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28 results for Facilitiesoffice Coordinatorassistant in Minneapolis, MN

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We are looking for a highly skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. How you will make an impact:

Filing, copying and faxing for multiple departments
Maintain office facility
Route calls appropriately
Data entry

Ability to multi-task efficiently and prioritize work
Complete tasks independently
Implement and improve changes in procedures immediately
An enthusiastic teammate who is willing to take on anything from small internal administrative tasks to high profile requests
Ability to operate basic office equipment, complete general office work and route incoming materials
Proficiency in Microsoft Word and Microsoft excel preferred

If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact Madison at 952-831-6020 for additional details and next steps in our process.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

28 results for Facilitiesoffice Coordinatorassistant in Minneapolis, MN

Office Assistant We are looking for a highly skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. How you will make an impact:<ul><li>Filing, copying and faxing for multiple departments</li><li>Maintain office facility</li><li>Route calls appropriately</li><li>Data entry</li></ul>

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant, located in Bloomington, Minnesota. As an Office Assistant, your role will encompass a variety of administrative tasks. Responsibilities: • Utilize Microsoft Word and Microsoft Excel for various administrative tasks• Coordinate and manage educational and marketing events• Maintain accurate attendance records for all events• Provide administrative assistance to various departments as required• Draw upon your administrative experience to enhance office efficiency• Process customer inquiries and resolve any issues• Monitor and action customer accounts as necessary• Maintain detailed and precise customer records.

Administrative Assistant We are seeking a proficient Administrative Assistant to become part of our client's team, located in the south west, Minnesota metro, offering a contract employment opportunity. As an Administrative Assistant, your primary role will be to assist the HR department in overseeing and documenting protocols for clients. You will also be responsible for effective communication with our internal hiring managers and working with various office tools. Responsibilities:<ul><li>Heavy reporting and documentation</li><li>Supporting the project specialist team with overflow work</li><li>Supporting project manager's with their tests</li><li>Moving everything to Sharepoint</li><li>Entering in data and auditing to ensure accuracy </li><li>Administrative tasks like scheduling office rooms and ordering supplies</li></ul>

Office Assistant We are seeking a detail-oriented and reliable Mail Room Operations Specialist to join a dynamic team on a contract-to-hire basis, supporting multiple locations across the Twin Cities metro area. This critical role will focus on managing mailroom operations efficiently and accurately while providing support across numerous sites. The position requires a professional who is organized, flexible, and able to travel locally to ensure seamless mailroom operations at various locations. Key Responsibilities:<ul><li>Mail Processing & Distribution: Collect, sort, process, and distribute incoming and outgoing mail and packages in a timely and organized manner.</li><li>Equipment Operations: Operate and maintain mailroom equipment such as postage meters, scanners, and label printers to ensure seamless processing.</li><li>Logistics Coordination: Ensure proper tracking and delivery of high-priority or time-sensitive mail and packages at all assigned sites.</li><li>Onsite Support: Travel across multiple locations in the Twin Cities metro area to assist with mailroom operations and ensure each site operates smoothly.</li><li>Customer Service: Provide excellent internal customer support, responding to inquiries from staff regarding mail distribution, delivery issues, or operational needs.</li><li>Troubleshooting & Problem Solving: Identify and resolve any issues or delays in mailroom and delivery services efficiently.</li><li>Inventory Management: Monitor and manage mailroom supplies for all supported locations, ensuring adequate stock levels.</li><li>Compliance & Security: Adhere to company policies and confidentiality standards while handling sensitive or confidential materials</li><li> </li></ul>

Office Assistant Robert Half is searching for a skilled Office Assistant to join our client's team in Minnetonka, MN. This on-site position offers a fantastic opportunity to support daily office operations and play a key role in ensuring the workplace runs smoothly. Assist with day-to-day office tasks, including managing files, scheduling appointments, and preparing documents Responsibilities: Assist with day-to-day office tasks, including managing files, scheduling appointments, and preparing documents Coordinate internal and external communications, ensuring timely responses and follow-ups. Maintain office supplies inventory and place orders when necessary. Process incoming and outgoing mail/packages efficiently. Support office staff with administrative needs such as organizing meetings and handling correspondence. Collaborate with team members to execute special projects or assignments. Serve as the friendly face of the office, greeting visitors and ensuring a detail oriented atmosphere.

