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11 results for Administrative Assistant in Milwaukee, WI

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We are offering a permanent employment opportunity for an Administrative Assistant in Wauwatosa, Wisconsin. As an Administrative Assistant, you will be responsible for a variety of tasks including managing customer calls, resolving issues, scheduling appointments, and assisting in advocacy and outreach campaigns.

Responsibilities:

• Attend to incoming calls from the national queue, ensuring effective and detail-oriented communication at all times.
• Take charge of resolving member issues by reviewing their files in the Lynx system.
• Document all member issues and resolutions in the member's narrative within the Lynx system.
• Schedule appointments for members across all departments.
• Assist members with their Member Portal, including resolving password issues.
• Input complaint details into the Lynx system, including member and staff information, subject of complaint, description, and resolution.
• Make outgoing calls to members as required.
• Respond to all emails from the assigned Email Follow-up lists.
• Stay updated with the organization's policies and procedures to provide accurate and consistent responses to questions.
• Participate in advocacy and outreach campaigns by contacting members, community leaders, and others.
• Perform other duties as assigned.

• Proficiency in administrative assistance and office administration
• Familiarity with administrative office operations
• Competency in basic office skills such as filing, data entry, and typing
• Experience with inter-office mail handling
• Ability to order office supplies as needed and maintain inventory
• Proficient in operating office equipment such as printers, scanners, and fax machines
• Experience handling inbound and outbound calls
• Excellent customer service skills
• Experience in receptionist duties including answering multi-line phone systems and switchboards
• Ability to coordinate corporate, charity, community, and outreach events
• Proficiency in scheduling appointments and managing calendars
• Ability to assist customers, guests, and visitors in a detail oriented and courteous manner
• Fluency in Spanish language is a plus

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

11 results for Administrative Assistant in Milwaukee, WI

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Wauwatosa, Wisconsin. As an Administrative Assistant, you will be responsible for a variety of tasks including managing customer calls, resolving issues, scheduling appointments, and assisting in advocacy and outreach campaigns. Responsibilities: • Attend to incoming calls from the national queue, ensuring effective and detail-oriented communication at all times. • Take charge of resolving member issues by reviewing their files in the Lynx system. • Document all member issues and resolutions in the member's narrative within the Lynx system. • Schedule appointments for members across all departments. • Assist members with their Member Portal, including resolving password issues. • Input complaint details into the Lynx system, including member and staff information, subject of complaint, description, and resolution. • Make outgoing calls to members as required. • Respond to all emails from the assigned Email Follow-up lists. • Stay updated with the organization's policies and procedures to provide accurate and consistent responses to questions. • Participate in advocacy and outreach campaigns by contacting members, community leaders, and others. • Perform other duties as assigned.

Administrative Assistant Robert Half is partnering with a Brookfield area client in the recruiting for an Administrative Assistant to join their team. We are seeking a detail-oriented and highly organized Administrative Assistant to support our team in ensuring efficient day-to-day operations. The ideal candidate will be proactive, adaptable, and possess excellent communication and organizational skills. This position offers an opportunity to contribute to the success of a dynamic and fast-paced environment while developing your professional skills. This is a permanent placement opportunity offering full benefits, annual bonus eligibility, 401k matching and paid time off.

