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50 results for Office Specialist in Chicago, IL

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We are offering a long term contract employment opportunity for an Administrative Assistant in non-profit industry in BROOKFIELD, Illinois. The chosen candidate will play a pivotal role in providing support and customer service to our internal staff, assisting with basic office management tasks, and coordinating scheduling and donor-related activities.

Responsibilities:

• Provide exceptional customer service to internal staff

• Assist with crucial office management tasks to ensure smooth operations

• Coordinate and manage scheduling and donor-related activities

• Use accounting software, notably Microsoft NAV, to manage and record office expense transactions

• Handle purchasing requisitions and place orders for office supplies and uniforms

• Ensure that additional approval is sought for purchases exceeding certain limits

• Answer inbound calls and handle email correspondence efficiently

• Use Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to manage tasks and schedule appointments

• Support a team member by taking care of routine tasks, allowing them to focus on more detailed aspects of their role.

• Minimum of 3 years of experience in an administrative role
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
• Experience in managing both inbound and outbound calls
• Exceptional customer service skills
• Proven ability to handle data entry tasks with accuracy
• Strong written communication skills, particularly in email correspondence
• Experience in scheduling appointments and managing calendars
• Background or interest in the Museum/Art Gallery/Botanical/Zoo industry
• Ability to respond promptly and professionally to inbound calls
• Strong organizational skills and attention to detail.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

50 results for Office Specialist in Chicago, IL

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in non-profit industry in BROOKFIELD, Illinois. The chosen candidate will play a pivotal role in providing support and customer service to our internal staff, assisting with basic office management tasks, and coordinating scheduling and donor-related activities. Responsibilities:• Provide exceptional customer service to internal staff• Assist with crucial office management tasks to ensure smooth operations• Coordinate and manage scheduling and donor-related activities• Use accounting software, notably Microsoft NAV, to manage and record office expense transactions• Handle purchasing requisitions and place orders for office supplies and uniforms• Ensure that additional approval is sought for purchases exceeding certain limits• Answer inbound calls and handle email correspondence efficiently• Use Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to manage tasks and schedule appointments• Support a team member by taking care of routine tasks, allowing them to focus on more detailed aspects of their role.

Administrative Assistant We are offering a long-term contract employment opportunity for a meticulous Administrative Assistant in the finance industry, based in Chicago, Illinois. As an Administrative Assistant, your role will revolve around ensuring regulatory compliance, assisting with paperwork associated with insurance policies, annuities, and mutual funds, and providing excellent customer service. Responsibilities: • Assist in the completion and submission of forms and documents for clients to insurance and financial companies • Conduct follow-ups with these companies to confirm delivery and compliance • Ensure strict adherence to SEC regulatory compliance • Navigate seamlessly in a fast-paced environment with minimal training • Manage inbound and outbound calls, providing top-notch customer service • Perform data entry tasks and maintain accurate records • Schedule appointments and handle email correspondence proficiently • Demonstrate proficiency in Microsoft Excel, Outlook, PowerPoint, and Word • Familiarize and handle tasks related to underwriting, paperwork, mutual funds, and annuities efficiently.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Elmwood Park, Illinois. This role primarily involves tasks related to administrative support and customer service in a fully onsite setting. You will work closely with other team members to ensure smooth office operations. Responsibilities: • Handle inbound calls and provide excellent customer service • Assist with data entry tasks and maintain accurate records • Facilitate email correspondence and ensure prompt responses • Provide support in HR and accounting functions as required • Use Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) effectively for various administrative tasks • Schedule appointments and meetings as necessary • Manage inbound and outbound calls effectively • Ensure all customer inquiries are resolved in a timely manner.

Administrative Assistant - Corporate Media We are providing a long term contract employment opportunity for an Administrative Assistant in Chicago, Illinois, United States. As an Administrative Assistant, your role will be pivotal in managing a variety of tasks related to the organization's YouTube TV Channel. You will be operating in a fast-paced environment, requiring proactive responses and effective multitasking. Responsibilities:• Manage data entry tasks with accuracy and efficiency.• Engage in email correspondence, responding to inquiries and forwarding information as necessary.• Schedule appointments and manage the calendar to ensure smooth operations.• Complete paperwork accurately and in a timely manner.• Conduct background checks and facilitate waivers for necessary parties.• Utilize Google Suite for various administrative tasks.• Use Slack for internal communication and coordination.

