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10 results for Administrative Assistant in Indianapolis, IN

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We are in search of a Administrative Assistant to join our team based in Indianapolis, Indiana. As an Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our personnel. This role is a contract employment opportunity working on-site.

Responsibilities:

• Answer phone calls and direct them to the appropriate parties

• Maintain the office environment and ensure it is organized and functional

• Track expense reports and ensure they are accurately recorded and processed

• Perform general administrative duties as needed

• Support field personnel with administrative tasks

• Handle some purchasing responsibilities

• Maintain a strong work ethic and provide exceptional customer service

• Utilize MS Office applications and data entry skills to perform tasks efficiently

• Act as the first point of contact representing our organization.

Requirements

• Prior experience in the field of administration is highly desirable. At least 1 year of Administrative Assistant experience preferred.

• Must be skilled in using MS Office suite, including Word, Excel, and PowerPoint.

• Excellent communication and interpersonal skills.

• Ability to work in a team environment and contribute to team goals.

• Proven ability to manage time effectively and prioritize tasks as needed.

• High level of attention to detail.

• Ability to maintain confidentiality of sensitive information

• Capable computer skills including word processing, spreadsheets and presentation software, as well as databases and customer database systems

• Ability to work independently and take initiative in problem-solving.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

10 results for Administrative Assistant in Indianapolis, IN

Administrative Assistant We are in search of a Administrative Assistant to join our team based in Indianapolis, Indiana. As an Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our personnel. This role is a contract employment opportunity working on-site. Responsibilities: • Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Track expense reports and ensure they are accurately recorded and processed• Perform general administrative duties as needed• Support field personnel with administrative tasks• Handle some purchasing responsibilities• Maintain a strong work ethic and provide exceptional customer service • Utilize MS Office applications and data entry skills to perform tasks efficiently• Act as the first point of contact representing our organization.

Administrative Assistant Robert Half is seeking a highly organized, detail oriented, and customer-focused Administrative Assistant Receptionist to join a dynamic organization located in downtown Indianapolis, IN. This fully onsite role is ideal for someone who thrives in a fast-paced environment, excels in providing top-notch administrative and receptionist support, and enjoys being the welcoming face of the office. Key Responsibilities: Front Desk Management: Serve as the first point of contact by greeting visitors, clients, and employees with a detail oriented and friendly demeanor. Call Management: Answer and direct incoming phone calls promptly while providing exceptional customer service to callers. Calendar & Scheduling Support: Manage and coordinate appointments, meetings, and schedules for team members, ensuring efficient time management. Administrative Tasks: Provide general administrative support including data entry, filing, preparing reports, and handling correspondence. Office Coordination: Maintain an organized and detail oriented office environment, order supplies as needed, and handle mail distribution. Cross-Departmental Support: Collaborate with other departments to ensure seamless communication and support for operational needs. Problem-Solving: Address visitor, employee, or client inquiries and escalate issues as needed.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in the non-profit sector, based in Indianapolis, Indiana. The successful candidate will be instrumental in supporting the needs of various ministries through graphic design, promotion, and other forms of communication. Responsibilities: • Efficiently handle inbound calls and provide top-notch customer service. • Update and maintain the worship schedule. • Craft, edit, and finalize weekly worship bulletins, ensuring they are uploaded to the relevant webpage. • Format weekly sermon manuscripts for website posting and in-house printing. • Design and manage graphics and publications for ministry teams. • Coordinate with worship participants and broadcast ministry to ensure accurate information in bulletins and graphics. • Manage and update digital signage throughout the building. • Take photographs for various uses. • Perform data entry tasks and maintain accurate records. • Use Microsoft Excel and Outlook for various administrative tasks. • Utilize Adobe InDesign for graphic design projects. • Order weekly flower arrangements and prepare lists for bulletin inserts. • Provide front desk support during scheduled lunch hours.

