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15 results for Office Manager in Grand Rapids, MI

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We are offering a permanent employment opportunity for an Office Manager role based in Muskegon Heights, Michigan. As an Office Manager, you will be tasked with providing comprehensive administrative support, managing internal and external communications, and utilizing a variety of software systems to improve productivity. This position is highly dynamic and requires someone who can efficiently handle a multitude of administrative tasks in a fast-paced setting.

Responsibilities:

• Efficiently process, organize, and retrieve documents, ensuring a focus on simplicity and precision.
• Provide seamless support to various teams by managing complex calendars, scheduling meetings, and coordinating daily priorities.
• Utilize knowledge of software systems such as Microsoft Office, Google Suite, project management tools, and CRM to streamline operations.
• Handle all sensitive, confidential information with utmost discretion and professionalism.
• Serve as a point of contact for both internal and external communications, ensuring timely responses and appropriate follow-up.
• Setup and manage all details of meetings and events, including preparation of agendas, taking minutes, and ensuring the timely completion of action items.
• Proactively anticipate the needs of the team to prepare for upcoming tasks, priorities, and events.
• Coordinate and oversee administrative-driven projects, ensuring deadlines are met and project goals are achieved.
• Plan and manage intricate travel arrangements, including itineraries, logistics, and accommodations.
• Proactively identify and address potential issues, focusing on finding solutions before problems arise.

• Proficiency in Accounting Software Systems
• Demonstrated experience with ADP - Financial Services
• Familiarity with Concur software
• Experience with CRM systems
• Knowledge of Dentrix Dental Software
• Proficiency in using About Time software
• Understanding of basic Accounting Functions
• Experience in handling Accounts Payable (AP)
• Experience in managing Accounts Receivable (AR)
• Ability to handle Answering Inbound Calls effectively

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15 results for Office Manager in Grand Rapids, MI

Office Manager We are offering a permanent employment opportunity for an Office Manager role based in Muskegon Heights, Michigan. As an Office Manager, you will be tasked with providing comprehensive administrative support, managing internal and external communications, and utilizing a variety of software systems to improve productivity. This position is highly dynamic and requires someone who can efficiently handle a multitude of administrative tasks in a fast-paced setting. Responsibilities: • Efficiently process, organize, and retrieve documents, ensuring a focus on simplicity and precision. • Provide seamless support to various teams by managing complex calendars, scheduling meetings, and coordinating daily priorities. • Utilize knowledge of software systems such as Microsoft Office, Google Suite, project management tools, and CRM to streamline operations. • Handle all sensitive, confidential information with utmost discretion and professionalism. • Serve as a point of contact for both internal and external communications, ensuring timely responses and appropriate follow-up. • Setup and manage all details of meetings and events, including preparation of agendas, taking minutes, and ensuring the timely completion of action items. • Proactively anticipate the needs of the team to prepare for upcoming tasks, priorities, and events. • Coordinate and oversee administrative-driven projects, ensuring deadlines are met and project goals are achieved. • Plan and manage intricate travel arrangements, including itineraries, logistics, and accommodations. • Proactively identify and address potential issues, focusing on finding solutions before problems arise.

