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17 results for Executive Assistant in Chicago, IL

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Are you a proactive, highly organized professional with a talent for anticipating needs and streamlining processes? We’re looking for an Executive Assistant to the CEO to join our client's team near Schaumburg, Illinois and play a critical role in supporting executive-level operations. In this role, you’ll manage the CEO's calendar, coordinate complex travel arrangements, handle high-level communications, and ensure smooth day-to-day operations. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about being the trusted right hand to a dynamic CEO, apply today!

Onsite Monday-Friday 8:00am-5:00pm and work from home when the CEO is traveling

Compensation: $85k-$105k plus open to a bonus

Benefits: Medical, Dental, Vision, PTO, Holiday, Sick Days, Paid Holidays

Responsibilities:

• Efficient management of calendar, coordinating meetings and ensuring smooth operations.

• Assisting the team in time management and task prioritization.

• Proactively preparing for meetings, including the creation and maintenance of complex itineraries.

• Crafting meticulous and accurate verbal and written communications.

• Efficiently arranging travel, keeping cost-consciousness in mind.

• Handling documentation and preparing presentations with utmost discretion.

• Managing special projects and conducting research for vendors.

• Organizing team events with staff and colleagues in a leadership role.

• Overseeing personal tasks such as errands, schedules, shopping, etc.

• 5+ years of experience

• Proficiency in Calendar Management to effectively schedule and manage appointments

• Excellent Communication skills, both written and verbal, for effective liaison with all levels of professionals

• Ability to handle Correspondence efficiently, ensuring all communication is accurately recorded and directed appropriately

• Capacity to Coordinate Meetings, ensuring smooth and effective communication between all parties involved

• Must have a Bachelor's Degree

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

17 results for Executive Assistant in Chicago, IL

Executive Assistant Are you a proactive, highly organized professional with a talent for anticipating needs and streamlining processes? We’re looking for an Executive Assistant to the CEO to join our client's team near Schaumburg, Illinois and play a critical role in supporting executive-level operations. In this role, you’ll manage the CEO's calendar, coordinate complex travel arrangements, handle high-level communications, and ensure smooth day-to-day operations. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about being the trusted right hand to a dynamic CEO, apply today! Onsite Monday-Friday 8:00am-5:00pm and work from home when the CEO is traveling Compensation: $85k-$105k plus open to a bonusBenefits: Medical, Dental, Vision, PTO, Holiday, Sick Days, Paid Holidays Responsibilities:• Efficient management of calendar, coordinating meetings and ensuring smooth operations.• Assisting the team in time management and task prioritization.• Proactively preparing for meetings, including the creation and maintenance of complex itineraries.• Crafting meticulous and accurate verbal and written communications.• Efficiently arranging travel, keeping cost-consciousness in mind.• Handling documentation and preparing presentations with utmost discretion.• Managing special projects and conducting research for vendors.• Organizing team events with staff and colleagues in a leadership role.• Overseeing personal tasks such as errands, schedules, shopping, etc.

Administrative Assistant - Corporate Media We are providing a long term contract employment opportunity for an Administrative Assistant in Chicago, Illinois, United States. As an Administrative Assistant, your role will be pivotal in managing a variety of tasks related to the organization's YouTube TV Channel. You will be operating in a fast-paced environment, requiring proactive responses and effective multitasking. Responsibilities:• Manage data entry tasks with accuracy and efficiency.• Engage in email correspondence, responding to inquiries and forwarding information as necessary.• Schedule appointments and manage the calendar to ensure smooth operations.• Complete paperwork accurately and in a timely manner.• Conduct background checks and facilitate waivers for necessary parties.• Utilize Google Suite for various administrative tasks.• Use Slack for internal communication and coordination.

