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149 results for Office Specialist in Los Angeles, CA

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We’re working with a client in Culver City who are looking for an Entry Level Office Assistant to support their team. This is a fantastic opportunity to gain more office experience and to join a growing company. You’ll be responsible for assisting with data entry, ordering office supplies, setting up conference rooms and assisting with projects.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

149 results for Office Specialist in Los Angeles, CA

Office Assistant We’re working with a client in Culver City who are looking for an Entry Level Office Assistant to support their team. This is a fantastic opportunity to gain more office experience and to join a growing company. You’ll be responsible for assisting with data entry, ordering office supplies, setting up conference rooms and assisting with projects.

Administrative Assistant Job OverviewWe are seeking a professional and organized Administrative Assistant for a temporary assignment to provide support in a dynamic office environment. This role will serve as the first point of contact at the reception desk, delivering a welcoming experience for visitors and supporting team members with administrative tasks. The ideal candidate will have strong time management skills, a keen eye for detail, and a proactive approach to anticipating the needs of others while maintaining a positive attitude. A passion for delivering exceptional service to both internal and external stakeholders is essential.This position offers an opportunity to contribute to a collaborative team environment where diverse perspectives and creativity are valued, making a meaningful impact through your work.Key Responsibilities<ul><li>Reception and Guest Services:</li><li>Answer incoming multi-line phone calls professionally, identify the purpose of the call, and direct callers to the appropriate personnel or department.</li><li>Provide general information to callers, such as office address, directions, and other relevant details.</li><li>Greet visitors in a friendly and professional manner, determine the purpose of their visit, and notify the appropriate team members.</li><li>Maintain a warm and inviting visitor area at all times.</li><li>Event and Meeting Coordination:</li><li>Organize and support internal and external office events, including arranging catering, setting up, and breaking down event spaces.</li><li>Schedule and coordinate office meetings, project or client meetings, and lunch-and-learn sessions.</li><li>Assist with travel arrangements and meeting registrations for team members.</li><li>Administrative Support:</li><li>Edit, format, and distribute documents such as memos, agendas, meeting minutes, reports, and letters as needed.</li><li>Prepare and process expense reports for team members.</li><li>Support the creation of presentations, including all-staff meetings, digital signage content, and meeting materials.</li><li>Perform clerical tasks such as filing, photocopying, data entry, proofreading, and document routing.</li><li>Maintain logs, databases, and other organizational systems.</li><li>Office Services and Maintenance:</li><li>Manage inventory and order office supplies, kitchen supplies, and grocery items as needed.</li><li>Coordinate printer maintenance and support with vendors.</li><li>Oversee equipment check-out processes for staff.</li><li>Handle mail and package receiving and shipping.</li><li>Ensure common areas, such as the kitchen and conference rooms, are clean and well-maintained (basic cleaning duties).</li><li>Coordinate with building management for maintenance needs and arrange parking for guests.</li><li>Update internal communication channels with parking-related information.</li><li>Additional Duties:</li><li>Assist with various projects and tasks as assigned to support team leaders and departments.</li><li>Maintain confidentiality and professionalism when handling sensitive information.</li></ul>

Administrative Assistant We are in search of an Administrative Assistant for our Private Equity client located in Santa Monica. As an Administrative Assistant, your main role will involve providing exceptional support to our accounting team, organizing and scheduling meetings, and handling detailed corporate expenses. Responsibilities• Providing superior administrative assistance to the accounting team when needed• Managing the coordination and scheduling of meetings, confirming appointments, and resolving any scheduling issues• Overseeing the completion of detailed corporate expenses, including tracking receipts and reimbursements for the company's American Express card• Assisting the firm with monthly expense submissions in Concur, as well as following up with employees for pending reports or modifications• Preparing documents and collaborating with relevant departments to format, edit, and proofread. Coordinating printing for presentations, proposals, and other client deliverables• Managing office supplies and lunches, maintaining the kitchen and conference rooms, and performing other facility duties as assigned• Submitting and coordinating building maintenance requests• Assisting with entity formation tasks such as obtaining employer identification numbers, preparing Form W-8/W-9s, and opening bank accounts• Developing an understanding of reviewing and analyzing capitalization tables, as well as basic legal documents relating to entity formation, equity issuances, and mergers and acquisitions• Liaising with internal legal, compliance, tax accounting, investment teams, and external legal counsel to obtain and provide necessary information• Undertaking special projects as assigned. This is a fully onsite role in Santa Monica. Hours are 8:30 - 5:30PM, Monday - Friday. Pay is up to $65k, based on experience. A degree as well as 3+ years of experience required