Executive Assistant Are you an experienced Administrative Professional with a proven track record of supporting executives and managing complex priorities? Robert Half is seeking a highly skilled Executive Assistant to work on-site at an exceptional organization in the Twin Cities, MN. This role is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and has the ability to anticipate needs while ensuring seamless day-to-day operations for executive leadership. Key Responsibilities:<ul><li>Provide top-level administrative and executive support to senior leadership, including calendar management, scheduling, and prioritizing tasks.</li><li>Coordinate and manage travel arrangements, expense reporting, and meeting preparations.</li><li>Draft, edit, and proofread correspondence, presentations, and reports as needed.</li><li>Act as a liaison between executives and internal/external stakeholders to ensure efficient communication and operations.</li><li>Maintain confidentiality and discretion with all sensitive information and organizational processes.</li><li>Manage deadlines, track priorities, and facilitate follow-up actions to ensure executives stay on course with business objectives.</li><li>Assist in project coordination and provide proactive solutions to address workflow challenges as they arise.</li></ul>

Office Assistant Are you an organized, detail-oriented professional looking to grow your career in a supportive, fast-paced office environment? At Robert Half, we are seeking a highly motivated Office Assistant to support a dynamic company in the Twin Cities area. This is a full-time, fully on-site role offering the opportunity to be an integral part of the team while honing your administrative and organizational skills. Responsibilities:<ul><li>Perform general administrative tasks, including filing, data entry, photocopying, and scanning.</li><li>Manage incoming and outgoing correspondence, including emails, letters, and packages.</li><li>Maintain and organize office supplies, ensuring inventory is well-stocked.</li><li>Provide calendar management and scheduling support for team leaders.</li><li>Assist in preparing reports, spreadsheets, presentations, and other documentation as needed.</li><li>Greet and assist visitors, clients, and vendors in a professional and friendly manner.</li><li>Handle incoming calls and route them to the appropriate team members while providing excellent customer service.</li><li>Support various special projects and other tasks as assigned.</li></ul>

Executive Assistant Our client is seeking an experienced Executive Assistant for a long-term contract opportunity. To be successful in this Executive Assistant position, you will be proficient with tasks such as creating reports, calendar management, taking meeting minutes, and preparing presentation materials. We are seeking applicants with 3-5+ years of previous Executive Assistant experience within a corporate company environment. Job Responsibilities:<ul><li>Answer phones and route calls to the correct internal department and take messages as needed</li><li>Gather materials for meetings and assist with preparing presentations utilizing Word and PowerPoint</li><li>Create and run reports utilizing Excel</li><li>Take meeting minutes</li><li>Coordinate travel arrangements</li><li>Schedule meetings and manage multiple calendars</li><li>Perform office duties which may include ordering office supplies, filing, scanning, and faxing</li><li>Provide general administrative support</li></ul>

Executive Assistant Are you an organized and detail-oriented professional with a knack for multitasking and providing exceptional support? Robert Half is seeking an experienced Executive Assistant to work on-site at a dynamic and growing organization in the Twin Cities, MN. In this pivotal role, you’ll be the backbone of high-level administrative support, ensuring the company’s executives can focus on driving success. Key Responsibilities:<ul><li>Provide comprehensive administrative support to C-level executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Assist in the preparation of reports and presentations, maintaining a high level of accuracy and professionalism.</li><li>Serve as the primary point of contact between executives and internal/external stakeholders, ensuring clear and efficient communication.</li><li>Screen and prioritize emails, phone calls, and other correspondence on behalf of executives.</li><li>Organize and maintain confidential files and documents.</li><li>Help coordinate team projects by tracking deadlines, scheduling follow-ups, and ensuring timely delivery of tasks.</li><li>Anticipate the executives’ needs and proactively resolve potential conflicts or issues.</li></ul>

