19 results for Administrative Assistant in Denver, CO

Part Time Administrative Assistant We are offering a permanent employment opportunity for a Part Time Administrative Assistant in Denver, Colorado. The role involves providing administrative support within the healthcare sector, specifically in a tech-savvy, onsite environment. Responsibilities: • Handle incoming calls, routing messages as required, and providing a high standard of customer service to both patients and staff • Utilize skills in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) for efficient document management, report creation, and effective communication • Support the healthcare team through tasks such as scheduling appointments and data entry • Adhere to healthcare-specific regulations, such as HIPAA, when maintaining and updating patient records • Assist with tasks related to insurance verification, billing inquiries, and processing medical paperwork as needed • Ensure the office remains organized through tasks such as filing, ordering supplies, and coordinating with vendors • Collaborate closely with the clinical and operational team to support daily administrative and clerical needs.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Denver, Colorado. This role functions within a dynamic environment where you will be responsible for a range of administrative tasks. Responsibilities: • Assist with the onboarding process of new staff members. • Manage the procurement and distribution of office supplies. • Handle incoming calls and direct them appropriately. • Coordinate and manage the planning and execution of events. • Oversee the management of the company calendar. • Prepare and submit expense reports in a timely manner. • Arrange travel itineraries and accommodations for staff. • Handle the scheduling of meetings and appointments. • Ensure efficient email correspondence. • Utilize Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) for various tasks.

Administrative Assistant We are seeking an Administrative Assistant to join our team in the industry located in DENVER, Colorado. As an Administrative Assistant, you will be tasked with a variety of responsibilities, including the meticulous processing of customer applications, maintaining accurate customer records, and addressing customer inquiries. You will also monitor customer accounts and take appropriate action when necessary. Responsibilities: • Efficient and accurate processing of customer credit applications • Maintaining precise records of customer credit • Addressing all customer inquiries in a timely and detail-oriented manner • Monitoring customer accounts and implementing necessary actions • Reconciliation of accounts as required • Managing Accounts Payable (AP) and Accounts Receivable (AR) • Overseeing billing processes and ensuring accuracy • Performing data entry tasks as needed • Processing invoices effectively • Utilizing Microsoft Excel for various administrative tasks.

Executive Administrative Assistant Job Title: Executive Administrative Assistant Location: Greenwood Village, Colorado Job Overview:We are seeking an experienced and highly organized Executive Administrative Assistant to support our C-suite executives in Greenwood Village, Colorado. This vital role not only includes traditional administrative tasks but also requires a proactive approach to driving business priorities forward. This is a fully on-site position. Key Responsibilities:<ul><li>Complex Scheduling and Calendar Management: Maintain and coordinate busy schedules for C-suite executives to ensure seamless operations.</li><li>Meeting Preparation and Minutes: Prepare agendas, materials, and presentations for meetings. Record and distribute minutes to track goals and follow-up items.</li><li>PowerPoint and Reporting: Create engaging PowerPoint presentations and pull together reports to support executives in decision-making.</li><li>Travel Coordination: Arrange travel plans and accommodations, ensuring schedules align with business priorities.</li><li>Event Planning: Organize and oversee logistics for corporate events and meetings.</li><li>Administrative Projects: Support key initiatives and administrative projects that help drive business objectives.</li></ul> This role offers a dynamic opportunity to collaborate with senior leadership and directly impact business outcomes. If you thrive in a challenging and rewarding environment where attention to detail, organization, and communication are key, we encourage you to apply today!

Executive/Admin Assistant We are offering an exciting opportunity for an Executive/Admin Assistant to join our team in Denver, Colorado. In this role, you will be involved in a variety of tasks, including executive communication, meeting planning, and maintaining sales and statistical records. You will also be responsible for tracking franchise leads, assisting in office management, and performing clerical and administrative duties. Responsibilities: • Maintain and organize executive communications, both written and oral. • Plan and organize meetings, ensuring all necessary arrangements are made. • Produce and modify executive correspondence, memorandums, and meeting minutes. • Manage franchise lead tracking, sales letters, brochure mailings, and travel arrangements for prospects. • Prepare sales and statistical records as directed, and review corporate budgets and store-level profit-and-loss statements. • Assist in office management tasks as directed, including vendor communications. • Perform clerical and administrative duties such as answering phones, general filing, screening phone calls, distributing messages, arranging travel, and handling mail and overnight freight duties. • Assist in human resources tasks as directed, utilizing skills in oral communication in a Human Resources setting. • Handle any other duties and responsibilities as assigned.

