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21 results for Office Specialist in Milwaukee, WI

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Robert Half is partnering with a Brookfield area client in the recruiting for an Administrative Assistant to join their team. We are seeking a detail-oriented and highly organized Administrative Assistant to support our team in ensuring efficient day-to-day operations. The ideal candidate will be proactive, adaptable, and possess excellent communication and organizational skills. This position offers an opportunity to contribute to the success of a dynamic and fast-paced environment while developing your professional skills.

This is a permanent placement opportunity offering full benefits, annual bonus eligibility, 401k matching and paid time off.

Proven experience as an administrative assistant, office coordinator, operations support or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
Excellent written and verbal communication skills.
High level of discretion and professionalism in handling confidential information.
Ability to work independently and collaboratively in a team environment.
Detail-oriented with a proactive approach to problem-solving.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

21 results for Office Specialist in Milwaukee, WI

Administrative Assistant Robert Half is partnering with a Brookfield area client in the recruiting for an Administrative Assistant to join their team. We are seeking a detail-oriented and highly organized Administrative Assistant to support our team in ensuring efficient day-to-day operations. The ideal candidate will be proactive, adaptable, and possess excellent communication and organizational skills. This position offers an opportunity to contribute to the success of a dynamic and fast-paced environment while developing your professional skills. This is a permanent placement opportunity offering full benefits, annual bonus eligibility, 401k matching and paid time off.

Administrative Assistant We are seeking a detail-oriented and organized Contract Administrative Assistant to support our Human Resources team. As a crucial part of the HR department, you will work collaboratively to support daily administrative tasks, coordinate team operations, and assist in maintaining efficient workflows. This role is perfect for a motivated professional who thrives in fast-paced environments, excels at multitasking, and is passionate about contributing to Human Resources functions.Responsibilities:<ul><li>Provide administrative support to the HR team, including calendar management, file organization, scheduling meetings, and follow-ups.</li><li>Prepare and process employee-related documentation (such as offer letters, onboarding materials, and compliance paperwork).</li><li>Assist with maintaining HR databases and tracking systems, ensuring data accuracy and consistency.</li><li>Schedule interviews and communicate with candidates and hiring managers as needed.</li><li>Handle sensitive or confidential information with professionalism and discretion.</li><li>Respond to inquiries from employees and external parties and escalate issues when necessary.</li><li>Support HR projects, such as employee engagement initiatives or training sessions.</li><li>Compile reports, presentations, and Excel data related to HR operations.</li><li>Collaborate with other departments to ensure streamlined communication and operations across the organization.</li><li>Perform general clerical tasks, including filing, scanning documents, and ordering office supplies.</li></ul>Preferred Skills and Qualifications:<ul><li>Experience with CRM and ERP software is a plus.</li><li>Advanced proficiency in Microsoft Office Suite, particularly Excel and Microsoft 365.</li><li>Strong organizational, multi-tasking, and time-management skills.</li><li>Solid verbal and written communication skills to interact effectively with colleagues, leadership, and external partners.</li><li>Familiarity with social media platforms is a bonus.</li></ul>Required Qualifications:<ul><li>3-5 years of experience as an administrative assistant, preferably in an HR-oriented role or similar environment.</li><li>High school diploma is required; an associate’s or bachelor’s degree is preferred.</li><li>Proven ability to handle confidential information with discretion and professionalism.</li></ul>