Administrative Assistant We are seeking a detail-oriented and versatile Administrative Assistant for a Waukesha area organization. This role is perfect for an individual who thrives in a dynamic environment and is eager to take on a variety of responsibilities. The successful candidate will provide essential administrative support, deliver excellent customer service, manage dispatching duties, assist with contract administration, and step into a warehouse support role as needed. If you enjoy multi-tasking, problem-solving, and contributing to the smooth operation of a fast-paced organization, this opportunity is for you. Key Responsibilities:<ul><li>Administrative Support:</li><li>Perform general office duties, including data entry, managing correspondence, and organizing files.</li><li>Schedule meetings, maintain calendars, and assist with travel arrangements.</li><li>Prepare reports, presentations, and other business documents as needed.</li><li>Customer Service:</li><li>Serve as the primary point of contact for clients and customers, addressing inquiries and providing resolutions promptly.</li><li>Communicate effectively via phone, email, and in-person interactions, ensuring customers have a positive experience.</li><li>Dispatching Duties:</li><li>Coordinate and dispatch service technicians or delivery personnel to ensure timely and efficient operations.</li><li>Track and document scheduling changes or updates and relay information to the appropriate parties.</li><li>Contract Administration:</li><li>Create, review, and maintain contracts and agreements with attention to detail and accuracy.</li><li>Ensure appropriate filing, management, and compliance with all contractual documentation.</li><li>Warehouse Support:</li><li>Assist in organizing and maintaining inventory, ensuring accuracy and efficiency.</li><li>Help with shipping, receiving, and other warehouse-related tasks on an as-needed basis.</li></ul>

Executive Assistant We are seeking a proactive and detail-oriented Executive Assistant for a Milwaukee area organization. This role requires you to provide comprehensive administrative support to senior executives, ensuring seamless daily operations and facilitating efficient communication within the organization. As the ideal candidate, you are a confident multitasker with exceptional organizational skills, a high level of professionalism, and the ability to maintain discretion with sensitive information. If you thrive in fast-paced environments and enjoy being the central point of coordination for executive-level activities, this may be the perfect opportunity for you.Job Responsibilities:<ul><li>Perform calendar management, including scheduling appointments, meetings, and travel arrangements while ensuring effective time prioritization.</li><li>Act as the primary point of contact between the executive(s), clients, internal teams, and external stakeholders.</li><li>Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.</li><li>Handle confidential information and materials with discretion, maintaining trust and confidentiality.</li><li>Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items as needed.</li><li>Manage expense reporting and reconcile executive accounts in a timely manner.</li><li>Assist with special projects and ad-hoc tasks to support executive priorities.</li><li>Anticipate the needs of the executives and proactively address them, streamlining operations and enabling increased effectiveness.</li></ul>

Executive Assistant We are in the non-profit sector and are offering a contract to permanent employment opportunity for an Executive Assistant in Milwaukee, Wisconsin. As an Executive Assistant, you will be primarily responsible for providing administrative support to the CEO, coordinating agency-wide meetings, maintaining accurate records, and acting as the liaison for the Board of Directors. Responsibilities • Efficiently manage the CEO's daily administrative tasks, including scheduling meetings and appointments and coordinating correspondence • Serve as the primary point of contact for the CEO's office, handling internal and external issues as they arise and determining the appropriate course of action • Support the Executive Team in achieving Agency scorecard goals and priorities by assisting with shared administrative needs • Coordinate agency-wide meetings and projects, including planning, managing logistics, and preparing agendas • Prepare and distribute internal and external communications, such as reports, presentations, memos, and other required documents • Maintain the Executive Team's calendar and keep them informed of ongoing company or community initiatives • Serve as the liaison for the Board of Directors, responding to requests and providing support as needed • Prepare and distribute board meeting agendas and materials, ensuring all required parties receive them • Maintain accurate minutes of the Board, Foundation, related committees, and other governance meetings and retreats • Manage meeting coordination for location, catering, supplies, etc. while maintaining complete board records and documentation as per bylaw or compliance requirements

Administrative Coordinator We are offering an exciting opportunity for an Administrative Coordinator in Milwaukee, Wisconsin, 53202, United States. In this role, you will be expected to manage calendars, coordinate travel, plan events and prepare presentations and documents. Responsibilities: • Manage and coordinate calendars efficiently • Organize travel arrangements for team members • Plan and execute corporate events • Prepare presentations for team meetings and client interactions • Create documents as needed for internal and external communication • Provide outstanding customer service • Utilize Microsoft Office suite for administrative tasks • Assist in maintaining an organized and efficient work environment.