Administrative Assistant - ADV We are in search of an Administrative Assistant - ADV to join our team located in Palm Beach Gardens, Florida. This role is crucial within our team, involving the processing and reviewing of customer applications, maintaining customer records, and handling customer inquiries. The successful candidate will be tasked with overseeing customer accounts and taking necessary actions. This role offers a long term contract employment opportunity. Responsibilities: • Accurately process customer credit applications in a timely manner • Maintain and update customer credit records regularly • Handle customer inquiries and provide satisfactory resolutions • Monitor customer accounts and perform necessary actions • Use data to train models for tasks like image classification, speech recognition, and market forecasting • Schedule appointments and manage the office administration tasks • Handle materials and manage procurement processes • Use Microsoft Office Suites for various tasks and maintain records • Manage customer accounts, resolve disputes, and ensure customer satisfaction • Manage paperwork, type documents, and scan necessary files.

Executive Assistant Executive Assistant Are you an experienced, proactive Executive Assistant with a passion for organization, problem-solving, and driving strategic initiatives? Join our fast-paced team as an Executive Assistant, where you'll serve as a key partner to the CEO and executive leadership team, ensuring seamless operations and effective communication across all organizational levels. Key Responsibilities:<ul><li>CEO Support: Provide 80% executive-level support to the CEO, ensuring priorities are addressed with precision and efficiency.</li><li>Team Coordination: Dedicate 20% to collaborating with other executives, ensuring proper scheduling and participation from appropriate VP-level stakeholders.</li><li>Calendar Management: Oversee complex scheduling for the CEO and executive leadership team, aligning competing priorities and ensuring critical players are present at key meetings.</li><li>Communication Facilitation: Act as a liaison among the CEO, stakeholders, executives, and staff, ensuring messaging is streamlined and accurate.</li><li>Meeting Preparation: Prepare agendas, capture meeting minutes, and ensure executives have required materials in advance.</li><li>Report & Presentation Development: Prepare detailed reports, presentations, and company-related documentation to support strategic decision-making.</li><li>Strategic Projects: Lead special projects or initiatives, monitoring progress, providing updates, and aligning objectives to organizational goals.</li><li>Policy Implementation: Assist in creating and implementing company policies, ensuring alignment with organizational visions.</li><li>Research & Documentation: Conduct research, compile data, and create briefing documents to inform CEO decisions.</li><li>Email & Scheduling Optimization: Manage executive-level email communications, schedule commitments, and proactively anticipate needs to prepare ahead of meetings or deliverables.</li></ul> This role offers the unique opportunity to work directly with leadership in a dynamic organization, driving strategy, efficiency, and innovation while building critical relationships across departments. If you’re a strong communicator, a proactive thinker, and a highly organized professional, we invite you to bring your expertise to our team! Ready to join us? Submit your application today and take the next step in your career journey!

Legal Assistant Executive Legal Assistant Our client, the Denver office of a regional law firm seeks a 7 plus years highly experienced Executive Assistant to support the firms’ founder and Chairman. Responsibilities include, but are not limited to: • Effectively prioritize commitments and manage calendar; including coordination with administrative colleagues to schedule meetings, calls, events, and other activities • Deliver seamless engagement experiences by managing meeting logistics, including preparation, distribution, and/or printing of materials, maintenance of calendar invites and RSVPs, greeting guests, and preparing technology (video conferencing, collaboration tools, etc.) in advance • Plan for and execute executive travel arrangements, including international and domestic itineraries, bookings, and briefing materials preparation • Handle client interaction and provide telephone assistance • Prepare executive for a variety of internal and external meetings, by gathering, compiling, and reviewing briefing and logistical materials This position requires 7 plus years of experience as an Executive Assistant preferably from within a law firm or supporting high level executives. Demonstrated proficiency in Microsoft Office applications (Outlook, Word, PowerPoint) The client offers a benefits package that includes medical, dental, vision, 401k + match, profit sharing and vacation/sick/personal time off, in addition this role pays overtime for hours worked above 40 per week. This role is in-office 5 days/week. If you are interested in this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!

