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22 results for Administrative Assistant in Dallas, TX

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We are looking for a responsible Administrative Coordinator to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

Proven experience as an Administrative Assistant, or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

22 results for Administrative Assistant in Dallas, TX

Administrative Coordinator We are looking for a responsible Administrative Coordinator to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>

Administrative Assistant We are in search of an Administrative Assistant to become a part of our team. Based in Frisco, Texas, this role will involve supporting business operations and working closely with senior leaders. You'll have the opportunity to identify and improve processes, manage schedules and budgets, and support a range of administrative tasks. This is a contract to permanent employment opportunity. Responsibilities:• Manage and coordinate schedules for senior leaders across various locations.• Assist in the organization of events where the entire team meets, twice a year.• Participate in the improvement of business processes by identifying gaps and suggesting solutions.• Support the training of outside sales representatives.• Handle travel arrangements for senior leaders and team members.• Support the dealer development, inside sales, and outside sales departments.• Utilize software such as Salesforce, SAP, Outlook, Concur, and Excel for various administrative tasks.• Provide customer service by processing customer applications and resolving inquiries.• Maintain accurate records of customer credit and monitor customer accounts.• Perform data entry and email correspondence tasks.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Providence Village, Texas, United States. As an Administrative Assistant, your main role will be handling customer service tasks, including answering phone calls, processing customer payments, and setting up customer accounts. You will also be required to manage data entry tasks and email correspondence with clients. Responsibilities • Handle inbound and outbound calls, providing excellent customer service • Set up new customer accounts in the billing system • Process customer payments promptly and accurately • Manage all email correspondence with clients professionally • Scan and save important documents in the company's database • Maintain customer records, ensuring all data is up-to-date and accurate • Monitor customer accounts for any irregularities and take appropriate action when necessary • Receive training on the company's billing program to facilitate efficient payment processing • Provide administrative support to the team as needed

Administrative Assistant We are seeking a highly organized Administrative Assistant to join our team on a contract-to-permanent basis. This role is a great opportunity for someone who thrives in a supportive, mission-driven environment and enjoys keeping things running smoothly behind the scenes.What You'll Do:<ul><li>Provide administrative support to the Executive team and other departments</li><li>Answer, screen, and route phone calls and emails</li><li>Greet visitors and ensure a welcoming front-office presence</li><li>Schedule meetings, manage calendars, and coordinate logistics</li><li>Assist with preparation of reports, correspondence, and other documentation</li><li>Maintain filing systems, both digital and physical</li><li>Manage office supplies and vendor relationships</li><li>Support special projects and general office operations as needed</li></ul>

Admin Assistant Key Responsibilities:<ul><li>Answer and direct phone calls, take messages, and respond to inquiries.</li><li>Manage calendars and schedule appointments for executives or team members.</li><li>Prepare and maintain documents, reports, and presentations.</li><li>Organize and maintain office filing systems, both digital and physical.</li><li>Coordinate and book travel arrangements, including flights, hotels, and transportation.</li><li>Assist in the preparation of meetings, including taking minutes and managing logistics.</li><li>Handle incoming and outgoing mail and packages.</li><li>Manage office supplies and make orders when necessary.</li><li>Support in various ad-hoc tasks as needed by different departments.</li></ul>

Bilingual Office Assistant A client if ours is looking to hire a Spanish/English speaking Office Assistant to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic administrative duties.An effective office assistant has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.Responsibilities<ul><li>Maintain files and records so they remain updated and easily accessible</li><li>Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)</li><li>Answer the phone to take messages or redirect calls to appropriate colleagues</li><li>Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.</li><li>Assist in office management and organization procedures</li><li>Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages</li><li>Assist in making travel arrangements and booking venues for conferences and events</li><li>Perform other office duties as assigned</li></ul>

