing memos, expense reports, scheduling, scanning, document editing, and preparing packages for mailing.</li><li>Use standard computer applications such as Microsoft Word, Excel and PowerPoint, Adobe Acrobat, and comparison software</li><li>Work directly with attorneys, paraprofessionals, and administrative assistants for projects requiring special or specific instruction, displaying the ability to work independently on those tasks as directed.</li><li>Demonstrate an understanding of how individual tasks impact other long-term projects and the overall functioning of the department.</li><li>Maintain good public relations with clients while observing the confidentiality of attorney-client relationships and following practice group guidelines for protecting client information.</li><li>Create and maintain all client and general files.</li><li>Develop familiarity with standard formatting and document production procedures.</li><li>Show initiative in seeking additional tasks to maintain a steady workload and assist in any other area of the Firm as assigned</li></ul>

Executive Assistant Are you a proactive, highly organized professional with a talent for anticipating needs and streamlining processes? We’re looking for an Executive Assistant to the CEO to join our client's team near Schaumburg, Illinois and play a critical role in supporting executive-level operations. In this role, you’ll manage the CEO's calendar, coordinate complex travel arrangements, handle high-level communications, and ensure smooth day-to-day operations. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about being the trusted right hand to a dynamic CEO, apply today! Onsite Monday-Friday 8:00am-5:00pm and work from home when the CEO is traveling Compensation: $85k-$105k plus open to a bonusBenefits: Medical, Dental, Vision, PTO, Holiday, Sick Days, Paid Holidays Responsibilities:• Efficient management of calendar, coordinating meetings and ensuring smooth operations.• Assisting the team in time management and task prioritization.• Proactively preparing for meetings, including the creation and maintenance of complex itineraries.• Crafting meticulous and accurate verbal and written communications.• Efficiently arranging travel, keeping cost-consciousness in mind.• Handling documentation and preparing presentations with utmost discretion.• Managing special projects and conducting research for vendors.• Organizing team events with staff and colleagues in a leadership role.• Overseeing personal tasks such as errands, schedules, shopping, etc.

Office Assistant We are seeking an office assistant to join our team located in Elgin, IL. As an Office Assistant, you will support our operations by maintaining accurate records, processing pertinent information, and resolving inquiries. This role offers a long term contract employment opportunity. Responsibilities:• Support the team by accurately documenting meeting notes• Assist in the maintenance of the operations center• Handle clerical duties to ensure smooth operations within the department• Utilize Google and Microsoft Office to carry out tasks efficiently• Monitor and update customer accounts as needed• Efficiently process customer credit applications• Respond to and resolve customer inquiries in a timely manner• Handle answering inbound calls as needed.

Legal Assistant We are seeking a Legal Assistant to join our team in ELGIN, Illinois, United States. In this role, you will be tasked with administrative duties to support the legal department. This position offers a short term contract employment opportunity in the legal industry. Responsibilities: • Assist in managing the email correspondence of the legal department. • Carry out various administrative tasks as required by the head of legal. • Utilize Microsoft Office Suite for various tasks and processes. • Support in reading and interpreting data from excel spreadsheets and pivot tables. • Administer contracts and assist in contract review processes. • Contribute to clearing the backlog of legal tasks. • Use your experience in contract administration to streamline processes and operations.

Trust & Estates Legal Assistant Robert Half Legal is partnering with an international, AM100 law firm that's hiring a Trust & Estates Legal Assistant with at least 5-8+ years of experience to join their Private Wealth practice group. This Trust & Estates Legal Assistant is responsible for providing support to attorneys in the administration of all aspects of trusts and estates in probate within established administrative procedures. This position is paying between $85-100K+ plus bonus and phenomenal benefits. In addition, this firm offers a highly flexible hybrid WFH schedule and they have a phenomenal firm culture. If you are looking to join one of the top law firms in the world, then this is the opportunity for you! Trust & Estates Legal Assistant Responsibilities:<ul><li>Prepare, edit, and organize heavily formatted documentation and forms such as wills, codicils, trust agreements and amendments, powers of attorney, designations, limited partnership agreements, limited liability company agreements, transactional documents, planning proposals, etc.</li><li>Prepare and edit correspondence, memoranda, and emails. Proofread written communications.</li><li>Manage and maintain attorneys’ calendars, make travel arrangements, schedule appointments and meetings, arrange for conference rooms, and schedule conference calls, including domestic and international participants</li><li>Open new client matters and request conflicts of interest checks. Draft engagement letters for each new matter. </li><li>Update attorney contacts, and maintain up-to-date listing of client/matter names and numbers for each attorney</li><li>Review and edit invoices, process client billing matters, input attorney's time, and process/submit reimbursement requests for each attorney</li></ul> For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at justin . rambert @ robert half com