Administrative Assistant We are seeking a diligent Administrative Assistant. This position is located in Rialto, California. As an Administrative Assistant, you will be playing a crucial role in, managing front desk operations, handling telephonic communications, and maintaining an organized filing system. Responsibilities: • Manage the front desk operations and deliver high-quality customer service.• Handle incoming phone calls and ensure detail oriented phone etiquette is maintained at all times.• Maintain a well-organized filing system to ensure easy accessibility to required documents.• Assist in resolving customer inquiries and issues in a timely and detail oriented manner.• Monitor customer accounts and take appropriate actions when necessary.• Utilize Microsoft Outlook for effective communication and scheduling purposes.

Jr. Administrative Assistant We are offering a short-term contract employment opportunity in Culver City, California, for a Showroom & Office Assistant in the nursery industry. This role is focused on maintaining organization and efficiency across multiple offices, with a strong emphasis on independent task management. We're seeking a highly organized and personable Showroom & Office Assistant to support our sales team, manage front desk responsibilities, and assist with marketing and social media at our Culver City showroom. This role is ideal for someone who thrives in a dynamic, design-forward environment and enjoys multitasking across customer service, admin, and creative work. Key Responsibilities: Greet clients, manage showroom appointments, and assist with initial walkthroughs Answer phones and direct inquiries to the appropriate Sales Rep or department Respond to online trade inquiries and assist with trade account setup Maintain kitchen and office supply stock; help with cleanliness and general upkeep Assist Sales Reps with pricing lookups, client profiles, work orders, and invoices Support inventory tagging, photography, audits, and showroom organization Coordinate pickups/drop-offs with shipping companies and maintain documentation Run occasional business-related errands Support basic IT troubleshooting and liaise with external tech support Assist with marketing initiatives, including social media content creation and scheduling Edit photos and promotional materials using Photoshop or other design tools (ex: Adobe photoshop or Canva) Help maintain a consistent and elevated brand presence across platforms Process resumes and manage craigslist adds Help with Instagram posting and content creation

Administrative Assistant A small and family-owned commercial real estate company located in Beverly Hills is looking for an Office Administrator on a contract to hire basis. As the Office Administrator, you will be responsible for answering the phones (calls are light), taking messages, drafting letters and emails, filing, creating labels, and making sure the office is tidy and running smoothly. You will also be responsible for making outbound calls to tenants, managing inventory, data entry into Excel, and supporting the owner with special projects such as scheduling in Outlook. You will also walk daily to the post office to pick up the mail, schedule meetings, book travel, and assist with light accounting work. Robert Half is looking for a proactive candidate with strong Microsoft Office Suite skills. Excellent written and verbal communication skills are required! This is an on-site position and hours are 8:30am-5pm and parking is covered. Salary range is 55k-70k. Experience working for a commercial real estate company is a huge plus!

Administrative Assistant - Asset Management Job SummaryThe Administrative Assistant for the Asset Management team is responsible for supporting the daily operations of the Asset Management and Operations Department by handling a wide range of administrative tasks, including organization and maintenance of mail and corporate documents, responding to property owner and wireless/billboard tenant inquiries, assisting with the administration of leases and other real estate agreements, and other property management tasks as needed. This position reports to the Sr. Real Estate Specialist - Asset Management and works three days per week from our corporate headquarters in El Segundo, CA.Duties/Responsibilities• Assist with managing department emails and phone calls. Create cases in our Servicing platform for asset managers to review. Update case notes as needed.• Scan, sort and distribute department mail. Upload notices, real estate agreements and other documents into our database.• Prepare and distribute documentation (welcome letters, easements, assignment documents, W9’s, etc.) to the tenants for payment redirection.• Correspond with tenants and property owners via email and phone. Help facilitate site access requests by connecting tenants with landlord contacts.• Facilitate execution and notarization of documents requiring wet signatures. Track and upload completed items into our database.• Help research property owner and tenant inquiries, including Title searches and documentation requests.• Assist with updating internal database and various other short-term projects.• Provide support with the review of site-specific documentation to ensure quality and completeness.• General coverage of front desk during Office Coordinator’s lunch break and as needed.• Provide professional customer service to all internal and external customers.• Perform other related duties as assigned.