Executive Assistant We are offering an exciting opportunity for an Executive Assistant to join our team in the Financial Services industry, located in Dallas, Texas. In this role, you will provide high-level executive support to several C-level executives, handling a variety of administrative tasks, and interacting with senior partners, clients, and colleagues. Responsibilities: • Organize and manage active calendars for multiple partners and senior bankers• Coordinate both domestic and international travel itineraries and agendas • Conduct word-processing and desktop publishing tasks utilizing Microsoft suite and other software• Compile and reconcile expense reports for assigned bankers adhering to company policy• Update and maintain the CRM database with accurate contact information, call notes, and distribution lists• Exercise discretion in dealing with confidential information and sensitive materials• Coordinate internal and external meetings, dinners, and events, including contract negotiation with venues• Manage and screen phone lines for bankers, maintaining a detail-oriented image for all clients and colleagues• Assist with the integration of new banking team members• Develop and maintain excellent relationships with external clients and internal partners• Manage office supplies and inventory• Welcome and direct visitors to the office• Perform general clerical duties, such as photocopying, faxing, and filing.

Paralegal/Executive Assistant We are offering a permanent employment opportunity for a Paralegal/Executive Assistant in Dallas, Texas. This role will be a part of our legal team, assisting in various legal and administrative tasks. The successful candidate will be actively involved in handling client interactions, managing computer-based tasks, and assisting in legal proceedings. Responsibilities• Manage and maintain client credit records with accuracy and confidentiality.• Engage in regular communication with clients, court coordinators, opposing counsel, and other team members.• Use your briefing skills to prepare and manage legal documents and correspondence.• Exhibit your knowledge of the Texas Rules of Civil Procedure in relevant tasks.• Handle billing functions and calendar management efficiently.• Use your claim administration skills to support the legal team.• Take new client intake calls as required and maintain a critical phone sheet.• Be ready to assist in setting up virtual meetings and sharing documents from laptop to media screen in court.• Show your ability to multi-task, prioritizing projects through efficient time management.• Offer support to other litigation teams and administrative departments as necessary.• Be prepared for occasional out-of-town travels and overtime work to meet critical deadlines.• Utilize your excellent communication skills to entertain clients and handle all inquiries swiftly.

Executive Assistant A client of ours is looking to hire an Executive Assistant who will be responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The person in this role will manage a variety of special projects for C-Suite team members, some of which may have organizational impact.Specific Responsibilities include: <ul><li>Coordinate and book travel arrangements</li><li>Prepare expense reports utilizing Concur software, reconcile expense reimbursements and facilitate the monthly payment to American Express. </li><li>Manage calendar / calls / follow-up for the executive. Also sending out invitations, gifts, and preparation materials for leasing meetings and conferences.</li><li>Oversee corporate cell phone plan, FedEx account, etc. in conjunction with Accounting Manager.</li><li>In office role. It is important for this position to be in office.</li><li>Help coordinate business lunches for office (not often, quarterly meetings, etc.), special events (conferences / trade shows) support, etc. in conjunction with the Marketing team and receptionist.</li><li>Keep track of subscriptions and membership renewals</li></ul>

Executive Assistant We are in search of a proficient Executive Assistant to become an integral part of our team. This role is based in Plano, Texas, United States, and is focused on providing comprehensive support to our CEO. As an Executive Assistant, you will be entrusted with managing the CEO's calendar, coordinating travel arrangements, preparing reports and presentations, and managing internal and external communication. Responsibilities: • Provide extensive support to the CEO, acting as the primary point of contact for all matters, while maintaining utmost confidentiality and professionalism • Ensure efficient management of the CEO’s calendar, prioritizing meetings and aligning them with business objectives • Handle complex travel coordination, including flight bookings, accommodations, and itineraries, keeping cost-efficiency in mind • Prepare and compile reports, presentations, and other materials for various meetings, including board and investor presentations • Act as a gatekeeper, effectively screening calls, emails, and visitors to the CEO's office • Draft, edit, and proofread correspondence, memos, and other communication on behalf of the CEO • Manage and coordinate internal and external communication, ensuring all key stakeholders are updated promptly • Take charge of special projects and initiatives assigned by the CEO, liaising cross-functionally with other departments to achieve goals • Track progress and follow up on action items from executive meetings and strategy sessions • Build and maintain positive relationships with internal executives, board members, investors, clients, and other external partners • Assist in organizing high-level events, including executive offsites, leadership meetings, and industry conferences • Handle administrative tasks related to the executive office, such as budgeting for executive-related expenses, managing vendor relationships, and processing expense reports.