Administrative Assistant We are offering a long-term contract employment opportunity for a meticulous Administrative Assistant in the finance industry, based in Chicago, Illinois. As an Administrative Assistant, your role will revolve around ensuring regulatory compliance, assisting with paperwork associated with insurance policies, annuities, and mutual funds, and providing excellent customer service. Responsibilities: • Assist in the completion and submission of forms and documents for clients to insurance and financial companies • Conduct follow-ups with these companies to confirm delivery and compliance • Ensure strict adherence to SEC regulatory compliance • Navigate seamlessly in a fast-paced environment with minimal training • Manage inbound and outbound calls, providing top-notch customer service • Perform data entry tasks and maintain accurate records • Schedule appointments and handle email correspondence proficiently • Demonstrate proficiency in Microsoft Excel, Outlook, PowerPoint, and Word • Familiarize and handle tasks related to underwriting, paperwork, mutual funds, and annuities efficiently.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Elmwood Park, Illinois. This role primarily involves tasks related to administrative support and customer service in a fully onsite setting. You will work closely with other team members to ensure smooth office operations. Responsibilities: • Handle inbound calls and provide excellent customer service • Assist with data entry tasks and maintain accurate records • Facilitate email correspondence and ensure prompt responses • Provide support in HR and accounting functions as required • Use Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) effectively for various administrative tasks • Schedule appointments and meetings as necessary • Manage inbound and outbound calls effectively • Ensure all customer inquiries are resolved in a timely manner.

Administrative Assistant We are seeking a skilled Administrative Assistant to become a part of our team in Warrenville, Illinois. In this role, you will be accountable for a range of tasks including processing financial transactions, offering administrative support to various team members, managing incoming calls, and delivering outstanding customer service. You will also be responsible for organizational tasks and mail-related duties. This position provides a contract to permanent employment opportunity. Responsibilities: • Manage all incoming calls, redirecting them to the relevant department or officer, and assist callers when possible. • Process cash receipts and transactions, ensuring accurate exchange of funds. • Offer comprehensive administrative support to Directors and Managers, which may include drafting business correspondence, gathering and providing information, and assisting with computer or clerical tasks. • Deliver exceptional customer service to members, answering their inquiries and directing their calls as needed. • Organize and carry out mass mailings, which includes printing letters, labeling, applying postage, and sealing envelopes. • Perform filing tasks to ensure all documents are properly stored and easily accessible. • Assist with front desk and receptionist duties as required. • Open and distribute mail to the appropriate recipients.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in non-profit industry in BROOKFIELD, Illinois. The chosen candidate will play a pivotal role in providing support and customer service to our internal staff, assisting with basic office management tasks, and coordinating scheduling and donor-related activities. Responsibilities:• Provide exceptional customer service to internal staff• Assist with crucial office management tasks to ensure smooth operations• Coordinate and manage scheduling and donor-related activities• Use accounting software, notably Microsoft NAV, to manage and record office expense transactions• Handle purchasing requisitions and place orders for office supplies and uniforms• Ensure that additional approval is sought for purchases exceeding certain limits• Answer inbound calls and handle email correspondence efficiently• Use Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to manage tasks and schedule appointments• Support a team member by taking care of routine tasks, allowing them to focus on more detailed aspects of their role.

Claims Administrative Assistant We are offering an exciting opportunity for a Claims Administrative Assistant in the insurance industry, based in Chicago, Illinois. The role involves managing customer case files, coordinating appointments and travel, and assisting with department projects. This position is hybrid (2 days on-site), pays a salary of $70,000-$75,000 + full, rich benefits. Responsibilities:• Accurate and efficient management of customer case files in an electronic system• Organization and scheduling of both internal and external appointments and meetings• Coordination of travel arrangements, including transportation and accommodation, as required• Preparation, submission, and reconciliation of expense reports• Assistance in coordinating Claims Department projects• Handling general inquiries from outside parties, logging and directing messages or calls to Claims Department personnel as needed• Performing other assigned duties related to the role.

