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11 results for Receptionist in Indianapolis, IN

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We are seeking a dedicated Receptionist to join our dynamic team, located in Indianapolis, IN. In this role, you will be responsible for a variety of clerical activities, including managing incoming calls, distributing mail, and assisting with administrative tasks for our organization.

Responsibilities:

Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Arrange travel and accommodations, and prepare vouchers
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Requirements:

• Minimum of 1 year of experience in a receptionist role or similar position

• Proficiency in answering a multi-line phone system

• Excellent customer service skills and a friendly demeanor

• Experience in data entry and maintaining accurate records

• Ability to handle email correspondence professionally and promptly

• Strong interpersonal skills and ability to interact with clients and staff

• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word

• Experience in organizing files and maintaining a tidy workspace

• Ability to schedule appointments and manage calendars effectively

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

11 results for Receptionist in Indianapolis, IN

Front Desk Receptionist We are seeking a dedicated Receptionist to join our dynamic team, located in Indianapolis, IN. In this role, you will be responsible for a variety of clerical activities, including managing incoming calls, distributing mail, and assisting with administrative tasks for our organization. Responsibilities:<ul><li>Greet and welcome guests as soon as they arrive at the office</li><li>Direct visitors to the appropriate person and office</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in-person and via phone/email</li><li>Receive, sort and distribute daily mail/deliveries</li><li>Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)</li><li>Order front office supplies and keep inventory of stock</li><li>Update calendars and schedule meetings</li><li>Arrange travel and accommodations, and prepare vouchers</li><li>Keep updated records of office expenses and costs</li><li>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing</li></ul>

Receptionist We are offering a short term contract employment opportunity for a Receptionist in an established CA Firm based in INDIANAPOLIS, Indiana. This key role involves a variety of tasks related to organization and communication, requiring strong attention to detail, excellent interpersonal skills, and a service-oriented approach. Responsibilities: • Operate switchboards and manage phone lines, ensuring efficient communication within the office.• Handle the filing system, ensuring all documents are correctly and securely stored.• Process and manage data entry tasks swiftly and accurately.• Conduct scanning tasks, digitizing necessary paperwork for easy access and organization.• Maintain accurate record-keeping and data entry for numeric data.• Respond to customer inquiries, providing high-quality, detail-oriented, and timely service.• Monitor customer accounts and perform necessary actions as needed.

Front Desk Coordinator We are on the lookout for a Front Desk Coordinator to join our team in the non-profit sector based in Anderson, Indiana. In this role, you will be the first point of contact for our organization, managing all incoming calls and visitors. Additionally, you will be tasked with the coordination of various administrative tasks, ensuring smooth operation of our office and providing excellent customer service. Responsibilities: • Be the first point of contact for all incoming calls, efficiently forwarding them to the relevant personnel• Welcome and manage all on-site visitors, ensuring their visit is aligned with our organizational protocol• Handle all incoming and outgoing mail, coordinating with various courier services such as UPS and USPS• Maintain an up-to-date telephone directory for the front desk manual• Take detailed messages and ensure they are delivered to the appropriate personnel in a timely manner• Manage the logistics for all meetings, including communications and reimbursements• Accurately record meeting minutes and distribute to members, while maintaining rosters of members with term end dates• Provide callers with the requested information about our organization• Perform other assigned duties as required, contributing to the effective functioning of our office.

Front Desk Coordinator We are offering a contract to permanent employment opportunity for a Front Desk Coordinator in the Healthcare industry, located on the far Northwest side of Indianapolis, Indiana. As a Front Desk Coordinator, you will be responsible for handling various administrative and customer service tasks. Responsibilities:• Manage incoming phone calls and handle correspondence• Welcome and register visitors upon arrival• Coordinate scheduling and manage billing procedures• Oversee data entry tasks and maintain an organized filing system• Keep track of office supplies and replenish as necessary• Conduct other clerical duties as required• Utilize Microsoft Word, Excel, Outlook, and Google Suite for various tasks• Provide concierge services when necessary• Utilize interpersonal skills to provide excellent customer service.

