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58 results for Office Specialist in Miami, FL

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We are on the lookout for a meticulous Administrative Assistant to work with our team. This role involves offering office support, handling clerical tasks, and providing general support to our team. Based in Miami, Florida, this position offers a short term contract employment opportunity.

Responsibilities:

• Provide all-encompassing office support to ensure smooth operations
• Handle incoming phone calls and manage communications effectively
• Perform data entry tasks with precision, updating and maintaining customer information
• Manage calendars, schedule meetings, and appointments as necessary
• Undertake filing tasks, ensuring all documents are accurately filed and easily accessible
• Record and transcribe minutes during meetings
• Respond to general inquiries and provide necessary support
• Monitor customer accounts and take the necessary action as required.

• Proficiency in typing, with the ability to type quickly and accurately.
• Experience in an administrative office setting, demonstrating familiarity with office procedures and equipment.
• Strong data entry skills, with the ability to input, track, and manage data accurately.
• Proficient in calendar management, including scheduling appointments, organizing meetings, and coordinating events.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

58 results for Office Specialist in Miami, FL

Administrative Assistant We are on the lookout for a meticulous Administrative Assistant to work with our team. This role involves offering office support, handling clerical tasks, and providing general support to our team. Based in Miami, Florida, this position offers a short term contract employment opportunity. Responsibilities: • Provide all-encompassing office support to ensure smooth operations • Handle incoming phone calls and manage communications effectively • Perform data entry tasks with precision, updating and maintaining customer information • Manage calendars, schedule meetings, and appointments as necessary • Undertake filing tasks, ensuring all documents are accurately filed and easily accessible • Record and transcribe minutes during meetings • Respond to general inquiries and provide necessary support • Monitor customer accounts and take the necessary action as required.

Office Assistant Amazing opportunity for an Office Assistant that is looking to join a company that will provide growth. This role is onsite, Mon-Fri, located close to Wynwood. In this role you will be the office assistant for the accounting department. You will be primarily focused on filing tax receipts, logging corporate license documents, inputting invoices, as well as any other clerical duties needed from the department. This is a great role for someone is looking to gain experience in accounting and grow. This role offers great benefits and paid time office. Excellent company culture.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Hillsboro Beach, Florida. As an Administrative Assistant, you will be providing office support handling various administrative tasks, and assisting with HR and benefits-related activities. Responsibilities:• Provide comprehensive administrative support within the Town Hall• Utilize Microsoft Word and Microsoft Excel for various tasks and projects• Assist with HR-related functions as needed• Contribute to benefits administration• Maintain effective written and verbal communication • Ensure consistency and accuracy in all administrative tasks • Handle inquiries and resolve issues promptly• Maintain a flexible work schedule to accommodate varying daily tasks.

Administrative Assistant Robert Half is partnering with a well-established company in Miami. This is a fantastic opportunity to join a professional team in an exciting and fast-paced environment. Our client is seeking a highly organized and proactive Administrative Assistant to provide support in a variety of office functions. The role requires strong communication skills and a bilingual candidate (English and Spanish) to support the diverse client base. Key Responsibilities:<ul><li>Manage office operations, including answering phones, responding to emails, and handling in-person inquiries.</li><li>Schedule and coordinate appointments, meetings, and travel arrangements for team members.</li><li>Prepare and edit correspondence, reports, and presentations in both English and Spanish.</li><li>Assist with the management of files, records, and documentation, ensuring proper organization.</li><li>Handle confidential and sensitive information with the highest degree of professionalism.</li><li>Support the team with project management, ensuring tasks are completed in a timely manner.</li><li>Coordinate and manage office supplies and equipment, maintaining an efficient and organized work environment.</li><li>Provide general administrative support to other departments as needed.</li></ul>