Commercial Finance Legal Assistant Robert Half Legal is partnering with an international, AM100 law firm that's hiring a Commercial Finance Legal Assistant with at least 5-8+ years of experience to join their Private Credit practice group. This Commercial Finance Legal Assistant will support transactional attorneys that involves multi-tasking complex document production with heavy administrative functions and client contact requiring executive secretarial skills.. This position is paying between $80-95K+ plus bonus and phenomenal benefits. In addition, this firm offers a highly flexible hybrid WFH schedule and they have a phenomenal firm culture. If you are looking to join one of the top law firms in the world, then this is the opportunity for you! Commercial Finance Legal Assistant Responsibilities:<ul><li>Prepare and organize documents and forms requisite to the commercial finance practice area, such as term sheets, credit agreements, business certificates, exhibits, opinion letters, standard form loan documents, etc. </li><li>Assist with duties/tasks associated with commercial finance transactional closings</li><li>Create, edit/proofread, and compile large, complex, heavily formatted documents as well as prepare correspondence, memoranda and other legal documents from draft or dictated text</li><li>Prepare and edit correspondence, memoranda, and emails</li><li>Manage and maintain attorneys’ calendars, make travel arrangements, schedule appointments and meetings, arrange for conference rooms, and schedule conference calls, including domestic and international participants</li><li>Open new client matters and request conflicts of interest checks. Draft engagement letters for each new matter</li><li>Update attorney contacts, and maintain up-to-date listing of client/matter names and numbers for each attorney</li><li>Review and edit invoices, process client billing matters, input attorney's time, and process/submit expense reports for each attorney</li></ul> For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at justin . rambert @ robert half com

Legal Assistant Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. As a Legal Assistant, your role will involve preparing and reviewing various legal documents and correspondence, managing estate planning documents, maintaining trust/estate financial records, and acting as a liaison between lawyers and clients. Responsibilities: • Prepare, review, and edit a wide range of legal documents and correspondence, ensuring high quality, accuracy, and comprehensiveness.• Prepare and review estate planning documents.• Maintain trust/estate financial records.• Create and maintain a filing system; open and close files in a timely fashion.• Process client intake forms.• Manage mail, e-mail, faxes, and phone calls in a confidential, organized, and efficient manner.• Arrange meetings, coordinate travel arrangements, and schedule appointments.• Prepare attorney expense claims and close transactions.• Act as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal, and government departments as requested.• Perform other related and administrative duties as assigned.

Legal Assistant We are offering a long-term contract employment opportunity for a Legal Assistant in Chicago, Illinois. The individual will be expected to provide support to the attorney members, handle administrative tasks, and ensure smooth office operations within a legal setting. Responsibilities: • Facilitate efficient office operations by managing data, scheduling meetings, and overseeing calendar and deadline management. • Provide essential support to attorney members by assisting with various administrative projects. • Maintain company's record system by building server folders using established naming conventions. • Ensure the accuracy of legal documents by performing proofreading and formatting tasks as necessary. • Contribute to team efficiency by coordinating workflow using established trackers and spreadsheets. • Aid in the assembly of exhibits for pleadings and letters for various projects. • Organize and maintain both digital and hard copy litigation files. • Contribute to the development of various manuals and handbooks on substantive legal issues. • Assist with drafting and processing correspondence to and from the office. • Learn and master the process of uploading documents into the company intranet. • Prepare or update existing PowerPoint presentations as required. • Perform other duties as assigned.