Executive Assistant <ul><li>Manage and organize executive calendars, including scheduling appointments and meetings.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries.</li><li>Handle phone calls, emails, and other communications on behalf of executives.</li><li>Organize and prioritize tasks, ensuring deadlines are met and priorities are addressed.</li><li>Assist with various administrative tasks, including filing, record-keeping, and data management.</li><li>Serve as a liaison between executives and internal/external stakeholders.</li></ul>

Office Assistant We are seeking an Office Assistant to join our team in Chaska, Minnesota. In this role, you will be responsible for the electronic indexing of confidential documents, organizing electronic files, and processing various forms. This role offers a short term contract employment opportunity and is crucial to maintaining the efficient operation of our office environment. Responsibilities: • Indexing and organizing a vast number of electronic files, ensuring data is easily retrievable. • Handling various types of documents such as new permanent paperwork, retirement forms, FMLA forms, and short-term disability forms. • Operating within a shared folder system to manage a large number of PDF files. • Utilizing a specific printer application for file print tasks, ensuring document accuracy. • Entering relevant data such as employee's last name, first name, and employee number before importing the document into the system. • Managing repetitive tasks efficiently, maintaining a high level of accuracy and attention to detail. • Using e-filing systems to archive and retrieve documents as needed. • Performing clerical duties and data entry tasks as required. • Scanning documents and creating electronic copies for record keeping.

Executive Assistant Are you a detail-oriented, proactive professional with a passion for providing executive-level support? Robert Half is seeking a highly skilled Executive Assistant for an exciting contract opportunity based in the Twin Cities metro area. This position is 100% onsite, offering the chance to work in a dynamic, fast-paced environment while making a meaningful impact. Key Responsibilities:<ul><li>Serve as the right-hand to executives, managing complex calendars, scheduling meetings, and handling travel arrangements.</li><li>Prepare reports, presentations, and correspondence with accuracy and discretion.</li><li>Act as the primary point of contact for internal and external stakeholders, ensuring high-quality communications.</li><li>Assist with event planning, coordination, and logistical support.</li><li>Handle confidential information with the utmost professionalism and attention to detail.</li><li>Perform administrative tasks such as expense reports, document management, and office supply inventory.</li></ul>

Administrative Assistant We are currently seeking results-oriented administrative assistants who are deeply passionate about growing their career. Do you love performing various administrative and office support duties? Then we have a position for you. How you will make an impact:<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul>

Administrative assistant <ul><li>Provide general administrative support to executives, managers, and staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread documents, reports, and presentations</li><li>Handle incoming calls, emails, and correspondence in a professional manner</li><li>Organize and maintain physical and digital filing systems</li><li>Order office supplies and manage inventory</li><li>Support event planning and internal communications as needed</li><li>Perform data entry and maintain databases or spreadsheets</li></ul>

Administrative Assistant We are offering a contract employment opportunity for an Administrative Assistant in Maple Grove, Minnesota. As an Administrative Assistant, you will be tasked with a variety of responsibilities ranging from administrative tasks, customer service, to data management. Responsibilities:• Efficiently handle inbound calls from current and prospective customers• Provide excellent customer service to all clients• Manage outbound calls for setting up appointments and providing estimates to customers• Perform data entry tasks with high accuracy and attention to detail• Ensure all email correspondences are responded to promptly and professionally• Utilize Microsoft Outlook and CRM systems effectively for scheduling appointments and managing customer information• Maintain a well-organized system for all customer records and appointments• Monitor customer accounts and take necessary action when required.