Legal Assistant We are in search of a Legal Assistant to join our team operating in the corporate industry, located in Chicago, Illinois, United States. This role involves handling various tasks including document management, contract review, and administrative duties. Responsibilities: • Oversee and manage contract drafting and revisions, including engagement letters, non-disclosure agreements, Independent Contractor agreements, Vendor agreements, and more. • Implement and maintain comprehensive schedules for effective time management and coordination. • Handle the filing of documents and emails to ensure organized record keeping. • Proactively identify and address issues, suggesting improvements when necessary. • Coordinate travel arrangements as needed. • Perform various administrative tasks such as mailing, faxing, and copying. • Prepare and manage expense reports to track department spending. • Carry out any additional tasks as required by the Legal Department.

Legal Assistant We are offering a long-term contract employment opportunity for a Legal Assistant in Chicago, Illinois. The individual will be expected to provide support to the attorney members, handle administrative tasks, and ensure smooth office operations within a legal setting. Responsibilities: • Facilitate efficient office operations by managing data, scheduling meetings, and overseeing calendar and deadline management. • Provide essential support to attorney members by assisting with various administrative projects. • Maintain company's record system by building server folders using established naming conventions. • Ensure the accuracy of legal documents by performing proofreading and formatting tasks as necessary. • Contribute to team efficiency by coordinating workflow using established trackers and spreadsheets. • Aid in the assembly of exhibits for pleadings and letters for various projects. • Organize and maintain both digital and hard copy litigation files. • Contribute to the development of various manuals and handbooks on substantive legal issues. • Assist with drafting and processing correspondence to and from the office. • Learn and master the process of uploading documents into the company intranet. • Prepare or update existing PowerPoint presentations as required. • Perform other duties as assigned.

Insurance Billing Specialist The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m The two biggest things on people’s minds right now: ‘Busy season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Responsibilities:<ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul>

Administrative/Order Entry Specialist We are in the process of recruiting a Sales Assistant to be a part of our client's team in Wood Dale, Illinois. This role involves delivering administrative support to the sales team, managing customer service, and operating in the broker services industry. This is a great opportunity to develop your skills in a dynamic and fast-paced environment. The position offers a salary range of $50,000-$70,000 + health insurance. This position is initially 100% on-site, then once fully trained, anywhere from 3-6 months, there will an opportunity to work from home, 2 days/week. Responsibilities:• Facilitate daily interactions with the sales team• Efficiently handle customer calls and inquiries• Maintain accurate records of customer orders and provide updates on shipment status• Administer customer programs and keep product information up to date• Use CRM tools for efficient customer relationship management• Ensure precise order entry and management• Oversee customer shipments and manage any backorders• Handle outgoing shipments and ordering office supplies when necessary• Utilize data processing skills to maintain accurate customer records.