Administrative Assistant We are seeking a detail-oriented and versatile Administrative Assistant for a Waukesha area organization. This role is perfect for an individual who thrives in a dynamic environment and is eager to take on a variety of responsibilities. The successful candidate will provide essential administrative support, deliver excellent customer service, manage dispatching duties, assist with contract administration, and step into a warehouse support role as needed. If you enjoy multi-tasking, problem-solving, and contributing to the smooth operation of a fast-paced organization, this opportunity is for you. Key Responsibilities:<ul><li>Administrative Support:</li><li>Perform general office duties, including data entry, managing correspondence, and organizing files.</li><li>Schedule meetings, maintain calendars, and assist with travel arrangements.</li><li>Prepare reports, presentations, and other business documents as needed.</li><li>Customer Service:</li><li>Serve as the primary point of contact for clients and customers, addressing inquiries and providing resolutions promptly.</li><li>Communicate effectively via phone, email, and in-person interactions, ensuring customers have a positive experience.</li><li>Dispatching Duties:</li><li>Coordinate and dispatch service technicians or delivery personnel to ensure timely and efficient operations.</li><li>Track and document scheduling changes or updates and relay information to the appropriate parties.</li><li>Contract Administration:</li><li>Create, review, and maintain contracts and agreements with attention to detail and accuracy.</li><li>Ensure appropriate filing, management, and compliance with all contractual documentation.</li><li>Warehouse Support:</li><li>Assist in organizing and maintaining inventory, ensuring accuracy and efficiency.</li><li>Help with shipping, receiving, and other warehouse-related tasks on an as-needed basis.</li></ul>

Billing Specialist Robert Half is partnering with a healthcare client in the recruiting for a Billing Specialist to oversee their billing operations, ensuring smooth, accurate, and efficient processes. The ideal candidate will have a strong understanding of billing systems, healthcare revenue cycles, and customer service. The Billing Specialist will work collaboratively with our accounting, administrative, and resident services teams to maintain compliance, resolve discrepancies, and support the financial health of the organization. This is a permanent placement opportunity offering full benefits package including 403b retirement planning, FSA, tuition assistance, paid time off and paid holidays. Key Responsibilities:Billing and Invoicing Operations:<ul><li>Prepare and process monthly resident billing statements for services, housing, and additional care.</li><li>Ensure accurate calculation of fees, expenses, and adjustments based on contracts and service changes.</li><li>Manage third-party billing, including Medicare, Medicaid, private insurance, and long-term care providers.</li></ul>Collections and Payments:<ul><li>Monitor accounts receivable and follow up on outstanding balances to ensure timely payments.</li><li>Process incoming payments via check, electronic transfer, and credit card, applying them correctly to resident accounts.</li><li>Work with residents and families to address billing questions, payment plans, and financial discrepancies.</li></ul>Compliance and Documentation:<ul><li>Maintain billing records that comply with federal, state, and local regulations, including HIPAA requirements.</li><li>Stay updated on relevant Medicare and Medicaid billing guidelines to ensure compliance.</li><li>Prepare and submit reports for audits and regulatory purposes as needed.</li></ul>Account Reconciliation:<ul><li>Reconcile charges, payments, and account balances on a routine basis to ensure the accuracy of resident accounts.</li><li>Identify, investigate, and resolve discrepancies in billing and payment records efficiently.</li></ul>Collaborative Duties:<ul><li>Partner with admissions staff to ensure seamless onboarding of residents, including setup of billing details.</li><li>Communicate with accounting or finance teams regarding account status and revenue projections.</li><li>Serve as the primary point of contact for billing-related inquiries from residents, families, and staff.</li></ul>

Billing Specialist We are offering an exciting opportunity for a Billing Specialist in Milwaukee, Wisconsin. The role involves specific responsibilities related to accounts receivable, auditing, and billing functions. The work environment requires maintaining and monitoring customer accounts and resolving any inquiries. Responsibilities:• Accurately process customer credit applications• Maintain precise records of customer credit• Monitor the status of customer accounts and take necessary actions• Send statements to customers and follow up regarding payment status• Apply payments received from customers• Review contracts as part of job duties• Handle additional responsibilities as assigned• Perform billing functions and cash applications• Carry out collections and accounts receivable tasks• Conduct auditing related tasks within the role.

