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72 results for Office Specialist in Dallas, TX

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We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

Proven experience as an Administrative Assistant, or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

72 results for Office Specialist in Dallas, TX

Administrative Assistant We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>

Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in the construction and contracting industry. Located in Dallas, Texas, this position offers a contract to permanent employment opportunity. As an Administrative Assistant, you will play a crucial role in maintaining the smooth functioning of our accounting department by providing essential administrative and clerical support. Responsibilities: • Accurate and efficient processing of customer credit applications. • Management of digital and hardcopy files and records, ensuring their completeness and accuracy. • Issuing Certificates of Insurance to clients and subcontractors upon request. • Assisting in the administrative duties of project accounting including contract redaction and preparation of subcontract agreements. • Timely maintenance and updating of various databases, spreadsheets, and reports, auditing for errors. • Performing various clerical duties such as document copying, scanning, and filing. • Assisting the accounting department with project needs, including data entry into spreadsheets and databases as well as drafting and editing correspondence, documents, and reports. • Coordinating tasks, timelines, and resources for various projects. • Handling confidential information with utmost discretion and professionalism. • Ensuring regular attendance and punctuality. • Undertaking other related duties as assigned.

Administrative Assistant We are in search of an Administrative Assistant to become part of our dynamic mental health care team. Based in Dallas, Texas, you will play an integral role in ensuring our patients receive the highest standard of care. Your main tasks will include scheduling appointments, coordinating treatment plans, and maintaining accurate patient records. This role is a contract to permanent employment opportunity that will require you to use your excellent communication skills and genuine desire to help others to provide exceptional patient care. Responsibilities: • Coordinate with medical providers to facilitate prompt and efficient patient care • Assist patients in completing assessments and tests • Answer incoming phone calls and provide necessary information about the evaluation and therapy process • Manage daily appointment calendar and schedule patient appointments • Maintain up-to-date patient records in accordance with HIPAA regulations • Enter patient information into the electronic medical record system • Use your Spanish language skills to communicate with patients effectively • Apply your knowledge of clinical psychology to assist patients • Use your understanding of psychology to provide patient support.

Admin Assistant Key Responsibilities:<ul><li>Answer and direct phone calls, take messages, and respond to inquiries.</li><li>Manage calendars and schedule appointments for executives or team members.</li><li>Prepare and maintain documents, reports, and presentations.</li><li>Organize and maintain office filing systems, both digital and physical.</li><li>Coordinate and book travel arrangements, including flights, hotels, and transportation.</li><li>Assist in the preparation of meetings, including taking minutes and managing logistics.</li><li>Handle incoming and outgoing mail and packages.</li><li>Manage office supplies and make orders when necessary.</li><li>Support in various ad-hoc tasks as needed by different departments.</li></ul>

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Providence Village, Texas, United States. As an Administrative Assistant, your main role will be handling customer service tasks, including answering phone calls, processing customer payments, and setting up customer accounts. You will also be required to manage data entry tasks and email correspondence with clients. Responsibilities • Handle inbound and outbound calls, providing excellent customer service • Set up new customer accounts in the billing system • Process customer payments promptly and accurately • Manage all email correspondence with clients professionally • Scan and save important documents in the company's database • Maintain customer records, ensuring all data is up-to-date and accurate • Monitor customer accounts for any irregularities and take appropriate action when necessary • Receive training on the company's billing program to facilitate efficient payment processing • Provide administrative support to the team as needed

Admin Support We are seeking a highly organized and detail-oriented Administrative Assistant to support a Tax Preparation business in Fort Worth, TX. This is a contract-to-permanent opportunity, offering the chance to join a fast-paced, collaborative team dedicated to providing excellent tax services to clients. Key Responsibilities: Provide administrative support to the tax preparation team, including managing schedules, appointments, and client communications Assist with preparing and organizing tax documents, reports, and presentations Data entry, record-keeping, and maintaining client files with a focus on accuracy Handle client inquiries, schedule meetings, and manage emails Coordinate travel arrangements and assist with special projects Manage office operations by ordering supplies, handling mail, and maintaining a clean and organized workspace