Production Assistant Job Description: The Production Office Assistant supports the production team by handling administrative tasks, managing active projects, and assisting with show logistics. This role demands excellent organizational skills, attention to detail, and the ability to juggle multiple tasks in a fast-paced environment. Job responsibilities could be, but not limited to: <ul><li>Assist with shows/meetings/projects/virtual events</li><li>Coordination with key vendors</li><li>Creating and Updating Schedules & related production documents</li><li>Internal planning meetings</li><li>Creative sessions—brainstorming and notetaking</li><li>Provide project updates</li><li>Virtual Event Management</li><li>Trained to operate internal equipment and Tricaster for Virtual Events</li><li>Media & Asset Management on CKC Network and Client’s Site as needed</li><li>Entry level video editing--Take on-line editing course (CKC will fund) • Possible PPT development</li><li>Create and keep up-to-date procedures (i.e. Producer Guidelines, CKC Vendor Filing, Job Onboarding, etc.)</li><li>Maintain Jobs-in-Progress Doc/New Jobs • Vendor COI Tracking & Onboard new vendors & Background Checks • Create & update show books and badges</li><li>Book travel & Maintain travel grids • Create and update contact sheet</li><li>Coordinate shipping of equipment for shows</li><li>Maintain road units, conduct equipment checks and inventory</li><li>Internet research and compile findings (guest speakers, performance acts, new business)</li><li>Maintain and update music playlists</li></ul>

Legal Assistant Legal Assistant! Our client, a premier International Law Firm is looking for a 5 plus years Corporate Transactional & Real Estate Legal Assistant to join their fast-growing real estate transactional legal practice. This position requires excellent computer skills and 5 plus years of corporate and real estate legal assisting experience with a law firm. The candidate should have 5+ years of experience as a legal administrative assistant directly supporting attorneys in a law firm environment. Strong interest in the real estate field of law, knowledge of real estate documents and the transactional process, including editing and compiling documents and closing binders, recording documents, obtaining signatures, etc. Excellent computer skills including Word, Excel, Outlook, iManage/FileSite, Carpe Diem, Elite PowerPoint, Visio and Internet searches. Attention to detail and a strong sense of pride in personal work product. Superior typing and word processing skills required. Outstanding oral and written communications skills essential. Top-level customer service skills. The firm offers a very competitive salary depending on experience and excellent benefits, including paid parking downtown. Please e-mail your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!

Receptionist Professional Services Receptionist Our client, a leading law firm, with an office in downtown hiring is seeking a 5 plus years experienced Receptionist/Office Assistant to help support their office and provide exceptional customer service to clients, guests, and employees. This role is vital to maintaining seamless office operations and fostering strong relationships with attorneys, business professionals, and clients. Key Responsibilities: Answer and direct telephone calls, check voicemails, and assist with client inquiries.Welcome visitors, log their information, and coordinate building access.Schedule and maintain conference room reservations and meeting logistics, including food and AV support.Assist with local arrangements such as restaurant reservations and transportation needs.Maintain a secure and organized reception area and office environment.Collaborate with facility management for maintenance requests and building issues.Perform administrative tasks and other duties as assigned.What You’ll Bring: Outstanding communication and organizational skills.Proficiency with office technology (e.g., Zoom, scheduling software).Ability to manage multiple tasks in a professional environment.Commitment to providing excellent customer service. The firm offers an excellent pay and benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf{dot][com] for immediate consideration!

Legal Assistant Legal Assistant Our client a leading regional law firm is looking to add a Legal Administrative Assistant to their secretary pool in Denver. The Team is responsible for producing a variety of work product related to the attorney/client interface. This includes, but is not limited to, the production of documents; the management of time entry; e-filing; binders; coordination and facilitation of travel plans, meetings, electronic and face-to-face communications; handling of incoming and outgoing mail and other correspondence; expense entry; and file maintenance. The LAA must be able to work effectively with a variety of professionals, including, attorneys, paralegals, staff, and clients. The Legal Assistant should have relevant litigation and or corporate transactional legal experience. The Legal Assistant should have strong computer skills with Microsoft Word and Outlook, as well as with file document management tools such as FileSite or WorkSite. The firm offers a competitive salary, a hybrid work environment, paid parking downtown, and excellent benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!

HR Coordinator We are offering a contract employment opportunity for an HR Coordinator in the Telecom Services industry, based in Englewood, Colorado. In this role, you'll provide critical support to various HR initiatives, manage administrative tasks, and engage in employee event coordination. General Administrative & Operational Support<ul><li>Manage departmental invoices and expense reports</li><li>Prepare ad hoc reports for the HR team and key stakeholders</li><li>Assist in developing, updating, and maintaining key HR documents, tracking tools, and templates</li><li>Process employee data changes and transactions in our HRIS (Workday)</li><li>Partner with Corporate Communications to draft and distribute content for the monthly employee newsletter</li></ul>HR Projects & Initiative Support<ul><li>Provide logistical and administrative support for key HR initiatives and company-wide programs</li><li>Schedule and coordinate meetings, trainings, and events</li><li>Collaborate on the creation of supporting materials, such as quick reference guides (QRGs) and presentation decks</li><li>Work with Learning & Development Manager to develop and execute communication plans for initiatives including workforce planning, performance management, and more</li></ul>Employee Engagement & Event Coordination<ul><li>Support the planning and execution of employee engagement initiatives and special events</li><li>Partner with Employee Resource Groups (ERGs) to coordinate and promote events and programs</li><li>Assist with the organization and delivery of Learning & Development workshops and experiences</li></ul>

