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22 results for Administrative Assistant in Houston, TX

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We are offering a permanent employment opportunity within the Detail Oriented Services industry in Houston, Texas. The role available is for a Project Administrative Assistant, a crucial position in our team that demands a high degree of organization and attention to detail.

Responsibilities:

• Tasked with project and department administration and coordination activities as needed.
• In charge of preparing various forms of business correspondence including letters, transmittals, memos, reports, proposals, contracts, and forms.
• Responsible for the review and editing of documents prior to client submission, ensuring accuracy and professionalism in all communication.
• Tasked with interacting with accounting to initiate new jobs and confirm accurate billing.
• Responsible for scheduling and confirming meetings, as well as making arrangements for travel, conferences, and seminars.
• Assisting senior team members with project opening forms and various other tasks.
• Handling credit card reconciliation tasks.
• Addressing miscellaneous requests, managing office building issues, and coordinating office events.
• Stepping in as backup for the procurement of routine office supplies.
• Tasked with scheduling and setting up conference rooms for meetings, including the provision of beverages and food.
• Assisting with the troubleshooting of tech equipment in conference rooms, including PCs, TVs and soundbars.
• Handling issues with printers and plotters prior to service call.
• Undertaking administrative and reception tasks as and when required.
• Willing to take on other tasks as assigned.

• A minimum of 2 years experience in a similar role within the detail oriented Services industry
• Demonstrated proficiency in Administrative Assistance
• Strong working knowledge of Microsoft Office suite, including Word, Excel, and PowerPoint
• Proven ability in proofreading documents and other written materials
• Excellent Corporate Communications skills, both written and verbal

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22 results for Administrative Assistant in Houston, TX

Project Administrative Assistant We are offering a permanent employment opportunity within the Detail Oriented Services industry in Houston, Texas. The role available is for a Project Administrative Assistant, a crucial position in our team that demands a high degree of organization and attention to detail. Responsibilities: • Tasked with project and department administration and coordination activities as needed. • In charge of preparing various forms of business correspondence including letters, transmittals, memos, reports, proposals, contracts, and forms. • Responsible for the review and editing of documents prior to client submission, ensuring accuracy and professionalism in all communication. • Tasked with interacting with accounting to initiate new jobs and confirm accurate billing. • Responsible for scheduling and confirming meetings, as well as making arrangements for travel, conferences, and seminars. • Assisting senior team members with project opening forms and various other tasks. • Handling credit card reconciliation tasks. • Addressing miscellaneous requests, managing office building issues, and coordinating office events. • Stepping in as backup for the procurement of routine office supplies. • Tasked with scheduling and setting up conference rooms for meetings, including the provision of beverages and food. • Assisting with the troubleshooting of tech equipment in conference rooms, including PCs, TVs and soundbars. • Handling issues with printers and plotters prior to service call. • Undertaking administrative and reception tasks as and when required. • Willing to take on other tasks as assigned.

Administrative Assistant We are offering a contract to hire employment opportunity for a Detail Oriented Administrative Assistant in the Services industry, based in Houston, Texas. The selected candidate will be responsible for a variety of tasks including customer service, data entry, and administrative support, with a strong emphasis on meticulousness and proficiency in Microsoft products. Responsibilities:• Ensure efficient and accurate processing of customer credit applications• Maintain and update customer credit records with high precision• Handle customer inquiries and resolve any issues promptly• Monitor customer accounts and take necessary actions as required• Manage administrative tasks and provide assistance as needed• Maintain courteous phone etiquette while answering inbound calls• Schedule appointments and manage correspondences via email• Demonstrate proficiency in using Microsoft products, particularly Excel, Outlook, and Teams• Experience with databases will be utilized in day-to-day operations.

Bilingual Administrative Assistant Position Overview: The Bilingual Administrative Assistant provides key support to ensure the efficient operation of an office or department. This role requires excellent organizational skills, the ability to manage multiple tasks, and a proactive approach to problem-solving. The Bilingual Administrative Assistant functions as a reliable point of contact, maintaining discretion, professionalism, and a positive attitude when supporting team members and executives.

Administrative Assistant Position Overview: The Administrative Assistant provides key support to ensure the efficient operation of an office or department. This role requires excellent organizational skills, the ability to manage multiple tasks, and a proactive approach to problem-solving. The Administrative Assistant functions as a reliable point of contact, maintaining discretion, professionalism, and a positive attitude when supporting team members and executives.

