4 results for Facilitiesoffice Coordinatorassistant in Denver, CO

Executive Administrative Assistant Job Title: Executive Administrative Assistant Location: Greenwood Village, Colorado Job Overview:We are seeking an experienced and highly organized Executive Administrative Assistant to support our C-suite executives in Greenwood Village, Colorado. This vital role not only includes traditional administrative tasks but also requires a proactive approach to driving business priorities forward. This is a fully on-site position. Key Responsibilities:<ul><li>Complex Scheduling and Calendar Management: Maintain and coordinate busy schedules for C-suite executives to ensure seamless operations.</li><li>Meeting Preparation and Minutes: Prepare agendas, materials, and presentations for meetings. Record and distribute minutes to track goals and follow-up items.</li><li>PowerPoint and Reporting: Create engaging PowerPoint presentations and pull together reports to support executives in decision-making.</li><li>Travel Coordination: Arrange travel plans and accommodations, ensuring schedules align with business priorities.</li><li>Event Planning: Organize and oversee logistics for corporate events and meetings.</li><li>Administrative Projects: Support key initiatives and administrative projects that help drive business objectives.</li></ul> This role offers a dynamic opportunity to collaborate with senior leadership and directly impact business outcomes. If you thrive in a challenging and rewarding environment where attention to detail, organization, and communication are key, we encourage you to apply today!

Executive Assistant Executive Assistant Are you an experienced, proactive Executive Assistant with a passion for organization, problem-solving, and driving strategic initiatives? Join our fast-paced team as an Executive Assistant, where you'll serve as a key partner to the CEO and executive leadership team, ensuring seamless operations and effective communication across all organizational levels. Key Responsibilities:<ul><li>CEO Support: Provide 80% executive-level support to the CEO, ensuring priorities are addressed with precision and efficiency.</li><li>Team Coordination: Dedicate 20% to collaborating with other executives, ensuring proper scheduling and participation from appropriate VP-level stakeholders.</li><li>Calendar Management: Oversee complex scheduling for the CEO and executive leadership team, aligning competing priorities and ensuring critical players are present at key meetings.</li><li>Communication Facilitation: Act as a liaison among the CEO, stakeholders, executives, and staff, ensuring messaging is streamlined and accurate.</li><li>Meeting Preparation: Prepare agendas, capture meeting minutes, and ensure executives have required materials in advance.</li><li>Report & Presentation Development: Prepare detailed reports, presentations, and company-related documentation to support strategic decision-making.</li><li>Strategic Projects: Lead special projects or initiatives, monitoring progress, providing updates, and aligning objectives to organizational goals.</li><li>Policy Implementation: Assist in creating and implementing company policies, ensuring alignment with organizational visions.</li><li>Research & Documentation: Conduct research, compile data, and create briefing documents to inform CEO decisions.</li><li>Email & Scheduling Optimization: Manage executive-level email communications, schedule commitments, and proactively anticipate needs to prepare ahead of meetings or deliverables.</li></ul> This role offers the unique opportunity to work directly with leadership in a dynamic organization, driving strategy, efficiency, and innovation while building critical relationships across departments. If you’re a strong communicator, a proactive thinker, and a highly organized professional, we invite you to bring your expertise to our team! Ready to join us? Submit your application today and take the next step in your career journey!

Executive/Admin Assistant We are offering an exciting opportunity for an Executive/Admin Assistant to join our team in Denver, Colorado. In this role, you will be involved in a variety of tasks, including executive communication, meeting planning, and maintaining sales and statistical records. You will also be responsible for tracking franchise leads, assisting in office management, and performing clerical and administrative duties. Responsibilities: • Maintain and organize executive communications, both written and oral. • Plan and organize meetings, ensuring all necessary arrangements are made. • Produce and modify executive correspondence, memorandums, and meeting minutes. • Manage franchise lead tracking, sales letters, brochure mailings, and travel arrangements for prospects. • Prepare sales and statistical records as directed, and review corporate budgets and store-level profit-and-loss statements. • Assist in office management tasks as directed, including vendor communications. • Perform clerical and administrative duties such as answering phones, general filing, screening phone calls, distributing messages, arranging travel, and handling mail and overnight freight duties. • Assist in human resources tasks as directed, utilizing skills in oral communication in a Human Resources setting. • Handle any other duties and responsibilities as assigned.

Administrative Assistant We are seeking an Administrative Assistant to join our team in the industry located in DENVER, Colorado. As an Administrative Assistant, you will be tasked with a variety of responsibilities, including the meticulous processing of customer applications, maintaining accurate customer records, and addressing customer inquiries. You will also monitor customer accounts and take appropriate action when necessary. Responsibilities: • Efficient and accurate processing of customer credit applications • Maintaining precise records of customer credit • Addressing all customer inquiries in a timely and detail-oriented manner • Monitoring customer accounts and implementing necessary actions • Reconciliation of accounts as required • Managing Accounts Payable (AP) and Accounts Receivable (AR) • Overseeing billing processes and ensuring accuracy • Performing data entry tasks as needed • Processing invoices effectively • Utilizing Microsoft Excel for various administrative tasks.