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8 results for Office Specialist in Grand Rapids, MI

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We are offering a permanent employment opportunity for an Administrative Assistant in the non-profit sector based in Grand Rapids, Michigan. The role involves working extensively with the local community to address housing issues and requires a strong understanding of compliance regulations and grant management.

Responsibilities:
• Engage with the local community to facilitate housing solutions
• Utilize grants to secure necessary funds for housing
• Assist community members in preparing and submitting necessary documentation for housing eligibility
• Calculate income and rent to ensure affordability and compliance with housing regulations
• Maintain comprehensive records of all activities and interactions
• Collaborate with team members to optimize service delivery
• Utilize Microsoft Excel extensively for data management and reporting
• Adhere to all compliance guidelines and regulations in all activities
• Provide customer service, addressing inquiries and resolving issues promptly
• Participate in ongoing training activities to enhance skills and knowledge.

• Minimum of 1 year experience in an administrative role
• Proficiency in answering inbound calls in a courteous manner
• Experience in preparing appropriate documentation
• Basic office skills including clerical duties
• Demonstrated ability in managing client relations
• Proficiency in completing documentation and paperwork
• Knowledge of compliance functions
• Ability to manage computer files and use a computer keyboard effectively
• Experience in confirming appointments
• Familiarity with handling customer contracts
• Proficiency in database administration and management
• Experience in managing department files and records
• Ability to prepare detailed documentation
• Experience in financial counseling would be advantageous
• Must have a friendly and outgoing personality
• Ability to maintain records effectively
• Knowledge of office functions
• Proven organizational effectiveness
• Proficiency in spreadsheet software and data entry
• Experience in numeric data entry
• Knowledge of regulatory compliance
• Experience in customer service.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

8 results for Office Specialist in Grand Rapids, MI

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the non-profit sector based in Grand Rapids, Michigan. The role involves working extensively with the local community to address housing issues and requires a strong understanding of compliance regulations and grant management. Responsibilities: • Engage with the local community to facilitate housing solutions • Utilize grants to secure necessary funds for housing • Assist community members in preparing and submitting necessary documentation for housing eligibility • Calculate income and rent to ensure affordability and compliance with housing regulations • Maintain comprehensive records of all activities and interactions • Collaborate with team members to optimize service delivery • Utilize Microsoft Excel extensively for data management and reporting • Adhere to all compliance guidelines and regulations in all activities • Provide customer service, addressing inquiries and resolving issues promptly • Participate in ongoing training activities to enhance skills and knowledge.

Accounts Payable Specialist We are offering an opportunity for an Accounts Payable Specialist in Muskegon, Michigan. As an Accounts Payable Specialist, you will be a vital part of our financial team, primarily responsible for ensuring the smooth operation of our accounts payable process. This includes processing invoices, maintaining financial records, and working with internal teams and vendors to resolve payment-related issues. Responsibilities:• Efficiently and accurately handle the processing of invoices.• Investigate any discrepancies within the invoices and resolve them promptly.• Ensure correct coding of invoices to corresponding accounts.• Regularly verify and reconcile vendor statements to maintain up-to-date records.• Manage timely vendor payments and oversee check runs.• Assist in tasks related to accounts payable during month-end close.• Maintain W-9s for vendors, ensuring compliance with 1099 reporting requirements.• Collaborate proactively with internal teams and vendors to rectify any payment-related issues.• Utilize skills in Accounts Payable (AP), NetSuite, and Microsoft Excel to perform tasks efficiently.• Oversee the process of customer invoices, including entry, coding, and approvals

Accounting Assistant We are offering an opportunity for an Accounting Assistant in Muskegon, Michigan. As an Accounting Assistant, you will be providing administrative support to the financial operations of our team. Your responsibilities will include tasks such as handling accounts payable, payroll reporting, reconciliation, and financial statement preparation, contributing to precise financial record-keeping and reporting. Responsibilities:• Manage financial transactions by accurately entering invoices, receipts, and expenses into the accounting software.• Administer accounts payable by processing and recording approved invoices, issuing payments, and addressing outstanding balances.• Collaborate with vendors and suppliers to establish credit terms, resolve billing issues, and ensure proper invoicing.• Maintain and organize financial documents and records for easy audit retrieval.• Assist in the preparation of financial reports, including monthly income statements and various payroll reports.• Act as a backup resource for handling payroll needs.• Support during financial audits by preparing necessary documentation and responding to auditor inquiries.• Assist in the entry of departmental budgets and provide reports on budget variances as needed.• Perform additional duties as assigned.