Administrative Assistant Administrative Assistant supporting a sales team in East Houston (77049). This role is primarily involved in providing support to our sales team in a variety of administrative tasks. This position is situated in a dynamic and fast-paced environment where you'll be handling customer inquiries and ensuring the smooth operation of our sales department. Responsibilities: • Manage calendars effectively, ensuring all appointments and meetings are scheduled accurately• Handle inbound and outbound calls, providing excellent customer service• Provide accurate and efficient data entry services• Correspond via email professionally, addressing all inquiries promptly• Arrange travel logistics as required, ensuring all details are meticulously planned• Utilize Microsoft Excel, Word, PowerPoint, and Outlook for various administrative tasks• Maintain precise records for easy retrieval and reference• Answer questions promptly and professionally, ensuring a high level of customer satisfaction.

Bilingual Administrative Assistant Position Overview: The Bilingual Administrative Assistant is responsible for providing administrative support to teams, departments, and executives while facilitating communication in two or more languages. This role requires excellent organizational, multitasking, and interpersonal skills, as well as the ability to translate and interpret documents and conversations to ensure accuracy and continuity in a multicultural environment.

Executive Assistant Our Client a Global Consulting Firm located in Downtown Houston, TX is seeking an Executive Assistant. The Executive Assistant must have 4+ years experience supporting 3-4 C-Level Executives with complex calendar management, travel arrangements, correspondences, expense reports, and ad-hoc projects. The Executive Assistant must be proactive and have the ability to work independently. This is a direct hire role paying up to 80K plus bonus and benefits working a hybrid office/home schedule. Responsibilities:• Provide comprehensive administrative support to C-Level executives• Efficiently manage and coordinate executives' calendars• Handle travel arrangements meticulously for executives• Process expense reports timely and accurately• Manage correspondences and communications effectively• Undertake ad-hoc projects as required• Utilize Microsoft Office Suites and Concur for administrative tasks• Operate independently and proactively in managing tasks• Maintain a balance between office and home schedule

Receptionist Our client in North Houston is looking for a talented Receptionist to join their team on a temp-to-hire basis. This position offers a fantastic opportunity to enhance your administrative skills in a fast-paced environment while building toward a full-time role. If you are interested and qualified, please apply today! Key Responsibilities:<ul><li>Front Desk Management: Serve as the first point of contact for clients, customers, and staff by welcoming visitors with professionalism and courtesy.</li><li>Phone Operations: Answer, screen, and route calls promptly using a multi-line phone system.</li><li>Scheduling and Coordination: Manage calendars, book appointments, and coordinate meetings to ensure smooth organizational operations.</li><li>Administrative Support: Perform tasks such as data entry, filing, and handling incoming and outgoing correspondence.</li><li>Office Maintenance: Keep the front desk and common areas organized, stocked, and presentable.</li><li>Technology Utilization: Utilize office equipment such as printers, scanners, copiers, and software tools like Microsoft Office Suite.</li><li>Problem-Solving: Address visitor inquiries, resolve minor conflicts, and escalate issues to appropriate team members when needed.</li></ul>

Bilingual Executive Assistant Position Overview: The Bilingual Executive Assistant provides high-level administrative support to senior executives while ensuring seamless communication across multiple languages. This role requires exceptional organizational, multitasking, and interpersonal skills, as well as fluency in two or more languages to facilitate effective communication and collaboration within a global or multicultural environment.

Administrative Technician We are offering a permanent employment opportunity for an Administrative Technician in the energy consulting industry, located in Rosharon, Texas. The successful candidate will be instrumental in maintaining the integrity and efficiency of our day-to-day business operations through a variety of administrative tasks. Responsibilities: • Efficiently and accurately process gas and electric deals using our CRM system. • Collaborate with the sales team to gather customer usage data. • Prepare and obtain quotes from gas and electric suppliers for the sales team. • Accurately match scanned hardcopy files with the corresponding records in our CRM system. • Maintain and update records in the CRM system to support business operations. • Work with team members to resolve any discrepancies in documentation or data entries. • Contribute to the enhancement of process workflows for improved operational efficiency. • Provide updates and feedback on deal processing statuses to internal teams effectively. • Adhere to all our policies and data security protocols.

Assistant Controller We are in the search for an Assistant Controller to join an established, growing sales and service company located in Houston, Texas. As an Assistant Controller, you will be crucial in managing all aspects of our accounting functions. Your role will require you to oversee the preparation of financial statements, handle month-end and year-end closings, and support annual audits and tax filings. You will also be in charge of developing accounting policies and procedures, as well as implementing technological solutions to enhance our reporting capabilities. Responsibilities: • Oversee the accurate and timely preparation of financial statements• Manage the month-end and year-end closing processes, ensuring all journal entries and reconciliations are accurate• Support annual audits and tax filings by supplying necessary documentation and analysis• Develop and implement accounting policies, procedures, and controls to ensure compliance and internal control• Implement technological solutions and ERP enhancements to automate tasks and improve reporting capabilities• Continually evaluate and enhance revenue recognition, billing, AR and AP processes to streamline operations and improve accuracy and efficiency• Develop and maintain procedural documentation to standardize processes and facilitate training for team members• Supervise and manage the accounting staff, fostering a dynamic and evolving environment• Utilize high competence with office software, particularly spreadsheet tools, to manage accounting tasks• Use your experience with software such as Dynamics F& O and Power BI to enhance your work efficiency.