Administrative Assistant A real estate office in Santa Monica is hiring an Administrative Assistant for a leave of absence for 4-5+ months. This is a fully onsite role where you will support the Property Manager with administrative duties, including processing invoices, generating and following up on purchase and work orders, and assisting with general office operations. Key Responsibilities: Maintain a high level of organization and attention to detail in daily tasks.Communicate professionally via phone, email, and text with clients, vendors, and internal teams.Process and manage invoices using the Real Page platform.Generate, issue, and follow up on purchase orders and work orders as needed.Review and understand utility invoices for accuracy and reporting purposes.Assist management with various administrative tasks and perform duties as directed.Ensure timely arrival at the office and adherence to designated working hours. The ideal candidate will have 2-3 years of administrative experience, any experience working in property management is a plus. Experience in MS Word and Excel is required. This is fully onsite, hours are Monday - Thursday 8-5PM and Friday form 8 - 1:30PM. Pay is $23-25/hr, depending on experience.

Administrative Assistant Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.

Tax Administrative Assistant We are offering a contract to hire employment opportunity for a Tax Administrative Assistant based in Woodland Hills, California. As an Administrative Assistant, you will be involved in key administrative tasks in the financial sector, providing crucial support to our team. Your role will span from handling client interactions, preparing necessary documents, to meeting deadlines. Responsibilities: • Facilitate client interaction and communication, ensuring a smooth flow of information.• Prepare necessary tax documents, ensuring accuracy and adherence to guidelines.• Provide comprehensive administrative support, contributing to the overall efficiency of operations.• Meet crucial deadlines, demonstrating excellent time management skills.• Utilize skills in filing and administrative assistance to maintain and organize files.• Monitor client accounts and take appropriate action when necessary.

Administrative Assistant We are seeking an Administrative Assistant to join our non-profit team in Azusa, California. The role encompasses a range of responsibilities including clerical support, file maintenance, and calendar management for our organization. Responsibilities: • Effectively manage and organize calendars for various departments • Provide clerical support across three departments to ensure smooth operations • Maintain and update comprehensive records and files • Handle travel arrangements and coordinate logistics for team members • Prepare and manage expense reports to ensure accurate and timely reimbursement • Maintain confidentiality of sensitive information within the organization • Take and distribute meeting notes to enable effective communication and follow-ups • Oversee and restock office supplies as needed to ensure the office runs efficiently • Utilize technology and basic Microsoft Suite skills to execute tasks efficiently and accurately.

Administrative Assistant We are offering a contract to permanent employment opportunity for an Administrative Assistant in Ventura, California, United States. The successful candidate will be responsible for ensuring the smooth operation of our office by performing a variety of administrative tasks. Responsibilities • Accurately entering data from invoices and other financial documents into our internal systems. • Keeping physical and digital filing systems well-structured and up-to-date with invoices, correspondence, and other administrative records. • Ensuring all documents are tracked and followed up on to complete records and filing correctly. • Providing a range of clerical support functions, such as photocopying, scanning, and preparing documents. • Assisting with the management of schedules and calendars, including the organization of internal meetings and filing deadlines. • Coordinating the receipt and sending of mail and deliveries, making sure documents are distributed promptly. • Safeguarding the confidentiality and security of sensitive financial and administrative records. • Preparing basic reports or summaries based on invoice entries to support department leadership. • Monitoring and replenishing office supplies related to administrative and filing tasks. • Carrying out other administrative duties as assigned to ensure the smooth running of the office.

Part-Time Administrative Assistant – Assets & Real Estate Te Part-Time Administrative Assistant – Assets & Real Estate Team 📍 Location: El Segundo, CA (Onsite 3 days/week) 💵 Pay Rate: Up to $24/hour ⏰ Schedule: Part-time, Flexible HoursWe’re looking for a sharp and reliable Administrative Assistant to support our dynamic Assets & Real Estate Team in El Segundo. This is a fantastic opportunity for someone who enjoys working in a fast-paced, collaborative environment and is eager to learn more about real estate and property operations.What You’ll Do:<ul><li>Provide general administrative support to the team</li><li>Manage and organize digital files and property documents</li><li>Assist with scheduling, data entry, and reporting</li><li>Support asset tracking and lease administration tasks</li><li>Communicate with vendors, clients, and internal teams as needed</li></ul>