Front Desk Coordinator sition Overview: We are seeking a dynamic and versatile Front Desk Receptionist & Event Coordinator to join our team. This role combines traditional receptionist duties with marketing and event coordination responsibilities. The ideal candidate will have excellent organizational skills, a proactive attitude, and a passion for contributing to a collaborative, family-oriented work environment. This is a full-time position, Monday through Friday, 8:00 AM to 5:00 PM. Key Responsibilities: Reception & Facilities Support: Serve as the first point of contact for visitors and employees, providing a welcoming and professional environment. Ensure conference rooms are tidy and well-stocked. Manage office supplies and inventory, including pads, embroidered clothing, and promotional items (e.g., branded can cozies). Distribute and open mail, handle correspondence, and complete typing tasks as needed. Restock office refrigerators and assist with light maintenance tasks (e.g., replacing lightbulbs, taking out trash) when needed. Event Coordination: Plan and execute company events such as groundbreaking ceremonies, ribbon-cuttings, lunches for superintendents, employee morale-building work parties, and volunteer community service initiatives. Create wayfinding signs and event materials to guide participants during onsite gatherings. Provide logistical support for semi-annual showcases hosted by the company’s clothing line. Marketing Support: Assist with marketing efforts, including designing and distributing promotional materials. Coordinate updates and improvements to the company’s online store for branded apparel. Help envision and execute creative ways to wrap or distribute marketing products to clients effectively. Team Collaboration: Demonstrate a can-do attitude and contribute to the overall success of the team, embracing tasks big and small. Promote a family-focused, collaborative environment while supporting the company’s shared goals and morale. Qualifications: Previous experience in reception, marketing, event planning, or related fields preferred. Strong organizational and multitasking skills with the ability to manage diverse responsibilities. Excellent written and verbal communication skills. Proactive and adaptable, with a willingness to take on new challenges as they arise. Ability to work effectively in a team and independently. Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and familiarity with marketing tools is a plus. Why Join Us? We are a close-knit team that values collaboration, creativity, and hard work. No task is too small, and everyone contributes to our collective success. If you are a passionate and willing contributor who thrives in a dynamic environment, we’d love to meet you! Application Process: Availability for onsite interviews this week—Tuesday or Wednesday. Apply today and become part of our growing team.

Accounting Clerk Accounts Receivable and Accounts Payable for general/ administrative expenses. Weekly billing that requires individual client research and compliance. Eventually will cross train on cash receipts, cost accounting for large projects, payroll and approving weekly expense reports. Sage accounting software and Microsoft Office Suite, especially Microsoft Excel.

Accounts Payable Analyst We are seeking an Accounts Payable Analyst to join our team in the manufacturing industry based in Holland, Michigan. As an Accounts Payable Analyst, your role will be critical in managing the company's accounts payable function, utilizing your QAD and manufacturing finance expertise to streamline processes and support overall financial operations. Responsibilities: • Ensure efficient and accurate processing of vendor invoices, focusing on compliance with company policies related to manufacturing purchases and services. • Perform regular reconciliations of Accounts Payable accounts, addressing discrepancies related to manufacturing transactions swiftly. • Facilitate the preparation and processing of payments, including checks, ACH, and wire transfers, taking into account manufacturing-specific payment cycles and vendor terms. • Maintain meticulous records of all transactions, ensuring accurate documentation, with an emphasis on manufacturing-related expenses. • Demonstrate strong analytical skills and problem-solving abilities in managing accounts payable. • Leverage your proficiency in Microsoft Excel and QAD software to streamline and manage financial operations. • Contribute to the month-end close process, including the preparation of journal entries and monthly account reconciliation. • Verify invoices and ensure their correct coding and approval before processing. • Proactively manage and resolve any invoice discrepancies.

Accounts Payable Clerk We are inviting applications for the role of an Accounts Payable Clerk in the finance industry, located in Kalamazoo, Michigan. This role entails handling customer queries, processing customer applications, and maintaining precise customer records. You will also be tasked with monitoring customer accounts and initiating appropriate action when needed. Responsibilities: • Accurate and efficient processing of customer credit applications. • Maintaining precise customer credit records. • Handling account reconciliation tasks. • Managing accounts payable, ensuring accuracy and timeliness. • Conducting regular check runs. • Coding invoices correctly and efficiently. • Performing data entry tasks as required. • Processing invoices in a timely and accurate manner. • Utilizing Excel for data management and reporting. • Implementing process improvements as identified. • Utilizing Great Plains Dynamics for various accounts payable tasks.

Accounts Payable Clerk We are in search of an Accounts Payable Clerk to join our team based in Norton Shores, Michigan. This role involves carrying out a range of financial operations within our manufacturing industry, with particular emphasis on managing accounts payable and payroll. Responsibilities: • Ensure accurate and timely processing of vendor invoices and payments. • Develop and maintain relationships with vendors to address any inquiries or issues. • Verify and match invoices to purchase orders and resolve any discrepancies. • Reconcile accounts payable records with the general ledger. • Process payroll for employees, ensuring compliance with state and federal regulations. • Maintain employee records, including timekeeping, tax forms, and deductions. • Investigate and resolve payroll discrepancies, such as overpayments or missing hours. • Assist in the preparation and balancing of payroll reports, including 401(k), garnishments, and tax filings. • Perform reconciliations and assist in month-end or year-end closing processes. • Generate financial reports as requested to support management. • Assist in ensuring compliance with internal controls and financial policies.

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8 results for Office Specialist in Grand Rapids, MI

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