Legal Assistant Are you ready to join a thriving legal team and make an impact in the fast-paced world of legal services? We’re searching for a skilled and motivated Contract Legal Assistant to provide essential support to our attorneys and legal department. If you thrive in detail-oriented roles, are an excellent communicator, and have a passion for the legal profession, this opportunity is for you! With nearly three-quarters of legal leaders increasing their use of contract talent in 2025, now is the perfect time to advance your career in the legal field and contribute to meaningful projects. Key Responsibilities<ul><li>Provide timely and accurate administrative support, including managing case files, drafting correspondence, scheduling meetings, and preparing legal documents.</li><li>Coordinate litigation support activities such as eDiscovery, court filings, and deadline tracking.</li><li>Conduct legal research and deliver insights to attorneys and paralegals.</li><li>Assist the team in optimizing workflows and ensuring operational efficiencies.</li><li>Communicate with clients, external counsel, and other stakeholders in a professional manner.</li><li>Uphold standards of confidentiality while managing legal records and sensitive information.</li></ul>

Assistant Controller We are offering an exciting opportunity for a Controller in The Woodlands, Texas. This role is crucial in our finance department, responsible for preparing and consolidating financial statements, managing the general ledger, and ensuring compliance with company and regulatory standards. This role is also tasked with leading the accounting team and developing continuous improvement measures to enhance efficiency and accuracy. Responsibilities: • Prepare and consolidate financial statements and reports• Establish and maintain internal controls within the finance department• Manage all aspects of the general ledger• Ensure strict compliance with company and regulatory standards• Provide detailed financial analyses on a monthly, quarterly, and year-end basis• Stay updated on changes in accounting regulations and standards for compliance and adoption with generally accepted accounting principles• Analyze and report cost variances for management review• Supervise the accounting team's performance during the closing process to meet deadlines• Review month-end account reconciliations of all entities• Streamline existing processes and develop continuous improvement measures to enhance efficiency• Manage the ERP system and create report writing• Coordinate all audit procedures performed by external auditors and prepare year-end audited financial statements• Prepare and/or review of borrowing base certificates and accounting transaction memorandums. For confidential consideration, email your resume to Esti.Castresana@Roberthalf.c0m

General Office Clerk A company in The Woodlands is in need of a General Office Clerk on a temporary to full-time basis to assist with paperwork having to do with financial documents. Duties include filing, typing, answering calls, organizing paperwork, data entry, and email correspondence. The ideal candidate will be able to multi-task and work within the Microsoft Suite. Banking, insurance, or mortgage industry experience is required! Please apply today if you are interested in this opportunity!

Auditing Clerk Our client located in Downtown, Houston, TX is seeking a dedicated and experienced Assistant Risk Manager to join our team. The ideal candidate will possess a strong background in risk management within a national or international company, along with expertise in insurance programs, OSHA compliance, workers' compensation, and fleet insurance management. This role requires excellent reporting skills, leadership ability, and a passion for ensuring comprehensive risk mitigation and compliance across operations. ResponsibilitiesAssist in developing, implementing, and maintaining risk management strategies and policies.Oversee insurance programs, including policy renewals, claims management, and coverage analysis.Collaborate with fleet managers to ensure proper insurance coverage and risk controls for all vehicular assets.Ensure OSHA compliance and workplace safety protocols, drive participation in OSHA certification efforts.Manage workers’ compensation claims and program administration.Compile, analyze, and deliver comprehensive risk management reports to senior leadership.Lead, mentor, and oversee a risk management team to achieve organizational objectives. RequirementsThe ideal candidate will have: A minimum of 5 years of experience in risk management roles (National or International companies preferred).Proven experience managing insurance programs, specifically fleet insurance.At least 5 years of experience in a management or leadership capacity.Strong knowledge of OSHA regulations and the ability to obtain OSHA 30 Certification (if not already certified).Familiarity with workers' compensation programs and procedures.Exceptional reporting and communication skills.A detail-oriented and proactive mindset with a strong ability to manage multiple projects.Preferred QualificationsRisk management or insurance-related certifications (e.g., ARM, CRM, CIC).Experience working with fleet operations in the transportation or logistics industries.Proficiency in risk management software or tools.

