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27 results for Office Specialist in Indianapolis, IN

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We are offering a short-term contract employment opportunity for an Administrative Assistant in Indianapolis, Indiana. This role is within an office setting and is crucial to supporting our leadership team and ensuring smooth daily operations.

Responsibilities:

• Providing administrative support to executives through effective calendar management and meeting scheduling.

• Ensuring efficient day-to-day office operations and providing necessary support to the leadership team.

• Coordinating travel arrangements for executives and team members as required.

• Communicating with various internal and external stakeholders, acting as a liaison for the team.

• Assisting a team of Executive Assistants, providing help and support as needed.

• Utilizing Microsoft Excel to maintain and manage various data and records.

• Scheduling appointments and managing executive calendars to optimize workflow.

• Assisting in various administrative tasks as required to support the overall function of the office environment.

Requirements:

• Minimum of 1+ years of experience in an Administrative Assistant role or similar position

• Proven ability to provide Administrative Assistance in a detail oriented setting

• Demonstrated experience in providing Ad Hoc support to various teams and departments

• Proficient in Filing, with a keen eye for detail and organization

• Strong communication skills, both written and verbal

• Excellent time management abilities

• Ability to multitask and prioritize work based on urgency and importance

• Proficient in using office software including Microsoft Word, Excel, and PowerPoint

• Ability to handle sensitive information with the highest degree of integrity and confidentiality

• High level of detail orientation and ability to interact with individuals at all levels of the organization

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

27 results for Office Specialist in Indianapolis, IN

Administrative Assistant We are offering a short-term contract employment opportunity for an Administrative Assistant in Indianapolis, Indiana. This role is within an office setting and is crucial to supporting our leadership team and ensuring smooth daily operations. Responsibilities: • Providing administrative support to executives through effective calendar management and meeting scheduling. • Ensuring efficient day-to-day office operations and providing necessary support to the leadership team. • Coordinating travel arrangements for executives and team members as required. • Communicating with various internal and external stakeholders, acting as a liaison for the team. • Assisting a team of Executive Assistants, providing help and support as needed. • Utilizing Microsoft Excel to maintain and manage various data and records. • Scheduling appointments and managing executive calendars to optimize workflow. • Assisting in various administrative tasks as required to support the overall function of the office environment.

Office Assistant Robert Half is looking for a reliable and organized Office Assistant for our local clients ongoing needs in the area. This position is ideal for someone who enjoys providing administrative support and ensuring smooth day-to-day office operations. The Office Assistant will handle various administrative tasks, including answering phones, managing files, and assisting with daily office activities. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a fast-paced environment. Key Responsibilities: Perform general administrative duties, such as filing, scanning, and data entry Answer and direct phone calls, take messages, and respond to inquiries Maintain and organize office supplies, ensuring inventory is stocked Assist with scheduling meetings, appointments, and maintaining calendars Sort, distribute, and handle incoming and outgoing mail and packages Provide support to team members with various projects and tasks as needed Maintain cleanliness and organization of the office space Uphold confidentiality and professionalism in handling sensitive information

Administrative Assistant Robert Half is seeking a highly organized, detail oriented, and customer-focused Administrative Assistant Receptionist to join a dynamic organization located in downtown Indianapolis, IN. This fully onsite role is ideal for someone who thrives in a fast-paced environment, excels in providing top-notch administrative and receptionist support, and enjoys being the welcoming face of the office. Key Responsibilities: Front Desk Management: Serve as the first point of contact by greeting visitors, clients, and employees with a detail oriented and friendly demeanor. Call Management: Answer and direct incoming phone calls promptly while providing exceptional customer service to callers. Calendar & Scheduling Support: Manage and coordinate appointments, meetings, and schedules for team members, ensuring efficient time management. Administrative Tasks: Provide general administrative support including data entry, filing, preparing reports, and handling correspondence. Office Coordination: Maintain an organized and detail oriented office environment, order supplies as needed, and handle mail distribution. Cross-Departmental Support: Collaborate with other departments to ensure seamless communication and support for operational needs. Problem-Solving: Address visitor, employee, or client inquiries and escalate issues as needed.

