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3 results for Executive Assistant in Grand Rapids, MI

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We are offering a contract to hire employment opportunity for an Executive Assistant in Byron Center, Michigan. As an Executive Assistant, you will play a pivotal role in the efficient administration of our senior leadership team, including the CEO and CFO. Your primary job functions will involve high-level administrative support, managing correspondence, coordinating travel, and handling a wide range of other administrative tasks.

Responsibilities:

• Act as a point of contact between executives and internal or external colleagues, managing information flow in a timely and accurate manner.

• Draft, format, and prepare a variety of documents, such as memos, invoices, reports, and other correspondence for senior staff.

• Manage and maintain executives' schedules, appointments, and travel arrangements.

• Attend meetings on behalf of executives, ensuring accurate note-taking and minute recording.

• Review incoming communication or memos, determine their significance, and distribute or summarize contents as appropriate.

• Oversee the maintenance of office records and order supplies as needed.

• Carry out basic bookkeeping tasks and other administrative duties as assigned by executives.

• Use your administrative skills to perform additional tasks as required by the leadership team.

• Manage email communications and correspondence effectively, ensuring all relevant parties are kept informed.

• Utilize your skills in calendar management to schedule appointments, meetings, and travel for executives.

• Possess strong skills in calendar management, including the ability to maintain and adjust schedules as necessary
• Excellent communication skills, both written and verbal, for correspondence and conference calls
• Experience in providing administrative assistance, demonstrating strong administrative skills
• Proven track record of handling travel arrangements, both domestic and international
• Proficient in email communications and correspondence
• Ability to arrange travel, including booking flights, hotels, and other necessary arrangements
• Expertise in scheduling appointments, meetings, and travel for executives
• Prior administrative experience is a must, including experience with scheduling appointments and managing executive calendars.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

3 results for Executive Assistant in Grand Rapids, MI

Executive Assistant We are offering a contract to hire employment opportunity for an Executive Assistant in Byron Center, Michigan. As an Executive Assistant, you will play a pivotal role in the efficient administration of our senior leadership team, including the CEO and CFO. Your primary job functions will involve high-level administrative support, managing correspondence, coordinating travel, and handling a wide range of other administrative tasks. Responsibilities: • Act as a point of contact between executives and internal or external colleagues, managing information flow in a timely and accurate manner.• Draft, format, and prepare a variety of documents, such as memos, invoices, reports, and other correspondence for senior staff.• Manage and maintain executives' schedules, appointments, and travel arrangements.• Attend meetings on behalf of executives, ensuring accurate note-taking and minute recording.• Review incoming communication or memos, determine their significance, and distribute or summarize contents as appropriate.• Oversee the maintenance of office records and order supplies as needed.• Carry out basic bookkeeping tasks and other administrative duties as assigned by executives.• Use your administrative skills to perform additional tasks as required by the leadership team.• Manage email communications and correspondence effectively, ensuring all relevant parties are kept informed.• Utilize your skills in calendar management to schedule appointments, meetings, and travel for executives.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the non-profit sector based in Grand Rapids, Michigan. The role involves working extensively with the local community to address housing issues and requires a strong understanding of compliance regulations and grant management. Responsibilities: • Engage with the local community to facilitate housing solutions • Utilize grants to secure necessary funds for housing • Assist community members in preparing and submitting necessary documentation for housing eligibility • Calculate income and rent to ensure affordability and compliance with housing regulations • Maintain comprehensive records of all activities and interactions • Collaborate with team members to optimize service delivery • Utilize Microsoft Excel extensively for data management and reporting • Adhere to all compliance guidelines and regulations in all activities • Provide customer service, addressing inquiries and resolving issues promptly • Participate in ongoing training activities to enhance skills and knowledge.

Accounting Assistant We are offering an opportunity for an Accounting Assistant in Muskegon, Michigan. As an Accounting Assistant, you will be providing administrative support to the financial operations of our team. Your responsibilities will include tasks such as handling accounts payable, payroll reporting, reconciliation, and financial statement preparation, contributing to precise financial record-keeping and reporting. Responsibilities:• Manage financial transactions by accurately entering invoices, receipts, and expenses into the accounting software.• Administer accounts payable by processing and recording approved invoices, issuing payments, and addressing outstanding balances.• Collaborate with vendors and suppliers to establish credit terms, resolve billing issues, and ensure proper invoicing.• Maintain and organize financial documents and records for easy audit retrieval.• Assist in the preparation of financial reports, including monthly income statements and various payroll reports.• Act as a backup resource for handling payroll needs.• Support during financial audits by preparing necessary documentation and responding to auditor inquiries.• Assist in the entry of departmental budgets and provide reports on budget variances as needed.• Perform additional duties as assigned.

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3 results for Executive Assistant in Grand Rapids, MI

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