5 results for Facilitiesoffice Coordinatorassistant in Milwaukee, WI

Administrative Assistant Robert Half is partnering with a Brookfield area client in the recruiting for an Administrative Assistant to join their team. We are seeking a detail-oriented and highly organized Administrative Assistant to support our team in ensuring efficient day-to-day operations. The ideal candidate will be proactive, adaptable, and possess excellent communication and organizational skills. This position offers an opportunity to contribute to the success of a dynamic and fast-paced environment while developing your professional skills. This is a permanent placement opportunity offering full benefits, annual bonus eligibility, 401k matching and paid time off.

Administrative Assistant We are seeking a detail-oriented and organized Contract Administrative Assistant to support our Human Resources team. As a crucial part of the HR department, you will work collaboratively to support daily administrative tasks, coordinate team operations, and assist in maintaining efficient workflows. This role is perfect for a motivated professional who thrives in fast-paced environments, excels at multitasking, and is passionate about contributing to Human Resources functions.Responsibilities:<ul><li>Provide administrative support to the HR team, including calendar management, file organization, scheduling meetings, and follow-ups.</li><li>Prepare and process employee-related documentation (such as offer letters, onboarding materials, and compliance paperwork).</li><li>Assist with maintaining HR databases and tracking systems, ensuring data accuracy and consistency.</li><li>Schedule interviews and communicate with candidates and hiring managers as needed.</li><li>Handle sensitive or confidential information with professionalism and discretion.</li><li>Respond to inquiries from employees and external parties and escalate issues when necessary.</li><li>Support HR projects, such as employee engagement initiatives or training sessions.</li><li>Compile reports, presentations, and Excel data related to HR operations.</li><li>Collaborate with other departments to ensure streamlined communication and operations across the organization.</li><li>Perform general clerical tasks, including filing, scanning documents, and ordering office supplies.</li></ul>Preferred Skills and Qualifications:<ul><li>Experience with CRM and ERP software is a plus.</li><li>Advanced proficiency in Microsoft Office Suite, particularly Excel and Microsoft 365.</li><li>Strong organizational, multi-tasking, and time-management skills.</li><li>Solid verbal and written communication skills to interact effectively with colleagues, leadership, and external partners.</li><li>Familiarity with social media platforms is a bonus.</li></ul>Required Qualifications:<ul><li>3-5 years of experience as an administrative assistant, preferably in an HR-oriented role or similar environment.</li><li>High school diploma is required; an associate’s or bachelor’s degree is preferred.</li><li>Proven ability to handle confidential information with discretion and professionalism.</li></ul>

Executive Assistant We are in the non-profit sector and are offering a contract to permanent employment opportunity for an Executive Assistant in Milwaukee, Wisconsin. As an Executive Assistant, you will be primarily responsible for providing administrative support to the CEO, coordinating agency-wide meetings, maintaining accurate records, and acting as the liaison for the Board of Directors. Responsibilities • Efficiently manage the CEO's daily administrative tasks, including scheduling meetings and appointments and coordinating correspondence • Serve as the primary point of contact for the CEO's office, handling internal and external issues as they arise and determining the appropriate course of action • Support the Executive Team in achieving Agency scorecard goals and priorities by assisting with shared administrative needs • Coordinate agency-wide meetings and projects, including planning, managing logistics, and preparing agendas • Prepare and distribute internal and external communications, such as reports, presentations, memos, and other required documents • Maintain the Executive Team's calendar and keep them informed of ongoing company or community initiatives • Serve as the liaison for the Board of Directors, responding to requests and providing support as needed • Prepare and distribute board meeting agendas and materials, ensuring all required parties receive them • Maintain accurate minutes of the Board, Foundation, related committees, and other governance meetings and retreats • Manage meeting coordination for location, catering, supplies, etc. while maintaining complete board records and documentation as per bylaw or compliance requirements

Administrative Coordinator We are offering an exciting opportunity for an Administrative Coordinator in Milwaukee, Wisconsin, 53202, United States. In this role, you will be expected to manage calendars, coordinate travel, plan events and prepare presentations and documents. Responsibilities: • Manage and coordinate calendars efficiently • Organize travel arrangements for team members • Plan and execute corporate events • Prepare presentations for team meetings and client interactions • Create documents as needed for internal and external communication • Provide outstanding customer service • Utilize Microsoft Office suite for administrative tasks • Assist in maintaining an organized and efficient work environment.

Administrative Assistant We are seeking a detail-oriented and versatile Administrative Assistant for a Waukesha area organization. This role is perfect for an individual who thrives in a dynamic environment and is eager to take on a variety of responsibilities. The successful candidate will provide essential administrative support, deliver excellent customer service, manage dispatching duties, assist with contract administration, and step into a warehouse support role as needed. If you enjoy multi-tasking, problem-solving, and contributing to the smooth operation of a fast-paced organization, this opportunity is for you. Key Responsibilities:<ul><li>Administrative Support:</li><li>Perform general office duties, including data entry, managing correspondence, and organizing files.</li><li>Schedule meetings, maintain calendars, and assist with travel arrangements.</li><li>Prepare reports, presentations, and other business documents as needed.</li><li>Customer Service:</li><li>Serve as the primary point of contact for clients and customers, addressing inquiries and providing resolutions promptly.</li><li>Communicate effectively via phone, email, and in-person interactions, ensuring customers have a positive experience.</li><li>Dispatching Duties:</li><li>Coordinate and dispatch service technicians or delivery personnel to ensure timely and efficient operations.</li><li>Track and document scheduling changes or updates and relay information to the appropriate parties.</li><li>Contract Administration:</li><li>Create, review, and maintain contracts and agreements with attention to detail and accuracy.</li><li>Ensure appropriate filing, management, and compliance with all contractual documentation.</li><li>Warehouse Support:</li><li>Assist in organizing and maintaining inventory, ensuring accuracy and efficiency.</li><li>Help with shipping, receiving, and other warehouse-related tasks on an as-needed basis.</li></ul>