Administrative Assistant We are seeking a skilled Administrative Assistant to become a part of our team in Warrenville, Illinois. In this role, you will be accountable for a range of tasks including processing financial transactions, offering administrative support to various team members, managing incoming calls, and delivering outstanding customer service. You will also be responsible for organizational tasks and mail-related duties. This position provides a contract to permanent employment opportunity. Responsibilities: • Manage all incoming calls, redirecting them to the relevant department or officer, and assist callers when possible. • Process cash receipts and transactions, ensuring accurate exchange of funds. • Offer comprehensive administrative support to Directors and Managers, which may include drafting business correspondence, gathering and providing information, and assisting with computer or clerical tasks. • Deliver exceptional customer service to members, answering their inquiries and directing their calls as needed. • Organize and carry out mass mailings, which includes printing letters, labeling, applying postage, and sealing envelopes. • Perform filing tasks to ensure all documents are properly stored and easily accessible. • Assist with front desk and receptionist duties as required. • Open and distribute mail to the appropriate recipients.

Accounts Payable Specialist The salary range for this position is $70,000-$75,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m The two biggest things on people’s minds right now: ‘Busy season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job DescriptionThe desired candidate possesses strong analytical and problem-solving skills, is detail-oriented, well organized, and can manage competing priorities while meeting constant deadlines. Specific job responsibilities<ul><li>Perform the accounts payable cycle to ensure timely payments of invoices to vendors, from receipt of invoices to finalizing payments, including:</li><li>Enter invoices into the accounts payable system (SAP Concur).</li><li>Gain the proper business and financial statement knowledge to administer accurate coding of each invoice, including expense categorization, approval workflow, and other applicable fields necessary for business reporting.</li><li>Assist with monitoring the accounts payable email inbox.</li><li>Prepare batch ACH and check runs, as well as wire transfers.</li><li>Ensure payment success and that all invoices are accounted for in the general ledger and the accounts payable system.</li><li>Investigate and resolve issues associated with invoice processing internally with business owners and externally with vendors.</li><li>Provide support during mergers and acquisitions, including assistance with integration of merger firm accounts payable processes and new vendor onboarding.</li><li>Communicate with vendors regarding payment status of invoices and other ad-hoc requests.</li><li>Review and approve employee expense reimbursement reports, including verification of mandatory documentation and expensing coding accuracy.</li><li>Review, code, and reconcile monthly corporate credit card transactions.</li><li>Assist with IRS 1099 compliance and reporting.</li><li>Assist with monthly tasks, including balance sheet reconciliations, journal entries, and determining appropriate accruals.</li><li>Assist with accounts receivable tasks, including depositing checks, posting receipts, and researching discrepancies.</li><li>General accounting assistance: scanning, organizing, and filing accounting documentation, opening and sorting mail for the accounting team.</li><li>Special projects or ad-hoc requests, as required. </li></ul>

Social Media Specialist Are you ready to refine and elevate the digital strategy for one of our clients? We’re seeking a talented Paid Media Specialist to join our team on a part-time basis. In this role, you will be pivotal in consolidating and optimizing the company’s current social media approach, which includes managing organic and paid campaigns across multiple platforms. If you thrive in creating strategic, effective social media plans and enjoy working collaboratively to drive results—this role is for you! Responsibilities:As a Paid Media Specialist, you will: Develop and Execute Social Media Posts:<ul><li>Create six posts weekly across all major platforms (Facebook, LinkedIn, Instagram).</li><li>Manage approximately eighteen individual posts per week.</li></ul>Manage Paid Campaigns:<ul><li>Oversee and optimize accounts on Facebook Marketplace and Google Merchant Center.</li><li>Use paid strategies to highlight key products and drive traffic for machine sales and auctions.</li></ul>Collaborative Strategy Development:<ul><li>Build an editorial calendar alongside the Director of Marketing to ensure alignment with key auction priorities.</li><li>Research machines and determine which models to highlight for maximum audience engagement.</li></ul>Content Creation:<ul><li>Write compelling and engaging copy tailored to target buyer personas.</li><li>Work closely with the design and video teams while taking ownership of the messaging and content strategy.</li></ul>