Executive Assistant We are offering a short-term contract employment opportunity for an Executive Assistant in Eden Prairie, Minnesota. Responsibilities: • Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.• Handle sensitive and complex issues in a detail-oriented and objective manner, using excellent communication skills.• Facilitate efficient and timely communication, including managing correspondence and conference calls.• Take charge of calendar management, ensuring all appointments and meetings are updated and communicated effectively.• Prepare and edit communications, reports, and presentations as needed.• Coordinate project-based work and monitor customer accounts, taking appropriate action when necessary.

Executive Assistant The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>

Executive Assistant Are you a highly organized, detail-oriented professional who thrives in a fast-paced, dynamic environment? We are seeking an experienced Executive Assistant to provide high-level administrative support to senior executives and help ensure smooth daily operations within our organization. This role requires exceptional organizational skills, professionalism, discretion, and the ability to handle multiple responsibilities at once. Key Responsibilities<ul><li>Manage executive calendars, schedule meetings, and arrange travel plans</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Plan and coordinate logistics for meetings, events, and conferences</li><li>Assist in managing special projects to ensure deliverables are completed on time</li><li>Screen and manage phone calls, emails, and other inquiries to maintain effective communication for executives</li><li>Handle sensitive information and documents with discretion and professionalism</li><li>Create, update, and maintain records, files, and databases for the executive team</li><li>Act as a liaison to address concerns, resolve issues, and help ensure smooth operations across teams and departments</li></ul>

Administrative Assistant We are offering an opportunity for an Administrative Assistant to join our team in the Utilities/Infrastructure industry. Based in White Bear Lake, Minnesota, this role offers a contract to permanent employment opportunity. The Administrative Assistant will be responsible for a variety of tasks, including managing front desk operations, document digitization, and event planning. Responsibilities • Oversee front desk operations, ensuring a detail oriented environment • Handle massive document scanning projects to digitize and secure records online • Manage document storage and retrieval processes • Assist with incoming inquiries, maintaining a customer service-oriented approach • Track and order office supplies, ensuring adequate stock for operations • Develop and maintain spreadsheets to support various departments • Plan and coordinate logistics for three companywide meetings annually • Engage in email correspondence, answering inbound and outbound calls as required • Utilize Microsoft Office suite (Excel, Outlook, PowerPoint, Word) to perform tasks efficiently • Exhibit strong organizational capabilities, flexibility, and attention to detail • Assist colleagues with additional tasks as needed, demonstrating a proactive team player attitude.

Administrative Assistant Supervisor This position will combine hands-on executive support with leadership responsibilities, while navigating multiple projects, priorities, and deadlines. This is a great opportunity for someone who values training and professional development opportunities and an environment where their contributions are recognized! If you’re forward thinking, passionate about anticipating the needs of those you support, and have a natural ability to lead and mentor high-performing teams, we encourage you to apply! Responsibilities:<ul><li>Manage complex calendars, including scheduling and coordinating meetings across multiple time zones.</li><li>Provide meeting support, including preparing agendas, taking minutes, and managing follow-up actions.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.</li><li>Supervise and mentor administrative team, providing guidance, training, and performance feedback.</li><li>Serve as a go-to resource, fostering a collaborative and supportive team environment.</li><li>Manage workflow delegation, ensuring efficiency and consistency across the team.</li><li>Ensure consistent administrative processes and standards are followed across the team.</li><li>Handle sensitive and confidential information with the utmost discretion.</li><li>Act as a liaison across departments, effectively communicating with all levels of the organization.</li></ul>

Administrative Assistant Robert Half is seeking a proactive and organized Administrative Assistant to join our client’s team on-site in Plymouth, MN. This role is perfect for a detail oriented who thrives in a fast-paced environment and excels at multitasking, communication, and administrative support. If you are passionate about ensuring day-to-day operations run smoothly and want to grow your career, we encourage you to apply! Responsibilities: Provide administrative support to leadership and office staff by managing calendars, scheduling meetings, and prioritizing tasks (Source: US Demand for Skilled Talent Q1 2025.pdf). Prepare various documents, reports, and presentations as needed. Coordinate office operations, including correspondence, recordkeeping, and file organization. Process invoices, expense reports, and other financial documentation. Assist with special projects by organizing materials, gathering data, and ensuring deadlines are met. Serve as a point of contact for internal teams, vendors, and visitors, ensuring all communications are handled efficiently. Maintain office inventory, order supplies, and resolve issues related to equipment or workspace logistics.