Customer Service Administrative Assistant We are in the search for a Customer Service Administrative Assistant in Indianapolis, Indiana. In this role, you will assist with customer inquiries, maintain customer records, and assist with data entry and general administrative support. Responsibilities:<ul><li>Managing incoming communications (phone calls, emails, etc.)</li><li>Organizing and maintaining files and records- Primarily in MS Excel</li><li>Data entry and database management</li><li>Assisting with project coordination and reporting</li><li>Providing general office support to our Customer Service Representatives as needed </li><li>Display excellent time management and rapidly switch between tasks amidst shifting priorities</li></ul>

Office Assistant Robert Half is looking for a reliable and organized Office Assistant for our local clients ongoing needs in the area. This position is ideal for someone who enjoys providing administrative support and ensuring smooth day-to-day office operations. The Office Assistant will handle various administrative tasks, including answering phones, managing files, and assisting with daily office activities. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a fast-paced environment. Key Responsibilities: Perform general administrative duties, such as filing, scanning, and data entry Answer and direct phone calls, take messages, and respond to inquiries Maintain and organize office supplies, ensuring inventory is stocked Assist with scheduling meetings, appointments, and maintaining calendars Sort, distribute, and handle incoming and outgoing mail and packages Provide support to team members with various projects and tasks as needed Maintain cleanliness and organization of the office space Uphold confidentiality and professionalism in handling sensitive information

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients' frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. Responsibilities:<ul><li>Assist with filing, copying, and faxing for multiple departments</li><li>Check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities</li><li>Draft and edit correspondence, reports, and presentations with a high level of accuracy and attention to detail</li><li>Manage confidential information with discretion and professionalism</li><li>Coordinate and execute logistics for meetings, events, and projects, maintaining timelines and budgets</li></ul>

Human Resources (HR) Assistant We are seeking a skilled Human Resources (HR) Assistant to join our team in the Healthcare industry based in Greenwood, IN. This role offers a contract to permanent employment opportunity. As an HR Assistant, you will be tasked with managing and maintaining employee databases, assisting in policy creation, and handling payroll duties. You will also participate in the recruitment process, employee orientation, and training coordination. Schedule: Monday - Thursday, 8:30am - 5pm; Friday, 8:30am - 4pm. Responsibilities:• Offer administrative support to the HR department by effectively managing employee databases and emails• Oversee employee attendance and leave records to support payroll operations• Work alongside the HR Manager in formulating policies, conducting hiring processes, and administering salaries• Aid the recruitment process by posting job vacancies online, shortlisting potential candidates, and organizing job interviews• Organize and manage orientation and training sessions for new employees• Serve as a point of contact for employees, ensuring effective communication and prompt resolution of their queries• Oversee and coordinate the HR department schedules, including meetings and events• Ensure strict adherence to employment and labor laws to maintain compliance.

Office Coordinator We are on the lookout for an Office Coordinator in Indianapolis, Indiana. This role is primarily centered around data entry and general office coordination within the industry. Responsibilities:• Coordinate administrative tasks such as mail distribution to appropriate departments• Interact professionally with patients, clients, and vendors as needed• Ensure accurate and organized filing of invoices• Oversee the first line of the AP process, excluding check issuance• Maintain meticulous attention to detail and demonstrate adaptability in all tasks• Utilize Microsoft Excel for data entry and record keeping• Monitor and manage customer accounts for any necessary action.

Mailroom Assistant We are offering a long-term contract employment opportunity for a Mailroom Assistant in the Financial Services Industry based in Carmel, Indiana. As a Mailroom Assistant, your role will encompass a variety of tasks related to mail processing and distribution. Responsibilities: • Efficiently opening and processing incoming mail envelopes. • Extracting and preparing insurance papers from envelopes for further processing. • Implementing sorting of documents and directing them to the appropriate destinations. • Ensuring dependability in carrying out all assigned tasks. • Participating in training programs that could extend over a month based on individual progress. • Utilizing skills in Mail Distribution and Mail Processing to ensure smooth operations.

Accounting Assistant The Robert Half healthcare practice is working with a healthcare company in the Indianapolis area to add an Accounting Assistant to their team. This candidate must be an Accounts Payable/Payroll expert with an extreme attention to detail. Hours: Monday - Friday 8am - 5pm Responsibilities for the position include the following: <ul><li>Apply fundamental accounting principles to prepare accurate financial documents and reports, ensuring adherence to established control procedures.</li><li>Perform routine accounting tasks, including calculations, payroll processing, and meticulous record keeping.</li><li>Process invoices and generate checks for vendors and employees, following corporate approval protocols.</li><li>Assist in the preparation of monthly and annual financial reports, statistical analyses, and budget documentation.</li><li>Ensure timely posting of all current month invoices to accounts payable, facilitating accurate month-end closing procedures.</li><li>Manage and reconcile the petty cash fund, maintaining accurate records of transactions.</li><li>Collect and process bi-weekly payroll information, and reconcile payroll data with source documents for accuracy.</li></ul>

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10 results for Administrative Assistant in Indianapolis, IN

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