Office Manager/Accountant Office Manager/Accountant Position Overview: We are seeking a detail-oriented and dynamic Office Manager/Accountant with a strong accounting background and HR experience to join our team in the fast-paced manufacturing industry. The ideal candidate will manage the day-to-day operations of the office, ensuring the company’s administrative, financial, and human resource functions are operating efficiently. This role requires effective leadership, organizational skills, and expertise in accounting processes specifically tailored to the manufacturing sector. Key Responsibilities: Accounting Duties: - Manage accounts payable/receivable processes, ensuring timely and accurate reconciliations.- Oversee payroll processing, collaborating with HR to ensure compliance with labor laws and employee benefits.- Prepare and analyze financial reports including monthly P& L statements, balance sheets, and budgeting forecasts.- Monitor inventory controls and production costs for accurate accounting specific to manufacturing operations.- Handle year-end closing, tax filings, and audits while working closely with external auditors or consultants.- Implement and oversee ERP or accounting software relevant to manufacturing processes and supply chain management. Human Resources Responsibilities: - Collaborate with HR leadership on recruitment, onboarding, and employee relations matters.- Maintain employee records, track attendance, and assist with benefits administration.- Support workforce planning by helping conduct performance reviews and training initiatives.- Ensure compliance with OSHA regulations and other workplace safety protocols within the manufacturing environment. Office Management: - Supervise administrative staff and ensure efficient day-to-day office operations.- Manage vendor relationships for office supplies and equipment, ensuring cost-effective solutions.- Maintain reporting systems, including CRM and project management tools.- Coordinate with other departments to ensure alignment between office schedules and production goals. Qualifications: Education: Associate's degree or equal years of experienceExperience:- 5+ years of office management experience, preferably in the manufacturing industry.- Strong accounting experience required, including familiarity with - ERP systems like SAP, Global Shop, or similar.- HR experience, including payroll and benefits administration, is preferred Technical Skills: Advanced proficiency in Microsoft Excel and accounting software. Knowledge of CRM tools is a plus. Additional Attributes: - High-energy individual- Strong communication skills with a collaborative management style.- Ability to work under pressure and meet tight deadlines in a manufacturing environment.- Knowledge of federal, state, and local labor regulations. Apply now!

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the non-profit sector based in Grand Rapids, Michigan. The role involves working extensively with the local community to address housing issues and requires a strong understanding of compliance regulations and grant management. Responsibilities: • Engage with the local community to facilitate housing solutions • Utilize grants to secure necessary funds for housing • Assist community members in preparing and submitting necessary documentation for housing eligibility • Calculate income and rent to ensure affordability and compliance with housing regulations • Maintain comprehensive records of all activities and interactions • Collaborate with team members to optimize service delivery • Utilize Microsoft Excel extensively for data management and reporting • Adhere to all compliance guidelines and regulations in all activities • Provide customer service, addressing inquiries and resolving issues promptly • Participate in ongoing training activities to enhance skills and knowledge.

Executive Assistant We are offering a contract to hire employment opportunity for an Executive Assistant in Byron Center, Michigan. As an Executive Assistant, you will play a pivotal role in the efficient administration of our senior leadership team, including the CEO and CFO. Your primary job functions will involve high-level administrative support, managing correspondence, coordinating travel, and handling a wide range of other administrative tasks. Responsibilities: • Act as a point of contact between executives and internal or external colleagues, managing information flow in a timely and accurate manner.• Draft, format, and prepare a variety of documents, such as memos, invoices, reports, and other correspondence for senior staff.• Manage and maintain executives' schedules, appointments, and travel arrangements.• Attend meetings on behalf of executives, ensuring accurate note-taking and minute recording.• Review incoming communication or memos, determine their significance, and distribute or summarize contents as appropriate.• Oversee the maintenance of office records and order supplies as needed.• Carry out basic bookkeeping tasks and other administrative duties as assigned by executives.• Use your administrative skills to perform additional tasks as required by the leadership team.• Manage email communications and correspondence effectively, ensuring all relevant parties are kept informed.• Utilize your skills in calendar management to schedule appointments, meetings, and travel for executives.

Front Desk Supervisor We are looking to welcome a Front Desk Supervisor to our team in the healthcare industry, based in Grand Rapids, Michigan. As a Front Desk Supervisor, you will play a crucial role in overseeing the front desk staff and managing daily operations. This role is integral to maintaining a smooth and efficient front desk operation. Responsibilities: • Supervise and coordinate the activities of the front desk staff • Manage and resolve various personality types in a detail-oriented manner • Utilize your administrative knowledge to streamline processes within the office environment • Leverage your leadership skills to promote a positive work environment • Ensure accurate and efficient processing of customer credit applications • Maintain precise customer credit records • Monitor customer accounts and take appropriate action when necessary • Utilize Cobra Administration skills to enhance healthcare operations • Apply your healthcare knowledge to improve front desk operations and patient care.