Cash Application Specialist We are seeking a Cash Application Specialist for a Brookfield, WI area organization. In this role, you will focus on handling payment posting, maintaining customer records, and addressing customer inquiries. You will also be tasked with monitoring customer accounts and implementing appropriate actions. Responsibilities:• Resolve customer inquiries and provide timely responses• Monitor customer accounts and take necessary actions as per the situation• Post all incoming cash by the end of the business day• Investigate unapplied cash and resolve any issues• Provide backup support to other departments such as collections and billing• Accurately and efficiently handle customer credit applications• Maintain precise records of customer credit

Insurance Billing Specialist The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m The two biggest things on people’s minds right now: ‘Busy season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Responsibilities:<ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul>

Administrative Coordinator We are offering an exciting opportunity for an Administrative Coordinator in Milwaukee, Wisconsin, 53202, United States. In this role, you will be expected to manage calendars, coordinate travel, plan events and prepare presentations and documents. Responsibilities: • Manage and coordinate calendars efficiently • Organize travel arrangements for team members • Plan and execute corporate events • Prepare presentations for team meetings and client interactions • Create documents as needed for internal and external communication • Provide outstanding customer service • Utilize Microsoft Office suite for administrative tasks • Assist in maintaining an organized and efficient work environment.

AP/AR Specialist Robert Half is partnering with Milwaukee area client in the recruiting for an AP/AR Specialist to join their team. In this role, you'll be handling both accounts payable and receivable, maintaining financial records, and ensuring accurate payroll processing. This is a permanent placement opportunity seeking a candidate with 2+ years of transactional accounting experience to be considered for this opportunity. Responsibilities• Accurately processing invoices and managing accounts payable and receivable.• Entering payroll data with precision and efficiency into third party payroll system for processing.• Conducting account reconciliation activities to ensure accuracy of financial records.• Collaborating with the team to meet accounting deadlines.• Monitoring customer accounts and taking appropriate actions.• Handling customer inquiries and providing excellent customer service.• Maintaining a collaborative team environment while contributing to team efforts.

Payroll Specialist Robert Half is assisting a construction industry client in the recruiting for a Payroll Specialist to join their dynamic payroll team. Located in Waukesha, Wisconsin area the Payroll Specialist will play a crucial role in ensuring effective payroll operations throughout the company. The role encompasses a variety of responsibilities, from managing weekly union payroll procedures to maintaining compliance and addressing employee inquiries. This is a permanent placement opportunity offering full benefits package, annual bonus eligibility, 401k matching and 3+ weeks PTO. Responsibilities:• Efficiently process the company's payroll• Supervise and manage timecard review processes• Perform detailed analysis of payroll reports• Implement necessary adjustments to hours and rates• Ensure successful payroll closure through comprehensive data analysis and report verification• Address and resolve employee inquiries related to payroll• Keep compliance documentation current• Manage full cycle payroll procedures• Oversee union contracts and payroll for union workers• Utilize your skills as a detail-oriented individual in performing duties

Accounting Assistant We are offering an exciting opportunity for an Accounting Assistant for an organization located in Brookfield, Wisconsin. This role involves processing and managing financial data, maintaining records, and helping to ensure the smooth operation of the finance department. Responsibilities:• Handle accounts payable and accounts receivable tasks to ensure accurate and timely processing• Perform reconciliations of assigned accounts to maintain accurate financial records• Prepare and post journal entries to the general ledger, ensuring financial records are updated• Assist in the resolution of customer inquiries to maintain high levels of customer satisfaction• Monitor customer accounts and take appropriate action as needed to manage credit and collections• Maintain accurate customer credit records to ensure proper account management• Process customer credit applications efficiently to facilitate smooth transactions• Collaborate with other departments to ensure financial operations align with overall company goals• Utilize financial software to streamline and improve processes• Adhere to all company policies and procedures in the execution of job duties.

Receptionist We are in search of a Receptionist to for a Waukesha, WI area organization. As a Receptionist, your primary role will be to manage front desk duties, maintain client records, and provide outstanding customer service. Responsibilities:• Manage and oversee receptionist duties to ensure smooth operations.• Engage in data entry tasks, ensuring accuracy and efficiency.• Deliver exceptional customer service, addressing customer queries and resolving issues promptly.• Utilize Microsoft Office tools to maintain and update client records.• Monitor client accounts and take necessary actions when required.• Process and manage customer applications with attention to detail.