HR Administrator A client of ours is looking to hire an HR Admin to their growing team! We are looking for an HR Administrator to support a large client of ours in their Human Resources department. You will act as the first point of contact for HR-related queries from employees and external partners.Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.Ultimately, you should be able to ensure our HR department supports our employees while conforming to labor laws.Responsibilities<ul><li>Organize and maintain personnel records</li><li>Update internal databases (e.g. record sick or maternity leave)</li><li>Prepare HR documents, like employment contracts and new hire guides</li><li>Revise company policies</li><li>Liaise with external partners, like insurance vendors, and ensure legal compliance</li><li>Create regular reports and presentations on HR metrics (e.g. turnover rates)</li><li>Answer employees queries about HR-related issues</li><li>Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)</li><li>Arrange travel accommodations and process expense forms</li><li>Participate in HR projects (e.g. help organize a job fair event)</li></ul>

Human Resources (HR) Assistant We are seeking a dedicated Human Resources/Office Assistant to join our team. This is a contract to permanent employment opportunity role based in Dallas, Texas 75219. As an HR Assistant, you will handle various administrative/clerical tasks. You will also be responsible for answering inquiries related to benefits, drafting/processing important letters, and providing back up to the receptionist as needed. Responsibilities: • Oversee the drafting and processing of various types of important letters related to member benefits, including retirement, estate payments, survivor benefits, service purchases, final payments, QDROs, etc.• Ensure accurate and timely processing of all letters and routine correspondence to individual recipients.• Manage the preparation, calculation, and processing of members’ refund of contributions.• Handle inquiries from members related to Benefit forms such as change of address, direct deposit authorizations, tax withholding, beneficiary, etc.• Receive members’ benefits forms and ensure proper execution.• Generate monthly reports related to benefit plan thresholds and coordinate implementation.• Assist with year-end annual benefit statements, letters, and tax forms.• Prepare educational class material.• Serve as secondary backup to the receptionist; answer incoming phone calls, distribute calls to the appropriate personnel, greet and triage the needs of office visitors.• Perform general clerical duties and other related duties as assigned.

EA Key Responsibilities:<ul><li>Manage complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.</li><li>Coordinate and organize meetings, events, and conferences, including logistics, agendas, and follow-ups.</li><li>Prepare and review documents, presentations, and reports for executive meetings and presentations.</li><li>Act as the primary point of contact for internal and external stakeholders on behalf of executives.</li><li>Handle confidential information with discretion and professionalism.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and transportation.</li><li>Maintain a well-organized office, ensuring efficient processes and systems.</li><li>Assist with project management tasks and other administrative duties as needed.</li><li>Screen and prioritize incoming communications and correspondence.</li></ul>

Marketing Assistant We are offering a permanent employment opportunity for a Marketing Assistant in Lewisville, Texas. The role involves various administrative, office management, and marketing tasks. As a Marketing Assistant, you will be handling diverse responsibilities from managing office mail to generating reports and supporting marketing efforts. Responsibilities: • Manage and update client/account information in CRM tools like Salesforce. • Assist with the production of weekly client reports, including inventory, billing, and order discrepancies. • Support the creation of monthly and annual reports, including revenue tracking and rate reviews. • Handle social media, respond to website inquiries, and manage internal company announcements. • Process credit adjustments and expense reports. • Assist with the preparation of proposals, event registrations, and promotional orders. • Manage new and reactivated accounts, ensuring correct settings and report deliveries. • Verify monthly closed reports and assist with account transitions. • Support customer service with billing issues, reports, and letter mailings. • Coordinate office tasks such as sorting daily mail, preparing outgoing shipments, ordering supplies, and coordinating conference room usage.