Legal Assistant Robert Half's Legal Division is immediately seeking a Legal Assistant with 3-5 years of experience to join a reputable law firm in downtown Chicago. The Legal Assistant will be handling real estate and estate planning matters. Responsibilities:• Efficiently process customer credit applications related to real estate transactions.• Maintain precise records of customer credit related to real estate and estate planning.• Handle customer inquiries regarding real estate transactions and estate planning.• Monitor customer accounts and take necessary actions in relation to real estate transactions.• Conduct heavy typing, proofreading, editing, and formatting of real estate documents such as contracts, amendments, leases, letter of intent, term sheets, and closing instructions.• Coordinate and schedule real estate closings.• Draft real estate and estate planning documents including closing statements, deeds, bill of sale, affidavits, power of attorney, wills, trusts, and probate documents for e-filing.• Coordinate the filing of corporate documents and manage post-closing matters with clients.• Understand tax law to support attorneys in document preparation, organizing files, managing client communication and preparing for tax filings.• Transcribe and type all correspondence, produce letters, court documents, legal forms, and internal administrative forms as needed.• Manage incoming, outgoing, and internal mail of their assignments and maintain orderly filing of correspondence/documents.• Assist attorneys with client billings and manage appropriate communications with clients and detail oriented associates.• Process required forms for the opening of new matters and closing files in accordance with established procedures.• Make required travel arrangements for attorneys and maintain updated detail oriented schedules/calendars.

Trust & Estates Legal Assistant Robert Half Legal is partnering with an international, AM100 law firm that's hiring a Trust & Estates Legal Assistant with at least 5-8+ years of experience to join their Private Wealth practice group. This Trust & Estates Legal Assistant is responsible for providing support to attorneys in the administration of all aspects of trusts and estates in probate within established administrative procedures. This position is paying between $85-100K+ plus bonus and phenomenal benefits. In addition, this firm offers a highly flexible hybrid WFH schedule and they have a phenomenal firm culture. If you are looking to join one of the top law firms in the world, then this is the opportunity for you! Trust & Estates Legal Assistant Responsibilities:<ul><li>Prepare, edit, and organize heavily formatted documentation and forms such as wills, codicils, trust agreements and amendments, powers of attorney, designations, limited partnership agreements, limited liability company agreements, transactional documents, planning proposals, etc.</li><li>Prepare and edit correspondence, memoranda, and emails. Proofread written communications.</li><li>Manage and maintain attorneys’ calendars, make travel arrangements, schedule appointments and meetings, arrange for conference rooms, and schedule conference calls, including domestic and international participants</li><li>Open new client matters and request conflicts of interest checks. Draft engagement letters for each new matter. </li><li>Update attorney contacts, and maintain up-to-date listing of client/matter names and numbers for each attorney</li><li>Review and edit invoices, process client billing matters, input attorney's time, and process/submit reimbursement requests for each attorney</li></ul> For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at justin . rambert @ robert half com

Legal Assistant Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. This role will provide comprehensive administrative support to legal professionals at the firm. The Legal Assistant will be expected to perform a variety of tasks including processing documents, coordinating schedules, and maintaining client communications. Responsibilities:<ul><li>Handle all incoming and outgoing mail as required.</li><li>Maintain and update attorney calendars using Firm software concerning court dates, meetings, conference calls, in-house meetings, and travel.</li><li>Assist with the arrangement of travel and timely completion of expense reports.</li><li>Provide direct administrative and clerical support such as timekeeping, processing billing memos, expense reports, scheduling, scanning, document editing, and preparing packages for mailing.</li><li>Use standard computer applications such as Microsoft Word, Excel and PowerPoint, Adobe Acrobat, and comparison software</li><li>Work directly with attorneys, paraprofessionals, and administrative assistants for projects requiring special or specific instruction, displaying the ability to work independently on those tasks as directed.</li><li>Demonstrate an understanding of how individual tasks impact other long-term projects and the overall functioning of the department.</li><li>Maintain good public relations with clients while observing the confidentiality of attorney-client relationships and following practice group guidelines for protecting client information.</li><li>Create and maintain all client and general files.</li><li>Develop familiarity with standard formatting and document production procedures.</li><li>Show initiative in seeking additional tasks to maintain a steady workload and assist in any other area of the Firm as assigned</li></ul>