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant in Dallas, Texas. This role is within the construction industry, where the successful candidate will be involved in Construction Material Testing (CMT) projects. This individual would create various documents and reports using appropriate software (MetaField). They also deal with routine questions, prepare reports, and gather and summarize data. Duties/Responsibilities:· Handle incoming calls and dispatch technicians to the correct places at the required times. · Manage project documents according to established processes to ensure they meet quality standards and project requirements. · Enter and review billing activities to ensure it complies with contract requirements. · Finalization of CMT reports, letters, and proposals. · Help manage project delivery (Cost, Schedule, Quality, Information, Contracts) across multiple assignments. · Act as the main customer and project professional liaison, reporting issues to the project manager.· Assist the administrative staff with data entry and word processing.· Make edits for formatting, clarity, punctuation, grammar, structure of reports and proposals to company standards. · Managing multiple deadlines and maintaining filing systems as assigned.· Retrieves information as requested from records, email, and other related documents.· Performs other related duties as assigned.

Accounts Payable Specialist Position Overview:We are seeking an Accounts Payable Specialist to join our team. This position will play a critical role in managing the data entry for payable invoices, distributing payable checks, and assisting with vendor management. The Accounts Payable Specialist will work closely with the accounting team to ensure the timely and accurate processing of accounts payable transactions, assist with the reconciliation of accounts, and provide overall support for the accounting department. Accounts Payable Processing:<ul><li>Perform invoice data entry, file invoices and check stubs, prepare checks, and maintain a check register.</li><li>Monitor and manage the accounts payable email inbox, ensuring timely communication.</li><li>Send invoices to iPayables and mail out checks.</li><li>Ensure timely entry and processing of recurring bills.</li><li>Process and reconcile supplier invoices in the Trade Payables system.</li></ul>Vendor Management:<ul><li>Maintain vendor records, including agreements, reconciliations, aging reports, and setting up new vendors.</li><li>Communicate with vendors to manage payment status inquiries and handle W9 requests.</li><li>Act as a point of contact for employees and vendors regarding payment status and vendor-related inquiries.</li></ul>Reconciliation and Reporting:<ul><li>Perform credit card and bi-weekly accounts payable aging report reconciliation.</li></ul>Financial Administration:<ul><li>Process 1099 forms and ensure their accuracy.</li><li>Assist with correcting journal entries, audits, and research.</li><li>Participate in special projects as assigned by management.</li></ul>General Administrative Support:<ul><li>Maintain general filing systems and conduct annual file audits.</li><li>Provide administrative support in other areas of accounting as needed.</li><li>Assist the Accounts Payable Manager with any additional tasks as required.</li></ul>

Cash Applications Specialist We are currently partnered with an established and respected company known for their supportive team culture, long-term stability, and commitment to employee growth. We are currently seeking a detail-oriented and dependable Cash Applications Specialist to join accounting team on a contract-to-permanent basis.

Collections Specialist III We are offering a long-term contract employment opportunity in the transport industry in Plano, Texas, for a Collections Specialist III. In this role, you will work within a dynamic team, focusing on maintaining customer accounts, processing client applications, and resolving any related inquiries. Responsibilities:• Take on the role of a liaison between customers and internal departments to address and resolve billing issues.• Utilize accounting software systems and CRM tools to ensure accurate customer credit records.• Implement collection processes to manage client accounts effectively.• Communicate with clients via phone calls and emails to reduce account balances.• Regularly update work on accounts to maintain accurate records.• Use Epic Software for answering inbound calls and administering claims.• Employ effective practices in accounts receivable (AR) and billing functions.• Work proficiently with Excel for various tasks as required.