Administrative Assistant Location: Culver City, CA Position Type: Contract-to-Hire Schedule: Monday-Friday, 8:30 AM - 5:00 PM Salary Range: $55,000-$60,000/yearAre you a highly organized and versatile administrative professional looking to contribute to an innovative architecture firm in the lively Culver City area? We’re seeking an Office Coordinator to join our team! This position is ideal for someone who thrives in a dynamic, creative environment. The role will start as a contract position with potential for long-term hire.Key Responsibilities:<ul><li>Administrative Support: Perform daily office operations, including filing, calendar management, scheduling meetings, and handling correspondence (Source: Robert Half Administrative Roles Demand).</li><li>Client Interaction: Serve as the primary point of contact for clients, visitors, and vendors, ensuring a professional and welcoming office experience.</li><li>Event Coordination: Support office events, team meetings, and project deadlines by organizing logistics and preparing materials.</li><li>Vendor Management: Coordinate with office suppliers, contractors, and service providers to ensure smooth day-to-day operations.</li><li>Technology Support: Facilitate troubleshooting of office technology systems in coordination with IT personnel.</li><li>Project Coordination: Collaborate with project teams to provide administrative assistance as needed.</li></ul>

Bilingual Admin. Assistant We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information.

Field Services Specialist (2nd Shift) *Email brendan.steele@rht(.com) for consideration* Robert Half (Technology Solutions) is searching for an Infrastructure Generalist / Field Services Specialist (Tues-Sat; 2nd/3rd Shift) with a background in Networking, Telecom, Datacenter Infrastructure, Windows Systems, PCs, Hardware/Software, and other applicable skills. If this sounds like your background, then this Infrastructure Generalist / Field Services Specialist role is for you. For this opportunity, you will work onsite in the Long Beach, CA ports. Position: Infrastructure Generalist / Field Services SpecialistHours/Duration: 40 hrs/wk; Tuesday-Saturday (may vary); 2nd/3rd Shift Schedule (6pm-3am – 3-4 days/wk; 10pm-7am – 1-2 days/wk); Ongoing Contract (2-3+ Years)Top Skills: Networking, Telecom, Datacenter Infrastructure, Windows Systems, PCs, Hardware/SoftwareOnsite/Remote: OnsiteCompany: Terminal, Ports, Transport We are looking to present candidates immediately and this Infrastructure Generalist / Field Services Specialist position (Tues-Sat; 2nd/3rd Shift) will not be open long. You can apply for this position today by sending your resume to Brendan.Steele@rht(.com) or texting me at (310) 905-6878 (email text-line). You can also connect with me on LinkedIn at (linkedin/in/brendan-steele-177770101/). Job Scope:<ul><li>Will work Tuesday-Saturday; 2nd and 3rd Shifts (usually 2nd shift - 6pm-3am PST); onsite at the Long Beach Ports</li><li>As an IT Field Services Specialist, you will plan and deliver a range of IT support services to internal and external end-users, interact with end-users in a variety of settings to provide and process information in response to low and moderately complex problems and participate in the deployment of new or upgraded images, software and hardware for multiple clients in a variety of situations.</li><li>Conduct telecommunications and off-the-shelf software application and configuring standard personal computing or mobile devices.</li><li>Respond to information requests, move / add / change offices, and provide training to end users.</li><li>Perform site assessments for feasibility and gap analyses and provide necessary technical specifications for external engineering firms to complete site preparation and installation.</li><li>Regularly monitor work tickets for appropriate assignment and priority to ensure service levels are met or exceeded while maintaining client satisfaction.</li><li>Manage and maintain all controlled areas at facilities, including datacenters, computer rooms, and communications closets, often requiring hands-on action to address.</li><li>Support IT inventory management and disaster recovery planning and testing.</li><li>Support and monitor hardware / software / middleware (e.g., OCR, RTLS, DGPS) necessary for TOS functionality (automation).</li><li>Collaborate in the establishment of technical support and service standards, policies and procedures.</li></ul>

Administrative Assistant Key Responsibilities: Manage calendars and coordinate communication within the team to ensure schedules run smoothly. Provide organizational support to brokers, including prioritizing tasks and maintaining workflow. Recognize when to escalate issues and act as a reliable point of contact for urgent matters. Assist with travel arrangements, including booking accommodations and transportation. Handle expense reimbursements and ensure accurate and timely processing. Perform ad hoc administrative tasks as needed to support the team.