Litigation Legal Assistant Position Overview:This well-established 10-attorney law firm in Chicago is among the oldest in the city. The firm specializes in litigation before federal and state courts, administrative agencies, and arbitrators and is currently seeking a highly organized and detail-oriented Litigation Legal Assistant to join their team. This position will suit an individual who thrives in a team-based environment and excels in managing multiple deadlines in a fast-paced legal setting. The role involves supporting attorneys with tasks related to litigation, arbitration, and overall case management to ensure the firm meets its clients' goals efficiently and effectively. Key Responsibilities:<ul><li>Drafting, Editing, and Proofreading: Prepare, review, and revise legal documents such as pleadings, briefs, large exhibits, trial notebooks, and correspondence to ensure accuracy, clarity, and compliance with court and arbitration requirements.</li><li>Transcription and Dictation: Perform extensive transcription work, including formatting lengthy legal briefs dictated by attorneys in preparation for arbitrations (about three arbitrations per month). Ensure timely document proofing, revisions, and updates to meet critical deadlines.</li><li>Docketing, Scheduling, and Calendaring: Manage court dates, deposition scheduling, and meetings. Maintain detailed calendar tracking to prevent any scheduling conflicts and ensure attorneys are fully prepared for court appearances, depositions, and meetings.</li><li>E-Filing Procedures: Handle electronic filings through various systems, including Federal Courts, State Courts, EEOC, and other administrative agencies, adhering strictly to submission deadlines and technical requirements.</li><li>Arbitration Support: Assist attorneys with pre-arbitration preparation, from transcribing legal briefs to organizing exhibits and trial notebooks in anticipation of hearings. Collaborate in meeting specifications established by arbitrators.</li><li>Team Collaboration: Work alongside attorneys and office staff to balance priorities, build consensus, and maintain the firm’s commitment to teamwork, while navigating varying personalities and work styles.</li><li>Attention to Detail: Exhibit absolute precision in document drafting, proofreading, scheduling, and overall litigation support to ensure all work is error-free.</li></ul>

Legal Assistant We are in the search for a dedicated Legal Assistant to join our team in CHICAGO, Illinois, 60602-4217, United States. In this role, you will be instrumental in managing legal documents, coordinating schedules, and performing various administrative tasks. Your expertise in the Corporate industry will be a valuable asset as you navigate tasks within the legal department. Responsibilities: • Handle the drafting and reviewal process of various contracts such as engagement letters, non-disclosure agreements, Independent Contractor agreements, Vendor agreements, and more. • Manage and maintain schedules to ensure optimal coordination, time management, and effectiveness. • Oversee the filing system for documents and emails to ensure organization and easy access. • Take the initiative to identify issues, propose solutions, and implement improvements proactively. • Coordinate travel plans as needed. • Perform routine administrative tasks including mailing, faxing, and copying. • Prepare and submit expense reports in a timely manner. • Undertake any additional tasks as required by the Legal Department.

Legal Assistant Please email your resume directly to cosette antonia .bevis @ robert half com for immediate consideration. Our client is seeking a Legal Assistant to join their dynamic team and assist with transactional legal matters in Chicago. This is a fantastic opportunity for an experienced legal support professional to leverage their skills in a direct-hire role at a well-established organization. Key Responsibilities:<ul><li>Provide comprehensive administrative and legal support for transactional legal matters, including contract preparation, corporate filings, and document management.</li><li>Handle drafting, proofreading, and formatting of correspondence and legal documents (e.g., agreements, resolutions, amendments).</li><li>Maintain and manage transactional files and records, ensuring accuracy and compliance with the organization’s policies.</li><li>Monitor deadlines, coordinate logistics for meetings, and communicate with cross-functional teams to facilitate the completion of legal projects.</li><li>Conduct basic legal research and assist in preparing materials for corporate filings and compliance requirements.</li><li>Liaise between the legal team, clients, vendors, and third-party service providers.</li><li>Provide administrative support such as calendar management, travel scheduling, and expense reporting for attorneys and key stakeholders.</li></ul>

Insurance Billing Specialist The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m The two biggest things on people’s minds right now: ‘Busy season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Responsibilities:<ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul>

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17 results for Executive Assistant in Chicago, IL

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