2 results for Facilitiesoffice Coordinatorassistant in Grand Rapids, MI

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the non-profit sector based in Grand Rapids, Michigan. The role involves working extensively with the local community to address housing issues and requires a strong understanding of compliance regulations and grant management. Responsibilities: • Engage with the local community to facilitate housing solutions • Utilize grants to secure necessary funds for housing • Assist community members in preparing and submitting necessary documentation for housing eligibility • Calculate income and rent to ensure affordability and compliance with housing regulations • Maintain comprehensive records of all activities and interactions • Collaborate with team members to optimize service delivery • Utilize Microsoft Excel extensively for data management and reporting • Adhere to all compliance guidelines and regulations in all activities • Provide customer service, addressing inquiries and resolving issues promptly • Participate in ongoing training activities to enhance skills and knowledge.

Executive Assistant We are offering a contract to hire employment opportunity for an Executive Assistant in Byron Center, Michigan. As an Executive Assistant, you will play a pivotal role in the efficient administration of our senior leadership team, including the CEO and CFO. Your primary job functions will involve high-level administrative support, managing correspondence, coordinating travel, and handling a wide range of other administrative tasks. Responsibilities: • Act as a point of contact between executives and internal or external colleagues, managing information flow in a timely and accurate manner.• Draft, format, and prepare a variety of documents, such as memos, invoices, reports, and other correspondence for senior staff.• Manage and maintain executives' schedules, appointments, and travel arrangements.• Attend meetings on behalf of executives, ensuring accurate note-taking and minute recording.• Review incoming communication or memos, determine their significance, and distribute or summarize contents as appropriate.• Oversee the maintenance of office records and order supplies as needed.• Carry out basic bookkeeping tasks and other administrative duties as assigned by executives.• Use your administrative skills to perform additional tasks as required by the leadership team.• Manage email communications and correspondence effectively, ensuring all relevant parties are kept informed.• Utilize your skills in calendar management to schedule appointments, meetings, and travel for executives.