Marketing Specialist We are seeking a talented Marketing Specialist to join our client's team. This role operates within the healthcare consulting industry and requires a mix of creativity, strategic thinking, and a strong understanding of digital marketing. The Marketing Specialist will have a hybrid workplace setting and will be tasked with a variety of responsibilities, including public relations support, digital marketing development, social media marketing, and website maintenance. Responsibilities: • Craft and update client website content, ensuring it is optimized for local search• Provide recommendations to clients on best practices for social media engagement• Develop and manage both editorial and paid communications, including press releases, media pitches, and articles• Manage regular outreach to physician-clients to gather stories and engage with local media organizations• Utilize PR software platform to develop targeted media lists, monitor relevant coverage, and send customized pitches to local media• Design, write copy, and deploy Constant Contact and SMS text campaigns on behalf of physician-clients• Create engaging content for client websites, social media, advertisements, and promotional events, adhering to each client’s brand standards• Manage and monitor online presence across various platforms• Develop and track digital marketing strategies to support the marketing needs of current clients and attract prospective new patients.

Payroll Specialist We are offering a short term contract employment opportunity for a Payroll Specialist in the construction industry at our Big Bend, Wisconsin location. The role is entirely on-site and will involve liaising with the HR manager and CFO. Responsibilities: • Execute weekly payroll procedures for a large employee base • Facilitate the onboarding process for new union members on a monthly basis • Input and upkeep of employee payroll data in HRIS systems and Excel, transitioning to Paylocity • Ensure precise tracking and reporting of union benefits, certified wages, and dues • Generate and submit mandatory union payroll reports • Address payroll-related inquiries and audits • Uphold confidentiality and accuracy in all payroll records • Work in conjunction with HR and accounting teams to ensure seamless payroll operations.

Collections Specialist We are seeking a Collections Specialist to join our team in Pleasant Prairie, Wisconsin. In this role, you will be tasked with managing customer accounts, ensuring accuracy in records and addressing customer inquiries. This position offers a short term contract employment opportunity and is based in a manufacturing industry setting. Responsibilities: • Efficiently process customer credit applications, ensuring accuracy at all times. • Monitor customer accounts, identifying and addressing overdue accounts. • Proactively reach out to customers via various communication channels to collect due payments. • Address and resolve any discrepancies or disputes related to payments and billing in a timely manner. • Maintain and update records of collections activities and payment arrangements. • Work closely with internal teams such as billing, sales, and customer service to address any concerns related to accounts. • Regularly generate and share updates on the progress of collections activities. • Utilize accounting software systems and Microsoft Excel for various tasks. • Play an active role in answering inbound calls and performing billing functions. • Ensure adherence to standardized collection processes.

Client Services Administrator We are offering a permanent employment opportunity for a Client Services Administrator located in Hartland, Wisconsin. Your role will primarily revolve around supporting our Client Services Specialist team, ensuring efficient telecommunications, maintaining customer records, and resolving any product or service problems. Responsibilities include: • Handling incoming phone calls and ensuring resolution of customer inquiries.• Accurately entering client and account data, and verifying it for any potential errors.• Creating clear job tickets in Monarch or OP.• Updating and maintaining customer records in compliance with our policies and procedures.• Collaborating with multiple departments and partners, with a focus on detail and completion of production items.• Resolving client complaints by determining the cause, finding the best solution, and expediting the correction or adjustment process.• Gaining a comprehensive understanding of our internal software systems.• Regularly routing GB Tickets.• Tracking and updating Humana Delivery and Madison Spreadsheet.• Proofreading Marco’s Items on a monthly basis.• Performing department filing and purging of job tickets.• Distributing job tickets to the team and accounting.• Regularly handling Common Ground Routing and updating Madison Spreadsheet.• Printing and routing WebMD Postal Paperwork.• Reviewing, updating, and routing Elevance Health GBD as well as WebMD, Ignite.