Receptionist We are offering a contract employment opportunity for a Receptionist in Indianapolis, Indiana. This role focuses on providing administrative and clerical services to ensure the smooth and efficient functioning of our workplace. As a Receptionist, you will be at the forefront of our office operations, handling tasks ranging from phone coverage to office maintenance. Responsibilities: • Screen and route calls, ensuring efficient phone coverage.• Welcome visitors and guests, providing a positive first impression of our organization.• Manage the conference room calendar and office seating charts.• Keep the reception desk, closet, and hallways tidy and well-stocked.• Receive, sort, and distribute USPS Mail/FedEx/UPS/Courier deliveries.• Coordinate ground transportation for guests, when necessary.• Undertake ad hoc research and clerical projects, including word processing/data entry.• Assist in ordering and maintaining supplies for the office.• Use Microsoft Office Suite Skills, including Excel, for various tasks.• Utilize interpersonal skills to interact with and assist all levels of employees and visitors.• Manage customer service and email correspondence.• Organize files and schedule appointments efficiently.

Office Coordinator Are you a detail-oriented detail oriented with a knack for technology and exceptional organizational skills? We’re seeking an Office Assistant to join a local and dynamic team! If you're comfortable navigating software, streamlining workflows, and supporting day-to-day office operations, apply now. Responsibilities: Provide administrative support, including scheduling, organizing meetings, and responding to inquiries Utilize office technology and digital tools to maintain and update records Manage and operate cloud-based systems, collaboration tools, and software applications Create reports, presentations, and documentation using advanced Excel, Word, or similar platforms Coordinate inventory of office supplies and equipment using an online tracking system Maintain data accuracy in customer relationship management (CRM) software Troubleshoot basic IT issues and liaise with tech support for higher-level problems

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients' frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. Responsibilities:<ul><li>Assist with filing, copying, and faxing for multiple departments</li><li>Check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities</li><li>Draft and edit correspondence, reports, and presentations with a high level of accuracy and attention to detail</li><li>Manage confidential information with discretion and professionalism</li><li>Coordinate and execute logistics for meetings, events, and projects, maintaining timelines and budgets</li></ul>

Accounts Receivable Specialist Job Posting: Accounts Receivable SpecialistLocation: North Indianapolis (Hybrid Work Schedule) Are you an Accounts Receivable Specialist seeking an opportunity to grow your career with a dynamic client in the service industry? Our client, located just north of downtown Indianapolis, offers a contract-to-hire, full-time position with a balanced hybrid schedule: in-office Tuesdays, Wednesdays, and Thursdays, and remote work available Mondays and Fridays after a training period of approximately 3 months. About the Role:As an Accounts Receivable Specialist, you’ll play a critical role in supporting multiple markets in payment processing, account reconciliation, credit adjustments, and providing exceptional customer service to clients and sales teams. Key Responsibilities:<ul><li>Payment Processing: Post daily lockbox, credit card, and ACH payments, ensuring amounts received align with amounts posted for respective payment forms.</li><li>Discrepancy Resolution: Collaborate with the sales team to resolve payment discrepancies, secure approvals for credit adjustments, and process adjustments in a timely manner.</li><li>Account Reconciliation: Conduct regular aging reviews, apply prepayments to open invoices, and ensure proper matching of payments.</li><li>Customer Collaboration: Serve as the AR point of contact in monthly collection meetings, follow up on action items, and provide excellent customer support to internal teams and external clients.</li><li>Month-End Duties: Manage calendar month-end billings; reconcile accounts receivable accounts.</li><li>Billing: Handle billing processes, including collecting scripts, invoice matching.</li><li>Payment Reconciliations: Research prior balance issues, prepare detailed reconciliations, and ensure proper application of unapplied payments for various accounts.</li></ul>Why This Opportunity?<ul><li>Flexible hybrid schedule after training (in-office: Tuesday-Thursday; remote: Monday & Friday).</li><li>Collaborative team environment and supportive client culture.</li><li>Opportunity to build a strong foundation for long-term growth in the service industry.</li></ul>