Front Desk Coordinator A client if ours is looking to hire an Office Clerk to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic administrative duties.An effective office assistant has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.Responsibilities<ul><li>Maintain files and records so they remain updated and easily accessible</li><li>Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)</li><li>Answer the phone to take messages or redirect calls to appropriate colleagues</li><li>Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.</li><li>Assist in office management and organization procedures</li><li>Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages</li><li>Assist in making travel arrangements and booking venues for conferences and events</li><li>Perform other office duties as assigned</li></ul>

Assistant Controller-100% Onsite-Banking/Mortage experience We are offering contract-to-hire opportunity for an Assistant Controller in Fort Worth, Texas, in the Financial Services industry. The Assistant Controller will manage the activities and staff of the accounting function to provide timely and accurate financial statements, forecasts, reports and controls. MUST HAVE Banking/Mortage experience, willing & able to be hands on and in the weeds as well as manage, and seasoned in career. Responsibilities: <ul><li>Proficient in all aspects of corporate accounting and all pertinent GAAP, OCC rules and regulations including Agency requirements</li><li>Guides financial decisions by establishing, monitoring and enforcing policies and procedures</li><li>Protects assets by establishing, monitoring and enforcing internal controls</li><li>Ensures compliance with federal, state and local legal requirements by researching existing and new legislation, consulting with outside advisors, and filing financial reports</li><li>Advises management of actions and potential risks</li><li>Handles processing of expenses and any associated booking of them</li><li>Trains, develops and appraises team</li><li>Keep up-to-date on information and technology affecting functional area(s) to increase innovation and ensure compliance</li><li>Interact with auditors and regulators. Answer their questions and provide needed detail to them, as needed.</li><li>Administers uniform accounting system for budgetary purposes</li><li>Financial reporting</li><li>General ledger account reconciliation</li><li>Monitors and ensures activities of day to day operations</li><li>Supervises accounting staff of the accounting function</li><li>Other duties as assigned</li></ul>

Part-Time Inventory Assistant We are in search of a Part-Time Inventory Assistant to join our team in the Downtown Dallas are (parking is free!). As a Part-Time Inventory Assistant, you will be primarily responsible for managing and maintaining the inventory records accurately. You will also be tasked with handling the incoming merchandise and ensuring their proper storage. This role offers a long-term contract employment opportunity with the possibility of converting to a permanent employee. Responsibilities:• Oversee the receipt and processing of incoming goods to ensure accurate inventory levels.• Safely and efficiently store unpacked merchandise on shelves.• Conduct regular cycle counts and participate in physical inventory counts to ensure inventory accuracy.• Utilize basic computer skills to perform clerical duties and data entry tasks related to inventory control.• Report any discrepancies in product accuracy to the management team.• Collaborate with all levels of the organization, demonstrating strong interpersonal skills.• Utilize strong analytical and problem-solving skills to manage inventory controls effectively.

Assistant Controller Robert Half Finance and Accounting is working with a growing service organization based in Fort Worth, Texas on a search for a New Assistant Controller. The Assistant Controller will manage the activities and staff of the accounting function to provide timely and accurate financial statements, forecasts, reports and controls. Requirements include:<ul><li>Proficient in all aspects of corporate accounting and all pertinent GAAP and regulations</li><li>Guides financial decisions by establishing, monitoring and enforcing policies and procedures</li><li>Protects assets by establishing, monitoring and enforcing internal controls</li><li>Ensures compliance with federal, state and local legal requirements by researching existing and new legislation, consulting with outside advisors, and filing financial reports</li><li>Keep up-to-date on information and technology affecting functional area(s) to increase innovation and ensure compliance</li><li>Interact with auditors and regulators. Answer their questions and provide needed detail to them, as needed.</li><li>Administers uniform accounting system for budgetary purposes</li><li>Financial reporting</li><li>General ledger account reconciliation</li><li>Monitors and ensures activities of day-to-day operations</li><li>Supervises accounting staff of 5</li></ul>Job Requirements<ul><li>Bachelor's degree in Business, Finance, or Accounting</li><li>Mortgage banking experience required</li><li>5+ years of experience in managing an accounting team</li><li>Strong knowledge of Generally Accepted Accounting Principles (GAAP), internal controls and financial reporting required</li><li>Excellent verbal and written communication skills</li><li>Ability to work collaboratively across departmental functions</li><li>Ability to perform multiple tasks and prioritize responsibilities in a dynamic fast paced working environment</li><li>Proficient in Microsoft Office, including Excel, Word, Outlook</li></ul>This growing stable organization offers a competitive compensation package up to $180K plus benefits. For more information and consideration, please contact Eric Murray at 682-350-8439 or via Email at eric.murray@RobertHalf.C0M You can also connect and or message me on LinkedIn. Bing or Google Search - ("Eric Murray" AND "Robert Half Finance and Accounting")