Accounts Payable Specialist We are offering a contract to permanent employment opportunity for an Accounts Payable Specialist in Oakbrook Terrace, Illinois. As an Accounts Payable Specialist, you will be tasked with a variety of responsibilities related to accounts payable, including full-cycle accounting for a portfolio of properties and working with various accounting software. Responsibilities: • Efficiently process customer credit applications • Maintain accurate records of customer credit • Proactively monitor customer accounts and take necessary actions • Accurately code invoices to the correct property, time period, and bank account using AVID • Scan and attach approximately 300 A/P invoices with matching checks into the G/L entry weekly • Respond professionally to inquiries and requests from property accountants • Carry out weekly check runs • File A/P backup diligently • Keep utilities accounts updated on a daily basis using excel spreadsheets • Conduct vendor statement and invoice reconciliation • Confirm Vendor W-9; Track Vendor Insurance Requirements/Coverage • Research past balances as needed • Manage and respond to check requests from property managers in the field • Perform related clerical duties, including word processing, postage, and mailings • Undertake other office duties as required.

Fulfillment Specialist (Tier II) We are seeking a Fulfillment Specialist (Tier II) to join our team in ROCHESTER, New York. The role involves working in the payroll services industry, with a primary focus on assembling payroll packages and ensuring their secure and timely delivery to clients. This is a short term contract employment opportunity. Responsibilities: • Assembling payroll packages according to client specifications • Ensuring quality and timely completion of payroll packages • Complying with security and audit procedures to safeguard client information • Recording and escalating issues to prevent missing or incorrect output • Maintaining the readiness of distribution equipment through regular cleaning and user maintenance • Preparing packaging supplies to maintain production readiness • Processing customer credit applications with accuracy and efficiency • Maintaining accurate customer credit records • Monitoring customer accounts and taking appropriate action when necessary • Resolving customer inquiries promptly and professionally.

IT Specialist Are you a detail-oriented, tech-savvy professional with a knack for problem-solving and ensuring smooth IT operations? Do you excel at managing IT assets, leveraging ticketing systems, and troubleshooting complex issues? Join our team as an IT Operations Specialist and play a pivotal role in maintaining the efficiency and reliability of our technology infrastructure. Responsibilities:<ul><li>IT Asset Management: Maintain accurate records of the organization’s hardware, software, and other technology assets, ensuring compliance with licensing requirements and optimizing inventory.</li><li>Ticketing Systems: Manage and utilize ticketing systems (e.g., ServiceNow, Jira) to prioritize, track, and resolve user-reported incidents and service requests efficiently.</li><li>Troubleshooting and Support: Serve as the first point of contact for IT-related technical issues, providing comprehensive troubleshooting and timely resolutions for end-users.</li><li>Operational Processes: Monitor IT operations to ensure systems are running smoothly, proactively addressing potential disruptions, and adhering to established procedures.</li><li>Documentation: Create and maintain detailed documentation of configurations, workflows, processes, and resolutions for future reference and team collaboration.</li><li>Collaboration: Work with cross-functional teams to streamline workflow and deliver an exceptional user experience while proactively identifying opportunities for process improvement.</li><li>Training and Guidance: Provide training and support to internal teams regarding IT tools and best practices, fostering a productive and well-supported workforce.</li></ul>

Insurance Billing Specialist The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m The two biggest things on people’s minds right now: ‘Busy season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Responsibilities:<ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul>

Cash Application Specialist We are offering a contract to permanent employment opportunity for a Cash Application Specialist based in Chicago, Illinois. The role is set within the financial industry where the primary function is to manage and maintain customer accounts, specifically focusing on cash applications and accounts receivable. Responsibilities: • Accurately and efficiently handle customer credit applications. • Ensure the maintenance of precise customer credit records. • Resolve customer inquiries in a timely and detail oriented manner. • Monitor customer accounts and take necessary action based on their status. • Utilize skills in Cash Applications and Accounts Receivable (AR) to enhance the financial processes. • Continuously update and maintain the customer database, ensuring all information is current and accurate. • Collaborate with other financial team members to ensure all customer account activities are accurately recorded. • Identify and address any discrepancies or irregularities in customer accounts. • Follow industry standards and regulations in all customer account management activities. • Provide regular reports on customer account status and activities.