Accounts Payable Specialist Job Posting: Accounts Payable Specialist – Contract-to-Hire | Carmel, INAre you an experienced Accounts Payable Specialist with strong QuickBooks skills and a desire to work in a fast-paced, service-oriented environment? Robert Half has partnered with a dynamic service company in Carmel, IN, seeking a full-time, in-office professional to join their team on a contract-to-hire basis.Position Overview:This Accounts Payable Specialist role is vital to ensuring accurate and timely processing of accounts payable, reconciliation, and vendor management. We’re looking for a meticulous and detail-oriented candidate who thrives in a collaborative environment. Key Responsibilities:<ul><li>Process accounts payable transactions, including invoices, expense reports, and payments.</li><li>Manage vendor accounts, ensuring proper documentation and reconciliation.</li><li>Verify, code, and input invoices into QuickBooks, maintaining accuracy and compliance.</li><li>Prepare and review weekly payment batches.</li><li>Conduct month-end close tasks related to accounts payable, including reconciliations.</li><li>Collaborate with cross-functional teams to resolve discrepancies and ensure smooth operations.</li></ul>Work Schedule:<ul><li>Full-time position, Monday through Friday, on-site in Carmel, IN.</li></ul>What’s in it for You?<ul><li>Opportunity to grow within a collaborative and supportive team environment.</li><li>Contract-to-hire role with potential for long-term career advancement.</li><li>Work for a well-established service company known for its commitment to excellence.</li></ul>Application Process:Ready for your next career step? Submit your resume today, and a Robert Half talent specialist will reach out to discuss your qualifications and interest in this exciting opportunity!Why Robert Half?At Robert Half, we specialize in connecting skilled professionals with top businesses—helping build successful teams and rewarding careers. With decades of expertise in recruitment and staffing, we’re proud to match candidates to roles that align with their unique strengths.

Billing Specialist We are offering an exciting opportunity for a Billing Specialist in Indianapolis, Indiana. As a Billing Specialist, your primary role will be to manage and execute full-cycle billing functions and collaborate with various team members for efficient operations. You will also be expected to analyze financial data, ensure adherence to client billing requirements, and contribute to process improvements. Responsibilities: • Accurately execute full-cycle billing functions, including client bills, client statements, and audit letters. • Collaborate effectively with the Finance Director, Billing Manager, and attorneys to ensure adherence to client billing requirements in monthly invoices. • Actively participate in discussions related to client budgets and client rates. • Analyze and address deductions to bills in collaboration with attorneys. • Proactively contribute to improving the billing process to minimize future deductions. • Monitor and update information for new clients and matters regarding billing guidelines, invoice formats/settings, discount, and rate arrangements. • Assist the Billing Manager with mid-month and month-end proforma runs. • Maintain professionalism and responsiveness to provide best-in-class service to attorneys, staff, vendors, and clients. • Understand and efficiently use the Firm’s electronic billing system to process ebilling invoices. • Identify performance trends and issues in relation to practice group profitability and client fee agreements. • Generate reports, analyze data, and prepare spreadsheets. • Analyze financial data to propose effective billing solutions. • Understand discounting, rates, pricing, and volume discounts. • Support team members and proactively assist others to meet deadlines. • Process electronic invoicing of clients using client-determined external websites. • Understand and utilize billing software to maintain information. • Highlight aging WIP to Management and analyze for handling mainly during year-end close.

Payroll Specialist We are offering a short term contract employment opportunity for a Payroll Specialist in Indianapolis, Indiana. This remote role is in the accounting industry and will cater to a large team of employees across multiple states. As a Payroll Specialist, you will be tasked with handling payroll operations and ensuring accuracy and efficiency in all related processes. Responsibilities: • Execute payroll operations for a team of 410 employees • Utilize Dayforce to manage and maintain payroll systems • Handle multistate payroll processing to ensure employees get paid accurately and on time • Conduct manual 401K entry to ensure correct and timely allocation of funds • Make use of Accounting Software Systems and Ceridian for accurate record keeping • Carry out regular auditing of all payroll records to identify and rectify any discrepancies • Manage accounting functions related to payroll to maintain proper financial records • Handle benefit functions, ensuring all employee benefits are accurately recorded and updated in the system • Use 'About Time' software for efficient time management and payroll processing.