Accounts Receivable Specialist Position OverviewRobert Half’s Full-Time Engagement Professionals (FTEP) practice is looking for an Accounts Receivable Specialist to join our team. This is a full-time, salaried position in which you will serve as a Robert Half employee, deployed to work with our clients on a variety of assignments. As part of this program, you will assist clients across industries on critical business initiatives such as Leave of Absence (LOA) coverage, software implementations, backlog cleanups, special finance projects, and more. This unique opportunity offers stability, continuous professional development, and ongoing exposure to different clients, tools, and challenges while maintaining full-time employment with Robert Half. Key ResponsibilitiesIn your role as an Accounts Receivable Specialist, you will:<ul><li>Accounts Receivable Management: Process, monitor, and manage accounts receivable transactions, including invoicing, payment posting, and reconciliations to ensure timely and accurate recordkeeping.</li><li>Backlog Cleanup: Assist clients with identifying and resolving aged receivables, outstanding balances, and discrepancies to bring accounts up to date.</li><li>Software Implementation Support: Collaborate with clients during new ERP or accounting system implementations, providing expertise in AR module setup, data migration, and troubleshooting.</li><li>LOA Coverage & Interim Support: Step in as a critical resource for clients during staff leave periods or make interim contributions to ongoing financial operations to ensure uninterrupted workflows.</li><li>Process Improvements: Assess existing AR practices, identify inefficiencies, and recommend strategies to optimize workflows and reduce DSO (Days Sales Outstanding).</li><li>Client-Specific Special Projects: Partner with clients on custom finance projects, including audits, reconciliations, and reporting, delivering high-quality outcomes to meet their needs.</li><li>Stakeholder Engagement: Serve as the point of contact for cross-functional collaboration to resolve billing and collections issues, building effective relationships with internal and external stakeholders.</li><li>Compliance & Reporting: Ensure compliance with GAAP standards and applicable policies while preparing AR reports as required by the client to support financial decision-making.</li></ul>

Payroll Specialist We are seeking a Payroll Specialist to join our team in the healthcare industry in Dallas, Texas. This position is Hybrid and operates primarily as remote. In this role, you will be responsible for ensuring the accuracy and timeliness of payroll processing, maintaining compliance with internal and government policies, and providing assistance to managers and other team members. This is a contract to permanent opportunity that offers a unique chance to engage in the social assistance and hospital sectors. Responsibilities:• Coordinate and manage the accurate processing of employee time records in Kronos and PeopleSoft 9.2.• Ensure compliance with internal procedures and government regulations during transaction processing.• Facilitate the processing of time submittals and historical adjustments through Oracle PeopleSoft Time and Labor.• Provide necessary communication for changes to deadlines due to holidays or site operations.• Address employee inquiries regarding work and non-work hours submitted through Kronos that affect their pay.• Assist managers and other time approvers to ensure timely approvals.• Provide support to new users with the Kronos time system.• Perform additional duties as assigned.

Payroll Specialist Overview:Robert Half is seeking a Payroll Specialist to join our Full-Time Engagement Professionals (FTEP) practice. As an employee of Robert Half deployed to assist our clients, you will provide critical payroll expertise in a variety of project-based assignments, such as leave of absence (LOA) coverage, software implementations, backlog cleanups, and other special payroll-related projects. This full-time, salaried role offers the opportunity to work with diverse industries and businesses, expanding your professional experience while enjoying the stability and benefits of full-time employment with Robert Half.Key Responsibilities:<ol><li>Payroll Processing and Support:</li></ol><ul><li>Accurately manage payroll for clients in compliance with federal, state, and local regulations.</li><li>Process multi-state payroll, including new hires, terminations, and payroll adjustments.</li><li>Manage timekeeping systems and ensure accurate data entry for payroll runs.</li></ul><ol><li>Leave of Absence (LOA) Coverage:</li></ol><ul><li>Step in during clients' employee leave periods to ensure seamless payroll operations.</li><li>Act as the primary liaison for payroll-related inquiries and troubleshooting during the LOA coverage period.</li></ul><ol><li>Software Implementation Assistance:</li></ol><ul><li>Collaborate with clients during payroll software implementations, ensuring successful deployment.</li><li>Provide testing, configuration, and data migration expertise as needed for payroll platforms.</li></ul><ol><li>Backlog Cleanup Projects:</li></ol><ul><li>Analyze and reconcile payroll records to resolve discrepancies and backlogs.</li><li>Assist with compliance audits and reporting to align with regulatory and organizational requirements.</li></ul><ol><li>Special Projects:</li></ol><ul><li>Engage in client-specific projects as needed, such as compliance reviews or process improvement initiatives.</li><li>Apply expertise to enhance client payroll functions, workflows, and best practices.</li></ul>