Construction Payroll Specialist We are offering a ONSITE Contract-to-hire employment opportunity for a Payroll Specialist in the construction industry, located in CALUMET PARK, Illinois. The role involves a professional and experienced Construction Payroll Specialist to work in our fast-paced, growing organizations. This position comes with the opportunity for cross-functional training and professional growth.Responsibilities: • Process weekly payroll for both union and non-union employees, ensuring timely payment of all weekly payroll taxes.• Handle all wage garnishments, child support and tax levies.• Maintain records for vacation, sick and personal time.• Administer company benefits including 401(k) and health insurance.• Oversee general ledger maintenance, internal auditing, and job costing transactions.• Prepare for monthly close by completing all accruals and journal entries.• Conduct activities related to insurance audits for general liability and workers compensation.• Complete all activities related to union audits.<ul><li>Complete ownership of the full payroll process for m</li><li>Process weekly payroll for union and non-union employees; input data in an accurate and timely manner.</li><li>Process all direct deposits and all paper checks</li><li>Maintain accurate payroll records for all employees, union and non-union</li><li>Properly disburse payroll taxes and all withholdings</li><li>Monitor and pay accruals for 401k and health insurance</li><li>Pay all weekly and quarterly payroll taxes and reports</li><li>Process monthly new hire reports</li><li>Process all EOY tax reports W-2/W-3, 1099/1096</li><li>Timely processing of multiple union benefit reports; calculate and remit all payments accurately</li><li>Process and submit all payments for wage garnishments, child support, and tax levies</li><li>Maintain vacation, sick, and personal time records</li><li>Process and submit project payroll compliance reports and apprentice certificates in a timely manner</li><li>Prepare all reports and complete all worker’s compensation and union audits</li></ul> The salary range for this position is $35/hr. to $38/hr.. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Data Entry Specialist We are offering a long term contract employment opportunity for a Data Entry Specialist in the Manufacturing industry, located in Lisle, Illinois. As a Data Entry Specialist, you will play a vital role in managing large datasets, maintaining their accuracy, and generating timely reports to support business operations and decisions. Responsibilities:• Accurate data input across various systems and platforms.• Use of advanced Excel functions such as XLOOKUP, VLOOKUP, Pivot Tables, and complex formulas for data organization and reporting.• Generation, formatting, and analysis of regular reports to support different departments.• Ensuring all data entries are completed accurately and within the designated timeframe.• Proactive identification and resolution of data inconsistencies.• Collaboration with team members to meet project deadlines and enhance data processes.• Adherence to data protection policies and maintenance of confidentiality at all times. The salary range for this position is $18/hr to $22/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Accounts Receivable Specialist We are in need of an Accounts Receivable Specialist. Based in Downers Grove, Illinois, this role is vital to our operations, focusing on the processing of customer applications, maintaining customer records, and resolving inquiries. The industry we operate in necessitates meticulous attention to detail and strong organizational skills. Responsibilities: • Efficiently and accurately process customer credit applications • Manage the daily collection and reconciliation of cash received from various locations • Open, sort, and separate all incoming payment envelopes containing cash, checks, and credit card receipts • Ensure all cash and payments received are correctly accounted for and reconcile any discrepancies promptly • Maintain accurate customer credit records and ensure proper documentation of reconciliations and transactions for audit and reporting purposes • Keep track of all payments received throughout the day and maintain internal systems to verify completeness • Conduct quality control checks to confirm that payments align with expected totals from each location • Use your proficiency with financial tools such as Excel, reconciliation software, and ERP systems to manage high volumes of daily transactions • Communicate effectively to report any discrepancies or issues encountered during processing • Leverage your knowledge of reconciliation processes, payment tracking protocols, and cash handling policies to ensure efficient cash flow management across multiple locations.

Bookkeeper/Payroll Specialist We are offering an exciting opportunity for a Bookkeeper/Payroll Specialist in ELGIN, Illinois. As a vital part of our team, your role will revolve around managing financial records, processing payroll, and ensuring efficient operation of accounts payable and receivable. This position is crucial to maintain the financial health and integrity of our operations. Responsibilities: • Efficiently handle account reconciliation duties, ensuring all financial transactions are accurately recorded.• Manage and oversee both accounts payable and receivable to maintain smooth financial operations.• Carry out bookkeeping tasks, maintaining accurate and up-to-date financial records.• Execute payroll responsibilities, ensuring all employees are paid accurately and on time.• Perform bank reconciliations, verifying and rectifying any discrepancies in financial records.• Utilize Microsoft Excel for data entry and financial reporting tasks.• Ensure efficient month-end close processes, reviewing all financial records for accuracy.• Proficiently use QuickBooks for managing and reviewing financial transactions and records. Salary - 65000 - 75000. Benefits. PTO, Vision, Dental, Medical, 401k