Accounts Payable Specialist We are offering a permanent employment opportunity for an Accounts Payable Specialist in the Real Estate & Property industry north of indianapolis You will be joining a success-driven team focused on managing payment procedures for various commercial real estate properties. Responsibilities: • Efficiently handle all incoming vendor invoices, expense reports, and related documents, ensuring accurate coding and compliance with internal policies and lease agreements.• Oversee weekly check runs, EFT, and ACH transactions, guaranteeing timely payments to suppliers.• Reconcile the accounts payable subledger with the general ledger and assist with monthly and year-end closing processes.• Maintain an up-to-date vendor database, including W-9 forms, insurance certificates, and other required documentation.• Respond promptly to vendor inquiries and resolve any discrepancies.• Ensure compliance with company policies, internal controls, and relevant legal/regulatory requirements, and prepare documentation for audit requests as needed.• Collaborate with property management, construction, and procurement teams to verify invoice details and resolve any discrepancies.• Identify and implement opportunities to streamline accounts payable processes and improve overall workflow efficiency.

Accounts Receivable Specialist We are offering a permanent employment opportunity for an Accounts Receivable Specialist in the manufacturing industry, located in Crawfordsville, Indiana. This role involves maintaining precise records of customer transactions and responding to customer inquiries. It requires the ability to manage customer accounts and take necessary actions. Responsibilities: • Accurately reconcile lockbox payments to bank statements • Efficiently post customer payments to their respective accounts • Actively manage customer credit holds and secure approvals when necessary • Review and follow up on old customer invoices • Process business to business collections • Maintain accurate aging reports • Handle cash applications • Utilize JD Edwards EnterpriseOne and Microsoft Excel for various tasks • Process accounts receivable • Oversee receivables processing.

Accounts Payable Specialist Accounts Payable Specialist (1-Month Contract)Location: Northwest Side of Indianapolis (Hybrid Schedule)Job Type: Temporary, 1-Month ContractWork Schedule: Hybrid (Partially remote and on-site) We are seeking a detail-oriented Accounts Payable Specialist for a 1-month contract with a respected service company located on the Northwest side of Indianapolis. This role offers a dynamic hybrid schedule, providing the flexibility to work remotely while ensuring collaboration on-site with the team when needed. Key Responsibilities<ul><li>Efficiently process vendor invoices and prepare payments according to established guidelines.</li><li>Verify invoice accuracy and address discrepancies with vendors or internal teams.</li><li>Collaborate with the accounting team to track and log financial transactions related to accounts payable.</li><li>Assist with month-end closing tasks to ensure financial records are updated timely and accurately.</li><li>Maintain detailed and organized records of payables and ensure compliance with company policies.</li></ul>

Accounting Assistant The Robert Half healthcare practice is working with a healthcare company in the Indianapolis area to add an Accounting Assistant to their team. This candidate must be an Accounts Payable/Payroll expert with an extreme attention to detail. Hours: Monday - Friday 8am - 5pm Responsibilities for the position include the following: <ul><li>Apply fundamental accounting principles to prepare accurate financial documents and reports, ensuring adherence to established control procedures.</li><li>Perform routine accounting tasks, including calculations, payroll processing, and meticulous record keeping.</li><li>Process invoices and generate checks for vendors and employees, following corporate approval protocols.</li><li>Assist in the preparation of monthly and annual financial reports, statistical analyses, and budget documentation.</li><li>Ensure timely posting of all current month invoices to accounts payable, facilitating accurate month-end closing procedures.</li><li>Manage and reconcile the petty cash fund, maintaining accurate records of transactions.</li><li>Collect and process bi-weekly payroll information, and reconcile payroll data with source documents for accuracy.</li></ul>

Inventory Clerk Robert Half is looking for a Hospital Logistics Specialist to join our client located downtown, Indianapolis. In this role, you will be responsible for facilitating requisitions, inventory management, receiving, and projects. You will ensure that orders are filled timely and accurately, and that products are inspected for damage, expiration, and proper packaging. You will also perform cycle counts and physical inventories and coordinate the availability and delivery of products. In addition, you will provide excellent customer service and ensure that aisle/storeroom maintenance and cleanliness is constantly maintained. This position may require on-call rotation and weekend coverage. Hours: Monday - Friday, 10pm - 6:30am + rotating weekends Responsibilities: <ul><li>Facilitate requisitions, inventory management, receiving, and projects</li><li>Ensure orders are filled timely and accurately</li><li>Verify product by description, item number, and quantity</li><li>Inspect products for damage, expiration, and proper packaging</li><li>Perform cycle counts and physical inventories</li><li>Coordinate the availability and delivery of products, to include equipment, mail and/or linen</li><li>Provide excellent customer service</li><li>Ensure aisle/storeroom maintenance and cleanliness is constantly maintained</li><li>May be required to work on-call and weekends</li></ul>

