60 results for Administrative Assistant in Los Angeles, CA

Administrative Assistant We are in search of an Administrative Assistant for our Private Equity client located in Santa Monica. As an Administrative Assistant, your main role will involve providing exceptional support to our accounting team, organizing and scheduling meetings, and handling detailed corporate expenses. Responsibilities• Providing superior administrative assistance to the accounting team when needed• Managing the coordination and scheduling of meetings, confirming appointments, and resolving any scheduling issues• Overseeing the completion of detailed corporate expenses, including tracking receipts and reimbursements for the company's American Express card• Assisting the firm with monthly expense submissions in Concur, as well as following up with employees for pending reports or modifications• Preparing documents and collaborating with relevant departments to format, edit, and proofread. Coordinating printing for presentations, proposals, and other client deliverables• Managing office supplies and lunches, maintaining the kitchen and conference rooms, and performing other facility duties as assigned• Submitting and coordinating building maintenance requests• Assisting with entity formation tasks such as obtaining employer identification numbers, preparing Form W-8/W-9s, and opening bank accounts• Developing an understanding of reviewing and analyzing capitalization tables, as well as basic legal documents relating to entity formation, equity issuances, and mergers and acquisitions• Liaising with internal legal, compliance, tax accounting, investment teams, and external legal counsel to obtain and provide necessary information• Undertaking special projects as assigned. This is a fully onsite role in Santa Monica. Hours are 8:30 - 5:30PM, Monday - Friday. Pay is up to $65k, based on experience. A degree as well as 3+ years of experience required

Administrative Assistant We are seeking a diligent Administrative Assistant. This position is located in Rialto, California. As an Administrative Assistant, you will be playing a crucial role in, managing front desk operations, handling telephonic communications, and maintaining an organized filing system. Responsibilities: • Manage the front desk operations and deliver high-quality customer service.• Handle incoming phone calls and ensure detail oriented phone etiquette is maintained at all times.• Maintain a well-organized filing system to ensure easy accessibility to required documents.• Assist in resolving customer inquiries and issues in a timely and detail oriented manner.• Monitor customer accounts and take appropriate actions when necessary.• Utilize Microsoft Outlook for effective communication and scheduling purposes.

Administrative Assistant Job OverviewWe are seeking a professional and organized Administrative Assistant for a temporary assignment to provide support in a dynamic office environment. This role will serve as the first point of contact at the reception desk, delivering a welcoming experience for visitors and supporting team members with administrative tasks. The ideal candidate will have strong time management skills, a keen eye for detail, and a proactive approach to anticipating the needs of others while maintaining a positive attitude. A passion for delivering exceptional service to both internal and external stakeholders is essential.This position offers an opportunity to contribute to a collaborative team environment where diverse perspectives and creativity are valued, making a meaningful impact through your work.Key Responsibilities<ul><li>Reception and Guest Services:</li><li>Answer incoming multi-line phone calls professionally, identify the purpose of the call, and direct callers to the appropriate personnel or department.</li><li>Provide general information to callers, such as office address, directions, and other relevant details.</li><li>Greet visitors in a friendly and professional manner, determine the purpose of their visit, and notify the appropriate team members.</li><li>Maintain a warm and inviting visitor area at all times.</li><li>Event and Meeting Coordination:</li><li>Organize and support internal and external office events, including arranging catering, setting up, and breaking down event spaces.</li><li>Schedule and coordinate office meetings, project or client meetings, and lunch-and-learn sessions.</li><li>Assist with travel arrangements and meeting registrations for team members.</li><li>Administrative Support:</li><li>Edit, format, and distribute documents such as memos, agendas, meeting minutes, reports, and letters as needed.</li><li>Prepare and process expense reports for team members.</li><li>Support the creation of presentations, including all-staff meetings, digital signage content, and meeting materials.</li><li>Perform clerical tasks such as filing, photocopying, data entry, proofreading, and document routing.</li><li>Maintain logs, databases, and other organizational systems.</li><li>Office Services and Maintenance:</li><li>Manage inventory and order office supplies, kitchen supplies, and grocery items as needed.</li><li>Coordinate printer maintenance and support with vendors.</li><li>Oversee equipment check-out processes for staff.</li><li>Handle mail and package receiving and shipping.</li><li>Ensure common areas, such as the kitchen and conference rooms, are clean and well-maintained (basic cleaning duties).</li><li>Coordinate with building management for maintenance needs and arrange parking for guests.</li><li>Update internal communication channels with parking-related information.</li><li>Additional Duties:</li><li>Assist with various projects and tasks as assigned to support team leaders and departments.</li><li>Maintain confidentiality and professionalism when handling sensitive information.</li></ul>