Accounts Payable Specialist We are on the hunt for an Accounts Payable Specialist to join our team located in Elgin, Illinois. In this role, you will be tasked with managing customer accounts, processing applications, and maintaining precise records. This position offers a long term contract employment opportunity. Responsibilities:• Execute account coding for accurate tracking and recording• Utilize accounting software systems to streamline processes and enhance efficiency• Operate ADP - Financial Services for managing financial transactions and reports• Manage Concur for travel and expense needs• Implement ERP - Enterprise Resource Planning for business process management• Perform accounting functions to ensure financial stability and transparency• Handle Accounts Payable (AP) processes including invoice processing, payment, and reconciliation• Apply accrual accounting principles to record financial transactions• Conduct auditing to ensure compliance with standards and regulations• Manage Automated Clearing House (ACH) transactions for direct deposit setup and maintenance.

Accounting Assistant The salary range for this position is $80,000-$90,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off </li></ul>

Collections Specialist We are on the lookout for a diligent Collections Specialist to be part of our machinery manufacturing team. This role is 100% onsite and based in HOMEWOOD, Illinois, provides a contract to permanent employment opportunity. As a Collections Specialist, you will primarily focus on managing and resolving outstanding accounts receivable balances, analyzing credit risks, and making independent decisions. You'll also be tasked with investigating invoice disputes, maintaining customer contact records, and participating in process improvement initiatives utilizing the EPICOR software. Responsibilities: • Oversee and manage accounts receivable balances, specifically those exceeding 30 days past due.• Investigate invoice disputes, short payments, declinations, and deductions, driving cross-functional staff for resolution if necessary.• Analyze credit risks and make independent decisions on product shipments, communicating any hold decisions promptly to the sales force.• Maintain accurate records of customer interactions and steps taken to resolve past due balances.• Participate in process improvement initiatives to address internal process and customer satisfaction issues.• Assist with the preparation of monthly and quarterly reports, providing feedback on account statuses as required.• Evaluate customer accounts based on payment trends and available credit line, advising management of any changes in customer buying or paying trends.• Assist in training new hires or coworkers to ensure they have the necessary skills to perform their duties properly and safely.• Resolve unapplied cash on account promptly and escalate any issues preventing payment.• Undertake special projects or work as assigned by the Collection Supervisor or Credit Manager.• Ensure compliance with all safety, health, and environmental regulations, policies, and procedures. The salary range for this position is $25/hr. to $28/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Marketing Specialist We are seeking a talented Marketing Specialist to join our client's team. This role operates within the healthcare consulting industry and requires a mix of creativity, strategic thinking, and a strong understanding of digital marketing. The Marketing Specialist will have a hybrid workplace setting and will be tasked with a variety of responsibilities, including public relations support, digital marketing development, social media marketing, and website maintenance. Responsibilities: • Craft and update client website content, ensuring it is optimized for local search• Provide recommendations to clients on best practices for social media engagement• Develop and manage both editorial and paid communications, including press releases, media pitches, and articles• Manage regular outreach to physician-clients to gather stories and engage with local media organizations• Utilize PR software platform to develop targeted media lists, monitor relevant coverage, and send customized pitches to local media• Design, write copy, and deploy Constant Contact and SMS text campaigns on behalf of physician-clients• Create engaging content for client websites, social media, advertisements, and promotional events, adhering to each client’s brand standards• Manage and monitor online presence across various platforms• Develop and track digital marketing strategies to support the marketing needs of current clients and attract prospective new patients.