Litigation Legal Assistant Position Overview:This well-established 10-attorney law firm in Chicago is among the oldest in the city. The firm specializes in litigation before federal and state courts, administrative agencies, and arbitrators and is currently seeking a highly organized and detail-oriented Litigation Legal Assistant to join their team. This position will suit an individual who thrives in a team-based environment and excels in managing multiple deadlines in a fast-paced legal setting. The role involves supporting attorneys with tasks related to litigation, arbitration, and overall case management to ensure the firm meets its clients' goals efficiently and effectively. Key Responsibilities:<ul><li>Drafting, Editing, and Proofreading: Prepare, review, and revise legal documents such as pleadings, briefs, large exhibits, trial notebooks, and correspondence to ensure accuracy, clarity, and compliance with court and arbitration requirements.</li><li>Transcription and Dictation: Perform extensive transcription work, including formatting lengthy legal briefs dictated by attorneys in preparation for arbitrations (about three arbitrations per month). Ensure timely document proofing, revisions, and updates to meet critical deadlines.</li><li>Docketing, Scheduling, and Calendaring: Manage court dates, deposition scheduling, and meetings. Maintain detailed calendar tracking to prevent any scheduling conflicts and ensure attorneys are fully prepared for court appearances, depositions, and meetings.</li><li>E-Filing Procedures: Handle electronic filings through various systems, including Federal Courts, State Courts, EEOC, and other administrative agencies, adhering strictly to submission deadlines and technical requirements.</li><li>Arbitration Support: Assist attorneys with pre-arbitration preparation, from transcribing legal briefs to organizing exhibits and trial notebooks in anticipation of hearings. Collaborate in meeting specifications established by arbitrators.</li><li>Team Collaboration: Work alongside attorneys and office staff to balance priorities, build consensus, and maintain the firm’s commitment to teamwork, while navigating varying personalities and work styles.</li><li>Attention to Detail: Exhibit absolute precision in document drafting, proofreading, scheduling, and overall litigation support to ensure all work is error-free.</li></ul>

Legal Assistant Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. As a Legal Assistant, your role will involve preparing and reviewing various legal documents and correspondence, managing estate planning documents, maintaining trust/estate financial records, and acting as a liaison between lawyers and clients. Responsibilities: • Prepare, review, and edit a wide range of legal documents and correspondence, ensuring high quality, accuracy, and comprehensiveness.• Prepare and review estate planning documents.• Maintain trust/estate financial records.• Create and maintain a filing system; open and close files in a timely fashion.• Process client intake forms.• Manage mail, e-mail, faxes, and phone calls in a confidential, organized, and efficient manner.• Arrange meetings, coordinate travel arrangements, and schedule appointments.• Prepare attorney expense claims and close transactions.• Act as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal, and government departments as requested.• Perform other related and administrative duties as assigned.

Legal Assistant We are seeking a Legal Assistant to join our team in Chicago, Illinois. The successful candidate will be part of our real estate practice where they will contribute to both paralegal and marketing tasks. This role is vital to ensuring the efficient operation of our legal team and the growth of our business development efforts. Responsibilities: • Conduct comprehensive case law research • Draft and file motions and discovery documents as required • Communicate effectively with clients and opposing counsel • Manage case files and maintain general office organization • Contribute to the firm's marketing and business development strategies • Oversee and manage the firm's social media accounts • Display strong decision-making skills to ensure tasks are completed accurately and independently • Show a keen eye for detail and strong follow-through skills.

Commercial Finance Legal Assistant Robert Half Legal is partnering with an international, AM100 law firm that's hiring a Commercial Finance Legal Assistant with at least 5-8+ years of experience to join their Private Credit practice group. This Commercial Finance Legal Assistant will support transactional attorneys that involves multi-tasking complex document production with heavy administrative functions and client contact requiring executive secretarial skills.. This position is paying between $80-95K+ plus bonus and phenomenal benefits. In addition, this firm offers a highly flexible hybrid WFH schedule and they have a phenomenal firm culture. If you are looking to join one of the top law firms in the world, then this is the opportunity for you! Commercial Finance Legal Assistant Responsibilities:<ul><li>Prepare and organize documents and forms requisite to the commercial finance practice area, such as term sheets, credit agreements, business certificates, exhibits, opinion letters, standard form loan documents, etc. </li><li>Assist with duties/tasks associated with commercial finance transactional closings</li><li>Create, edit/proofread, and compile large, complex, heavily formatted documents as well as prepare correspondence, memoranda and other legal documents from draft or dictated text</li><li>Prepare and edit correspondence, memoranda, and emails</li><li>Manage and maintain attorneys’ calendars, make travel arrangements, schedule appointments and meetings, arrange for conference rooms, and schedule conference calls, including domestic and international participants</li><li>Open new client matters and request conflicts of interest checks. Draft engagement letters for each new matter</li><li>Update attorney contacts, and maintain up-to-date listing of client/matter names and numbers for each attorney</li><li>Review and edit invoices, process client billing matters, input attorney's time, and process/submit expense reports for each attorney</li></ul> For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at justin . rambert @ robert half com