Front Desk Coordinator sition Overview: We are seeking a dynamic and versatile Front Desk Receptionist & Event Coordinator to join our team. This role combines traditional receptionist duties with marketing and event coordination responsibilities. The ideal candidate will have excellent organizational skills, a proactive attitude, and a passion for contributing to a collaborative, family-oriented work environment. This is a full-time position, Monday through Friday, 8:00 AM to 5:00 PM. Key Responsibilities: Reception & Facilities Support: Serve as the first point of contact for visitors and employees, providing a welcoming and professional environment. Ensure conference rooms are tidy and well-stocked. Manage office supplies and inventory, including pads, embroidered clothing, and promotional items (e.g., branded can cozies). Distribute and open mail, handle correspondence, and complete typing tasks as needed. Restock office refrigerators and assist with light maintenance tasks (e.g., replacing lightbulbs, taking out trash) when needed. Event Coordination: Plan and execute company events such as groundbreaking ceremonies, ribbon-cuttings, lunches for superintendents, employee morale-building work parties, and volunteer community service initiatives. Create wayfinding signs and event materials to guide participants during onsite gatherings. Provide logistical support for semi-annual showcases hosted by the company’s clothing line. Marketing Support: Assist with marketing efforts, including designing and distributing promotional materials. Coordinate updates and improvements to the company’s online store for branded apparel. Help envision and execute creative ways to wrap or distribute marketing products to clients effectively. Team Collaboration: Demonstrate a can-do attitude and contribute to the overall success of the team, embracing tasks big and small. Promote a family-focused, collaborative environment while supporting the company’s shared goals and morale. Qualifications: Previous experience in reception, marketing, event planning, or related fields preferred. Strong organizational and multitasking skills with the ability to manage diverse responsibilities. Excellent written and verbal communication skills. Proactive and adaptable, with a willingness to take on new challenges as they arise. Ability to work effectively in a team and independently. Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and familiarity with marketing tools is a plus. Why Join Us? We are a close-knit team that values collaboration, creativity, and hard work. No task is too small, and everyone contributes to our collective success. If you are a passionate and willing contributor who thrives in a dynamic environment, we’d love to meet you! Application Process: Availability for onsite interviews this week—Tuesday or Wednesday. Apply today and become part of our growing team.

Controller We are in search of a Controller to assume a critical role in our growing operations. Situated in Rockford, Michigan, this role will be integral to overseeing all financial operations of our construction business. The Controller will handle all aspects of accounting, financial reporting, and budgeting, while assuring alignment with regulations and best practices. This role will also contribute significantly to refining financial processes and supporting strategic decision-making. Responsibilities: • Performing all accounting operations task, including AR and progress billing.• Streamline financial processes, enhance accounting workflows, and facilitate system integrations.• Organize accounting software and ensure its smooth integration with project management tools.• Collaborate closely with operations to keep track of contract performance, billing, and change orders.• Provide financial insights to project managers by tracking project costs, budgets, and profitability.• Develop a budget process to continuously align with company goals and financial planning.• Prepare, analyze, and present financial statements and cash flow forecasts.• Verify accurate revenue recognition, Work In Progress (WIP) reporting, and cost tracking for projects.• Maintain internal controls and ensure compliance with tax laws and industry regulations.• Assist in bid pricing, financial modeling, and strategic planning while working with auditors, tax professionals, and lenders whenever required.