Administrative Assistant Our client, a dynamic and growing company located by the beach, is looking for a highly organized and detail-oriented Administrative Assistant to join their team. This is an excellent opportunity to work in a relaxed, yet professional environment while contributing to the smooth running of the office. Job Description: As an Administrative Assistant, you will support day-to-day operations by managing schedules, organizing meetings, and performing administrative tasks as needed. This role is perfect for someone who thrives in a fast-paced environment and enjoys working in a collaborative team setting. Key Responsibilities:<ul><li>Provide administrative support to executives and team members.</li><li>Answer phones, take messages, and direct calls to appropriate parties.</li><li>Maintain calendars, schedule appointments, and coordinate meetings.</li><li>Prepare correspondence, reports, and presentations.</li><li>Organize office supplies and maintain an orderly workspace.</li><li>Handle travel arrangements and itineraries for staff as required.</li><li>Manage incoming and outgoing mail and packages.</li><li>Assist with other office tasks as needed.</li></ul>

Administrative Assistant We are looking for an Administrative Assistant to join our Telecom Services team in Deerfield Beach, Florida. This role is central to our operations and involves a variety of tasks including processing documents, managing customer inquiries, and maintaining accurate records. This role offers a contract to permanent employment opportunity. Responsibilities: • Navigate and manage Microsoft Word and Excel exceptionally well, including creating spreadsheets, formatting cells, and formula creation • Accurately process, archive, and catalog scanned documentation, ensuring legibility and correctness • Administer tests and follow specific directions accurately • Handle customer inquiries and provide superior customer service • Maintain accurate records of customer interactions and transactions • Perform data entry tasks and manage email correspondence efficiently • Manage inbound and outbound calls professionally • Schedule appointments as per organizational requirements • Utilize Microsoft PowerPoint and Microsoft Outlook effectively in daily tasks • Spend a significant portion of the day on your feet, demonstrating a proactive approach to tasks.

Administrative Assistant Administrative Assistant If you're a talented, ambitious Administrative Assistant who's looking for a new challenge - RobertHalf has an exciting opportunity for you to check out. You will perform a number of different administrative and office support duties in this Administrative Assistant position. This Administrative Assistant opportunity is located in the Miami area. Your responsibilities in this role: Receive and direct visitorsAnswer telephone calls (multi-line phone system) and return voicemailsTend to word processing, filing, and faxing dutiesBack various projects for other employees Please send your resume to: Jacqueline.Mejia@RobertHalf And call Jacqueline @ 786-698-7072

Administrative Assistant Robert Half is seeking a Bilingual Spanish Administrative Assistant to provide essential administrative support to a growing team. In this role, you will assist with various office functions, from scheduling and data entry to correspondence management. If you are highly organized, detail-oriented, and fluent in both English and Spanish, this is the perfect opportunity for you! Key Responsibilities:<ul><li>Perform general office tasks, including data entry, filing, scanning, and organizing documents.</li><li>Assist with managing calendars, scheduling meetings, and coordinating appointments.</li><li>Prepare correspondence, including emails, memos, and reports.</li><li>Handle customer inquiries and ensure seamless communication across teams.</li><li>Assist with travel arrangements and event coordination as needed.</li></ul>

Administrative Assistant / Receptionist Administrative Assistant / ReceptionistOfficeTeam is excited to collaborate with an established growing company to find a qualified Receptionist. This Receptionist role is an excellent opportunity to work alongside a great team with a fantastic company culture. This Receptionist role would be a full-time and temporary-to-hire position in a professional office setting. The position would be starting as soon as possible. It requires the following skills and duties: Act as first point of contract both in person and over the phone, greet clients as they arrive.Must be detail-oriented with strong multi-tasking skills.Familiar with multi-line phone systems and Microsoft Office a must.Ability to take direction well, be comfortable working both alongside a team and independently.Assist in other administrative and clerical duties as necessary, help out with excel spreadsheets and possibly power-point slides. If you are interested in this position email your resume to Jacqueline.Mejia@RobertHalf AND call Jacqueline @ 786-698-7072