Administrative Assistant Robert Half is seeking a highly organized, detail oriented, and customer-focused Administrative Assistant Receptionist to join a dynamic organization located in downtown Indianapolis, IN. This fully onsite role is ideal for someone who thrives in a fast-paced environment, excels in providing top-notch administrative and receptionist support, and enjoys being the welcoming face of the office. Key Responsibilities: Front Desk Management: Serve as the first point of contact by greeting visitors, clients, and employees with a detail oriented and friendly demeanor. Call Management: Answer and direct incoming phone calls promptly while providing exceptional customer service to callers. Calendar & Scheduling Support: Manage and coordinate appointments, meetings, and schedules for team members, ensuring efficient time management. Administrative Tasks: Provide general administrative support including data entry, filing, preparing reports, and handling correspondence. Office Coordination: Maintain an organized and detail oriented office environment, order supplies as needed, and handle mail distribution. Cross-Departmental Support: Collaborate with other departments to ensure seamless communication and support for operational needs. Problem-Solving: Address visitor, employee, or client inquiries and escalate issues as needed.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in the non-profit sector, based in Indianapolis, Indiana. The successful candidate will be instrumental in supporting the needs of various ministries through graphic design, promotion, and other forms of communication. Responsibilities: • Efficiently handle inbound calls and provide top-notch customer service. • Update and maintain the worship schedule. • Craft, edit, and finalize weekly worship bulletins, ensuring they are uploaded to the relevant webpage. • Format weekly sermon manuscripts for website posting and in-house printing. • Design and manage graphics and publications for ministry teams. • Coordinate with worship participants and broadcast ministry to ensure accurate information in bulletins and graphics. • Manage and update digital signage throughout the building. • Take photographs for various uses. • Perform data entry tasks and maintain accurate records. • Use Microsoft Excel and Outlook for various administrative tasks. • Utilize Adobe InDesign for graphic design projects. • Order weekly flower arrangements and prepare lists for bulletin inserts. • Provide front desk support during scheduled lunch hours.

Office Coordinator We are on the lookout for an Office Coordinator in Indianapolis, Indiana. This role is primarily centered around data entry and general office coordination within the industry. Responsibilities:• Coordinate administrative tasks such as mail distribution to appropriate departments• Interact professionally with patients, clients, and vendors as needed• Ensure accurate and organized filing of invoices• Oversee the first line of the AP process, excluding check issuance• Maintain meticulous attention to detail and demonstrate adaptability in all tasks• Utilize Microsoft Excel for data entry and record keeping• Monitor and manage customer accounts for any necessary action.

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients' frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. Responsibilities:<ul><li>Assist with filing, copying, and faxing for multiple departments</li><li>Check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities</li><li>Draft and edit correspondence, reports, and presentations with a high level of accuracy and attention to detail</li><li>Manage confidential information with discretion and professionalism</li><li>Coordinate and execute logistics for meetings, events, and projects, maintaining timelines and budgets</li></ul>

Administrative Assistant We are in search of a Administrative Assistant to join our team based in Indianapolis, Indiana. As an Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our personnel. This role is a contract employment opportunity working on-site. Responsibilities: • Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Track expense reports and ensure they are accurately recorded and processed• Perform general administrative duties as needed• Support field personnel with administrative tasks• Handle some purchasing responsibilities• Maintain a strong work ethic and provide exceptional customer service • Utilize MS Office applications and data entry skills to perform tasks efficiently• Act as the first point of contact representing our organization.

Customer Service Administrative Assistant We are in the search for a Customer Service Administrative Assistant in Indianapolis, Indiana. In this role, you will assist with customer inquiries, maintain customer records, and assist with data entry and general administrative support. Responsibilities:<ul><li>Managing incoming communications (phone calls, emails, etc.)</li><li>Organizing and maintaining files and records- Primarily in MS Excel</li><li>Data entry and database management</li><li>Assisting with project coordination and reporting</li><li>Providing general office support to our Customer Service Representatives as needed </li><li>Display excellent time management and rapidly switch between tasks amidst shifting priorities</li></ul>

Office Assistant Robert Half is looking for a reliable and organized Office Assistant for our local clients ongoing needs in the area. This position is ideal for someone who enjoys providing administrative support and ensuring smooth day-to-day office operations. The Office Assistant will handle various administrative tasks, including answering phones, managing files, and assisting with daily office activities. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a fast-paced environment. Key Responsibilities: Perform general administrative duties, such as filing, scanning, and data entry Answer and direct phone calls, take messages, and respond to inquiries Maintain and organize office supplies, ensuring inventory is stocked Assist with scheduling meetings, appointments, and maintaining calendars Sort, distribute, and handle incoming and outgoing mail and packages Provide support to team members with various projects and tasks as needed Maintain cleanliness and organization of the office space Uphold confidentiality and professionalism in handling sensitive information

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11 results for Receptionist in Indianapolis, IN

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