Insurance Billing Specialist The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m The two biggest things on people’s minds right now: ‘Busy season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Responsibilities:<ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul>

Legal Assistant Robert Half's Legal Division is seeking a Client Advisor in Milwaukee, Wisconsin. This role involves complex case analysis, project management, and client/relationship management in a legal setting. The ideal candidate would be comfortable working four days a week in office, one day a week from home, and would be interested in an alternative legal career. Duties of this position include but are not limited to: • Conducting detailed case intake discussions with attorneys• Developing expert witness search strategies based on case theories• Converting complex legal requirements into actionable research parameters• Managing client engagements from beginning to end across multiple service lines• Monitoring client usage throughout the duration of the client's contract• Ensuring all deliverables are of exceptional quality and delivered in a timely manner• Establishing and maintaining robust relationships with attorney clients• Presenting research findings and recommendations to key stakeholders• Proactively identifying and addressing potential challenges• Acting as a trusted advisor throughout the litigation process. If you feel as if you meet this background and are interested in hearing more, please apply directly to this job posting. We look forward to hearing from you!

Legal Assistant Robert Half is searching for a Litigation Legal Assistant to join a wonderful firm in Milwaukee, Wisconsin. This role is key in providing comprehensive legal administrative support, including preparing and proofreading legal documents, maintaining electronic files, and managing client relations. The Legal Assistant will also be responsible for managing the calendar schedules of attorneys and assisting in various administrative duties within the law firm. Responsibilities: <ul><li>Accurately preparing and proofreading legal documents to ensure their readiness for client use.</li><li>Taking charge of electronic file maintenance to ensure easy access and retrieval of documents.</li><li>Managing the intake process of clients, ensuring all necessary paperwork and information are collected.</li><li>Handling the calendar management for attorneys, scheduling meetings, appointments, and court appearances as required.</li><li>Providing comprehensive administrative support to timekeepers to assist in their daily tasks.</li><li>Utilizing Case Management Software effectively for efficient case handling.</li><li>Performing billing functions as needed, ensuring accuracy and timeliness.</li><li>Ensuring smooth communication and maintaining good relations with clients.</li><li>Coordinating schedules within the team to ensure efficient workflow.</li></ul>

Accounting Assistant We are offering an exciting opportunity for an Accounting Assistant for an organization located in Brookfield, Wisconsin. This role involves processing and managing financial data, maintaining records, and helping to ensure the smooth operation of the finance department. Responsibilities:• Handle accounts payable and accounts receivable tasks to ensure accurate and timely processing• Perform reconciliations of assigned accounts to maintain accurate financial records• Prepare and post journal entries to the general ledger, ensuring financial records are updated• Assist in the resolution of customer inquiries to maintain high levels of customer satisfaction• Monitor customer accounts and take appropriate action as needed to manage credit and collections• Maintain accurate customer credit records to ensure proper account management• Process customer credit applications efficiently to facilitate smooth transactions• Collaborate with other departments to ensure financial operations align with overall company goals• Utilize financial software to streamline and improve processes• Adhere to all company policies and procedures in the execution of job duties.

Clerk, Office We are seeking an Office Clerk to join our team based in Germantown, Wisconsin. In this role, you will play a vital role in our daily operations by managing office tasks and front desk duties, thereby ensuring the smooth operation of our workplace. Responsibilities: • Manage front desk duties, including welcoming visitors and providing them with visitor badges. • Oversee the collection and distribution of incoming and outgoing mail. • Carry out data entry tasks, ensuring accuracy and efficiency. • Prepare necessary documents and maintain accurate records. • Carry out clerical duties such as filing and maintaining logs. • Replenish office supplies and beverages, which may involve lifting cases of soda and water. • Use Microsoft Word and Excel for various tasks and documentation. • Maintain a detail-oriented environment, managing multiple tasks efficiently. • Assist visitors, ensuring a welcoming atmosphere. • Comply with onsite requirements and contribute to the smooth operation of daily tasks.

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11 results for Administrative Assistant in Milwaukee, WI

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