Front Desk / Receptionist Front DeskWe have an exciting opportunity available with a great company in Miami. This Front Desk person will be responsible for coordinating and completing projects, special events, and mailings. This role will work alongside organizational officials and support the senior administrative assistant. If this sounds like an opportunity you will thrive in, please send your resume in a Word document to Jacqueline.Mejia@RobertHalf Responsibilities:First point of contact for the officeProvide general support to visitorsOpen and distribute mailBook travel arrangementsSubmit expense reports and manage billing recordsPerform word processing, filing, and faxingCoordinate purchasing office supplies and equipmentAbility to prioritize and multitask in a fast-paced office setting If you are interested in this immediate opportunity, please send your resume to: Jacqueline.Mejia@RobertHalf OR call Jacqueline @ 786-698-7072

ACCOUNTS PAYABLE SPECIALIST Job Title: Accounts Payable (A.P.) SpecialistOpportunity to work HYBRID but must be able to work in Miami, FL 33130 -2 times a week Job Description: The Accounts Payable Specialist is responsible for managing and processing all incoming invoices and payments in a timely and accurate manner. This role ensures that all company bills are paid correctly and on time, maintains vendor records, and supports the finance team with related tasks. Key Responsibilities:<ul><li>Review and verify invoices and payment requests</li><li>Match invoices with purchase orders and receipts</li><li>Enter and process invoices in the accounting system</li><li>Schedule and prepare payments (checks, ACH, wire transfers)</li><li>Reconcile vendor statements and resolve any discrepancies</li><li>Maintain organized records of invoices and payment documentation</li><li>Respond to vendor inquiries in a professional and timely manner</li><li>Assist with month-end closing and reporting as needed</li></ul>

Accounts Receivable Specialist We are seeking an Accounts Receivable Specialist to join our team in Fort Lauderdale, Florida. The role involves meticulous processing of customer credit applications, maintaining precise customer records, and resolving customer queries. As an Accounts Receivable Specialist, you will also be tasked with monitoring customer accounts and taking necessary actions. This role offers a long term contract employment opportunity. Responsibilities: • Accurate and efficient processing of customer credit applications • Maintenance and updating of customer credit records • Prompt resolution of customer inquiries • Monitoring customer accounts and initiating appropriate actions when necessary • Issuing and recording invoices • Account reconciliations • Providing back-office support such as scanning and filing • Utilizing accounting software systems for efficient work processes • Handling cash activities with the utmost diligence and accuracy • Leveraging CRM and ERP systems for streamlined operations • Utilizing skills in ADP Financial Services, Epic Software, NetSuite, Sage 300, and SAP Business One • Performing various accounting and billing functions as per the requirements.

Payable Specialist ob Title: Accounts Payable Specialist (High Volume)Job Summary: The Accounts Payable Specialist is responsible for managing and processing high volumes of invoices and payments in a timely and accurate manner. This role requires attention to detail, excellent organizational skills, and the ability to work efficiently under pressure to meet deadlines while maintaining accuracy.Key Responsibilities:<ul><li>Process a high volume of invoices and ensure they are matched with purchase orders and receipts.</li><li>Review, verify, and reconcile vendor accounts and statements.</li><li>Prepare and process payments for vendors, ensuring accuracy and timely execution.</li><li>Resolve any discrepancies or issues related to invoices or payments.</li><li>Maintain organized records and files for all accounts payable transactions.</li><li>Assist with month-end and year-end closing processes.</li><li>Collaborate with internal departments to resolve payment issues and improve processes.</li><li>Assist with audits and provide supporting documentation as required.</li></ul>

Digital Marketing Specialist We are on the lookout for a detail-oriented Digital Marketing Specialist to join our team in the retail industry located in Ft. Lauderdale, Florida. As a Digital Marketing Specialist, your role will primarily focus on collaborating with vendor partners to develop and execute digital marketing campaigns. You will also be expected to strategize various test campaigns, monitor ad compliance, and create performance reports. Responsibilities: • Collaborate with vendor partners to plan, develop and execute digital marketing campaigns, focusing on Paid Search, Programmatic Display Advertising, and Paid Social advertising. • Develop and strategize test campaigns including ad copy, creative, offers, and landing pages to improve key metrics across all campaigns. • Liaise with Analytics and Ad Ops teams to guarantee proper tagging and integration with websites, analytics tools, and reporting platforms. • Work in collaboration with internal teams to implement new digital advertising programs. • Monitor compliance for active ads across all brands. • Apply a data-driven, quantitative approach to digital advertising. • Generate campaign performance reports and dashboards to evaluate the performance of all marketing campaigns against defined KPIs and goals. • Collaborate with marketing field partners to analyze programs and recommend updates to creative, offers, and other program tactics. • Assist with the allocation of monthly and quarterly budgets. • Maximize the use of co-op funds for digital advertising activities sponsored by vehicle manufacturers.