Payroll Clerk - MST We are seeking a dedicated Payroll Clerk - MST based in Indianapolis, Indiana. In this role, you will be tasked with various responsibilities ranging from processing payroll-related transactions to providing excellent customer service in resolving pay-related inquiries and issues. This opportunity offers a long-term contract employment, providing an ideal platform to utilize and enhance your skills in customer service, data entry, payroll, among others. Responsibilities: • Handle the preparation, audit, and data entry of payroll-related transactions with precision. • Balance pay run functions meticulously. • Provide top-notch customer service to address any pay-related inquiries and issues. • Perform specialized pay-related tasks as assigned. • Maintain compliance with regulations and best practices in payroll functions. • Utilize Microsoft Excel and other Office Suites for metric reporting and process improvement. • Conduct regular audits and reconciliations to ensure accuracy in payroll. • Manage adjustments, terminations, and other benefit functions as required. • Research and resolve discrepancies in payroll in a timely manner. • Keep up-to-date with labor law and ensure adherence in payroll functions.

Receptionist We are offering a short-term contract employment opportunity for a Receptionist in Westfield, Indiana. Receptionist will be the first point of contact for the organization and will play a crucial role in ensuring smooth operations. Responsibilities: • Serve as the first point of contact for all incoming calls and direct them to the appropriate department or personnel • Welcome visitors by greeting them professionally and courteously, in person or on the telephone • Ensure efficient communication by accurately taking and delivering messages • Keep a safe and clean reception area by complying with procedures, rules, and regulations • Contribute to team effort by accomplishing related results as needed • Maintain continuity among work teams by documenting and communicating actions, irregularities, and continuing needs • Support organizational reputation by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments • Handle multiple lines, transferring calls as necessary • Maintain customer trust by keeping client interactions confidential • Utilize excellent customer service skills and exceed customers' expectations • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)

Receptionist We are offering a short term contract employment opportunity for a Receptionist in an established CA Firm based in INDIANAPOLIS, Indiana. This key role involves a variety of tasks related to organization and communication, requiring strong attention to detail, excellent interpersonal skills, and a service-oriented approach. Responsibilities: • Operate switchboards and manage phone lines, ensuring efficient communication within the office.• Handle the filing system, ensuring all documents are correctly and securely stored.• Process and manage data entry tasks swiftly and accurately.• Conduct scanning tasks, digitizing necessary paperwork for easy access and organization.• Maintain accurate record-keeping and data entry for numeric data.• Respond to customer inquiries, providing high-quality, detail-oriented, and timely service.• Monitor customer accounts and perform necessary actions as needed.

Accounting Clerk We’re seeking an Accounting Clerk for a contract-to-hire role in the Insurance industry, based in office in Carmel. In this position, you’ll support the accounts department through accurate data entry, account reconciliation, and efficient invoice handling. Key Responsibilities:<ul><li>Process daily check deposits.</li><li>Address customer account and invoice inquiries.</li><li>Monitor and take action on customer accounts as needed.</li></ul>

Full Charge Bookkeeper We are seeking an experienced Senior Accountant for an in-office contract position with a strong background in Accounts Payable (AP), Accounts Receivable (AR), month-end close processes, and journal entries, proficient in QuickBooks Online. The candidate will be responsible for maintaining accurate financial records, ensuring compliance with accounting standards, and driving process improvements.Key Responsibilities:<ul><li>Oversee AP/AR functions, process invoices/payments, and handle reconciliations.</li><li>Manage month-end close, including account reconciliations and financial reporting.</li><li>Prepare and post journal entries (accruals, prepaids, adjustments).</li><li>Leverage QuickBooks Online for financial reporting, troubleshooting, and data accuracy.</li><li>Train junior staff and identify opportunities for process optimization.</li><li>3-5+ years of accounting experience, including AP/AR and month-end processes.</li><li>Advanced proficiency in QuickBooks Online and Microsoft Excel.</li></ul>