Accounts Receivable Clerk We are in search of a diligent Accounts Receivable Clerk to join our team in Waukegan, Illinois. As an Accounts Receivable Clerk, your primary role will involve managing customer credit applications, maintaining accurate records, and responding to customer inquiries. In addition, you will monitor customer accounts and initiate necessary actions. This opportunity offers a long-term contract employment opportunity. Responsibilities: • Handle customer credit applications with precision and efficiency.• Keep track of customer credit records to ensure they are up-to-date and accurate.• Offer assistance in the freight claim process.• Work through the portal to collect necessary information and provide it to the Collections/AR Coordinator.• Provide support in applying AR cash to help cover for vacations.• Assist the Collections/AR Coordinator in the collection process.• Scan AR documents to ensure that all records are digital and easily accessible.• Assist in filing Accounts Payable documents.• Support as needed with various projects.

Accounts Payable Clerk We are offering a contract to hire employment opportunity for an Accounts Payable Clerk in MILWAUKEE, Wisconsin. This role will be rooted in the industry of finance and accounting and will be critical in maintaining our financial records and processing transactions. Responsibilities: • Accurately processing invoice data entry and managing the accounts payable.• Utilizing software such as Microsoft Excel, Oracle, QuickBooks, and SAP for various accounting tasks.• Performing account reconciliation to ensure accuracy of financial records.• Executing check runs to make payments to vendors and suppliers on time.• Coding invoices to record transactions accurately.• Monitoring customer accounts and taking appropriate action when necessary.

Bookkeeper We are recruiting for a Bookkeeper for a Brookfield, WI area organization. The Bookkeeper will be responsible for maintaining and reconciling accounts, processing payments, managing invoices and conducting month-end close responsibilities. This role is critical in ensuring the accuracy and efficiency of our financial operations. Responsibilities:• Oversee the complete process of accounts payable and accounts receivable.• Conduct account reconciliation to ensure accuracy and consistency of entered data.• Handle bookkeeping duties and ensure maintenance of accurate financial records.• Perform data entry tasks and manage information in Microsoft Excel.• Execute bank reconciliations regularly to validate records.• Manage month-end close duties and compile necessary reports.• Monitor customer accounts and address any discrepancies or queries.

AR Analyst We are on the search for an AR Analyst for a Pleasant Prairie, Wisconsin area organization. As an AR Analyst, you will play a crucial role in managing and processing customer credit applications, maintaining precise records and resolving customer inquiries. You will also be tasked with the responsibility of monitoring customer accounts and implementing appropriate actions. Responsibilities:• Overseeing and managing customer credit applications with accuracy and efficiency• Maintaining and updating customer credit records to ensure accuracy• Resolving customer inquiries promptly and professionally• Monitoring customer accounts on a regular basis• Implementing appropriate actions based on account monitoring• Reconciling accounts as required• Managing accounts receivable• Handling billing procedures and cash applications• Organizing cash collections and commercial collections• Utilizing Microsoft Excel for record keeping and data management

Bookkeeper We are offering a temporary-to-hire employment opportunity for a Bookkeeper at our Northbrook, Illinois location. As a Bookkeeper, you will be required to manage financial records, handle accounts payable and receivable, and perform data entry tasks. This role is suitable for individuals who are skilled in account reconciliation, bookkeeping, and use of Microsoft Excel and QuickBooks. TABS3 SOFTWARE REQUIRED! Responsibilities: • Handle the processing and reconciliation of accounts payable and receivable • Oversee payroll processing and ensure accuracy of records • Perform data entry tasks and maintain accurate financial records • Utilize Microsoft Excel and QuickBooks for financial tracking and reporting • Ensure accurate bookkeeping and monthly close of accounts • Conduct bank reconciliations to verify accuracy of financial data • Handle customer inquiries and provide appropriate solutions • Monitor customer accounts and take necessary actions when required.