Controller We are offering an exciting opportunity for a Sr. Accountant in the vibrant location of Portage, Michigan. This role is integral to our team, involving responsibilities such as implementing and maintaining financial controls and procedures, preparing financial statements and reports, and supporting audit processes. This role is ideal for someone who is adept at using General Journal and General Ledger Systems and has strong skills in audit, budgeting, and forecasting. Responsibilities: • Implement and maintain financial controls and procedures • Prepare accurate financial statements and reports • Support audit processes, including financial and information systems audits • Oversee the month-end and year-end closing processes • Contribute to the annual budget and forecasting processes • Ensure the accuracy and integrity of the General Ledger • Use General Ledger Systems to manage financial information • Implement ERP systems to streamline accounting processes • Ensure compliance with accounting and financial regulations • Collaborate with other departments to support overall company goals and objectives

Controller We are offering an exciting opportunity in KALAMAZOO, Michigan, for a diligent Controller to join our team. As a Controller, you will be responsible for overseeing accounting functions, handling accounts payable and receivable, and managing auditing processes. You will also be involved in the use of accounting software systems and ERP - Enterprise Resource Planning. Responsibilities: • Oversee all accounting functions within the company • Regularly handle accounts payable and receivable • Manage auditing processes to ensure accuracy and compliance • Utilize accounting software systems for efficient financial management • Employ ERP - Enterprise Resource Planning in managing company resources • Ensure the accuracy of customer credit records • Take appropriate action on customer accounts when necessary • Resolve customer inquiries in a timely and professional manner • Conduct billing functions as required • Work with MS Great Plains Dynamics for financial data management.

Customer Service Representative We are in search of a full-time, long-term contract, Customer Service Representative to join our team in the Machinery Manufacturing industry located in Grand Rapids, Michigan. As a Customer Service Representative, you will be pivotal in nurturing and maintaining customer relationships, managing their inquiries and ensuring high-quality service. Responsibilities: • Efficiently handle incoming telephone calls and provide timely and friendly customer service. • Actively participate in business development and client referral goals by cross-selling and referring customers. • Accurately process customer credit applications and maintain their records. • Write and send business correspondence as needed. • Show a supportive, positive attitude with a detail-oriented approach to all tasks. • Demonstrate the ability to interact effectively with both internal and external partners, clients, and customers. • Utilize strong problem-solving and analytical skills to resolve complex customer inquiries through extensive research. • Navigate multiple computer systems and applications effectively. • Have foundational knowledge of Customer Relationship Management (CRM) systems such as ACT!, Illustrator, Highrise, and Insightly. • Exhibit proficiency in Office Suite and other office administrative skills.

Dispatcher We are seeking a Dispatcher to join our team in Fowler, Michigan. The Dispatcher will play a crucial role in our operations, managing incoming calls related to water deliveries and scheduling, planning delivery routes, and ensuring prompt and accurate deliveries. This role offers the potential for long-term contract employment. Responsibilities: • Handle incoming calls related to water deliveries and scheduling, ensuring efficient resolution of customer inquiries • Plan delivery routes for our drivers, optimizing for efficiency and punctuality • Use Service Fusion software to manage daily dispatching needs • Communicate with drivers and customers to ensure prompt and accurate deliveries • Assist with light administrative tasks and data entry to maintain accurate records • Collaborate closely with the rest of the team to ensure smooth operations • Provide support for other dispatching needs when necessary • Effectively use various computer programs and management systems • Manage billing functions and respond to inbound calls as needed • Leverage administrative experience and skills to support daily operations.

Sr. Software Engineer We are in the search for a Sr. Software Engineer to join our team in ALLENDALE, Michigan. This role is critical in the technology domain of our industry, offering the opportunity to work with a variety of modern programming languages and frameworks. This position is a contract to permanent employment opportunity. Responsibilities: • Lead the development and deployment of high-quality software solutions, ensuring the alignment with the overall project objectives. • Efficiently maintain code that adheres to the latest standards and best practices, ensuring system efficiency and reliability. • Proactively communicate with stakeholders, offering prompt solutions to emerging challenges. • Evaluate and implement new tools or frameworks that add substantial value to the project. • Balance the need for innovation with the pragmatism necessary to avoid disruption to project momentum. • Serve as a technical guide in your core domain, helping to elevate overall team performance. • Continuously improve your skills and methodologies, using feedback and experience to optimize project results. • Develop backend business logic and client side scripting, ensuring that the user experience is seamless and efficient. • Utilize cloud technologies and work with platforms such as Amazon Web Services (AWS) to enhance the scalability and performance of the solutions. • Apply Agile Scrum methodologies to ensure smooth project execution and delivery. • Work with Atlassian Jira for project management and tracking. • Develop and maintain APIs, enhancing the interaction between different software components.