Accounting Clerk The salary range for this position is $55,000-$70,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m Work from home options, generous vacation days every year, top tier benefits, competitive pay rates and VERY lucrative bonuses. If that sounds like something you want, keep reading. This role will play an integral role in designing and building these processes, as well as collaborating with business partners to implement them throughout the organization. Responsibilities • Ability to complete AP/AR/Payroll related duties• Apply and research client payments and prepare deposits• Process and code invoices for payment• Prepare related journal entries• Assist in Employee Expense/Company Credit Card processing (Expensify)• Meet processing and reporting deadlines• Support Brokerage Offices by entering and processing AP/AR requests• Responding to information requests from Brokerage Offices• Assisting the Accounting Manager and Controller with special projects, as needed

Collections Specialist We are seeking a Collections Specialist to join our team in Pleasant Prairie, Wisconsin. In this role, you will be tasked with managing customer accounts, ensuring accuracy in records and addressing customer inquiries. This position offers a short term contract employment opportunity and is based in a manufacturing industry setting. Responsibilities: • Efficiently process customer credit applications, ensuring accuracy at all times. • Monitor customer accounts, identifying and addressing overdue accounts. • Proactively reach out to customers via various communication channels to collect due payments. • Address and resolve any discrepancies or disputes related to payments and billing in a timely manner. • Maintain and update records of collections activities and payment arrangements. • Work closely with internal teams such as billing, sales, and customer service to address any concerns related to accounts. • Regularly generate and share updates on the progress of collections activities. • Utilize accounting software systems and Microsoft Excel for various tasks. • Play an active role in answering inbound calls and performing billing functions. • Ensure adherence to standardized collection processes.

Accounts Receivable Specialist Robert Half is looking for an Accounts Receivable Specialist to join our client's team in the western suburbs. As an Accounts Receivable Specialist, you will play a crucial role in maintaining customer accounts, resolving customer inquiries, and ensuring accurate records. You will also be tasked with monitoring customer accounts and taking appropriate actions. Responsibilities: • Manage accounts receivable aging reports• Conduct cash application and cash collections• Deductions research and management• Perform duties to complete month-end and year-end reporting requirements• Retrieve customer remittance advises from various sources• Apply cash payments to customer accounts• Investigate and resolve discrepancies between invoices and payments• Monitor overdue accounts on the weekly Aging Report• Document and track collection efforts• Investigate and resolve customer credit activity in line with Customer Rebate programs• Communicate the state of customer accounts to the management and sales team• Perform month-end closing reconciliations, create PBC schedules for Year-End Audit This position offers a salary range of $50,000-$60,000 and comes with a full benefit package including medical, dental and vision insurance, 401k with a match, paid time off, holiday pay, STD/LTD/Life Insurance.

AR Specialist The salary range for this position is $65,000-$75,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m Job Description: The A/R Specialist will manage the timely and accurate collection of customer receivables for the Organization. The ideal candidate will be responsible for the collection, processing, and reconciliation of outstanding receivables. position supports the Company’s objectives through building relationships with customers, working cross-functionally with departments and monitoring and reporting on key performance indicators. Responsibilities<ul><li>Monitor the accurate and timely generation of customer invoices, ensuring compliance with established billing policies and procedures.</li><li>Review and verify the accuracy of invoices and other billing documents.</li><li>Maintain consistent communication with contact(s) at customer to ensure prompt payment and resolve any outstanding payment issues.</li><li>Reconciliation of assigned customer accounts to identify and address discrepancies or variances.</li><li>Investigate and resolve customer inquiries related to billing discrepancies or account issues.</li><li>Prepare and maintain accounts receivable reporting, including aging analysis and collection forecasts.</li><li>Monitor and track customer payment trends, identifying potential risks and opportunities for process improvement.</li><li>Assist with month-end and year-end closing activities as needed, ensuring accurate revenue recognition and financial reporting.</li><li>Support internal and external audits by providing documentation and responding to inquiries.</li><li>Stay up to date with industry best practices and regulations related to accounts receivable and billing. </li></ul>

Full Cycle Payroll Specialist We are looking for a Full Cycle Payroll Specialist to become a part of our team in CHICAGO, Illinois. This role offers a contract to permanent employment opportunity. You will be performing a variety of tasks in the payroll department, including processing payroll, maintaining accurate records, and managing payroll taxes and withholdings. Responsibilities: • Manage the full cycle payroll process to ensure timely and accurate payment to employees • Use MEDITECH and Workforce Time & Attendance for effective payroll management • Confirm and process approved timesheets and employee timesheets • Handle payroll garnishments and ensure compliance with legal requirements • Compute and manage payroll taxes and withholdings • Keep accurate records for all payroll-related activities.

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