Legal Administrative Assistant We are offering an opportunity for a Legal Administrative Assistant with a busy non-profit, located in Los Angeles, California. This role involves supporting a busy and diverse legal team with a variety of administrative duties, client relations, and project management tasks. Responsibilities: • Accurately process and maintain client case files and other legal documents• Manage effective communication with clients, staff, volunteers, and other stakeholders• Assist in producing educational videos and organizing webinars for small business owners• Implement improvements to project processes and systems as needed• Ensure consistency of project data across all systems by preparing and organizing spreadsheets and reports• Perform data entry tasks and maintain legal database with up-to-date case, client, and community engagement information• Provide general administrative support as requested, including scanning and copying of documents• Assist in conducting intakes for potential clients when necessary• Coordinate multiparty events on various virtual platforms and in person• Handle other duties as assigned by the supervisor or directing attorney.

Administrative Assistant Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.

Tax Administrative Assistant We are offering a contract to hire employment opportunity for a Tax Administrative Assistant based in Woodland Hills, California. As an Administrative Assistant, you will be involved in key administrative tasks in the financial sector, providing crucial support to our team. Your role will span from handling client interactions, preparing necessary documents, to meeting deadlines. Responsibilities: • Facilitate client interaction and communication, ensuring a smooth flow of information.• Prepare necessary tax documents, ensuring accuracy and adherence to guidelines.• Provide comprehensive administrative support, contributing to the overall efficiency of operations.• Meet crucial deadlines, demonstrating excellent time management skills.• Utilize skills in filing and administrative assistance to maintain and organize files.• Monitor client accounts and take appropriate action when necessary.

Administrative Assistant A real estate office in Santa Monica is hiring an Administrative Assistant for a leave of absence for 4-5+ months. This is a fully onsite role where you will support the Property Manager with administrative duties, including processing invoices, generating and following up on purchase and work orders, and assisting with general office operations. Key Responsibilities: Maintain a high level of organization and attention to detail in daily tasks.Communicate professionally via phone, email, and text with clients, vendors, and internal teams.Process and manage invoices using the Real Page platform.Generate, issue, and follow up on purchase orders and work orders as needed.Review and understand utility invoices for accuracy and reporting purposes.Assist management with various administrative tasks and perform duties as directed.Ensure timely arrival at the office and adherence to designated working hours. The ideal candidate will have 2-3 years of administrative experience, any experience working in property management is a plus. Experience in MS Word and Excel is required. This is fully onsite, hours are Monday - Thursday 8-5PM and Friday form 8 - 1:30PM. Pay is $23-25/hr, depending on experience.

