8 results for Facilitiesoffice Coordinatorassistant in Chicago, IL

Administrative Assistant We are offering a contract for a permanent employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry, based in Harwood Heights, Illinois. As an Administrative Assistant, you will be primarily involved in managing office operations, tenant relationships and lease agreements, as well as supporting the maintenance staff and various projects. Responsibilities• Ensure accurate and efficient processing of leases including CAM, real estate tax, and rent escalations.• Facilitate solutions for tenant work orders, maintaining a positive tenant/landlord relationship.• Manage the front desk operations, handling telephone and visitor traffic.• Assist in the management of the main office, including the filing system.• Support the property management office operations, contributing to the smooth running of the office.• Exhibit proficiency in managing contract negotiations.• Show premises to prospective tenants, promoting the property effectively.• Ensure compliance with insurance requirements, maintaining up-to-date records.• Support the creation of proposals, leases, and contract outputs.• Prepare verbal and written reports, communicating effectively with all stakeholders.• Support permanent maintenance staff, coordinating multiple projects effectively.

Workplace Exp Coordinator We are in the search for a Receptionist/Office Assistant based in Malta, IL. As a key member of our team, you will be the first point of contact for all those entering the facility, providing world-class customer service to our clients, visitors, and employees. This role involves managing various office functions, coordinating with vendors, and ensuring a smooth and efficient operation within the workplace. Responsibilities: • Deliver a world-class customer service experience to employees and guests of the designated building.• Serve as the first point of contact for all those entering the facility, greeting them with a friendly and welcoming demeanor.• Follow security protocols, issue visitor and parking passes, and manage janitorial or maintenance work orders as needed.• Handle inquiries or complaints from employees, guests, and co-workers, providing solutions in a detail-oriented, customer service-driven manner.• Coordinate and execute workplace services including mail, office supply services, and onboarding processes.• Arrange and confirm recreational dining and business activities on behalf of the requestor.• Organize and manage on-site events, including securing event space, set up and tear down of the room, and delivery of supplies.• Coordinate with vendors who supply services or goods to the workplace.• Follow property-specific security and emergency procedures, notifying appropriate parties to ensure the safety of all individuals in the building.• Use existing procedures to solve straightforward problems, with a limited opportunity to exercise discretion.• Demonstrate ability to follow basic work routines and standards in the application of work.• Use Microsoft Office Suite to create presentations and speak to various-sized groups.

Administrative Assistant - Corporate Media We are providing a long term contract employment opportunity for an Administrative Assistant in Chicago, Illinois, United States. As an Administrative Assistant, your role will be pivotal in managing a variety of tasks related to the organization's YouTube TV Channel. You will be operating in a fast-paced environment, requiring proactive responses and effective multitasking. Responsibilities:• Manage data entry tasks with accuracy and efficiency.• Engage in email correspondence, responding to inquiries and forwarding information as necessary.• Schedule appointments and manage the calendar to ensure smooth operations.• Complete paperwork accurately and in a timely manner.• Conduct background checks and facilitate waivers for necessary parties.• Utilize Google Suite for various administrative tasks.• Use Slack for internal communication and coordination.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the Wholesale Distribution industry, based in Chicago, Illinois. As an Administrative Assistant, you will play a crucial role in the onboarding process of new employees, coordinating necessary preparations, and providing support to our executive team. Responsibilities: • Facilitate the onboarding process for new hires, including Regional Sales Managers • Coordinate logistics for onboarding, such as scheduling meetings and arranging meals • Provide administrative support to the executive team, including the CEO, CFO, Head of HR, Head of Marketing, and Head of ECommerce • Anticipate the needs of the team and take initiative in providing solutions • Ensure a smooth introduction to the company culture for new hires • Handle inbound and outbound calls and provide excellent customer service • Maintain accurate and efficient data entry and customer credit records • Manage email correspondence and schedule appointments effectively • Utilize Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word, for various tasks • Manage calendars for the executive team and new hires.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in non-profit industry in BROOKFIELD, Illinois. The chosen candidate will play a pivotal role in providing support and customer service to our internal staff, assisting with basic office management tasks, and coordinating scheduling and donor-related activities. Responsibilities:• Provide exceptional customer service to internal staff• Assist with crucial office management tasks to ensure smooth operations• Coordinate and manage scheduling and donor-related activities• Use accounting software, notably Microsoft NAV, to manage and record office expense transactions• Handle purchasing requisitions and place orders for office supplies and uniforms• Ensure that additional approval is sought for purchases exceeding certain limits• Answer inbound calls and handle email correspondence efficiently• Use Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to manage tasks and schedule appointments• Support a team member by taking care of routine tasks, allowing them to focus on more detailed aspects of their role.