Legal Assistant We are offering an exciting opportunity for a Legal Assistant to join our team in Chicago, Illinois. The individual will play a key role in the legal field, working closely with the Legal Department to ensure smooth operations. Responsibilities: • Accurately draft, review and facilitate changes to various legal documents including but not limited to engagement letters, non-disclosure agreements, Independent Contractor agreements, and Vendor agreements. • Proactively identify and handle issues, taking the initiative to suggest improvements where necessary. • Ensure effective time management through maintaining and coordinating schedules. • Handle administrative tasks such as mailing, faxing, and copying. • Manage and file documents and emails in a timely and organized manner. • Schedule travel arrangements as needed. • Prepare and handle expense reports. • Perform other duties as required by the Legal Department, contributing to the overall effectiveness of the team.

Accounting Assistant The salary range for this position is $80,000-$90,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off </li></ul>

Coordinator-Construction We are offering an exciting opportunity for a Project Assistant in the Construction/Contractor industry, based in a city in Illinois. The Project Assistant will be a crucial part of our team, responsible for ensuring efficient and detail-oriented operations within our office environment. This role involves tasks such as managing incoming calls, assisting the Office Coordinator, and maintaining optimal stock levels of supplies, among other duties. Benefits include: medical, dental, vision, 401k, profit sharing, and PTO1 day work from home, and salary $75-$80k plus bonusRecruiter: Connie Stathopoulos Responsibilities: • Ensure seamless operation and a detail-oriented atmosphere in the reception area whenever necessary• Handle incoming calls with detail orientation, directing callers accurately to the appropriate personnel• Welcome guests with a detail-oriented approach, offering refreshments and guiding them to appropriate areas• Assist the Office Coordinator in inventory management and procurement processes• Coordinate service calls and maintain optimal stock levels of supplies to support operational needs• Process customer credit applications accurately and efficiently• Maintain accurate customer credit records• Monitor customer accounts and take appropriate action• Manage timelines and maintain strong written and verbal communication skills• Utilize skills in Microsoft Excel, Outlook, and PowerPoint to complete tasks efficiently• Apply knowledge in Construction, Contract Administration, and Subcontract Agreements to daily tasks.

Paralegal We are offering an exciting opportunity for a Paralegal in the legal industry, located in Chicago, Illinois. The role involves handling a variety of family law cases in a fast-paced environment and utilizing legal technology efficiently. Responsibilities: • Handling a diverse range of family law cases including divorce, custody, and support disputes • Utilizing legal practice management software and cloud-based platforms for efficient case handling • Demonstrating expertise in e-filing systems for state and local jurisdictions • Communicating effectively with various stakeholders including clients, courts, and other attorneys • Managing high caseloads and maintaining accurate client records • Utilizing strong organizational skills to manage multiple priorities and adhere to strict deadlines • Executing detailed research techniques to investigate relevant case law • Using analytical skills to evaluate and synthesize information related to cases • Utilizing Microsoft tools and other document automation tools for efficient case management • Managing calendars effectively to ensure all deadlines and appointments are met.

Legal Assistant We are in the process of recruiting a Legal Assistant in the legal industry, specifically located in Chicago, Illinois. This role offers a contract to permanent employment opportunity. The selected candidate will be expected to handle various tasks related to legal assistance, including managing call sheets, drafting and sending status letters and emails, handling new cases, and maintaining an organized filing system. Responsibilities: • Accurately process and manage call sheets and docket dates. • Draft, export, and send status letters to clients. • Communicate effectively through status emails. • Handle new cases including drafting letters to clients and opposing counsel, preparing budgets, labeling files/cases, reviewing filing systems for prior WC claims, and filling out and filing appearances and proofs of service. • Prepare and issue subpoenas to facilities/providers. • Efficiently manage mail by opening, scanning, uploading to NetDocuments, and updating the subpoena schedule and docket. • Process HIPAA authorizations and maintain an organized filing system. • Prepare abstracts of medical records, organize records for IMEs, copy medical imaging, and review IPM logs. • Utilize various software and programs including Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), Case Management Software, CompuLaw, and NetDocuments. • Perform additional projects as assigned by the team.

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25 results for Administrative Assistant in Chicago, IL

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