Tax Staff - Public We are in search of a Tax Staff - Public to join our team in the Financial Trans, Processing industry, located in PORTAGE, Michigan, United States. In this role, you will be responsible for preparing and filing tax returns, conducting tax research, maintaining financial records, assisting with tax audits, and communicating with clients. Responsibilities: • Utilize tax preparation and accounting software to carry out tasks efficiently and propose enhancements for system processes as necessary. • Assist in the creation and filing of precise and timely federal, state, and local tax returns for various entities, such as individuals, corporations, and partnerships. • Conduct research on tax regulations and modifications to ensure compliance and pinpoint tax savings opportunities. • Organize and keep financial records, ensuring all required documentation is present for tax filings and audits. • Provide support to senior team members during tax audits and assessments by collecting data, preparing reports, and addressing inquiries. • Collaborate closely with the accounting team to reconcile tax-related accounts and ensure alignment across financial records. • Communicate with clients to gather and verify financial information or discuss tax strategies as directed by senior accountants. • Carry out accounting functions effectively using accounting software systems. • Engage in tax preparation activities as part of the role.

Senior Accountant We are offering an exciting opportunity for a Senior Accountant in Grand Rapids, Michigan. In this role, you will be supporting various accounting functions for our organization, including maintaining the general ledger, preparing for annual audits, processing accounts payable, and assisting with budget planning. This role also involves monitoring and processing federal and state grants. Responsibilities: • Maintain and reconcile the general ledger on a regular basis • Prepare and distribute monthly financial statements, including income statement, balance sheet, and cash flow statement • Monitor and reconcile fixed assets and perform monthly reconciliations of receivables and liability accounts • Assist with recording and posting all program revenues, and reconcile monthly state aid revenues • Assist in the preparation and processing of accounts payable, including annual 1099 tax forms to vendors • Manage company credit cards, including issuance, cancellation, and processing of monthly statements • Assist in preparing year-end audit work papers and participate in annual audits as needed • Submit approved federal and state grant draw requests and track funds when received • Post and reconcile the semi-monthly payroll to the general ledger and process the benefit allocations on a monthly basis • Assist with monitoring and processing bank transactions, prepare and reconcile bank account statements, and track investments • Assist with the set-up and reporting for school meal programs and prepare quarterly special education reports • Assist in the annual insurance renewal process and budget planning for schools and the management company • Prepare various reports as required by regulatory agencies.

Staff Accountant We are offering an exciting opportunity in the Healthcare, Hospitals, and Social Assistance industry in Kalamazoo, Michigan for a Staff Accountant. The successful candidate will be responsible for maintaining the general ledger and balance sheet accounts, creating and entering journal entries, processing incoming payments, and assisting with cash forecasting and daily cash management. Responsibilities: • Oversee the commercial card program including the issuance of credit cards, limit assignment, and termination of cards. • Assist in maintaining the integrity of the general ledger and balance sheet accounts. • Create and enter journal entries related to monthly business activities with appropriate documentation for backup. • Process incoming payments by check, credit card, and EFT. • Provide backup support for payroll, accounts receivable, and accounts payable. • Record and reconcile all ledger transactions in Representative Payee Manager and other software. • Perform internal audit of processes, procedures, and practices of the Finance Department. • Assist with cash forecasting and daily cash management. • Maintain the confidentiality of all restricted information, data, and reports. • Complete all other tasks as assigned by the CFO or the CEO.

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15 results for Office Manager in Grand Rapids, MI

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