6 results for Executive Assistant in Milwaukee, WI

Executive Assistant We are in the non-profit sector and are offering a contract to permanent employment opportunity for an Executive Assistant in Milwaukee, Wisconsin. As an Executive Assistant, you will be primarily responsible for providing administrative support to the CEO, coordinating agency-wide meetings, maintaining accurate records, and acting as the liaison for the Board of Directors. Responsibilities • Efficiently manage the CEO's daily administrative tasks, including scheduling meetings and appointments and coordinating correspondence • Serve as the primary point of contact for the CEO's office, handling internal and external issues as they arise and determining the appropriate course of action • Support the Executive Team in achieving Agency scorecard goals and priorities by assisting with shared administrative needs • Coordinate agency-wide meetings and projects, including planning, managing logistics, and preparing agendas • Prepare and distribute internal and external communications, such as reports, presentations, memos, and other required documents • Maintain the Executive Team's calendar and keep them informed of ongoing company or community initiatives • Serve as the liaison for the Board of Directors, responding to requests and providing support as needed • Prepare and distribute board meeting agendas and materials, ensuring all required parties receive them • Maintain accurate minutes of the Board, Foundation, related committees, and other governance meetings and retreats • Manage meeting coordination for location, catering, supplies, etc. while maintaining complete board records and documentation as per bylaw or compliance requirements

Administrative Assistant Robert Half is partnering with a Brookfield area client in the recruiting for an Administrative Assistant to join their team. We are seeking a detail-oriented and highly organized Administrative Assistant to support our team in ensuring efficient day-to-day operations. The ideal candidate will be proactive, adaptable, and possess excellent communication and organizational skills. This position offers an opportunity to contribute to the success of a dynamic and fast-paced environment while developing your professional skills. This is a permanent placement opportunity offering full benefits, annual bonus eligibility, 401k matching and paid time off.

Administrative Assistant We are seeking a detail-oriented and versatile Administrative Assistant for a Waukesha area organization. This role is perfect for an individual who thrives in a dynamic environment and is eager to take on a variety of responsibilities. The successful candidate will provide essential administrative support, deliver excellent customer service, manage dispatching duties, assist with contract administration, and step into a warehouse support role as needed. If you enjoy multi-tasking, problem-solving, and contributing to the smooth operation of a fast-paced organization, this opportunity is for you. Key Responsibilities:<ul><li>Administrative Support:</li><li>Perform general office duties, including data entry, managing correspondence, and organizing files.</li><li>Schedule meetings, maintain calendars, and assist with travel arrangements.</li><li>Prepare reports, presentations, and other business documents as needed.</li><li>Customer Service:</li><li>Serve as the primary point of contact for clients and customers, addressing inquiries and providing resolutions promptly.</li><li>Communicate effectively via phone, email, and in-person interactions, ensuring customers have a positive experience.</li><li>Dispatching Duties:</li><li>Coordinate and dispatch service technicians or delivery personnel to ensure timely and efficient operations.</li><li>Track and document scheduling changes or updates and relay information to the appropriate parties.</li><li>Contract Administration:</li><li>Create, review, and maintain contracts and agreements with attention to detail and accuracy.</li><li>Ensure appropriate filing, management, and compliance with all contractual documentation.</li><li>Warehouse Support:</li><li>Assist in organizing and maintaining inventory, ensuring accuracy and efficiency.</li><li>Help with shipping, receiving, and other warehouse-related tasks on an as-needed basis.</li></ul>

Legal Assistant Robert Half is searching for a Litigation Legal Assistant to join a wonderful firm in Milwaukee, Wisconsin. This role is key in providing comprehensive legal administrative support, including preparing and proofreading legal documents, maintaining electronic files, and managing client relations. The Legal Assistant will also be responsible for managing the calendar schedules of attorneys and assisting in various administrative duties within the law firm. Responsibilities: <ul><li>Accurately preparing and proofreading legal documents to ensure their readiness for client use.</li><li>Taking charge of electronic file maintenance to ensure easy access and retrieval of documents.</li><li>Managing the intake process of clients, ensuring all necessary paperwork and information are collected.</li><li>Handling the calendar management for attorneys, scheduling meetings, appointments, and court appearances as required.</li><li>Providing comprehensive administrative support to timekeepers to assist in their daily tasks.</li><li>Utilizing Case Management Software effectively for efficient case handling.</li><li>Performing billing functions as needed, ensuring accuracy and timeliness.</li><li>Ensuring smooth communication and maintaining good relations with clients.</li><li>Coordinating schedules within the team to ensure efficient workflow.</li></ul>

Insurance Billing Specialist The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m The two biggest things on people’s minds right now: ‘Busy season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Responsibilities:<ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul>

Administrative Coordinator We are offering an exciting opportunity for an Administrative Coordinator in Milwaukee, Wisconsin, 53202, United States. In this role, you will be expected to manage calendars, coordinate travel, plan events and prepare presentations and documents. Responsibilities: • Manage and coordinate calendars efficiently • Organize travel arrangements for team members • Plan and execute corporate events • Prepare presentations for team meetings and client interactions • Create documents as needed for internal and external communication • Provide outstanding customer service • Utilize Microsoft Office suite for administrative tasks • Assist in maintaining an organized and efficient work environment.