Accounting Clerk My client is a small construction company based in Arvada, CO, is seeking a skilled and organized Accounting Clerk / Administrative Assistant. The ideal candidate will have 2-3 years of experience in a similar role within the construction industry. This position requires a proactive individual who can manage administrative tasks and support the controller in daily accounting activities. Key Responsibilities:• Handle accounts payable (AP), accounts receivable (AR), and payroll functions.• Manage inventory and maintain accurate records.• Assist with day-to-day accounting tasks and support the controller as needed.• Coordinate with construction staff to ensure seamless project support and communication.• Perform general administrative duties, including scheduling, document management, and office organization.• Assist with compliance-related documentation and reporting. Qualifications:• 2-3 years of experience in a small construction company.• Proficiency in accounting software and Microsoft Office Suite.• Strong organizational skills and attention to detail.• Effective communication and interpersonal skills.• Ability to multi-task and manage priorities in a fast-paced environment. Compensation:• Competitive salary based on experience.• Benefits package available. Please contact Chuck Bustos with Robert Half at 303-931-4005 for more information and / or apply here for immediate consideration! You can also email chuck.bustos at roberthalf com or find me on LinkedIn ("Chuck Bustos with Robert Half")

Administrative Coordinator Event Coordinator We are offering a 3 to 4 month employment opportunity for an Administrative / Event Coordinator based in LONE TREE, Colorado. The role primarily revolves around event coordination within our operations. The chosen candidate will be in charge of client communication, event planning, and administrative tasks to ensure smooth and efficient event execution. This position is Tuesday through Saturday from 9am - 6pm, with the occasional need for a flex schedule to work later in the evenings, with a later start time on those days. Responsibilities: • Communicate effectively with clients, managing their needs and expectations for events. • Coordinate daily event activities, including the provision of necessary amenities for attendees. • Handle the planning and scheduling of upcoming events, including liaising with vendors such as caterers. • Send and follow up on detail-oriented emails to clients for event specifics and arrangements. • Utilize online tools to input event-related information, such as work orders for janitorial staff or room setup. • Develop and execute floor plans for events using specific software tools. • Coordinate security measures for events, including door access control and on-site security presence when necessary. • Maintain a comprehensive calendar of events, with careful cross-referencing and updating of new additions. • Provide front desk assistance, offering a welcoming and helpful presence for visitors. • Document events through photography and upload images to designated storage platforms. • Dispatch post-event correspondence, including thank you emails, with occasional personalized notes. • Monitor and track work order costs using Excel.

Attorney/Lawyer Robert Half has partnered with a County office in Colorado who is looking for an Assistant County Attorney for their team. This is an exciting opportunity to work with in public service to utilize your skills and experience for the betterment of the County office. If you have the following skills and experience, please send your resume for immediate consideration to amy.thomas@roberthalf[dot][com]. Responsibilities:• Provide legal advice and representation to various departments including the County Board of County Commissioners, the County Sheriff's Office, and other departments.• Handle legal research and writing tasks, preparing legal briefs and memoranda on complex legal topics.• Assist with evaluation of litigation filed against the Sheriff's Office, including providing research support and assisting with discovery.• Draft contracts, policies, correspondence, and other documents requiring legal expertise.• Respond to subpoenas for records, criminal justice record requests, and open records requests.• Represent the Sheriff's Office in court proceedings when necessary.• Monitor developments in law, including proposed legislation and court decisions.• Review policies, procedures, and training for legal compliance.• Conduct interviews with clients, prepare witnesses, and handle other details in preparation for court.• Interpret laws, rulings, and regulations for assigned officials, department heads, or law enforcement agencies.alf