Accounts Receivable Specialist We are seeking an Accounts Receivable Specialist in Carrollton, Texas. This role is situated in the service industry and involves maintaining customer records, preparing invoices, and resolving billing issues. This position offers an exciting opportunity for individuals proficient in Accounts Receivable (AR), Billing, Cash Applications, Bank Statements, Pivot Table, and VLOOKUP. Responsibilities • Establish and cultivate relationships with customers to facilitate effective accounts receivable management. • Prepare and distribute customer invoices and statements accurately and in a timely manner. • Perform daily cash management duties, which include recording bank deposits, updating cash receipt logs, and posting cash to the accounts receivable sub-ledger across multiple brands. • Identify and resolve any billing issues that arise, ensuring accurate invoicing and account management. • Research and resolve any cash exceptions or returns to maintain accurate account records. • Monitor and collect accounts receivable by reaching out to clients via telephone, email, or mail. • Process refund requests for franchisees and members who are in good standing with the company. • Maintain up-to-date accounts receivable records, ensuring that credits and collections are applied, uncollectible amounts are accounted for, and any miscellaneous differences are cleared. • Contribute to process improvements and documentation to enhance efficiency and effectiveness in the role. • Perform other duties and projects as assigned within the scope of the Accounts Receivable Specialist role.

Accounts Payable Specialist We are offering a permanent employment opportunity in the manufacturing industry located in Richardson, Texas for an Accounts Payable Specialist. As an Accounts Payable Specialist, you will be involved in providing clerical assistance to the Accounting department, ensuring the accuracy of accounting documents, and addressing issues related to accounts payable. Responsibilities: • Ensure the accuracy and efficiency of processing customer credit applications • Maintain comprehensive files which include accounts payable documentation • Utilize the DocStar scanning program for scanning Accounts Payable Invoices, Checks, and backup documents • Perform three-way match of vendor invoices to maintain transparency and accuracy • Enter and file AP Invoices with applicable backup documentation timely to avoid late payments • Print accounts payable checks from Weekly Cash Plan and prepare them for mailing • Assist in Month-End and Year End Closings to ensure all accounting activities are completed within the given timeline • Participate in Quarterly Audit Reviews and Annual Audits to ensure compliance with accounting standards and procedures • Handle the research, tracking, accounting and/or providing documentation to resolve problems and discrepancies • Cooperate with other departments to obtain and convey information and/or to correct transactions • Ensure that the work area is clean, organized, secure, and well-maintained • Complete special projects and miscellaneous assignments as required.

Submissions Specialist Creative Submissions Coordinator - 3+ Months, Hybrid Schedule, 30-40 hours a week! Robert Half, Marketing & Creative is looking for a Creative Submissions Coordinator to bring on for the next 3+ months. Creative Submissions Coordinator will be overseeing submission workflows across multiple clients and processes. Creative Submissions Coordinator will be building and submitting versions (PDFs) for approval. Creative Submissions Coordinator will lead pre-flight meetings and guide teams through each submission process and expectations. Creative Submissions Coordinator will be managing multiple work streams, and annotating URL links and references and submit all creative assets for approval, also ensuring all mandatory documentation is included. Creative Submissions Coordinator will be working within Veeva Vault (Plus) to upload and reference approved creative assets.