Customer Success Specialist We are offering a long term contract employment opportunity as an owner relations coordinator based in Miami, Florida to work with a high end hotel. As part of our team, you will be in charge of fostering and maintaining robust relationships with our customers and owners. You will also be tasked with the management and inspection of our units and facilities, as well as keeping clear and accurate records of all prospects and owners. Responsibilities • Establish and nurture strong, enduring relationships with customers and owners.• Maintain comprehensive knowledge of our hotel products, operations, and amenities.• Regularly inspect our units and facilities alongside potential unit owners or their representatives.• Gain a thorough understanding of Rental Management Agreements (RMA) and effectively communicate their value through proposals and presentations.• Maintain accurate and up-to-date records of all prospects for precise follow-ups.• Keep clear and updated records of all new and existing owners for scheduled communications.• Coordinate closely with operations & reservations/revenue management teams to plan for the arrival, execution & ultimate service delivery of new RMAs.• Display flexibility and the ability to manage multiple functions simultaneously and adapt quickly if needed.• Initiate and follow up on leads.• Assist in the timely preparation of required reports.• Network through active participation in detail oriented associations activities and events.• Meet and greet onsite contacts.• Entertain new owners, representatives, or existing owners.• Assist as needed with events and activations.

Payroll Specialist We are inviting applications for the role of Payroll Specialist, a critical position in our team based in Boca Raton, Florida, operating within the security industry. As a Payroll Specialist, you'll be handling crucial tasks such as payroll processing, responding to various payroll inquiries, and resolving any employee pay discrepancies. You'll also be responsible for providing management with labor information for the assigned region. Responsibilities: • Serve as the primary contact for regional offices and facilities, assisting them promptly and professionally with their payroll inquiries and ensuring these inquiries are logged and documented appropriately. • Coordinate with facilities to clarify and resolve processing items like pay issues, deductions, and employee information. • Manage the processing of payroll in accordance with scheduled cycles. • Enter, analyze, and confirm pay adjustments, maintaining accuracy at all times. • Review and balance payroll prior to final transmission, ensuring all payroll processing documentation is filed in the appropriate employee files or payroll folders. • Prepare requested pay period, monthly, or quarterly check requests, run and distribute checks, and advise according to facility specifications. • Assist in the prompt resolution of garnishments, tax levies, and child support notices. • Communicate effectively via email and answer department phone lines. • Contribute to various projects assigned by the Payroll Supervisor.

Collections Specialist We are on the lookout for a Collections Specialist to join our dynamic team in Miami, Florida. In this role, you will be tasked with overseeing our collection processes in a business-to-business context. This role operates within the financial services industry and will involve utilizing a range of accounting software systems to facilitate your work. Responsibilities: • Manage and oversee the entire collection process for business-to-business transactions. • Use accounting software systems to track and manage customer credit applications. • Leverage tools such as Accurint and ADP to facilitate financial services operations. • Utilize CRM and Epic Software to maintain accurate customer credit records. • Handle accounts receivable (AR) tasks and answering inbound calls from customers. • Oversee billing functions and claim administration tasks related to customer accounts. • Take appropriate actions based on the monitoring of customer accounts. • Employ excellent communication skills to resolve customer inquiries effectively.

Collections Specialist We are offering a contract employment opportunity for a Collections Specialist in the Service industry in Boca Raton, Florida. In this role, you will handle a variety of tasks related to customer credit processing and management. Responsibilities: • Efficiently and accurately process customer credit applications • Maintain precise records of customer credit • Resolve customer inquiries in a timely and detail oriented manner • Monitor customer accounts and take appropriate actions as necessary • Utilize LAWSON and SALESFORCE software for documentation purposes • Handle collections for commercial companies • Assist in catching up on overdue collections • Notate software updates and changes with attention to detail • Display confidence and initiative in handling contract challenges in collections.