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate in Houston, Texas. The role involves a wide range of back office services, including reprographics, mail services, and customer support, in both physical and digital environments. This position will also involve interaction with various teams and clients. Responsibilities: • Provide daily back office services, including reprographics and mail services • Support services in hospitality facilities, audio/visual reception, and other service lines as needed • Handle sensitive and/or confidential documents and information • Ensure all work meets deadlines and is completed in a timely manner • Troubleshoot basic equipment problems and place service calls when needed • Interact with clients in person, over the phone, or electronically • Use equipment and supplies in a cost-efficient manner • Adhere to policies in addition to client site policies • Make independent decisions that conform to business needs and policy • Prioritize workflow and perform quality assurance on own and work of others • Maintain accurate logs for all office services work and ensure job tickets are properly filled out before beginning work • Communicate with supervisor or client on job or deadline issues.

Office Services Associate We are offering a permanent employment opportunity for an Office Services Associate based in Houston, Texas. The role entails providing back-office services in various locations in Downtown Houston, including reprographics copy and mail services in both physical and digital environments. This position also involves support for services in hospitality facilities, audio/visual reception, and other service lines as needed. Responsibilities: • Providing daily back-office services to clients and teams • Handling reprographics copy and mail services in both physical and digital settings • Supporting services in hospitality facilities, audio/visual reception, and other service lines • Ensuring accurate logs for all office services work are maintained • Adhering to established procedures for office services functions • Communicating effectively with supervisors or clients on job or deadline issues • Troubleshooting basic equipment problems and escalating more complex issues to the supervisory level • Conducting quality assurance on own work and that of others • Handling sensitive and/or confidential documents and information with discretion • Prioritizing workflow to meet deadlines and complete all projects in a timely manner.

General Office Clerk We are currently seeking a General Office Clerk to join our team in Pearland, Texas. The General Office Clerk role primarily focuses on administrative tasks within the industry, offering a short term contract employment opportunity. As a General Office Clerk, you will be expected to handle data entry tasks, provide customer service, and manage various office duties, ensuring smooth office operations. Responsibilities:• Handle data entry tasks efficiently, ensuring accuracy at all times.• Provide top-notch customer service, addressing inquiries and resolving issues promptly.• Utilize Microsoft Excel, Microsoft Outlook, and Microsoft Word for various office tasks.• Schedule appointments effectively, ensuring no overlaps or scheduling conflicts.• Organize files, keeping the office space neat and orderly.• Perform scanning tasks, ensuring all necessary documents are digitized.

Sr. Accountant Job DescriptionWe are an Accounting Firm offering bookkeeping, financial and tax services to multiple clients in the Real Estate and Construction industry. Description<ul><li>Manage accounts payable and accounts receivable for company and clients. Review work of bookkeeping staff for accuracy</li><li>Assist in the preparation of financial statements in compliance with official guidelines and requirements</li><li>Manage journal entries, invoices etc. and reconcile accounts for the monthly or annual closing</li><li>Communicate directly with clients on needs of the company, troubleshoot issues that arise on client’s accounts and provide feedback and training to the bookkeeping staff</li><li>Assist management team on process improvements for clients</li><li>Assist in the preparation of budgets or forecasts</li><li>Review the company’s accounting information to identify and resolve inaccuracies or imbalances</li></ul>Benefits:<ul><li>80 hours PTO to start</li><li>401(k) 3% match</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance (100% paid for employees)</li><li>Health savings account</li><li>Life insurance</li><li>Retirement plan</li><li>Vision insurance</li></ul>For immediate consideration, please contact Emily at emily.bass@roberthalf.c0m

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate in Houston, Texas. In this role, you will significantly contribute to our back office operations, focusing on reprographics, copy and mail services, hospitality facilities support, and other service lines as required. Responsibilities • Efficiently process office services work and ensure that job tickets are appropriately filled out before initiating work. • Prioritize workflow and perform office functions primarily in reprographics, mail, and intake according to established procedures. • Troubleshoot basic equipment issues and place service calls when necessary. • Maintain accuracy and confidentiality when handling sensitive documents and information. • Foster detail-oriented relationships by providing excellent customer service, interacting with clients in person, over the phone, or electronically. • Adhere to procedures to complete jobs in the correct order and meet contracted deadlines for accepting, completing, and delivering all work. • Communicate effectively with supervisors or clients regarding job or deadline issues. • Utilize various equipment and supplies in a cost-efficient manner, including loading machines with paper and toner supplies. • Ensure quality assurance on own work and work of others. • Maintain logs for all office services work. • Possess the ability to lift up to 50 lbs. on a regular basis.

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22 results for Administrative Assistant in Houston, TX

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