Front Desk Coordinator We are offering a contract to permanent employment opportunity for a Front Desk Coordinator in the Healthcare industry, located on the far Northwest side of Indianapolis, Indiana. As a Front Desk Coordinator, you will be responsible for handling various administrative and customer service tasks. Responsibilities:• Manage incoming phone calls and handle correspondence• Welcome and register visitors upon arrival• Coordinate scheduling and manage billing procedures• Oversee data entry tasks and maintain an organized filing system• Keep track of office supplies and replenish as necessary• Conduct other clerical duties as required• Utilize Microsoft Word, Excel, Outlook, and Google Suite for various tasks• Provide concierge services when necessary• Utilize interpersonal skills to provide excellent customer service.

Full Charge Bookkeeper We are in the search for a Full Charge Bookkeeper to join our team in Rushville, Indiana. As a Full Charge Bookkeeper, you will play a vital role in maintaining financial records, including purchases, sales, receipts, and payments. This role offers a short term contract employment opportunity. Responsibilities: • Ensure all financial transactions are properly recorded, filed, and reported • Develop a system to account for financial transactions by establishing a chart of accounts • Maintain a systematic filing system to keep track of all bookkeeping documents • Conduct a monthly reconciliation of every bank account • Complete tax forms • Enter data, maintain records and create reports and financial statements • Process accounts receivable/payable and handle payroll in a timely manner • Maintain an orderly accounting filing system • Conduct periodic reconciliations of all accounts to ensure their accuracy.

Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator in the non-profit sector, located in Anderson, Indiana. The individual will play a crucial role in ensuring smooth operations within our organization by handling a variety of administrative and customer service tasks. Responsibilities: • Oversee the efficient processing and routing of all mail and deliveries from UPS, FedEx, DHL, and USPS. • Manage incoming calls, ensuring they are forwarded to the appropriate personnel. • Greet and direct on-site visitors according to their business needs while monitoring their access within the premises. • Maintain an updated telephone directory for front desk reference. • Accurately record and distribute minutes of meetings and keep track of member rosters with their respective term end dates. • Coordinate logistics for meetings, including communications and reimbursements. • Manage the preparations for the General Assembly meeting, including reports, ballots, voting procedures, and verification of member eligibility. • Retrieve voicemail messages and forward them to the relevant personnel. • Provide callers with required information about the organization upon request. • Execute other assigned duties as required.

Accounting Clerk We are offering an exciting opportunity for an Accounting Clerk in Indianapolis, Indiana. The chosen candidate will be a crucial part of our client's team, dealing with various accounting functions for designated projects. This role is in the industry of accounting, where meticulousness and organization are paramount. Responsibilities:• Accurately and consistently deal with owner billings each month.• Collaborate with Project Managers to ensure billings are prepared as per contract specifications, while also maintaining job cost estimates and change orders in the system.• Conduct reviews and processing of vendor invoices and subcontractor AIA billings.• Handle Subcontractor contracts, billings, and requisite documents.• Oversee the approval process and project cash flow for weekly check runs.• Efficiently manage time to ensure all assigned duties and tasks are completed.• Adhere to all deadlines in accordance with closings.• Utilize your skills in Account Reconciliation, Accounts Payable (AP), Accounts Receivable (AR), Billing, Data Entry, Invoice Processing, and Microsoft Excel to excel in this role.

Payroll Administrator We are seeking a reliable and detail-oriented Payroll Associate to join our client's team. In this role, you will be responsible for accurately and consistently processing payroll by following established procedures to minimize errors and ensure timely payments. You’ll play a critical role in maintaining compliance and supporting a smooth payroll cycle. <ul><li>Collect and review timesheets from various job sites.</li><li>Import timesheet data into the payroll system using standardized upload procedures.</li><li>Verify employee hours, classifications, and pay rates for accuracy.</li><li>Prepare, print, and distribute payroll checks; initiate electronic payments (ACH).</li><li>Process employee shortages and layoffs in a timely manner as needed.</li><li>Maintain accurate and up-to-date employee records, including W-4s, state withholding forms, I-9s, and other required documentation.</li><li>Assist with payroll-related accounts payable entries, including union-related payments.</li></ul>

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27 results for Office Specialist in Indianapolis, IN

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