Executive Assistant We are looking for a new executive assistant to support our client's executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past. Executive Assistant Responsibilities:<ul><li>Preparing financial statements, reports, memos, invoices letters, and other documents.</li><li>Answering phones and routing calls to the correct person or taking messages.</li><li>Handling basic bookkeeping tasks.</li><li>Filing and retrieving corporate records, documents, and reports.</li><li>Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.</li><li>Helping prepare for meetings.</li><li>Accurately recording minutes from meetings.</li><li>Greeting visitors and deciding if they should be able to meet with executives.</li><li>Using various software, including word processing, spreadsheets, databases, and presentation software.</li><li>Reading and analyzing incoming memos, submissions, and distributing them as needed.</li><li>Making travel arrangements for executives.</li><li>Performing office duties that include ordering supplies and managing a records database.</li><li>Experience as a virtual assistant.</li><li>Opening, sorting and distributing incoming faxes, emails, and other correspondence.</li><li>Provide general administrative support.</li></ul>

Executive Assistant We are offering an exciting opportunity as an Executive Assistant to support the CEO. Responsibilities: • Ensuring efficient data entry and maintaining accurate records• Proficient use of Microsoft Excel for various administrative tasks• Managing and coordinating CEO's calendar, scheduling meetings and appointments• Handling the organization and preparation for Board of Director meetings• Resolving inquiries and providing general support to the CEO• Monitoring and taking appropriate action on various tasks as needed• Facilitating communication between the CEO and other departments• Assisting in the preparation of regularly scheduled reports• Developing and maintaining an efficient filing system.

Executive Assistant We are seeking an Executive Assistant to join our team in the IT industry based in Minneapolis, Minnesota. The role primarily involves processing account-related tasks, maintaining accurate financial records, and handling administrative duties. Responsibilities: • Oversee the billing process to ensure timely and accurate invoicing• Manage data entry tasks with a strong attention to detail• Utilize Microsoft Excel for tracking and reporting of account activities• Handle calendar management duties to ensure smooth operations• Arrange travel on behalf of the team, ensuring all arrangements are timely and meet the needs of the team• Perform account reconciliation tasks to ensure accuracy in financial records• Manage Accounts Payable (AP) to ensure timely payments to vendors and suppliers• Oversee Accounts Receivable (AR) to ensure timely collection of payments from clients• Resolve any customer inquiries promptly and professionally.

Executive Assistant We are offering a contract-to-hire employment opportunity for an Executive Assistant based in Shakopee, Minnesota. As an Executive Assistant, your main role will be to provide administrative support to our executive leadership, ensuring smooth daily operations. Responsibilities:• Efficiently manage the calendars of executives, scheduling meetings, appointments, and events.• Serve as the liaison between executives, internal departments, and external stakeholders, ensuring detail oriented and timely communication.• Prepare presentations, reports, and correspondence as needed and assist in managing email inboxes and responses to inquiries.• Organize logistics for both internal and external meetings, including arranging travel, setting agendas, and taking minutes.• Provide support on various projects by overseeing timelines, tracking progress, and ensuring all deliverables are completed.• Handle confidential information, contracts, and documentation with accuracy and attention to detail.• Identify and implement opportunities to streamline administrative tasks and improve operational efficiency.

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28 results for Facilitiesoffice Coordinatorassistant in Minneapolis, MN

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