Jr. Administrative Assistant We are offering a short-term contract employment opportunity in Culver City, California, for a Showroom & Office Assistant in the nursery industry. This role is focused on maintaining organization and efficiency across multiple offices, with a strong emphasis on independent task management. We're seeking a highly organized and personable Showroom & Office Assistant to support our sales team, manage front desk responsibilities, and assist with marketing and social media at our Culver City showroom. This role is ideal for someone who thrives in a dynamic, design-forward environment and enjoys multitasking across customer service, admin, and creative work. Key Responsibilities: Greet clients, manage showroom appointments, and assist with initial walkthroughs Answer phones and direct inquiries to the appropriate Sales Rep or department Respond to online trade inquiries and assist with trade account setup Maintain kitchen and office supply stock; help with cleanliness and general upkeep Assist Sales Reps with pricing lookups, client profiles, work orders, and invoices Support inventory tagging, photography, audits, and showroom organization Coordinate pickups/drop-offs with shipping companies and maintain documentation Run occasional business-related errands Support basic IT troubleshooting and liaise with external tech support Assist with marketing initiatives, including social media content creation and scheduling Edit photos and promotional materials using Photoshop or other design tools (ex: Adobe photoshop or Canva) Help maintain a consistent and elevated brand presence across platforms Process resumes and manage craigslist adds Help with Instagram posting and content creation

Medical Administrative Assistant As a Medical Administrative Assistant assisting the Dental Director, you will play a pivotal role in ensuring the administrative efficiency of the dental office. This is an excellent opportunity for a detail-oriented professional who understands medical administrative processes and has a passion for supporting dental care teams. The role entails overseeing scheduling, managing records, coordinating communications, and helping streamline administrative operations to enhance clinical workflow.Responsibilities<ul><li>Manage and optimize the Dental Director’s daily schedule, including patient appointments and meetings with staff and stakeholders.</li><li>Coordinate travel arrangements and external meeting logistics when required.</li><li>Maintain and oversee secure dental records with proficiency in electronic medical and dental record systems, such as Cerner or Epic.</li><li>Respond to patient inquiries regarding appointments and billing issues.</li><li>Assist with insurance verification and claims submission.</li><li>Act as the primary liaison between the Dental Director, office staff, and patients.</li><li>Draft emails, memos, and reports on behalf of the Dental Director.</li><li>Handle incoming calls and route them to appropriate personnel.</li><li>Ensure adherence to healthcare regulations and standards in the dental office.</li><li>Help organize staff development trainings and certifications like RHIA or RHIT.</li></ul>

Bilingual Admin. Assistant We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information.

Administrative Assistant A small and family-owned commercial real estate company located in Beverly Hills is looking for an Office Administrator on a contract to hire basis. As the Office Administrator, you will be responsible for answering the phones (calls are light), taking messages, drafting letters and emails, filing, creating labels, and making sure the office is tidy and running smoothly. You will also be responsible for making outbound calls to tenants, managing inventory, data entry into Excel, and supporting the owner with special projects such as scheduling in Outlook. You will also walk daily to the post office to pick up the mail, schedule meetings, book travel, and assist with light accounting work. Robert Half is looking for a proactive candidate with strong Microsoft Office Suite skills. Excellent written and verbal communication skills are required! This is an on-site position and hours are 8:30am-5pm and parking is covered. Salary range is 55k-70k. Experience working for a commercial real estate company is a huge plus!

Administrative Assistant We are seeking an Administrative Assistant to join our non-profit team in Azusa, California. The role encompasses a range of responsibilities including clerical support, file maintenance, and calendar management for our organization. Responsibilities: • Effectively manage and organize calendars for various departments • Provide clerical support across three departments to ensure smooth operations • Maintain and update comprehensive records and files • Handle travel arrangements and coordinate logistics for team members • Prepare and manage expense reports to ensure accurate and timely reimbursement • Maintain confidentiality of sensitive information within the organization • Take and distribute meeting notes to enable effective communication and follow-ups • Oversee and restock office supplies as needed to ensure the office runs efficiently • Utilize technology and basic Microsoft Suite skills to execute tasks efficiently and accurately.