Medical Insurance Authorization Assistant Become a Key Player in Transforming Patient Care in Denver, ColoradoAre you ready to step into a dynamic, fast-paced healthcare environment that prioritizes excellence, teamwork, and patient satisfaction? We are seeking an experienced, detail-oriented Medical Insurance Authorization Specialist to join our dedicated team. This is your opportunity to help people navigate their healthcare journeys while working fully onsite in Denver, Colorado.If you have a background in pharmacy and expertise in insurance authorization processes, we want to hear from you! In this critical and rewarding role, you’ll play an essential part in ensuring patients access life-changing growth hormone therapies and other medical treatments, while improving their overall healthcare experience. Why This Role?<ul><li>Impact: You’ll directly contribute to enhancing patient outcomes by securing key medical authorizations that change lives.</li><li>Growth: Be part of a forward-thinking team in a specialized therapeutic area, where your skills truly make a difference.</li><li>Collaboration: Build meaningful connections with families, medical teams, and insurance providers every single day.</li></ul> Buzz-Worthy Responsibilities✔️ Insurance Authorizations: Spearhead the process of medical necessity submissions and prior authorizations by working hands-on with insurance providers to pave the way for patient care.✔️ Acceleration of Approvals: Own and manage the lifecycle of insurance approvals, including denials and appeals. Navigate challenges with confidence and problem-solving expertise.✔️ Data Precision: Ensure seamless completion of online submissions, paperwork, and accurate record-keeping to maintain compliance and efficiency.✔️ Patient Touchpoints: Empathically communicate with families to share updates, offer reassurance, and guide them through the authorization process.✔️ Team Synergy: Step in where necessary, supporting teammates and ensuring workflow stability during high-priority situations.✔️ High-Impact Correspondence: Handle approximately 20–30 calls daily while maintaining professional email communication across relevant stakeholders.

Legal Assistant Litigation Legal Assistant Boulder Our client, a very prestigious law firm is looking for a Legal Assistant to join their amazing team of legal professionals. The ideal candidate should have at least 4 years of paralegal experience who can multi-task and is willing to learn and work together as a team in order to best serve our clients. Strong organizational skills, time management, and attention to detail are a must for a candidate to be successful in this role. The Legal Assistant will support and assist attorneys and assist their team members as needed, including work on complex litigation and appeals. Overall Responsibility: Support and assist assigned attorneys and support and assist other legal assistants and attorneys as needed. Responsibilities include: • Legal assistant work on complex litigation cases in tribal, federal, and state trial and appellate courts. • Completing and filing quarterly lobbying reports. • Ability to work under tight deadlines and prioritize responsibilities. • Excellent proofreading skills. • Skilled in legal writing with ability to independently prepare initial drafts of discovery requests and responses, declarations, various motions, and other commonly used documents and pleadings. • Compile and organize digital files, mediation binders, and trial notebooks and exhibits. • Review court rules in numerous courts to determine filing deadlines and courtspecific formatting and filing requirements. • File and serve pleadings, motions, and other documents with tribal, federal and state trial and appellate courts. • Management of calendar and litigation deadlines in accordance with various jurisdictional Rules. • Document management and coordination of documents for production as well as document review, redaction, organization, and summarization for purposes of discovery and depositions. • Communicate with courts, clients, witnesses, experts, and/or opposing counsel as needed. • Make travel arrangements and meeting plans. • Expense reimbursements. • Maintain attorney calendars, schedules and billing entries. • Perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the responsibilities described. Qualifications include: • 4+ years paralegal/legal assistant experience in a law firm. • Bachelor’s Degree, Paralegal Certification or relevant work experience. • Attention to details. • Excellent communication skills and interpersonal skills; ability and willingness to interact and communicate effectively with a variety of personalities. The client offers excellent pay, benefits, and a great place to work. If you are qualified for this position, please send your resume to mala.saraogi@roberthalf[dot][com] for immediate consideration!

Legal Assistant Robert Half has partnered with a respected law firm in the Metro area to support their team of attorneys and paralegals. In this role, you will be in supporting the litigation team with a focus on plaintiff cases. You will handle a variety of tasks from managing electronic and paper files, communicating with clients, to filing documents in state and federal courts. If you are qualified for this position, please send your resume to amy.thomas@roberthalf[dot][com] for immediate consideration. Responsibilities: • Set-up and maintain large electronic and paper files for easy accessibility and efficient workflow.• Request and organize necessary medical, financial, and other case-related documents and records.• Calculate and calendar state and federal deadlines to ensure timely submission of legal documents.• File documents electronically across state and federal courts, adhering to jurisdictional requirements.• Maintain direct contact with clients, providing updates and addressing inquiries in a timely manner.• Utilize case management software to track and manage cases effectively.• Leverage proficiency in Microsoft Office Suite and Adobe Acrobat to create, edit, and manage documents.• Utilize the Automated City Register Information System (ACRIS) for accessing public records.• Assist in handling civil and complex litigation cases.• Develop and maintain positive client relations while ensuring a high level of professionalism.• Employ excellent communication skills to effectively convey information verbally and in writing.