Administrative Assistant - Residential Property Management We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Chicago, Illinois. As an Administrative Assistant, you will play a vital role in supporting property and leasing operations by managing communications, organizing schedules, and maintaining records. This position offers a Monday - Friday contract employment opportunity for the summer of 2025. Responsibilities• Coordinate and schedule property tours for prospective tenants• Manage incoming leads and inquiries efficiently• Maintain and update calendars to ensure smooth scheduling• Collect employment verification documents from applicants• Prepare and distribute memos, emails, reports, and other forms of communication• Support the planning and execution of resident events• Monitor inventory and oversee the procurement of office supplies• Perform data entry tasks to maintain accurate records• Conduct internal audits to ensure compliance and accuracy• Respond to inbound calls and emails with professionalism and clarity

Executive Assistant Are you a proactive, highly organized professional with a talent for anticipating needs and streamlining processes? We’re looking for an Executive Assistant to the CEO to join our client's team near Schaumburg, Illinois and play a critical role in supporting executive-level operations. In this role, you’ll manage the CEO's calendar, coordinate complex travel arrangements, handle high-level communications, and ensure smooth day-to-day operations. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about being the trusted right hand to a dynamic CEO, apply today! Onsite Monday-Friday 8:00am-5:00pm and work from home when the CEO is traveling Compensation: $85k-$105k plus open to a bonusBenefits: Medical, Dental, Vision, PTO, Holiday, Sick Days, Paid Holidays Responsibilities:• Efficient management of calendar, coordinating meetings and ensuring smooth operations.• Assisting the team in time management and task prioritization.• Proactively preparing for meetings, including the creation and maintenance of complex itineraries.• Crafting meticulous and accurate verbal and written communications.• Efficiently arranging travel, keeping cost-consciousness in mind.• Handling documentation and preparing presentations with utmost discretion.• Managing special projects and conducting research for vendors.• Organizing team events with staff and colleagues in a leadership role.• Overseeing personal tasks such as errands, schedules, shopping, etc.

HR Generalist We are offering a contract to permanent employment opportunity for a HR Generalist based in a location in Illinois. This role primarily serves a manufacturing and office environment facility with over 225 employees, spanning two shifts. The HR Generalist will be tasked with a range of responsibilities, from recruitment and selection, onboarding, associate relations, to performance management and corrective action. Responsibilities: • Handling recruitment and selection processes for the facility• Ensuring smooth onboarding of new employees• Managing associate relations and coaching• Overseeing performance management and corrective action procedures• Facilitating teambuilding, leadership and organizational development• Participating in change management and training initiatives• Conducting exit interviews and providing insights for improvement• Managing negotiations for collective bargaining agreements• Interpreting collective bargaining agreements and determining the company's position on contract discrepancies and disciplinary matters• Monitoring and reporting on employee relations issues including grievances, investigations, and performance issues• Recommending changes in policies and procedures for increased efficiency, lower absenteeism, cost savings, and other benefits• Facilitating talent and succession planning, career pathing, and performance appraisal processes• Initiating proactive partnerships with functional managers to identify opportunities for business improvement• Providing strategic and day-to-day tactical HR support for assigned client groups• Examining organizational structures and work processes and recommending improvements• Staying abreast of industry and HR trends, standards, and best practices and applying this knowledge in daily activities• Establishing and maintaining department records and reports• Preparing and presenting required and special reports for contract negotiations, attendance, and other matters• Coordinating special meetings of employees and training classes as requested by management• Developing and implementing programs to address employee morale. The salary range for this position is $27 to $30. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information.