Admin Assistant - Asset Management Do you possess great organization skills? Are you looking to grow with a company as a Junior Administrative Assistant? A Financial Services company is looking for professionals to join their expanding team and grow their career. This short-term contract / temporary employment opportunity is based in the El Segundo, California area. Support important administrative tasks and ongoing operations within various departments while playing a critical role as the Junior Administrative Assistant. Your responsibilities in this role - Governing telephone calls and managing a multiline phone system - Refinishing and copy-editing documents - Welcoming and guiding visitors - Managing schedules and activities - Invoicing orders for supplies and services, and tracking progress and results - Forming spreadsheets, revising presentations, and managing special projects - Data entry, facing, word processing, scanning, and filing - Facilitating the calendar's schedules, while maintaining conferences and meetings - Advance diverse projects for other employees if needed

Administrative Assistant We are offering a contract to permanent employment opportunity for an Administrative Assistant in Ventura, California, United States. The successful candidate will be responsible for ensuring the smooth operation of our office by performing a variety of administrative tasks. Responsibilities • Accurately entering data from invoices and other financial documents into our internal systems. • Keeping physical and digital filing systems well-structured and up-to-date with invoices, correspondence, and other administrative records. • Ensuring all documents are tracked and followed up on to complete records and filing correctly. • Providing a range of clerical support functions, such as photocopying, scanning, and preparing documents. • Assisting with the management of schedules and calendars, including the organization of internal meetings and filing deadlines. • Coordinating the receipt and sending of mail and deliveries, making sure documents are distributed promptly. • Safeguarding the confidentiality and security of sensitive financial and administrative records. • Preparing basic reports or summaries based on invoice entries to support department leadership. • Monitoring and replenishing office supplies related to administrative and filing tasks. • Carrying out other administrative duties as assigned to ensure the smooth running of the office.

Administrative Assistant Location: Culver City, CA Position Type: Contract-to-Hire Schedule: Monday-Friday, 8:30 AM - 5:00 PM Salary Range: $55,000-$60,000/yearAre you a highly organized and versatile administrative professional looking to contribute to an innovative architecture firm in the lively Culver City area? We’re seeking an Office Coordinator to join our team! This position is ideal for someone who thrives in a dynamic, creative environment. The role will start as a contract position with potential for long-term hire.Key Responsibilities:<ul><li>Administrative Support: Perform daily office operations, including filing, calendar management, scheduling meetings, and handling correspondence (Source: Robert Half Administrative Roles Demand).</li><li>Client Interaction: Serve as the primary point of contact for clients, visitors, and vendors, ensuring a professional and welcoming office experience.</li><li>Event Coordination: Support office events, team meetings, and project deadlines by organizing logistics and preparing materials.</li><li>Vendor Management: Coordinate with office suppliers, contractors, and service providers to ensure smooth day-to-day operations.</li><li>Technology Support: Facilitate troubleshooting of office technology systems in coordination with IT personnel.</li><li>Project Coordination: Collaborate with project teams to provide administrative assistance as needed.</li></ul>

Part-Time Administrative Assistant – Assets & Real Estate Te Part-Time Administrative Assistant – Assets & Real Estate Team 📍 Location: El Segundo, CA (Onsite 3 days/week) 💵 Pay Rate: Up to $24/hour ⏰ Schedule: Part-time, Flexible HoursWe’re looking for a sharp and reliable Administrative Assistant to support our dynamic Assets & Real Estate Team in El Segundo. This is a fantastic opportunity for someone who enjoys working in a fast-paced, collaborative environment and is eager to learn more about real estate and property operations.What You’ll Do:<ul><li>Provide general administrative support to the team</li><li>Manage and organize digital files and property documents</li><li>Assist with scheduling, data entry, and reporting</li><li>Support asset tracking and lease administration tasks</li><li>Communicate with vendors, clients, and internal teams as needed</li></ul>

Executive Assistant Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview. Responsibilities may include:• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf• Maintaining comprehensive and accurate records • Performing minor accounting duties • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary• Answering phone calls in a polite and professional manner• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

Office Assistant We’re working with a client in Culver City who are looking for an Entry Level Office Assistant to support their team. This is a fantastic opportunity to gain more office experience and to join a growing company. You’ll be responsible for assisting with data entry, ordering office supplies, setting up conference rooms and assisting with projects.