Legal Assistant We are offering a long term contract employment opportunity for a Legal Assistant based in Arlington, Texas. As a Legal Assistant, you will be responsible for handling legal documents, managing client relationships, and utilizing various legal software. You will also be responsible for managing calendars, administering claims, and performing billing functions. Responsibilities:• Maintain and manage client relations through effective communication• Administer claims to facilitate case progress• Manage calendars to ensure all appointments and deadlines are met• Cross train as needed to ensure continuity of responsibilities during periods of leave.

Bankruptcy Legal Secretary We are offering an exciting opportunity in the legal industry, specifically in the area of bankruptcy law. Based in Dallas, Texas, we are seeking a Bankruptcy Legal Secretary to join our team. This role involves providing comprehensive administrative support, processing legal documents, and maintaining accurate records in a cooperative and positive manner. Our Client, a leading full-service law firm, is looking for an experienced bankruptcy litigation legal assistant to join their team in Downtown Dallas. Legal Assistant candidates must have at least 5 years’ experience supporting litigation attorneys in the bankruptcy section . E-filing with the court systems at the federal level using PACER, strong Microsoft skills, and the ability to work well in a team are required. Our client offers a very competitive pay and a benefits package that includes medical, dental, vision, 401k + match, vacation/sick/personal time off, and work from home days. As a Bankruptcy Legal Assistant, your duties will include:· Provide department support by drafting correspondence, memoranda and other legal documents (i.e. pleadings, briefs, subpoenas, summonses, discovery request)· Prepare files and/or binders for trial, hearings, depositions and meetings.· Manage document databases and coordinate electronic discovery proceedings with litigation support team.· E-file documents in bankruptcy courts using PACER.· Prepare and submit expense reports and attorney billables.· Flexibility to work overtime occasionally.· Other administrative duties as assigned.

Assistant Property Manager We are offering an exciting opportunity in Dallas, Texas for an Assistant Property Manager. This role involves supporting property management operations, overseeing rental collections, managing vendor contracts, and ensuring excellent communication with tenants and owners. Responsibilities: • Facilitate daily property management operations, including administrative tasks and tenant relations • Oversee the processing of tenant move-ins/move-outs, defaults, and billings • Coordinate property inspections and manage maintenance work orders • Supervise vendor contracts, insurance compliance, and service providers • Handle rental collections and generate reports on delinquency • Maintain accurate tenant records, building manuals, and utility tracking • Use Yardi for invoice coding, verification, and approvals • Prepare operating budgets and assist with expense reconciliation letters • Foster strong relationships with tenants and owners through excellent communication.

Office Services Associate We are accepting applications for the role of an Office Services Associate, based in Dallas, Texas. The selected candidate will be a crucial part of our team, providing vital back office services across a variety of functions. This position requires a sharp attention to detail, superior organizational skills, and a strong customer service orientation. As an Office Services Associate, you will manage tasks related to reprographics, mail, hospitality, facilities, audio/visual, and reception, among others. Responsibilities: • Ensuring efficient processing of office services work, adhering to established procedures and policies • Keeping detailed logs for all office services activities • Providing excellent customer service through detail oriented telephone and email communication • Handling sensitive and confidential documents and information with discretion • Troubleshooting basic equipment problems and placing service calls when necessary • Managing mail and digital reprographics tasks • Meeting contracted deadlines for accepting, completing, and delivering all work • Prioritizing workflow and managing multiple tasks in a fast-paced environment • Performing quality assurance checks on own work and that of others • Maintaining and loading machines with necessary paper and toner supplies • Interacting effectively with clients in person, over the phone, or electronically, displaying good problem-solving skills.

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22 results for Administrative Assistant in Dallas, TX

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