AP Specialist International Construction Company seeks a temporary-to-hire Accounts Payable (A/P) Clerk to become an integral part of its rapidly growing team. As the Accounts Payable Clerk, you will match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. You will report to the Accounting Manager and have opportunity for career growth and quick advancement within this dynamic department. Responsibilities· Primary responsibility is to handle the administrative and clerical needs of the AP/Finance Department· Execute daily processes and controls accurately and in a timely manner; provide compliance with Company policies· Providing customer service to internal business partners· Providing internal and external audit assistance as required· Open, sort and distribute daily department mail· Sort, log, photocopy, and file invoices, checks, and other documents· Verify, log and mail checks, including expediting special handling· Perform special projects as assigned

Payroll Specialist We are offering a contract-to-permanent employment opportunity for a Payroll Specialist in Dallas, Texas. The successful candidate will be joining our team to handle various payroll and human resources information system (HRIS) duties. This role is crucial within our industry as it involves maintaining accurate payroll records and ensuring compliance with applicable federal, state, and local regulatory reporting requirements. Responsibilities:• Handle and resolve employee inquiries and issues effectively, maintaining the confidentiality of sensitive employee information.• Process payroll cycles for both exempt and non-exempt employees, adhering to company payroll practices.• Review timecards for non-exempt employees to ensure accuracy prior to processing.• Ensure compliance with federal and state wage and hour laws.• Manage pay adjustments, special payments, tax allocations, and employee deductions as needed.• Prepare memos and communications that need to be sent to employees and managers as necessary.• Maintain all payroll information, files, and records meticulously.

Billing Specialist We are seeking a Billing Specialist to join our team in Dallas, Texas. In this role, you will be responsible for supporting the firm's billing process, maintaining accounting controls, managing working capital, and establishing solid working relationships with various teams. This role is pivotal in ensuring the integrity of our financial operations and the satisfaction of our clients. Responsibilities: • Accurately process customer credit applications and maintain precise records • Oversee the firm's billing process, ensuring all action items are handled efficiently • Review and manage working capital lock-up days, taking swift action when necessary • Scrutinize final invoices before dispatching to partners for approval • Provide training and technical support for financial systems • Assist in the matter inception process, ensuring agreed billing rates are accurate for new instructions • Monitor client money balances and ensure funds are applied or refunded promptly • Act as a trusted business advisor to partners and other fee earners, providing support materials for meetings • Review unbilled disbursements balances monthly and oversee the processing of write-offs • Maintain diligent file records for all billing, collections, and client money related backup materials • Respond to requests for reporting in support of Marketing/BD related efforts and assist other teams when needed • Utilize various accounting software systems for efficient operation.

Payroll Specialist We are offering an exciting opportunity for a Payroll Specialist in Dallas, Texas. The selected candidate will be responsible for managing payroll processing and compliance, ensuring accuracy and timeliness, and adhering to federal, state, and local regulations. This role calls for a candidate with a strong understanding of complex pay structures, multi-state payroll, and benefits integration. Responsibilities: • Manage payroll processing for a diverse workforce using ADP WFN. • Collaborate with Finance & Accounting on payroll reconciliations, general ledger reporting, and compliance audits. • Conduct audits of payroll transactions for accuracy, including wages, tax withholdings, deductions, garnishments, and benefit contributions. • Assist with salary structure evaluations, merit increases, and incentive plan administration. • Support bonus calculations, ensuring compliance with program guidelines. • Collaborate with HR on benefits administration, open enrollment processes, and payroll-related compliance reporting. • Optimize ADP WFN functionality, reporting, and automation to improve payroll efficiency. • Manage year-end processes, including W-2 administration, ACA compliance reporting, and bonus payouts. • Ensure accurate payroll deductions for health benefits, 401(k), HSA/FSA, and voluntary benefits. • Maintain payroll records in compliance with FLSA, ACA, ERISA, and multi-state tax laws.