Order Entry Specialist Job Summary: We are seeking a detail-oriented and highly organized Order Entry Specialist to join our dynamic team. In this role, you will be responsible for accurately entering customer orders into the system, ensuring that all data is correct and processed in a timely manner. You will work closely with various teams, including sales, inventory, and shipping, to ensure smooth and efficient order fulfillment. This position requires excellent communication skills, attention to detail, and the ability to work in a fast-paced environment. Key Responsibilities:<ul><li>Accurately enter customer orders into the company’s order management system.</li><li>Verify order details such as product availability, pricing, and shipping information.</li><li>Coordinate with the sales team to resolve any order discrepancies or issues.</li><li>Ensure proper documentation of orders for future reference and follow-up.</li><li>Process and manage returns, exchanges, and cancellations in accordance with company policies.</li><li>Monitor the status of orders and provide updates to customers or internal teams as needed.</li><li>Assist with inventory tracking to ensure stock levels are accurate.</li><li>Collaborate with shipping and logistics teams to ensure timely delivery of orders.</li><li>Handle customer inquiries related to order status, tracking, and product availability.</li><li>Maintain a high level of accuracy and attention to detail while processing orders.</li><li>Support other administrative tasks and special projects as needed.</li></ul>

IT Support Specialist We are seeking a skilled and customer-focused Service Desk Technician to join our IT support team. The ideal candidate will have experience in remote troubleshooting, Windows 11, Azure AD, and Entra. The Service Desk Technician will be responsible for providing technical assistance and support to end-users, ensuring timely resolution of issues and maintaining high levels of customer satisfaction. Key Responsibilities:<ul><li>Provide remote troubleshooting and technical support to end-users for hardware, software, and network issues.</li><li>Assist users with Windows 11 installation, configuration, and maintenance.</li><li>Manage and support user accounts and access through Azure Active Directory (Azure AD).</li><li>Utilize Entra for identity and access management tasks.</li><li>Respond to service desk tickets, emails, and calls promptly and professionally.</li><li>Document issues, resolutions, and maintain accurate records of support activities.</li><li>Collaborate with other IT team members to resolve complex issues and improve service delivery.</li><li>Educate end-users on best practices for utilizing IT resources and tools.</li><li>Maintain up-to-date knowledge of emerging technologies and best practices in IT support.</li></ul>

PAYROLL SPECIALIST We are seeking a Payroll Specialist to manage and process payroll for our employees. The ideal candidate will ensure accurate and timely payroll processing, maintain employee records, and ensure compliance with all relevant regulations. Responsibilities:<ul><li>Process payroll for employees on a regular schedule</li><li>Maintain and update employee payroll records</li><li>Ensure compliance with tax regulations and deductions</li><li>Handle payroll inquiries and resolve discrepancies</li><li>Prepare and submit tax filings and reports</li><li>Assist with year-end payroll processing (e.g., W-2s, 1099s)</li></ul>