Accounts Payable Specialist Robert Half is currently looking for a detail-oriented and experienced Accounts Payable Specialist with SAP expertise to join our finance team in Downtown LA. As an Accounts Payable Specialist with SAP experience, you will play a critical role in the financial operations of our company. You will be responsible for processing invoices, managing vendor accounts, reconciling payments, and ensuring that all financial transactions are accurately recorded in our SAP system. This role offers the opportunity to work in a dynamic environment and contribute to the efficient financial management of the organization. Please call our office at 213.629.4602 for consideration. · Bachelor’s degree in finance, Accounting, or a related field is preferred.· Proven experience as an Accounts Payable Specialist· SAP experience is required.· Strong understanding of accounts payable principles and practices.· Knowledge of financial regulations and compliance.· Proficient in Microsoft Excel and other financial software.· Excellent attention to detail and accuracy.· Strong analytical and problem-solving skills.· Ability to prioritize and manage multiple tasks in a fast-paced environment.· Effective communication and interpersonal skills.· Team player with a customer service-oriented attitude.· Self-motivated and able to work independently.

Surgery Medical Biller/Collections Specialist A Surgery Center in Los Angeles is in the need of a Surgery Medical Billing Collections Specialist.The Surgery Medical Billing Collections Specialist must have at least 2 years of experience in the healthcare industry. The Surgery Medical Billing Collections Specialist must be able to work review aged EOBs and resolve denials. DUTIES AND RESPONSIBILITIES -Performs full cycle billing and collection functions for Surgical professional fees -Verify patient eligibility, authorization status and primary payer information via CareConnect and Insurance portals prior to claim submission -Performs all data entry and charge posting functions for surgical services as needed -Performs all third party follow-up functions for all products and surgical procedures. -Reviews EOBS and Denials. Make corrections as required and resubmit the claim for payments -Work on the Athena Work Dashboard / Claim list on a daily basis for all services assigned -Performs daily review of Urgent Care provider chart notes to assure that documentation is complete and supportive of submitted charges prior to billing. -Provides the correct ICD-10M code to identify the provider's narrative diagnosis -Provides the correct HCPCS code to identify medications and supplies -Provides the correct CPT code to accurately identify the services performed based on the provider's documentation. - Reviews all surgical operative reports and assigns appropriate CPT codes and tCD-10-CM codes for services performed by staff surgeons

Accounts Receivable Specialist Robert Half is seeking an AR Specialist to join our finance team in Downtown LA! As an AR Specialist, you will play a crucial role in managing our accounts receivable operations. You will be responsible for processing customer invoices, managing customer accounts, reconciling payments, and ensuring all financial transactions are accurately recorded in our Great Plains accounting system. This position offers the opportunity to work in a dynamic environment and contribute to the efficient financial management of the organization. For immediate consideration, please call our office at 213.629.4602 for consideration.· Entering, posting and reconciling of batches.· Researching and resolving customer A/R issues· Preparing aging reports· Placing billing and collection calls· Maintaining cash receipts journal, as well as updating and reconciling the sub-ledger to the G/L.· Good attention to detail and strong Microsoft Excel skills.· 1+ year of recent Accounts Receivable,· Experience with Great Plains is a must.

Admin Assistant - Asset Management Do you possess great organization skills? Are you looking to grow with a company as a Junior Administrative Assistant? A Financial Services company is looking for professionals to join their expanding team and grow their career. This short-term contract / temporary employment opportunity is based in the El Segundo, California area. Support important administrative tasks and ongoing operations within various departments while playing a critical role as the Junior Administrative Assistant. Your responsibilities in this role - Governing telephone calls and managing a multiline phone system - Refinishing and copy-editing documents - Welcoming and guiding visitors - Managing schedules and activities - Invoicing orders for supplies and services, and tracking progress and results - Forming spreadsheets, revising presentations, and managing special projects - Data entry, facing, word processing, scanning, and filing - Facilitating the calendar's schedules, while maintaining conferences and meetings - Advance diverse projects for other employees if needed

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149 results for Office Specialist in Los Angeles, CA

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