Member Support Specialist 2 We are on the lookout for a Member Support Specialist based in Plano, Texas. This position involves managing daily operations, handling customer service tasks, and utilizing various tech tools to ensure smooth and efficient workplace operations. Responsibilities:• Serve as a primary contact for employees and visitors, ensuring a welcoming and seamless experience • Handle inquiries and provide assistance related to workplace services and amenities • Manage check-in procedures and provide necessary information to enhance visitor experience • Utilize tools like G Suite for effective communication, documentation, and calendar management • Track workplace-related requests and issues through Jira • Collaborate with security and onsite management to address maintenance, deliveries, and other operational needs • Coordinate calendars for meetings, events, and appointments to ensure effective use of shared spaces

Payroll Specialist We are offering a permanent employment opportunity for a Payroll Specialist in Irving, Texas, 75039, United States. In this role, you will be tasked with managing payroll operations, maintaining employee payroll records, and ensuring compliance with all relevant laws and company policies. Your duties will include processing payroll, auditing timekeeping records, and handling employee inquiries about payroll and deductions. Responsibilities: • Accurate and efficient processing of bi-weekly payroll for all employees • Keeping track of all new permanent employees, terminations, and changes in payroll • Ensuring the integrity of data in employee payroll records • Auditing timekeeping records for accuracy on a regular basis • Handling employee inquiries about payroll, deductions, and tax information in a timely and detail oriented manner • Working closely with HR and Finance teams to ensure accurate payroll processing • Assisting with year-end reporting, including W-2s and other payroll tax filings • Staying up-to-date with federal, state, and local payroll regulations • Providing support for additional payroll projects or reporting needs as required • Utilizing ADP Workforce Now and other accounting software systems effectively.

Accounts Payable Specialist We are offering a contract employment opportunity for an Accounts Payable Specialist in Fort Worth, Texas, 76137, United States. This role predominantly lies in the Wholesale Distribution industry. As an Accounts Payable Specialist, your primary duty will be to manage and support the company's Concur system, which is utilized for travel, expense management, and associated financial processes. Responsibilities: • Manage and maintain the company's Concur system efficiently• Handle the onboarding and offboarding of employees, including setting up and closing Concur profiles• Oversee company credit cards, ensuring all necessary systems and accounts are properly configured or terminated• Address customer service inquiries promptly and professionally via the Concur mailbox• Investigate potential fraud or misuse of the Concur system, including analyzing transactions and reports to identify suspicious activity, conducting investigations, and providing detailed data and reports to relevant departments or authorities as needed• Regularly update the department's documentation, such as Standard Operating Procedures (SOPs) and organizing departmental files• Reconcile bank statements related to Concur transactions, ensuring accuracy and addressing any discrepancies• Maintain regular interaction with the Concur Account Manager, ongoing training, and stay updated on system changes• Utilize Accounting Software Systems and ERP - Enterprise Resource Planning for managing accounting functions and auditing• Apply skills in Account Coding, ADP - Financial Services, and Automated Clearing House (ACH) processing.

Accounts Payable Specialist We are in search of an Accounts Payable Specialist to join our team in the automotive industry located in Irving, Texas. In this role, you will manage the processing of customer credit applications, maintain customer records, and handle customer inquiries. Your role will also include monitoring customer accounts and initiating appropriate actions. Responsibilities: • Accurately process customer credit applications in a timely manner. • Ensure the maintenance of precise customer credit records. • Resolve customer inquiries proficiently and professionally. • Monitor customer accounts regularly and take relevant actions as needed. • Efficiently handle invoice entries from various vendors. • Validate invoices received and make payments where necessary. • Utilize accounting software systems, such as AS400, for data entry tasks. • Reconcile invoices as part of the auditing process. • Utilize Microsoft Excel for basic level data entry tasks. • Update vendors on processed remittances and inform them when to expect it. • Record exceptions on a spreadsheet and communicate these to the operations department on a weekly basis. • Manage high-volume data entry tasks related to account coding and approved invoices.

Front Desk Receptionist We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.Responsibilities<ul><li>Greet and welcome guests as soon as they arrive at the office</li><li>Direct visitors to the appropriate person and office</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in-person and via phone/email</li><li>Receive, sort and distribute daily mail/deliveries</li><li>Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)</li><li>Order front office supplies and keep inventory of stock</li><li>Update calendars and schedule meetings</li><li>Arrange travel and accommodations, and prepare vouchers</li><li>Keep updated records of office expenses and costs</li><li>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing</li></ul>

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72 results for Office Specialist in Dallas, TX

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