Non-Profit Executive Assistant Are you passionate about supporting leadership in making a difference? A reputable non-profit organization in Oceanside is looking for a detail-oriented and proactive Executive Assistant to provide invaluable administrative support to their executive team. This role offers a unique opportunity to be part of an impactful mission and contribute to meaningful change in the community. Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate travel plans with precision </li><li>Prepare reports, presentations, and correspondence for internal and external stakeholders.</li><li>Act as the primary point of contact for the executive team, filtering communications and ensuring timely responses.</li><li>Support organizational planning efforts by coordinating board meetings, agendas, and minutes.</li><li>Assist with fundraising efforts and maintain donor communications, ensuring relationships remain strong.</li></ul>

Administrative Assistant - Asset Management Job SummaryThe Administrative Assistant for the Asset Management team is responsible for supporting the daily operations of the Asset Management and Operations Department by handling a wide range of administrative tasks, including organization and maintenance of mail and corporate documents, responding to property owner and wireless/billboard tenant inquiries, assisting with the administration of leases and other real estate agreements, and other property management tasks as needed. This position reports to the Sr. Real Estate Specialist - Asset Management and works three days per week from our corporate headquarters in El Segundo, CA.Duties/Responsibilities• Assist with managing department emails and phone calls. Create cases in our Servicing platform for asset managers to review. Update case notes as needed.• Scan, sort and distribute department mail. Upload notices, real estate agreements and other documents into our database.• Prepare and distribute documentation (welcome letters, easements, assignment documents, W9’s, etc.) to the tenants for payment redirection.• Correspond with tenants and property owners via email and phone. Help facilitate site access requests by connecting tenants with landlord contacts.• Facilitate execution and notarization of documents requiring wet signatures. Track and upload completed items into our database.• Help research property owner and tenant inquiries, including Title searches and documentation requests.• Assist with updating internal database and various other short-term projects.• Provide support with the review of site-specific documentation to ensure quality and completeness.• General coverage of front desk during Office Coordinator’s lunch break and as needed.• Provide professional customer service to all internal and external customers.• Perform other related duties as assigned.

Executive Assistant We are offering a short term contract employment opportunity for an Executive Assistant in the education industry, specifically within a university setting, located in Pomona, California. The role involves a diverse range of administrative tasks, from processing and maintaining records to handling customer inquiries and calendar management. Responsibilities: • Efficiently manage multiple calendars, ensuring all schedules are up to date and organized. • Compose and manage internal and external correspondence with a high level of accuracy. • Utilize Microsoft Suite (Word, Excel, PowerPoint) to perform various administrative tasks. • Provide exceptional customer service, addressing and resolving inquiries in a timely manner. • Learn and adapt to new systems for efficient operations. • Ensure effective and clear communication, both in person and in writing.

Executive Assistant JOB TITLE: Executive AssistantDEPARTMENT: AdministrationEMPLOYMENT TYPE: Full-TimeLOCATION: Los Angeles, CAREPORTS TO: Senior Executive Assistant Position OverviewThe Executive Assistant plays a key role in providing administrative and operational support to executives while ensuring smooth daily operations. This position requires strong organizational skills, attention to detail, and the ability to handle confidential information. The role involves managing schedules, travel logistics, project coordination, event planning, and various administrative tasks while working collaboratively with both internal and external stakeholders. Key ResponsibilitiesThe following is a general outline of core duties:Administrative Support:<ul><li>Maintain and organize executive calendars by scheduling meetings and prioritizing appointments.</li><li>Coordinate meeting logistics, including preparing materials and ensuring readiness.</li><li>Process expense reports while adhering to company policies.</li><li>Act as a point of contact for meeting participants and provide communication support.</li></ul>Travel Planning:<ul><li>Arrange domestic and international travel, including transportation and accommodation.</li><li>Troubleshoot travel-related issues and ensure executives have necessary travel documents.</li></ul>Project & Event Coordination:<ul><li>Plan events, conferences, and meetings, managing logistics and details.</li><li>Track project timelines and provide regular updates to stakeholders.</li></ul>Data and CRM Management:<ul><li>Update and maintain accurate records in CRM platforms like Salesforce.</li><li>Incorporate meeting notes, client information, and perform routine data audits</li></ul>Other Duties:<ul><li>Develop professional reports, presentations, or materials, ensuring brand consistency.</li><li>Contribute to office operations as needed, including backup support for team members.</li></ul> Experience:<ul><li>5+ years as an Executive Assistant or in a similar administrative role supporting leadership.</li><li>Proven ability to manage complex schedules and travel arrangements.</li><li>Familiarity with CRM tools, preferably Salesforce.</li></ul>Core Competencies:<ul><li>Proficiency in Microsoft Office Suite (Outlook, PowerPoint, etc.).</li><li>Basic skills in graphic design or presentation software are a plus.</li><li>Strong organizational, multitasking, and time-management abilities.</li><li>Excellent verbal and written communication.</li><li>Ability to work independently and adapt in a fast-paced environment</li></ul>