AP/AR Specialist We are offering an exciting opportunity in the Medley area for an AP/AR Specialist - Accountant. The role is in the Freight Forwarding industry, but we welcome applicants from any related industry. Duties involve handling accounting functions, maintaining customer records, and resolving inquiries. Location: Medley, 33178Schedule; standard business hours; M-F Salary: $65-$70,000/stretch to $75,000Benefits: Majority paid Medical for employee; generous vacation, 10 paid holidays, 401k, other insurance and other perks ! Company Overview: Stable organization in the South Florida area including logistics and freight forwarding services, adding to their team. Offers long term careers with generous benefits. The ideal candidate has at least 5 years of experience as an AP and AR specialist in accounting and within the logistics and freight forwarding services industry. Proficiency in English and Spanish is needed. Keys to this role:<ul><li>5 years of experience within Accounts Payable (AP) and Accounts Receivable (AR)</li><li>Bilingual in English and Spanish</li><li>Strong Attention to detail</li><li>Freight Forwarding Industry is preferred but any related industry is a plus</li><li>Industry Software from logistics and freight services is highly needed; Magaya and some Cargowize are a plus</li></ul>Responsibilities: Manage accounts receivable (AR) and accounts payable (AP)<ul><li>Generate customer statements; Review A/R Aging report; provide follow up to advise clients on past due and assist with discrepancies, investigate any adjustments or credits, and communicate with internal departments to resolve client issues with a strong focus on maintaining strong business relations; communicate with agents on unidentified payments, apply Cash Applications; Process credit card payments; Enter all incoming customer payments; release shipments; paycargo; perform account reconciliation, run weekly and monthly reports detailing funds on hold, profit and loss; verify and enter new customers. </li><li>Send statements, process AP invoices, verify, reach vendors with any disputes; post upon approval; record payments; print/send out, complete payment requests for carriers and agents, verify misc. forms and payments with operations and provide postings update report; prepare ACH, & wire payments and carriers & vendors; perform reconciliations, weekly misc. reports; PayCargo Payments and re-occurring bills; manage credit applications; enter vendors, Carriers, Agents in Magaya/Cargo Wise; Prepare 1099s; perform audit.</li><li>Other tasks/skills: use of Magaya and Cargowize software; Freight Forwarding Industry is preferred but any related industry is a plus; Bilingual in English and Spanish</li></ul>

Bilingual Accounts Receivable Specialist We are offering a permanent employment opportunity for a Bilingual Accounts Receivable Specialist in our Wholesale Distribution - Non-Durable industry, located in Pompano Beach, Florida, 33069, United States. This role involves maintaining detailed records, processing applications and managing customer inquiries in a bilingual setting. Responsibilities: • Efficient management and processing of customer credit applications. • Keeping detailed and accurate records of customer credit. • Ability to handle customer inquiries and provide appropriate resolutions. • Proactively monitor customer accounts and take necessary actions. • Utilize Accounting Software Systems and ADP - Financial Services for various tasks. • Conduct collections calls as required. • Proficiency with CRM, Epic Software and ERP - Enterprise Resource Planning. • Perform high-level data entry tasks. • Post payments as needed. • Handle cash activity and cash handling functions. • Execute billing functions and manage Accounts Receivable (AR).

Medical Biller/Collections Specialist We are offering a short term contract employment opportunity for a Medical Biller/Collections Specialist in Lauderdale Lakes, Florida. In this role, you will be part of a team focusing on billing and collections for a variety of healthcare facilities including rehab hospitals and nursing homes. Responsibilities: • Accurately processing medical claims and customer credit applications. • Maintaining precise records of customer credit. • Conducting follow-ups with insurance providers including Medicare, Medicaid, and private insurers. • Handling insurance billing and medical collections. • Pursuing accounts or claims that are more than 30 days old. • Billing accounts as necessary. • Managing appeals and denials of claims. • Communicating trends to management, such as specific codes being consistently denied by certain insurers. • Using various accounting software systems, including Allscripts and Cerner Technologies, to carry out tasks. • Handling accounts receivable tasks and various billing functions. • Dealing with authorizations and other benefit functions.

Collections/AR Job Title: Collections Specialist (Bilingual a Plus)Job Summary: The Collections Specialist is responsible for managing overdue accounts and ensuring timely collection of outstanding payments. This role requires excellent communication skills, the ability to negotiate payment plans, and experience in managing collections activities. Bilingual skills are a plus to assist with a diverse customer base.Key Responsibilities:<ul><li>Contact customers to collect overdue payments via phone, email, or written communication.</li><li>Negotiate payment arrangements and follow up to ensure payments are received on time.</li><li>Maintain accurate records of customer interactions and collection efforts.</li><li>Work with internal departments to resolve payment issues and discrepancies.</li><li>Prepare reports on the status of collections and outstanding accounts.</li><li>Collaborate with management to develop and implement effective collection strategies.</li><li>Follow company policies and legal regulations related to collections.</li><li>Bilingual ability (Spanish/English) preferred to communicate with a diverse customer base.</li></ul>

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58 results for Office Specialist in Miami, FL

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