Administrative Assistant - Dental Position OverviewAre you an organized, detail-oriented professional looking to support healthcare leaders in a fast-paced and meaningful environment? We are searching for an Administrative Assistant to provide high-level administrative and clerical support to the Dental Director of our clinic. This role requires a strong executive presence, exceptional organizational skills, and the ability to handle sensitive, confidential information with discretion. Key Responsibilities<ul><li>Schedule Coordination: Create monthly schedules for all dental clinics, reflecting regular work hours and approved time-off requests for dentists and dental assistants. Post updated schedules within internal systems.</li><li>Staffing Optimization: Proactively manage staffing for dental sites by coordinating resources to cover call-outs and ensure uninterrupted clinic operations.</li><li>Support Leadership: Provide administrative assistance to the Chief Dental Officer, Assistant Dental Manager, and Dental Supervisors.</li><li>Workflow and Documentation: Assist in drafting workflows and keeping the Dental Department’s intranet (Hub) up to date with current documents and guidelines.</li><li>Vendor Communication: Liaise with external vendors, including dental labs and gown suppliers, to coordinate deliveries and verify charges.</li><li>Policy Maintenance: Maintain up-to-date policies, procedures, and related forms necessary for daily department operations.</li><li>Onboarding: Help onboard new dental staff by coordinating training and documentation.</li><li>Clerical Duties: Manage mail distribution, faxing, photocopying, document scanning, and supply orders, among other administrative tasks.</li><li>Financial Tracking: Record and monitor expenditures, coding invoices as delegated by supervisors.</li><li>Correspondence & Meeting Coordination: Draft routine reports, correspondence, and manage logistics for meetings, presentations, and conferences, including room and equipment reservations.</li><li>Other Duties: Support additional tasks and responsibilities as assigned.</li></ul>

Executive Assistant We are looking for an efficient Executive Assistant to join our team in Woodland Hills, California. As an Executive Assistant, you will be tasked with providing comprehensive support to our CEO, including scheduling and maintaining confidentiality. This role offers a long term contract employment opportunity! Responsibilities:• Provide high-level administrative support to the CEO• Maintain a strict level of confidentiality at all times• Coordinate and schedule meetings using Cisco Webex Meetings• Manage correspondence and conference calls efficiently• Handle CRM tasks and maintain accurate records• Ensure efficient utilization of the Kronos Timekeeping System and About Time• Facilitate travel arrangements and expense reporting through Concur• Utilize ADP for financial services related tasks• Exercise strong communication skills and calendar management expertise.

Administrative Assistant Key Responsibilities: Manage calendars and coordinate communication within the team to ensure schedules run smoothly. Provide organizational support to brokers, including prioritizing tasks and maintaining workflow. Recognize when to escalate issues and act as a reliable point of contact for urgent matters. Assist with travel arrangements, including booking accommodations and transportation. Handle expense reimbursements and ensure accurate and timely processing. Perform ad hoc administrative tasks as needed to support the team.

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